AGENDA/ACTION March 10, Board of Education Office

Transcription

1 AGENDA/ACTION March 10, I. CALL TO ORDER: At 7:30 P.M., Michael Etter called the Agenda/Action Meeting of the Medford Township Board of Education to order. This meeting is called in conformance with the "Open Public Meeting Act" with adequate notice provided as follows: 1. Notice was sent to the Burlington County Times on March 4, Notice was filed with the Township Clerk and posted in the Pinelands Branch Library on March 6, Board of Education meeting times and locations are posted on the Medford Township Public Schools District Website. ROLL CALL: Michael Etter, President Katherine Santamore, Vice President (arrived at 7:35 P.M.) David Bermingham Katherine Busca (arrived at 7:35 P.M.) Kathleen Chang Janet Law Clancy Ann Davidson Amy Duca Michelle Hammel Chad Fires, Business Administrator/ Board Secretary Joseph J. Del Rossi, Superintendent III. FLAG SALUTE

2 AGENDA/ACTION March 10, IV. ROUTINE MATTERS A. Education Report None B. Board of Education Committee Reports None C. Recess for no more than 30 minutes for Oral Communication on Agenda Items Only. This meeting will now be open to the public referencing agenda items only, however, if your questions or comments pertain to litigation, student or personnel items or negotiations, we would ask that you see the Superintendent after the meeting since we do not discuss these items in public. Please state your name and address for the record: Mr. John Venti Needed clarification on District Bill List. Ms. JoAnn Houck Had question regarding the Special Ed Asst job description. V. OLD BUSINESS

3 AGENDA/ACTION March 10, VI. NEW BUSINESS ACTION ITEMS LIAISON AREAS SECTION I: A. POLICY Ann Davidson, Chairperson The following Policy item was presented on the Agenda: 1. Revisions to the Job Description for Special Education Assistant with Specific Duty on Second Reading. Policy Item #: 1 No Action B. EDUCATIONAL PROGRAMS Kathleen Chang, Chairperson It is recommended that the below listed educational program action, items 1-3, pages 3-4 be approved. 1. Authorization of School Field Trips for : It is recommended that the Board of Education approve the requested school field trips for district students, reflecting educational benefits, as presented in Exhibit , dated March 10, Information Summary: Routine Action in accordance with NJDOE Regulations 2. Authorization of Travel and Work Related Expenses for Staff: It is recommended that the Board of Education approve the travel and work related expenses for professional development for Administrators and Staff as presented in Exhibit , dated March 10, Information Summary: Routine Action.

4 AGENDA/ACTION March 10, B. EDUCATIONAL PROGRAMS Kathleen Chang, Chairperson 3. Approval of Summer Kindergarten Continuing Education Program: It is recommended that the Board of Education approve the request by the Curriculum Department to offer a Summer Kindergarten Continuing Education Program during the month of July, The program, in its second year, is tuition free for eligible students and monies have been encumbered in the budget for this program. Information Summary: The program was created to help meet the needs of the Medford Kindergarten students entering our First Grade who will most benefit from an additional twenty days of Kindergarten. This program offering is one of the outcomes to the district s review of full-day kindergarten programming. The students must meet a set of district criteria for eligibility. Educational Program Items # ROLL CALL MOVED BY: Kathleen Chang SECOND: Janet Law Clancy VOTE: AYES: Michael Etter, Katherine Santamore, David Bermingham, Katherine Busca, Kathleen Chang, Ann Davidson, Amy Duca, Michelle Hammel NAYS: None

5 AGENDA/ACTION March 10, C. FINANCE AND BUSINESS Consideration of the following Finance and Business Actions Janet Law Clancy, Chairperson It is recommended that the below listed finance action, item 1 page 5 be approved. 1. Approval to Solicit Request For Proposal (RFP) for Food Service Management Company: It is recommended that the Board of Education authorize the Business Administrator to solicit Request For Proposal (RFP) for Food Service Management Company as required by statute. Information Summary: Routine Action Finance Items #: 1 ROLL CALL MOVED BY: Janet Law Clancy SECOND: Michelle Hammel VOTE: AYES: Michael Etter, Katherine Santamore, David Bermingham, Katherine Busca, Kathleen Chang, Ann Davidson, Amy Duca, Michelle Hammel NAYS: None The following Finance and Business items were presented on the Agenda: 2. Payment of Bills. 3. Budget Transfers. 4. Reports of Treasurer and Board Secretary. Finance and Business Items #: 2-4 No Action

