Southampton Township Board of Education Building a Tradition of Excellence Southampton, New Jersey 08088

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1 Note: This month s meeting is being conducted in the School #1 All Purpose Room due to construction project Meetings: 6:00 p.m. Curriculum / Policy Committee, School #1 Faculty Room 7:00 p.m. - Personnel / Student Services Committee, School #1Faculty Room 7:00 p.m. Budget / Facilities, School #1 Office Conference Room 7:45 p.m. Executive Session, School #1 Faculty Room Southampton Township Board of Education Building a Tradition of Excellence Southampton, New Jersey Statement to the Public Please be advised that often it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools. If the Superintendent of Schools is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board committee. The members of the Board committee work with the administration and the Superintendent to assure that the members fully understand the matter. When the committee is satisfied that the matter has been thoroughly researched, it is presented to the Board of Education for discussion prior to any final action being taken. Only then, is it placed on the agenda for action at a public meeting. CALL TO ORDER: This meeting is held in compliance with N. J. S. A. 10:4-6. A schedule of meetings was posted in all schools and the township municipal building and advertised in the Burlington County Times on January 10, 2016, and The Central Record on January 14, ROLL CALL: BOARD OF EDUCATION MEMBERS: President: J. Hicks Vice-President: R. Hann D. Bozarth J. Caputo A. Harrison S. Phillips J. Potter T. Walker B. Wright MOTION FOR EXECUTIVE SESSION TO DISCUSS THE FOLLOWING ITEMS DURING EXECUTIVE SESSION (Superintendent s recommendation for employment, retirements, resignations, Schedule B job description, Schedule B appointments, advertise Title I After-School Action program teachers, advertise for Title I parent program facilitator, FMLA leaves of absence and Southampton Township Schools Employee of the Month Program) Time: p.m. Motion Second Roll Call/Vote MOTION TO CLOSE EXECUTIVE SESSION AND RETURN TO PUBLIC SESSION: THE BOARD OF EDUCATION DISCUSSED THE FOLLOWING ITEMS DURING EXECUTIVE SESSION (Superintendent s recommendation for employment, retirements, resignations, Schedule B job description, Schedule B appointments, advertise Title I After-School Action Program teachers, advertise for Title I parent program facilitator, FMLA leaves of absence and Southampton Township Schools Employee of the Month Program) Time: p.m. Motion Second Roll Call/Vote ROLL CALL: BOARD OF EDUCATION MEMBERS: President: J. Hicks Vice-President: R. Hann D. Bozarth J. Caputo A. Harrison S. Phillips J. Potter T. Walker B. Wright 1

2 PUBLIC NOTICE OF MEETING: This meeting is held in compliance with N. J. S. A. 10:4-6. A schedule of meetings was posted in all schools and the township municipal building and advertised in the Burlington County Times on January 10, 2016 and The Central Record on January 14, SALUTE TO THE FLAG COMMUNITY TOPIC: Introduction of new staff members: Stephanie Ambrose School #1 Reading Specialist / RtI Tara Porreca Grade 8 Mathematics Ashley Wisniewski LD1 Self Contained Colleen Bozarth Interim Special Education Elementary Tamsin Paddock School #3 Secretary STUDENT RECOGNITION: None OTHER RECOGNITION: None PUBLIC COMMENT ON AGENDA: Members of the public are invited to submit comments during the public comment portion of this meeting. The Board, pursuant to the Open Public Meetings Act, will not publicly discuss personnel matters and may choose not to respond to comments made by members of the public during this portion of the meeting; however, the Board will give all comments appropriate consideration and will refer all individual complaints to the Superintendent of Schools or Administration for resolution. Each citizen will be allotted up to three (3) minutes to speak, in order to allow everyone an opportunity to express their opinions or concerns. CORRESPONDENCE (WHITE) LETTERS: *From: *Accept Approval of Comprehensive Equity Plan for from Burlington County Superintendent THANK YOU NOTES: Stephany Henske Jacob Bruno Nathan Roseboro *APPROVAL OF MINUTES: June 27, 2016 Regular and Executive (PINK) Motion Second Roll Call/Vote REPORT OF THE BOARD SECRETARY: (PINK) 1. Information Items: 1.1 Burlington County SBA meeting, September 15 th time and location TBD Topics include ISTEAM, School Finance and School Law 1.2 Board of Education Candidates, November 2016 Election Three Year Term (3 candidates for 3 positions) Joseph Caputo Jeffrey Hicks Suzanne Phillips 2

