ABSECON BOARD OF EDUCATION BOARD OF EDUCATION MEETING REGULAR MEETING May 22, 2018

Transcription

1 ABSECON BOARD OF EDUCATION BOARD OF EDUCATION MEETING REGULAR MEETING May 22, 2018 CALL TO ORDER The meeting was called to order at 6:30 P.M. in the Media Center of the Marsh School, with the president, Dr. Grites presiding. Dr. Grites announced that the meeting was being held in compliance with the "Sunshine Law", in that a notice was posted with the City Clerk and the newspapers were notified. Dr. Grites announced that a mechanical device would be used to record these proceedings. FLAG SALUTE ROLL CALL Board Members Present Absent Administration Present Mr. Cottrell X Tina Maruca X Mr. Rynkiewicz X Dr. Theresa DeFranco X Ms. Wallace X Ms. Law X Mr. Corkhill X Mr. Neal X (Via Phone) Dr. Grites X EXECUTIVE SESSION On a motion by Mr. Cottrell, seconded by Mr. Corkhill, and carried by a voice vote, the following resolution was adopted at 6:35 pm.: RESOLUTION BE IT RESOLVED at a public meeting of the Board of Education of Absecon, Atlantic County, New Jersey, held May 22, 2018, that pursuant to the Open Public Meeting Act, the following subject(s) be discussed in a session of the board closed to the public: Personnel Anticipated Contracting It is presently anticipated that the item(s) mentioned in the resolution can be disclosed to the public upon final determination of the subject by the Board of Education. On a motion by Mr. Cottrell, seconded by Mr. Corkhill, and unanimously carried by a voice vote, the Executive Session was declared closed at 7:35 pm. APPROVAL OF MINUTES: Special Board Meeting April 9, 2018 Executive Session Special Meeting April 9, 2018

2 Page 2 May 22, 2018 Special Board Meeting April 12, 2018 Executive Session Special Meeting April 12, 2018 Special Board Meeting April 23, 2018 Executive Session Special Meeting April 23, 2018 Board Meeting April 24, 2018 Executive Session April 24, 2018 COMMUNICATIONS: Thank you letter from the Women s Club of Absecon to all staff and students for their support and participation. OPENED/CLOSED TO PUBLIC: Meeting was opened/closed to public at 7:45 pm. No Public comments. Re: Agenda action items only. COMMITTEE REPORTS SUPERINTENDENT S REPORT: The Superintendent reported on the following: Recognize Teachers of the Year, Education Professional of the Year, and Retirees: Dr. DeFranco will recognized the following staff: Lisa Maletta, H. Ashton Marsh ~ Teach of the Year Kimberlee O Connor, H. Ashton Marsh ~ Education Professional of the Year Michelle Flynn, Emma C. Attales ~ Teacher of the Year Jennifer Auge, Emma C. Attales ~ Education Professional of the Year Phyllis Bidlack, H. Ashton Marsh ~ 22 years teaching Rose Hagar, Absecon District ~ 15 years as media specialist/librarian Carol Mathews, H. Ashton Marsh ~ 30 years teaching Diane Murray, Emma C. Attales ~ 25 years teaching

3 Page 3 May 22, 2018 Mary Theresa O Connor, H. Ashton Marsh ~ 22 years teaching Walter Petrosh, District Custodian ~ 27 years as a custodian Sue Antorino-Perry, Absecon District ~ 16 years as executive secretary to the superintendent Theresa DeFranco, Ed. D., Absecon District ~ 4 years as superintendent of schools Updates: Dr. DeFranco updated the Board on the following: What we have accomplished and what is next PARCC Testing Field/Class Trips Monthly Reports: Attales Principal Attales Electronic Newsletter Marsh Principal Marsh Newsletter Special Education Learning Disabilities Teacher Consultant (LDTC) Full-Time School Counselor Technology Coordinator Director of Facilities and Grounds Anti-Bullying Specialist Librarian Nurse Attendance Enrollment EDUCATIONAL POLICIES COMMITTEE: Items for Action 1. Approve Superintendent Employment Contract: Motion to approve the employment contract with Dr. Daniel Dooley as the Superintendent of Schools from July 1, 2018 through July 1, 2021 at a salary of $140, for the school year. 2. Approve Fifteen Minute Reception Break: Motion to approve a fifteen-minute reception break. Ms. Law moved to approve items 1., and 2. The motion was seconded by Ms. Wallace, and unanimously carried by a roll call vote. 3. Approve Business Administrator/Board Secretary s Contract: Motion to approve the Business Administrator/Board Secretary, Tina Maruca s contract at an annual salary of $109, for the school year. 4. Approve Evaluation Instrument for Teachers and Principals: Motion to approve the Danielson Evaluation Instrument for teachers and the Marshall Evaluation Instrument for principals for the school year. 5. Approve Curriculum for the School Year: Motion to approve the following curriculum for the school year: Core Subjects Special Programs and Services ELA K-4 Music/Instrumental K-8 Science K-4 Social Studies K-4

