Woodlynne School District Board of Education Board Meeting Minutes August 9, :30 PM

Transcription

1 Woodlynne School District Board of Education Board Meeting Minutes August 9, :30 PM Statement by Board President Opening Statement Flag Salute Roll Call The Board President opened the regular meeting at 7:30 p.m. Opening Statement - The New Jersey Open Public Meeting Act was enacted to ensure the rights of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, public notice of the meeting has been given by the Board Secretary in the following manner: Posting written notice on the official bulletin board at the Central Administration Building and notice to the Retrospect and Courier-Post newspapers. Flag Salute Mrs. Catherine Chukwueke Absent Arrived 7:36 Mr. Clyde Cook Present Mr. Cornelius Eelman Absent Mr. Carlos Poole Present Mrs. Christine Sanford Present Mrs. Sharon Vogel Present Mrs. Heidemarie Wood Present Other Attendees Approval of Minutes Dr. Jack McCulley, Superintendent Mr. Greg Gontowski, School Business Administrator/Board Secretary Recommend approval of minutes for July 19, 2016 Special Meeting Motion by Christine Sanford, Second by Carlos Poole Vote: To approve minutes Board Voted All in Favor Correspondence None Visitors Questions None Board President s Report None

2 Superintendent s Report Board Actions Motion to approve Addendum Items 1 and 4 Personnel Administrator/Board Secretary Contract additional salary for Magnolia BOE and Merchantville BOE Debra Jakubowski $5, Merchantville Stipend for processing payroll Debora Rifici - $19.00 per hour as needed basis for duties performed for Merchantville BOE Jessica Melchiorre as part-time Art Teacher 1. Motion to approve, on the recommendation of the Superintendent, the Camden County Department of Education approved School Business Administrator/Board Secretary Contract for the School Year and to approve the additional salary for Magnolia BOE to be $35, and for Merchantville BOE to be $45, for the year. (Attachment E) 2. Motion to approve, on recommendation of the Superintendent, stipend of $5, to Debra Jakubowski for processing of the payroll and related tasks for Merchantville BOE Shared Service Agreement. 3. Motion to approve, on recommendation of the Superintendent, Debora Rifici to be paid $19.00 per hour on an as needed basis for duties performed for Merchantville BOE Shared Service Agreement. 4. Motion to approve, on the recommendation of the Superintendent, to approve Jessica Melchiorre as a part-time Art Teacher, at 2.5 days a week for the school year, pending the completion of all necessary paper work prior to start. Motion by Sharon Vogel, Second by Clyde Cook ** Catherine Chukwueke Arrived 7:36 Roll Call Vote: To approve Items 1 thru 4 YES _5 NO _0_ Abstain 0_ ** Catherine Chukwueke Arrived 7:36 Motion to approve Addendum Items 5 thru 7 Resignations With regret accept resignation of Kristen Skacel effective 7/27/16 With regret accept resignation of Joeanna Landis effective 8/2/16 5. Motion to approve, on the recommendation of the Superintendent, the resignation of Kristen Skacel as the Learning Disabilities Teacher Consultant, effective July 27, Motion to approve, on the recommendation of the Superintendent, the resignation of Joeanna Landis as a Part-Time Teacher, effective August 2, 2016.

3 With regret accept resignation of Caroline Steer effective 8/9/16 7. Motion to approve, on the recommendation of the Superintendent, the resignation of Caroline Steer as a Woodlynne Supervisor/Teacher, effective August 9, Motion by Christine Sanford, Second by Carlos Poole Roll Call Vote: To approve Items 5 thru 7 YES _6 NO _0_ Abstain 0_ Motion to approve Items 8 thru 11 Appointments Rebecca DeLaurentis Dyslexia Training Dispose of 30 Obsoleter HP dc 7900 Microtower PC s Accept from the Federal Social Security Administration in Jersey City, 25 HP dc 8200 elite microtower PC s and 20 Dell latitude E6500 notebook PC s. Authorize Dr. McCulley to hire vacant staff positions from August 9, 2016 to September 13, Motion to approve, on the recommendation of the Superintendent, the appointment of Rebecca DeLaurentis to prepare and perform a Dyslexia Training at the Woodlynne School District on September 2, 2016 for 2 hours plus preparation and assessment inventory of participants, at a cost of $ Action 9. Motion to approve, on the recommendation of the Superintendent, to dispose of 30 obsolete HP dc7900 microtower PC s. These PC s were previously donated by Camden Social Security. 10. Motion to approve, on the recommendation of the Superintendent, to accept from the Federal Social Security Administration in Jersey City, 25 HP dc 8200 elite microtower PC s and 20 Dell latitude E6500 notebook PC s. 11. Motion to approve, on the recommendation of the Superintendent, for the Board to authorize Dr. McCulley to hire vacant staff positions from August 9, 2016 to September 13, 2016, all hires will be ratified and confirmed at the September 13, 2016 Board Meeting. Motion by Sharon Vogel Second by Carlos Poole Roll Call Vote: To approve Items 8 thru 11 YES 6 NO _0_ Abstain 0_ Motion to approve Items 12 thru 14 Christie Gignac Professional Development 8/22/16 Professional Development 12. Motion to approve on the recommendation of the Superintendent, the following Professional Developments: a) Christie Gignac to attend the professional development entitled: Certification and Benefit Issuance Workshop/Webinar for