3 1.3 *NJSBA 2016 Fall Workshop 2. Action Items: 2.1 It is recommended that the Board: Approve transfers *Line items between June 28, 2016 and June 30, 2016 as approved by Superintendent 2.2 Authorize the following payments: *Authorize the payment of the August 2016 bill list in the amount of $692, *Authorize the payment of the June 30, 2016 bill list in the amount of $136, *Authorize payment of the July 31, 2016 bill list in the amount of $ 789, Accept the Board Secretary s Report for the month of June 30, 2016 which is in agreement with the Treasurer s report 2.4 Accept the Treasurer s Report of June 30, 2016, to be provided at 8/22/16 meeting. 2.5 Approve the Board Secretary s Monthly Certification Budgetary Line Item Status. Pursuant to NJAC 6A:23-2.1(c)3, I certify that as of June 2016 no budgetary line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of NJAC 6A: (a). 2.6 And certify the Board of Education s Monthly Certification Budgetary Major Account/Fund Status Pursuant to NJAC 6:A (c) 4, we certify that as of June 2016 after review of the secretary s monthly financial report (appropriations section) and upon consultation with the appropriate district officials and the treasurer s monthly financial reports, that to the best of our knowledge, no major account or fund has been over expended in violation of the NJAC 6:A: (b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 2.7 Accept Revenue Account Status Report for June *Accept June 2016 NutriServe Cafeteria Report and authorize Check Register in the amount of $33, Motion to approve (items # ) Second Roll Call/Vote REPORT OF THE SUPERINTENDENT: (BUFF) 1. *Special Service Department 1.1 Information Items: The special education department successfully serviced 24 students in district during the extended school year program as mandated in their IEP s. The special education department provided academics, social skills, physical therapy, occupational therapy, speech therapy, ABA services, and transportation on an individual basis to students who required the above services. Each student received an individual summary on the skills they worked on during the ESY program. Additionally, the department provided Fast For Word to 9 students during (July 12 th -August 4 th ). 3

4 1.2 Action Items: Approval to participate in SEMI Special Education Medicaid Initiative. The purpose of the SEMI is to recover a portion of cost for certain health-related services considered medically necessary in the student s Individualized Education Program (IEP). Medicaidcovered school-based health services include: Evaluation services to determine a student s health care needs Physical Therapy Occupational Therapy Speech Therapy Psychological counseling Nursing services Specialized transportation services Approval to utilize a new rubric to evaluate Child Study Team members and Speech Language Specialist. The new rubric is tailored to evaluating those professionals who provide assessment, diagnosis, counseling, educational, therapeutic, and other necessary services to ensure students are successful in school. Approval to contract with Partnership for Children with Hearing Loss/Itinerant Services for student# for 2 hours per week, for the school year. Services are required through a 504 plan. Motion to approve (items #1.2) Second Roll Call/Vote 2. Harassment, Intimidation and Bullying Report No Report 3. *Curriculum Director s Report 4. Nurses Reports No report 5. Fire and Security Drills No Reports 6. Suspension Reports No Report 7. Bus Evacuation Drill - No Report Motion to accept Curriculum Director s Report (item #3) Second Roll Call/Vote 8. * School District Goals Status Reports 8.1 K-5 Reader s Workshop Development 8.2 K-2 Technology / K-2 STEP Revision 8.3 Science, Technology, Engineering, and Mathematics (STEM) Initiative Motion to accept District Goal Status Reports (items # ) Second Roll Call/Vote 9. *Approve to submit to NJ Department of Education the Statement of Assurance for the requirements of District Professional Development Plan and District Mentoring Plan Motion to submit to NJ Department of Education the Statement of Assurance for requirements of District Professional Development Plan and District Mentoring Plan (item #9) Second Roll Call/Vote 10. *Approve Security Drill Statement of Assurance 4