4 Page 4 May 22, Ratify Homebound Instruction for Attales Student: Upon the recommendation of the Superintendent, motion to ratify homebound instruction for Attales student HB for a total of five [5] hours per week, effective April 23, Acct. No Approve Extended School Year [ESY] Program: Motion to approve the Extended School Year program from July 2, 2018 through July 26, 2018 at five [5] hours per day, excluding Fridays and July 4 th. 8. Approve Attales Grades Six - Eight Summer School Program: Motion to approve the Attales Grades Six - Eight Summer School program from July 2, 2018 through July 19, 2018 at three [3] hours per day, excluding Fridays and July 4 th. 9. Rehire PALS Staff for the School Year: Upon the recommendation of the Superintendent, motion to rehire the following PALS staff for the school year: Staff Member Position Salary Phillips, Edward Director $10,250 annually Barrett, Jean Bookkeeper $13.00 per hour Clark, Ann Staff $15.00 per hour Ewell, William Staff $15.00 per hour Herron, Evelyn Staff $15.00 per hour Morrison, Beverly Staff $15.00 per hour Needham, Barbara Staff $15.00 per hour Nicholas, Diane Staff $15.00 per hour Payne, Donna Staff $15.00 per hour Phillips, Carol Staff $15.00 per hour Urmson, Christine Staff $15.00 per hour Wittland, Deanna Staff $15.00 per hour 10. Ratify Mentor for School Year: Motion to ratify Rosemary Guerrera as a mentor for the school year. 11. Ratify Stockton University Educational Leadership Internship: Motion to ratify the following educational leadership internship I request from Stockton University: Name Principal Grade Hours Dates Keeney, Jennifer Ruth, Christine (mentor) Middle school ~ working toward principal certification 100 May 14, 2018 through Summer Approve Stockton University Fieldwork Placement/Student Teaching: Motion to approve the following fieldwork placement request from Stockton University: Name Coop-Teacher Grade Placement Dates DiPasquale, Montgomery, Sixth Fieldwork Sept 7, 2018 Dec 11, 2018 Andrew Kelly Matarazzo, Leo Horner, Barbara Eight Fieldwork Sept 12, 2018 Dec 11, 2018 McNally, Rachel Hincks, Lisa Two Student Teaching Sept 4, 2018 Dec 8, 2018 Packard, Jessica Flynn, Stephanie Four Fieldwork Sept 7, 2018 Dec 11, 2018 Transue, Nicole Sharpley, Gina Five Fieldwork Sept 7, 2018 Dec. 11, Hire Substitute Teachers: Motion to hire the following substitute teachers for the school year:

5 Page 5 May 22, 2018 Name Degree College Jones, Karin BA-Elementary Education Glassboro State College Phillips, Tiffany Substitute Certificate Cabrini College *Employment is not on an emergent basis as a criminal history records check has been completed and is on file. 14. Approve Class/Field Trips: Motion to approve the following class/field trips [pending nurse availability]: Date Grade Trip Place Cost Bus Jun 6, 2018 Three Ross Elem Sch to participate in a contest called The First Peas to the Table Margate, NJ Paid out of the Healthy Schools Independent Student Fund Paid out of the Healthy Schools Independent Student Fund Jun 18, 2018 Four Ocean County Community College Planetarium Toms River, NJ $10 per student through Independent Student Fund Bus provided by PTO 15. Approve Out-of-District Workshop: Motion to approve the following out-of-district workshop: Date Name Location Event Registration Mileage Expense May 30, 2018 Goglas, K Toms River, NJ Realtime 2018 Users Group No cost to district 93 miles round trip 16. Ratify Long Term Substitute Teacher: Upon the recommendation of the Superintendent, motion to ratify Martha Mantelle Bradley, as a long-term substitute teacher for Marsh LRC grades one and two, effective May 14, 2018 through June 22, The first twenty [20] consecutive days will be paid at a substitute teacher rate of ninety [$90.00] dollars per day. On the twenty-first day, the daily rate of pay will be BA/Level 1 with no benefits. 17. Ratify Staff Member to Attales I&RS Committee for School Year: Upon the recommendation of the Superintendent, the committee moves to ratify Kelly Montgomery to the Attales I&RS Committee for the school year at a rate of pay of forty [$40.00] dollars per hour as stipulated in the Absecon Education Association s negotiated bargaining agreement, not to exceed thirteen and one-half [13 ½] hours. [Acct. No ] 18. Ratify Additional Hour for Part-time Staff for Delayed Opening on March 8, 2018: Upon the recommendation of the Superintendent, the committee moves to ratify one [1] hour for the delayed opening on March 8, 2018 to Kelly Marino, part-time Marsh Art Teacher. [Acct. No ] Ms. Law moved to approve items 3.,4., 5., 6., 7., 8., 9., 10., 11., 12., 13., 14., 15., 16., 17., and 18. The motion was seconded by Ms. Wallace, and unanimously carried by a roll call vote.