6 AGENDA/ACTION March 10, C. FINANCE AND BUSINESS Consideration of the following Finance and Business Actions Janet Law Clancy, Chairperson 5. Board of Education Certification and Board Secretary Certification: BE IT RESOLVED: BOARD OF EDUCATION S MONTHLY CERTIFICATION BUDGETARY MAJOR ACCOUNT/FUND STATUS Pursuant to N.J.A.C. 6: (c)3*, we certify that as of February 28, 2014 after review of the secretary s monthly financial reports (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6: (c)3* and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. BOARD SECRETARY S MONTHLY CERTIFICATION BUDGETARY LINE ITEM STATUS Pursuant to N.J.A.C. 6: (c)3*, I certify that as of February 28, 2014 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18A: *Citations are subject to change due to periodic amendments, new rule or repeals. Board Secretary Date Information Summary: Required as per New Jersey Quality single Accountability Continuum (NJQSAC) Finance Items # 2-5 No Action

7 AGENDA/ACTION March 10, D. BUILDING AND GROUNDS Katherine Santamore, Chairperson E. COMMUNITY RELATIONS Amy Duca, Chairperson F. PLANNING Katherine Busca, Chairperson G. LEGISLATIVE ACTIONS Janet Law Clancy, Chairperson H. EMPLOYEE RELATIONS Michelle Hammel, Chairperson It is recommended that the below listed personnel actions, items 1-7, pages 7-9 be approved. All employee appointments are recommended for approval pending successful completion of security clearances in accordance with N.J.S.A. 18A:6-7.1 et seq. N.J.S.A. 18A:39-17 et seq, and N.J.S.A. 18A: et seq. Whereas, N.J.S.A. 18A:6-7.1 had been revised and now requires emergent approval to employ an individual prior to receiving criminal history background clearance. Be It Resolved that an application be submitted to the County Superintendent of Schools in accordance with the revised statute, requesting emergent approval of employee hiring to provide necessary staff to operate school. 1. Approval of Retirements/Resignations: Sally Brinkerhoff, Music Teacher, Chairville School Reason: Retirement Effective Date: July 1, 2014 Glenn Heusser, Physical Education Teacher, Kirby s Mill and Chairville Schools Reason: Retirement Effective Date: July 1, 2014 Marie Potter, Special Ed. Teacher, Kirby s Mill School Reason: Retirement Effective Date: July 1, 2014 Catherine Whitecar, Third Grade Teacher, Kirby s Mill School Reason: Retirement Effective Date: July 1, 2014

8 AGENDA/ACTION March 10, H. EMPLOYEE RELATIONS Michelle Hammel, Chairperson 2. Approval of Personnel Appointments: Name: Position/Location: From/To: Salary/Guide/Step: Anthony Mortimer Custodian 03/25/14 $34,393/PR* Chairville School 06/30/14 Cust Step D Boilers? *Information will be available Monday, March 24, Approval of Personnel Adjustments: Name: Position/Location: From/To: Salary/Guide/Step: Cindy Jones Bus Driver 01/02/14 $13,032/PR* Transportation Ctr 01/31/14 Driver/Step E $3,740 PK Run (revised to PK Run rather than K Run) Cindy Jones Bus Driver 02/01/14 $13,682/PR Transportation Ctr 06/30/14 Driver/Step F $3,740 (added/revised to PK Run rather than K Run) *salary to be paid from September 1, 2013 to January 31, 2014 pursuant to the terms of the Agreement between the MEA and BOE Name: Position/Location: From/To: Salary/Guide/Step: Lynn Lehner Leave Replacement 02/28/14* $175/day School Counselor 06/30/14 timesheets to be submitted Chairville School (start date revised) *plus three days overlap 4. Approval/Revision of Maternity/Family/NJ/Federal Medical Leave: Regina Cardenas, Speech Language Specialist Maternity Paid Disability: January 2, 2014 to March 20, 2014 Family Illness Day: March 21, 2014 Unpaid Child Rearing Leave: March 24, 2014 to June 30, 2014 (dates revised due to inclement weather) Nadine Freedman, First Grade Teacher, Chairville School Maternity Paid Disability: February 26, 2014 to May 6, 2014 Family Illness Day: May 7, 2014 NJ Family Leave (unpaid) : May 8, 2014 to June 30, 2014 (dates revised due to inclement weather/approximate pending physician s certification/delivery)