4 Determining Officials: To Implement school personnel responsible for determining certification documents (free and reduced price meal/milk applications and direct certification) at the Forensic Science Technology Center located at 1200 Negron Drive, Hamilton, NJ taking place on August 22, 2016 mileage cost only. Course Approval Jackie Walters 4 credits Fall 2016 Penn State Policy and Regulation P 0134 P 1310 P 3222 P 3322 P 4322 P 5330 P 5339 P 5756 P 8540 P 8820 R 1240 R 1530 R 2200 R 2411 R 2414 R 2423 R 3126 R 3144 R 3218 R 3221 R 3240 R 5330 R 5350 R 8441 R 8630 Reimbursement 13. Motion to approve, on the recommendation of the Superintendent, the course approval of Jackie Walters for 4 credits taken at the Penn State World Campus for the Fall 2016 Semester. Policy and Regulation 14. Motion to approve, on the recommendation of the Superintendent, amendments to the following policies and regulations (Attachment F): Board Self Evaluation Employment of School Business Administrator/Board Secretary Evaluation of Tenured Teaching Staff Members Staff Member s Use of Personal Cellular Telephones/Other Communication Devices Staff Member s Use of Personal Cellular Telephones/Other Communication Devices Administration of Medication Screening for Dyslexia Transgender Students School Nutrition Programs Opening Exercises Evaluation of Superintendent Equal Opportunity Complaint Procedure Curriculum Content Guidance and Counseling Programs and Services for students living in High Poverty and in High Need School Districts Bilingual and ESL Education Induction Program for Provisional Teachers Certification of Tenure Charges Substance Abuse Evaluation of Nontenured Teaching Staff Members Professional Development for Teachers and School Leaders Administration of Medication Student Suicide Care of Injured and Ill Persons Emergency School Bus Procedure Motion by Sharon Vogel, Second by Christine Sanford

5 Roll Call Vote: To approve Items 12 thru 14 YES _6 NO _0_ Abstain 0_ Motion to approve Item 15 Woodlynne Send-Receive Resolution Send-Receive Resolution Board Secretary s Report 15. Motion to approve, on the recommendation of the Superintendent, the Woodlynne Send-Receive Resolution approved with amendments (Attachment G) Motion by Catherine Chukwueke, Second by Carlos Poole Roll Call Vote: To approve Item 15 YES _6 NO _0_ Abstain 0_ Informational Items: Board Actions Motion to approve Items 1 thru 6 Payroll Agency 1. The following Payroll and Payroll Agency transfers: 07/15/16 Payroll $15, Payroll Agency $9, /30/16 Payroll $27, Payroll Agency $13, Bill List 2. The attached bill lists: Check Journal Fund 10 $26, Fund 11 $278, Fund 20 $7, Fund 60 $11, $323, Attachment BA1 ($66,132.56) Less Payroll $257, Transfers 3. The following transfer list: June and July 2016 Attachment BA2.1 and BA2.2 Revenue Summary and Budget Summary for the month of June and July 2016 Certify that no line item account has been over expended for the month of June and July To approve the revenue summary Attachment BA3.1 and BA3.2 and budget summary Attachment BA4.1 and BA4.2 for the month of June and July A. Board Secretary s Report in accordance with 18A: and 18A: 17-9 for th month of June and July The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A (c) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Attachment BA5.1 and BA5.

6 Board Secretary s Report and Reconciliation Report for the month June and July 2016 Certifies that there are no changes in anticipated revenue amounts or revenue sources. BOE Certification pursuant to N.J.A.C. 6A:23A Voided Check B. Reconciliation Report in accordance with 18A:17-36 and 18A:17-9 for the month of June and July The Reconciliation Report and Secretary s report are in agreement for the month of June and July Attachment BA6.1 and BA6.2 C. Board Secretary in accordance with N.J.A.C. 6A:23A (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. D. Board of Education Certification pursuant to N.J.A.C. 6A:23A (c) 4 We certify that after review of the secretary s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A (b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 6. The following void checks: #4619 $15, /30/16 Camden Community Charter Motion by Sharon Vogel, Second by Clyde Cook Roll Call Vote: To approve Items 1 thru 6 YES _6 NO _0_ Abstain 0_ Motion to approve Items 7 thru 10 Collingswood Tuition Adjustments Tuition contract Collingswood GCSSSD student # ESY and one-on one Travel Reimbursement 7. To approve tuition contract with Collingswood BOE for regular education students (net of tuition adjustments) in the amount of $2,804, for the school year. 8. To approve tuition contract with Collingswood BOE for special education students (net of tuition adjustments) in the amount of $312, for the school year. 9. To approve tuition contract with Gloucester County Special Services School District for student # in the amount of $4, for ESY tuition and $3, for ESY 1:1 teacher assistant for the school year. 10. To approve the following employees to submit travel requisitions for reimbursement in accordance with the travel policy: Christie Gignac, Debora Rifici, Debra Jakubowski, Debrah Truhan, Emily Singley, Jack McCulley, Greg Gontowski, Rich Neiman Motion by Christine Sanford, Second by Clyde Cook