6 Page 6 May 22, 2018 FISCAL AFFAIRS COMMITTEE: Items for Action 1. Accept Additional Chapter 192/193 Aid: Motion to accept additional Chapter 193 Exam & Classification Aid of $5,464 and Supplementary Instruction aid of $555 for total 2017/2018 Chapter 192/193 aid of $133,783. Comp Ed $ 78,663 Exam & Class $ 28,580 Supplemental Instruction $ 23,868 Speech $ 5, Non-Public Security Aid: Motion to approve the use of non-public security aid at Highland Academy to install cameras. 3. Non-Public Technology: Motion to approve the use of non-public technology aid for the purchase of switches and related technology items for Holy Spirit High School. 4. Amend Transportation Jointure with Greater Egg Harbor Regional: Motion to amend the transportation jointure with Greater Egg Harbor Regional High School for Route PARCC to $88.01 per diem from $61.14 per diem as approved at the March 27, 2018 board meeting: Route Destination Students From Per Diem* To Per Diem* PARCC Absecon Schools 54 $61.14 $88.01 *Plus a 5.0% administrative fee Bayada Nursing Services: Motion to ratify the contract with Bayada Home Health Care, Inc. to provide substitute-nursing services, at a fee of $55 per hour for the school year Bayada Nursing Services: Motion to approve the contract with Bayada Home Health Care, Inc. to provide substitute-nursing services, at a fee of $55 per hour for the school year. 7. School Physician: Motion to approve Dr. Jeffrey Gong as school physician for the 2018/2019 school year at an annual fee of $6, Contract with Realtime Information Technology, Inc.: Motion to approve the 2018/2019 Student Information System Services Agreement with REALTIME Information Technology Inc. to provide student information basic system software and services as follows: Software and Services: Amount 2018/19 SY: Annual Fee for Student Information Basic System.. $ 8, Food Service Management / POS. $ 1, Special Education Management / IEP Writer.. $ 3, Manager. $1, I&RS Manager... $ 1, Total: $15, Additional Services at an annual charge per staff member: Staff Evaluation 79 each $1, SGO Module w/ scoring 77 $16 each.. $1, Additional Services at an annual charge per student/no charge for staff: Notification / Alert System $1.85 $1, Total: $20,512.30