5 11. * Approve revised Staffing Plan 12. Class Trips (not including transportation) Grade 6, Camp Ockanickon, Medford NJ, 10/6/16 10/7/16, $9, Motion to approve (items #10 - #12) Second Roll Call/Vote Special Services Department Overview Kindergarten Readiness Program Report Motion to accept reports (items #13 and #14) Second Roll Call/Vote 15. *Enrollment August 15, Total school enrollment = 699 (PSD-Grade 8, including in-district special education) 15.2 Special Education = 134 Resident students in-district = 106 Resident student sent out of district = 15 Speech and Language only = 13 COMMITTEE REPORTS: (GREEN) 1. Personnel / Student Services (Chairperson: B. Wright, J. Caputo, R. Hann). *(Personnel / Students Services Committee Meeting Agenda 8/22/16) Agenda to be distributed at 8/22/16 meeting 1.1 Superintendent s Recommendation for Employment Stephanie Ambrose, Reading Specialist / RtI, effective 9/1/16, MA +15, Step 9 Christine King from Interim Special Education Middle School Teacher to tenure track position effective 9/1/16, STEP 1 BA Ashley Wisniewski, LD1, effective 9/1/16, BA Step 1 Colleen Bozarth, Special Education Interim, effective 9/1/16, equivalent to MS STEP 1 Tara Porreca Grade 8 Mathematics Interim, effective 9/1/16 12/23/16, equivalent to Step 1, BS Tamsin Paddock, School #2 - #3 Secretary, effective 8/15/16, Step Retirements: 1.3 Resignations: Carol Devino, PSD Teacher, effective 9/1/16 with regrets Leigh Ann Peter, RtI Teacher, effective 8/18/16 with regrets Kaylyn Frame, First Grade, effective 9/1/16 with regrets Shannon Capocci, School #2/#3 Secretary, effective 8/18/16 with regrets 1.4 Approve Schedule B Job Description, Girls on the Run Advisor 1.5 * Schedule B Appointments Approve Compensation of 2 hours at the home instruction rate for R. Nober to conduct Google Drive training on 9/1/2016. Approve 2nd Grade LEGO Club Advisor at Schedule B Stipend $2, Stipend to be shared between two advisors. Lisa Palmer Stephanie Rumbos 5

6 1.6 Approval to advertise for 6 (six) School #1 after-school Title I Action Program teachers (each to not exceed 60 hours at the home instruction rate). 1.7 Approval to advertise for 1 (one) School #1 Title I monthly Parent Program facilitator (facilitator to receive 16 hours at the home instruction rate). 1.8 FMLA Leaves of Absence Employee # 1198, FMLA, 8/31/16 through 9/30/16 Employee # 15061, FMLA, 8/4/16 through 8/11/ Workshops B. Godfrey, BCIPJIF, 9/14/16, 11/9/16, 1/11/17, 3/8/17, 5/10/17, ½ day PM. B. Godfrey, BCIPJIF Professional Development Retreat, Atlantic City, 9/28, 9/29, 9/30/16, N/C B. Godfrey, BCASBO, 9/21/16, 10/14/16, 11/17/16, 12/16/16, 1/19/17, 2/23/17, 3/24/17, 5/12/17, 6/8/16, N/C D. Sunbury, Introduction to Coding for Elementary/Middle School Teachers, Blackwood, NJ, 8/16/16, $ K. Greene, Southern Facilities Training, Deptford, NJ, 8/17/16, N/C Motion to approve (items # ) Second ROLL CALL: BOARD OF EDUCATION MEMBERS: President: J. Hicks Vice-President: R. Hann D. Bozarth J. Caputo A. Harrison S. Phillips J. Potter T. Walker B. Wright 2. Curriculum / Policy (Chairperson: T. Walker, D. Bozarth, S. Phillips) (Curriculum / Policy Committee Meeting Agenda 8/22/16) School Level Objectives *School #1 at lease 80% of the students will attain a score within 2.5% of their RtI projections as indicated on the Fall 2016 Student Progress Report. *School #1 at lease 80% of students will achieve a 50% increase in at least three identified areas of need on the Narrative Writer s Workshop rubric.. These components consist of Structure, Development, and Language Conventions *School # school year at least 80% of grade four students will achieve 50% increase in three identified areas of need on the Narrative Writer s Workshop rubric. These components consist of Structure, Development, and Language Conventions. *School # school year at least 80% of students in grade seven will attain a score within 2.5% of their RtI projection as indicated in the Fall 2016 Student Progress Report Motion to approve the School Level Objectives (item # 2.1) Second Roll Call/Vote 6