7 Roll Call Vote: To approve Items 7 thru 10 YES _6 NO _0_ Abstain 0_ Board Secretary s Addendum Report Bill list Board Actions Motion to approve Addendum Item 1 1. The attached bill lists: Check Journal Fund 11 $16, $16, Attachment BA1 Motion by Catherine Chukwueke, Second by Sharon Vogel Roll Call Vote: To approve Addendum Item 1 YES _6 NO _0_ Abstain 0_ Recess into Executive Session Motion to recess into Executive Session at 8:05 PM by Christine Sanford, second by Carlos Poole. Roll Call Vote: All in Favor WHEREAS, while the Sen. Byron M. Baer Open Public Meetings Act (N.J.S.A. 10:4-12 et seq.) requires all meetings of the Woodlynne School District, Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine types of matters that may lawfully be discussed in Executive Session, i.e. without the public being permitted to attend; and WHEREAS, the Woodlynne Public School District, Board of Education has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and WHEREAS, the nine exceptions to public meetings set forth in N.J.S.A. 10:4-12(b) are listed below, and next to each exception is a box within which the number of issues to be privately discussed that fall within that exception shall be written, and after each exception is a space where additional information that will disclose as much information about the decision as possible without undermining the purpose of the exception shall be written. NOW, THEREFORE, BE IT RESOLVED that the Woodlynne Public School District, Board of Education will go into closed session for the following reason(s) as outlined in N.J.S.A. 10:4-12(b): Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed in public;

8 WHEREAS, the length of the Executive Session is undetermined; however, the Woodlynne Public School District, Board of Education will make every attempt to estimate the time of the session prior to convening the session after which the public meeting shall reconvene at_8:20 pm and the Woodlynne Public School District, Board of Education will proceed with business. NOW, THEREFORE, BE IT RESOLVED, that the Woodlynne Public School District, Board of Education will go into Executive Session for only the above stated reasons; BE IT FURTHER RESOLVED that the Woodlynne Public School District, Board of Education hereby declares that its discussion of the aforementioned subject(s) may be made public at a time when the Woodlynne Public School District, Board of Education attorney advises that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the school district or any other entity with respect to said discussion. BE IT FURTHER RESOLVED that the Woodlynne Public School District, Board of Education, for the aforementioned reasons, hereby declares that the public is excluded from the portion of the meeting during which the above discussion shall take place and hereby directs the board secretary to take the appropriate action to effectuate the terms of this resolution. BE IT FURTHER RESOLVED that the Board Secretary on the next business day following this meeting, shall furnish a copy of this resolution to any member of the public who requests one at the fees allowed by N.J.S.A. 47:1A-1 et seq. Action will be taken Exit Executive Session and return to regular session Motion to exit Executive Session at 8:21 P.M. and return to regular session by Sharon Vogel, second by Catherine Chukwueke. Roll Call Vote: All in Favor Visitor s Questions Unfinished Business New Business None None Kathy Bukowski Asked where to see policies and Superintendent responded. Miscellaneous Miscellaneous CST Report ( Attachment A) Technology Report (Attachment B) Maintenance Report (Attachment C) Nurse Report (Attachment D) School Business Administrator/Board Secretary Contract (Attachment E) Policies (Attachment F) Send Receive Resolution (Attachment G)

9 A Fire Drill was held on July 28, 2016 at 11:30 AM..Elapsed time was 2:02 Sunny Day Pulled in the Ace Center. Dates to Remember Adjourn meeting Dates to Remember 1st Day back for staff - September 1, st Day back for students - September 6, 2016 Motion to adjourn meeting at 8:24 PM by Clyde Cook, second Christine Sanford. Vote: To approve to adjourn Board Voted All in Favor BOARDS CERTIFICATION Pursuant to N.J.A.C. 6A:23A (c) 4, the Woodlynne Board of Education certifies that as of August 9, 2016 and after review of the Secretary s Monthly Financial Report and the Treasurer s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Boards knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A (a) 1 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. BOARD SECRETARY S CERTIFICATION Pursuant to N.J.C.C 6A:23A (c) 3, I certify that as of August 9, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Woodlynne Board of Education pursuant to N.J.S.A. 18A: and N.J.S.A. 18A: and no budgetary line item account has been over-expended in violation of N.J.A.C. 6: (a) 1. Board Secretary Date

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