7 Page 7 May 22, Independent Registered Municipal Advisor: Motion to appoint Phoenix Advisors as Independent Registered Municipal Advisor for the 2018/2019 school year. 10. Continuing Disclosure Agent Services: Motion to approve the agreement with Phoenix Advisors, LLC to provide continuing disclosure agent services for the 2018/2019 school year for a base fee of $850 plus a $200 initial setup fee for each new bond issue set up during the year. 11. Appointments for the Coming Year: Be it Resolved, motion to appoint the following people and officers for 2018/2019 school year: POSITION NAME TERM Board Secretary Business Administrator July 1, 2018-June 30,2019 Public Agency Compliance Officer Business Administrator Affirmative Action Officer Marsh School Principal July 1, 2018-June 30,2019 Custodian of Public Records Business Administrator July 1, 2018-June 30,2019 Custodian of School Monies Business Administrator July 1, 2018-June 30,2019 Integrated Pest Mgmt. Coord. Director of Facilities & Grounds July 1, 2018-June 30,2019 Right to Know Officer Director of Facilities & Grounds July 1, 2018-June 30, Coordinator Attales School Principal July 1, 2018-June 30,2019 Title IX Officer Attales School Principal July 1, 2018-June 30,2019 Attendance Officers Marsh School Principal/Attales School Principal July 1, 2018-June 30,2019 Chemical Hygiene Officer Director of Facilities July 1, 2018-June 30, Appointment of Solicitor: Be it Resolved, motion to appoint Louis J. Greco, as solicitor of the Absecon Board of Education for the period of July 1, 2018 through June 30, 2019, at a rate of $160 hour. Item 12. was pulled to be discussed and voted on at a future Board meeting. 13. Appointment of Auditors: Be it Resolved, motion to appoint Ford, Scott & Associates, L.L.C, a Certified Public and Licensed Accounting firm of the State of New Jersey, as auditor of the Absecon Board of Education for the period of July 1, 2018 through June 30, 2019, at a fee not to exceed $20,000. The Board has received and reviewed the peer review letter dated November 30, Appointment of Qualified Purchasing Agent: Be it Resolved, the motion to appoint Tina Maruca, Business Administrator/Board Secretary, as the district s Qualified Purchasing Agent in accordance with 18A:18A-2b, for the period of July 1, 2018 through June 30, Bidding Threshold: Motion to approve the bid threshold of $40,000 for the period of July 1, 2018 through June 30, Purchase from State Contract Vendors: Motion to approve the authorization for the Business Administrator to purchase from approved state contract vendors for the 2018/2019 school year. 17. Participation with Cooperative Purchasing Agencies: Motion to approve participation in the following cooperative purchasing agencies for the 2018/2019 school year: Atlantic County Cooperative Educational Data Services Alliance for Competitive Energy Services Alliance for Competitive Telecommunications Camden County Educational Services Commission Middlesex Regional Educational Services Commission 18. Authorized Depository: Motion to approve Ocean First Bank as the authorized depository for funds for the 2018/2019 school year.

8 Page 8 May 22, Approval of Bank Accounts: Motion to approve the following Bank Accounts for the 2018/2019 school year: Regular Checking Account Title Absecon Board of Education - General Account Absecon Board of Education - Payroll Account Absecon Board of Education - Unemployment Account Absecon Board of Education - Agency Account Absecon Board of Education - Independent Student Fund Absecon Board of Education - Capital Reserve Account Absecon Board of Education - Cafeteria Account Absecon Board of Education - After School Child Care Absecon Board of Education - Project Account Absecon Board of Education - Flexible Spending Account 20. Official Signatories: Motion to approve the attached list of signatories for the 2018/2019 school year. 21. Investment Officer: Motion to appoint Tina Maruca as Investment Officer to invest school funds at the best available rate with depositories eligible to act as a depository for Public Funds by the State of New Jersey Department of Banking for the period of July 1, 2018 through June 30, Petty Cash Funds: Motion to approve the following Petty Cash Funds for the 2018/2019 school year in the amount of $ each: Business Office Marsh Principal s Office Attales Principal s Office PALS Afterschool Program 23. Tax Shelter Plan Administrator: Motion to approve TSA Consulting as our tax shelter plan administrator for the 2018/2019 school year. 24. Disability Vendors: Motion to approve the offering of payroll deduction for the following vendors for disability insurance: Aflac Insurance Colonial Insurance Prudential Equitable 25. Flexible Spending Account Plan Administrator: Motion to approve Colonial Life as our flexible spending account plan administrator for the 2018/2019 school year. Flex Facts is the provider of the plan. 26. Tuition Rates for 2018/2019 School Year: Motion to approve the estimated 2018/2019 tuition rates, adjustable in accordance with N.J.A.C. 6:20-3.1: Kindergarten $10,856 Grades 1-5 $12,586 Grades 6-8 $13,125 Multiple Disabled $13,396 Preschool Handicapped $15, Facility Use Fees: Motion to approve the attached application and schedule of fees for use of the school facilities for the 2018/2019 school year.