7 2.2 First Reading and Adoption of Policy and Regulation Alert #209 (Multi-Year Equity Plan Policies / Regulations- Revised) P1140 Affirmative Action Program P1523 Comprehensive Equity Plan P Equal Employment Opportunities R Equal Employment Opportunities P1550 Affirmative Action Program for Employment and Contract Practices P2200 Curriculum Content R2200 Curriculum Content P2260 Affirmative Action Program for School and Classroom Practices P2411 Guidance Counseling R2411 Guidance Counseling P2423 Bilingual and ESL Education R2423 Bilingual and ESL Education P2610 Educational Program Evaluation P2622 Student Assessment P Equal Educational Opportunity P5755 Equity in Educational Programs and Services Motion to adopt the revisions to the Multi-Year Equity Plan Policies (item # 2.2) Second Roll Call/Vote First Reading of Policy and Regulation Alert #209 P1220 Employment of the Chief School Administrator P1310 Employment of the School Business Administrator R2414 Programs and Services for Students in High Poverty /High Need School Districts P3111 Creating Positions P3124 Employment Contract P3125 Employment of Teaching Staff Members P Employment of Substitute Teachers P3126 District Mentoring Program R3126 District Mentoring Program P3141 Resignation P3144 Certification of Tenure Charges P3159 Teaching Staff Member / School District Reporting Responsibilities P3231 Outside Employment as Athletic Coach P3240 Professional Development for Teachers and School Leaders R3240 Professional Development for Teachers and School Leaders P3244 In-Service Training R3244 In-service Training P4159 Support Staff Member / School District Reporting Responsibilities P5305 Health Services Personnel R5330 Administration of Medication P5339 Screening for Dyslexia P5350 Student Suicide Prevention R Student Suicide Prevention P7481 Unmanned Aircraft Systems (Drones)(New) P8441 Care of Injured and Ill Persons P8441 Care of Injured and Ill Persons P Management of Pediculosis (New) P Bus Driver / Bus Aide Responsibilities R8630 Emergency School Bus Procedures P9541 Student Teachers / Interns 7

8 3. Budget / Finance /Facilities (Chairperson: A. Harrison, J. Hicks, J. Potter) Administrative Facilitator - B. Godfrey *(Budget / Finance / Facilities Committee Meeting Agenda 8/22/16) 3.1 Information items: *The Lance Group Annual Compensation Disclosure 3.2 Approve Rick Welsh DBA NOBOX, Inc., in accordance with Title 18:A-5 Extraordinary, Unspecifiable services for the school year, in the amount of $5,100 for 6 full days of residency, focusing on inclusion, co-teaching and strategies for adapting instruction. 3.3 *Authorize payment of the July 2016 Capital Projects Bill List in the amount of $1,058, *Authorize payment of the August 2016 Capital Projects Bill List in the amount of $1,223, Amend budget for FY 2017 NCLB and IDEA funds: original Actual Adjustment budget Grant Title I $ 64,584 $ 67,194 $ 1, $ 7,400 $ - $ ( 7,400 ) $ 8,128 $ 5,942 $ ( 2,186 ) $ 15,012 $ 13,658 $ ( 1,354) $ - $ 500 $ 500 total expenditure $ 96,124 $ 87,294 $ ( 8,830 ) Revenue $ 71,022 $ 87,294 $ ( 8,830 ) Title II A $ 21,971 $ 15,655 $ ( 5,316) $ - $ - $ $ 5,452 $ 4,070 $ ( 1,382) $ - $ 5,100 $ 5,100 total expenditure $ 26,423 $ 24,825 $ ( 1,598) Revenue $ 26,423 $ 24,825 $ ( 1,598) Total NCLB expenditures $ 122,547 $ 112,119 $ ( 10,428) revenues $ 122,547 $ 112,119 $ ( 10,428) IDEA $ $202,039 $ 193,334 $ ( 8,705) $ - $ - $ $ - $ - $ $ - $ - $ $ 12,616 $ 12,654 $ $ - $ - total expenditure $ $214,655 $ 205,988 $ ( 8,667) Revenue $ $214,655 $ 205,988 $ ( 8,667) TOTAL FEDERAL GRANTS expenditures $ $337,202 $ 318,107 $ ( 19,095) revenues $ $337,202 $ 318,107 $ (19,095) Motion to approve the budget, /finance / facilities items as recommended (items # ) by, Second by Roll call / vote 8