9 AGENDA/ACTION March 10, H. EMPLOYEE RELATIONS Michelle Hammel, Chairperson 4. Approval/Revision of Maternity/Family/NJ/Federal Medical Leave: (continued) Christina Leach, School Counselor, Chairville School Maternity Paid Disability: February 28, 2014 to April 2, 2014 Family Illness Day: April 3, 2014 Differential Days: April 4, 2014 to May 01, 2014 NJ Family Leave (unpaid): May 2, 2014 to June 30, 2014 (dates revised due to inclement weather) Patricia Moorhead, Social Studies Teacher, Memorial Middle School Maternity Paid Disability: January 02, 2014 to March 19, 2014 Family Illness Day: March 20, 2014 NJ Family Leave (unpaid): March 21, 2014 to June 20, 2014 Unpaid Child Rearing Leave: June 23, 2014 to June 30, 2014 (dates revised due to inclement weather day) 5. Approval of Substitutes for the Academic Year: Request approval of the individuals listed below to be employed by the District to serve in substitute positions not offered by Source4Teachers during the academic year: Kari Troyano Long Term Sub Secretary Transportation Ctr $19/hr from February 19, 2014 to June 30, Approval to Dock Employee s Boiler s Pay for the Academic Year: Request approval for staff member, whose name is on file in the Superintendent s Office, to be docked six pays of $37.50 for failure to renew Boiler s License from December 2013 to February Approval of Source4Teachers Personnel for the Academic Year: Request approval of the substitutes listed on Source4Teacher s March List as presented in Exhibit dated March 10, Personnel Items #: 1-7 ROLL CALL MOVED BY: Michelle Hammel SECOND: Janet Law Clancy VOTE: AYES: Michael Etter, Katherine Santamore, David Bermingham, Katherine Busca, Kathleen Chang, Ann Davidson, Amy Duca, Michelle Hammel NAYS: None

10 AGENDA/ACTION March 10, H. EMPLOYEE RELATIONS Michelle Hammel, Chairperson The following Employee Relations items were presented on the Agenda: 8. Personnel for Summer 2014 Kindergarten Continuing Education Program. 9. Volunteers for Memorial Middle School Play. Personnel Items #: 8-9 No Action VI. SECTION II: DISCUSSION ITEMS A. POLICY Ann Davidson, Chairperson B. EDUCATIONAL PROGRAMS Kathleen Chang, Chairperson Discussion of an additional modification to the School Calendar that is necessary due to the use of an inclement weather day on Monday, March 3, C. FINANCE AND BUSINESS Janet Law Clancy, Chairperson Preliminary Proposed Budget presented to the Board by Dr. Del Rossi and Mr. Chad Fires. D. BUILDING AND GROUNDS Katherine Santamore, Chairperson E. COMMUNITY RELATIONS Amy Duca, Chairperson F. PLANNING Katherine Busca, Chairperson G. LEGISLATIVE ACTIONS Janet Law Clancy, Chairperson VII. OTHER MATTERS FOR CONSIDERATION

11 AGENDA/ACTION March 10, VIII. INFORMATION AND PROPOSALS - NONACTIVE A. Receiving of Delegations. B. Oral Communications (Tentative Agenda & Regular Action Meetings). Recess for no more than 30 minutes for Oral Communication on Any Item of Interest. However, if your questions or comments pertain to litigation, student or personnel items or negotiations, we would ask that you see the Superintendent after the meeting since we do not discuss these items in public. Please state your name and address for the record: Nancy Kasputis Extended Kindergarten Program (EKP) RFP any neighboring districts utilizing this model? Superintendent, Joseph DelRossi, responded. Nancy Kasputis Thanked Superintendent, Joseph DelRossi, for recognizing retirees. Maureen Shoenberger EKP question/clarification. Superintendent, Joseph DelRossi, responded. Joanne Houck Nursing care responsibility for EKP Superintendent, Joseph DelRossi, responded. John Venti Proposed budget think about Fixed Income taxpayers. Capital Improvements retired police officer for security Transportation Reduce buses on street tired bussing Superintendent, Joseph DelRossi, responded. I. ADVANCE PLANNING A. Future Meeting Dates. B. Suggested Agenda Items April 1. Routine Policies 2. Routine Financial Items 3. Routine Employee Relations Items 4. Legal Update Budget. ADJOURNMENT At 9:55 P.M., Janet Law Clancy recommended that the Agenda/Action Meeting of the Medford Township Board of Education adjourn, seconded by Ann Davidson, and carried unanimously. Chad Fires, Business Administrator/ Board Secretary