9 Page 9 May 22, Tax Revenues: Motion to approve the transfer of tax revenues from the municipality in twelve equal monthly installments for the 2018/2019 school year. 29. Health Insurance: Motion to approve AmeriHealth as the provider for health insurance, for the period July 1, 2018 through June 30, Monthly Premiums Annual Cost Single $ $11, Husband/Wife $2, $25, Parent/Child $1, $17, Family $2, $30, Prescription Insurance: Motion to approve AmeriHealth as the provider for prescription insurance for the period of July 1, 2018 through June 30, Monthly Premiums Annual Cost Single $ $3, Husband/Wife $ $7, Parent/Child $ $4, Family $ $7, Dental Insurance: Motion to approve Horizon as the provider for dental insurance for the period of July 1, 2018 through June 30, 2019 (Two Year Rate to July 1, 2020). Monthly Premiums Annual Cost Single $ $ Husband/Wife $ $1, Parent/Child $ $1, Family $ $1, Vision Insurance: Motion to approve NVA as the provider for vision insurance for the period of July 1, 2018 through June 30, (Four-year rate to July 1, 2021). Monthly Premiums Annual Cost Single $ 6.47 $ Husband/Wife $ 9.55 $ Parent/Child $14.40 $ Family $16.76 $ Nursing Services: Motion to approve the contract with Monmouth-Ocean Educational Services Commission to provide nursing services, as requested, for the period September 1, 2018 through June 30, 2019 to include 1:1 bus transportation nurse and/or (1:1), nursing services/substitute nursing services/field trip nursing services throughout the school year. Registered Nurse $56/hour Licensed Practical Nurse $44.50/hour 34. Camden County Educational Services Commission: Motion to approve the General Services Contract with Camden County Educational Services Commission. Mr. Cottrell moved to approve items 1., 2., 3., 4., 5., 6., 7., 9., 10.,11., 13., 14., 15., 16., 17., 18., 19., 20., 21., 22., 23., 24., 25., 26., 27., 28., 29., 30., 31., 32., 33., and 34. The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. FACILITIES COMMITTEE: Mr. Corkhill reported that a sign was posted to inform the public the Attales basketball courts will be closed to the public as of the last day of school.

10 Page 10 May 22, 2018 NEGOTIATIONS: Negotiations will be discussed in executive session. DELEGATE TO NJSBA: Mr. Cottrell reported on the NJSBA meetings he attended. OLD BUSINESS: None NEW BUSINESS: Ms. Wallace went to the PERC regarding health insurance vendors, public employee jobs, and the NJSBA meeting on Special Education and bringing out-of-district placements back to District. RECEIPT OF TREASURER S and SECRETARY S REPORT: Mr. Cottrell moved to acknowledge receipt of the Treasurer s Report and the Secretary s Report for May which are in agreement. The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. BOARD OF EDUCATION S MONTHLY CERTIFICATION: Mr. Cottrell moved that, after review and pursuant to 6A:23A-16.10(c)4 the Absecon Board of Education certifies that as of April 30, 2018, after review of the Secretary s and Treasurer s Monthly Financial Reports (Revenue and Appropriations Sections), and upon consultation with the appropriate district officials that, to the best of our knowledge, no major account or fund has been over expended in violation of N.J.A.C. 6A:23A-16.10(b), and there have been no changes in anticipated revenue sources and/or amounts so that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. TRANSFERS: Mr. Cottrell moved to ratify the April transfers. The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. MONTHLY PURCHASE ORDERS AND BILLS: Mr. Cottrell moved to approve the following: Bills to be Approved for Payment $ 602, Check to be Ratified $ 53, Payroll (April) to be Ratified $ 732, The motion was seconded by Mr. Rynkiewicz, and unanimously carried by a roll call vote. OPENED TO PUBLIC: Meeting was opened to public at 9:30 pm. Mary Ann Hicks, 19 School Street, asked about CST compliance with the monitoring report and asked about the district s SEPAG. Dr. DeFranco, Superintendent of Schools, congratulated Kelly Montgomery for being teacher of the year. Mr. Corkhill, Board member, reported that the minutes are available a few days after the meeting and are posted on the website once they are approved. CLOSED TO PUBLIC: Meeting was closed to public at 9:34 pm. EXECUTIVE SESSION On a motion by Mr. Cottrell, seconded by Mr. Corkhill, and carried by a voice vote, the following resolution was adopted at 9:36 pm.: RESOLUTION BE IT RESOLVED at a public meeting of the Board of Education of Absecon, Atlantic County, New Jersey, held May 22, 2018, that pursuant to the Open Public Meeting Act, the following subject(s) be discussed in a session of the board closed to the public:

11 Page 11 May 22, 2018 Potential Litigation Student Matters Negotiations It is presently anticipated that the item(s) mentioned in the resolution can be disclosed to the public upon final determination of the subject by the Board of Education. On a motion by Mr. Cottrell, seconded by Mr. Corkhill, and unanimously carried by a voice vote, the Executive Session was declared closed at 10:56 pm. DATE OF NEXT MEETING: Board Meeting 7:00 PM June 26, 2018 ADJOURNMENT: On a motion by Mr. Cottrell, seconded by Mr. Corkhill, and unanimously carried by a voice vote, the meeting adjourned at 10:58 pm. Respectfully submitted, Tina Maruca Board Secretary