9 4. President s Council (J. Hicks, R. Hann and M. Harris) Board of Education Goals Goal #1: The Board of Education in Cooperation with the Chief School Administrator will develop an Employee of the Month Recognition Program. An ad-hoc committee of the Board will develop the criteria, guidelines, and rewards that will be used to recognize one support staff and one certified staff member per month. The program will be implemented in September Goal #2 During the school year, the Board of Education will collaborate with the Chief School Administrator to garner school community input as a means of enhancing district communication. A focus group comprised of district stakeholders will be formed to facilitate this initiative. Goal #3 During the school year, the Board of Education will collaborate with the Chief School Administrator to assist in the development and facilitation of the K-5 Science, Technology Engineering, and Math (STEM) program and revision of the K-5 Southampton Township Enrichment Program (STEP). Their efforts will include attending STEM related workshops at the New Jersey School Board Association convention, conducting a public forum pertaining to STEM, and providing the personnel and material resources to ensure successful implementation of the program in September Goal#4 During the school year the Board of Education will research, interview, and select an agency / organization to facilitate Strategic Planning during the school year. 4.2 * Southampton Township Schools Employee of the Month Program Policy (First Reading) OLD BUSINESS: NEW BUSINESS: PUBLIC COMMENTS: Members of the public are invited to submit comments during the public comment portion of this meeting. The Board, pursuant to the Open Public Meetings Act, will not publicly discuss personnel matters and may choose not to respond to comments made by members of the public during this portion of the meeting; however, the Board will give all comments appropriate consideration and will refer all individual complaints to the Superintendent of Schools or Administration for resolution. Each citizen will be allotted up to three (3) minutes to speak, in order to allow everyone an opportunity to express their opinions or concerns. MOTION FOR EXECUTIVE SESSION: (Personnel, Contract Negotiations, Legal) Time: Motion Second Roll Call/Vote MOTION TO CLOSE EXECUTIVE SESSION: (Personnel, Contract Negotiations, Legal) Time: Motion Second Roll Call/Vote 9

10 ADJOURNMENT: Time: Motion Second Roll Call/Vote NOTE: Committee Meetings & Dates Committee Date Location Budget /Finance/Facilities 9/26/16 School #1 Faculty Room Curriculum / Policy 9/19/16 Betty L. Wright Administration Bldg. Personnel / Students Services 9/26/16 School #1 Faculty Room Next Board of Education September 26, 2016, School #1 All-Purpose Room Miscellaneous inserts (GOLDENROD) *Documents attached Girls get moving to help build self-esteem Upcoming School Events September 1 Staff Professional Development Staff Photo/Id Card Picture 2 School Closed 5 School Closed Labor Day 6 First Day of School - Students 8 Algebra Parent Meeting 7:00 PM 8 Advanced Spanish Parent Meeting - 7:30 PM 8 International Literacy Day 13 STAR Foundation Meeting 7:30 PM Betty L. Wright Administration Building Aims Web Fall Administration K-8 MAP Fall Administration PTA Executive Board Meeting 6:30 PM 16 STAR Foundation Golf Outing 20 Back to School Night School #1 - #2-7:00 PM 20 Grade Three Orientation 6:00 PM 21 Back to School Night School #3 6:45 PM 22 First Day of Autumn 26 Board of Education Meeting School #1 All Purpose Room 8:00 PM 27 PTA Room Parent Selection Meeting 6:30 PM 27 Family Science (Grade 4) School #2 All Purpose Room 7:00 PM 29 Family Math (Grade 3) School #2 All Purpose Room 7:00 PM 29 PTA General Membership Meeting and Room Parents Tea 7:00 PM 30 School Picture Day 30 PTA School Dance School #2 All-Purpose Room 7:00 pm 30 STAR Grants due to Board of Education Office 10

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