OCEAN CITY BOARD OF EDUCATION WORKSHOP/REGULAR MEETING AGENDA WEDNESDAY, DECEMBER 16, :00 P.M. HIGH SCHOOL COMMUNITY ROOM

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1 OCEAN CITY BOARD OF EDUCATION WORKSHOP/REGULAR MEETING AGENDA WEDNESDAY, DECEMBER 16, :00 P.M. HIGH SCHOOL COMMUNITY ROOM This meeting is in compliance with the Open Public Meeting Law, and has been duly advertised in the Annual Notice. A. Call to Order B. President s Announcement of Adequate Meeting Notice C. Salute to the Flag D. Roll Call E. Public Comments (on Agenda Items Only) F. Presentation of Superintendent s Report/Information Items 1. Buildings and Grounds 2. Curriculum and Instruction 3. Finance 4. Personnel 5. Policy G. Vote on Board Resolutions (Full Board) H. Vote on Board Resolution (Ocean City Representatives Only) (Resolutions 1.A, 2.D, 3.N, 4.H, 4.I, 4.J, 4.K. 4.L. and 4.M) I. Approval of Minutes 1. Finance Committee of the Whole Meeting November 18, 2009 (Attachment I.1) 2. Workshop/Regular Meeting November 18, 2009 (Attachment I.2) J. Unfinished Business K. New Business L. Public Comments M. Board Comments N. Board President s Report/Comments O. Executive Session (not open to the public) P. Reconvene Public Session Q. Adjournment

2 OFFICE OF THE SUPERINTENDENT OF SCHOOLS TO: FROM: RE: Dr. Kathleen Taylor, Superintendent of Schools December 16, 2009 Workshop/Regular Board Meeting MOTION: Based on the recommendation of the Superintendent of Schools, the following resolutions are presented for formal approval by the Board of Education. 1. Buildings and Grounds A. Use of Facilities (Ocean City Representatives Only) The Board approves the following requests for the use of the High School and Primary School: High School Requested By: Starstruck Dance Academy, LLC Use: Dance Recital Dates/Times: June 25, 2010 (Fri) 3:00PM 11:00PM (Rehearsal) June 26, 2010 (Sat) 11:00AM 7:00PM (Recital) Rooms: Auditorium, 2 Classrooms, F105 & F107 Cost: $3, Requested By: City of Ocean City Use: Martin Luther King Celebration Dates/Times: January 17, 2010 (Sun) 11:30AM 5:00PM Rooms: Auditorium and Cafeteria Cost: No cost Primary School Requested By: Use: Dates/Times: Room: Cost: Ocean City Police Department Children s Holiday Party December 18, 2009 (Fri) 4:00PM 6:00PM (Set-up) December 19, 2009 (Sat) 11:00AM 2:00PM Multi-Purpose Room No cost B. Information Items Discussion Fire Drills Ocean City High School November 16 and November 18, 2009 Ocean City Intermediate School November 16 and November 25, 2009 Ocean City Primary School November 4 and November 16, 2009 Buildings and Grounds Committee Report Mr. Bauer, Chairperson Page 2 of 8

3 2. Curriculum and Instruction A. High School Field Trip Request List (Attachment #2.A) The Board approves the attached High School Field Trip list. B. Program of Studies High School (Attachment #2.B) The Board approves the attached High School Program of Studies for the school year. C. Not-On-Tobacco (N-O-T) Program (Attachment #2.C) The Board approves the attached Memorandum of Agreement between the American Lung Association of New Jersey and Ocean City High School regarding the implementation of the Not- On-Tobacco (N-O-T) Program. D. Intermediate School Field Trip Request List (Attachment #2.D) (Ocean City Representatives Only) The Board approves the attached Intermediate School Field Trip list. Information Out-of-School Suspension Reports for the High School and Intermediate School for November 2009 are attached. Discussion Curriculum and Student Affairs Committee Report Mrs. Moiso, Chairperson Page 3 of 8

4 3. Finance A. Bill List (Attachment #3.A) The Board approves payment of bills for December 2009 in the amount of $3,335, B. Secretary and Treasurer Reports (Attachment #3.B) The Board approves the Board Secretary s Monthly Financial Report and the Treasurer of School Funds Report for the month ended October 31, C. Line Item Transfers (Attachment #3.C) The Board approves the revenue and appropriation transfers for the month of November The Board also acknowledges receipt of the State of NJ mandated transfer reconciliation form for November D. Travel & Expense Reimbursement (Attachment #3.D) The Board approves the December 2009 list of Board of Education Members and School District Staff travel and related expense reimbursements. E. Food Service Program Monthly Financial Report (Attachment#3.E) The Board accepts the Food Service Program Monthly Financial Report for October and November F. Bid Award - Electrical Hand Dryers (Attachment #3.F) The Board awards the School District s share of the joint city/school bid for electrical hand dryers to South Jersey Paper Products, the vendor identified with the lowest per unit prices on the attached spreadsheet on a per unit basis. The City of Ocean City was the lead agency for this bid. G. Pool Contract (Attachment #3.G) The Board approves the contract with the City of Ocean City for the use of the Ocean City Aquatic Center pool for the school year. The contract amount of $24,100 is a 2.85% cost increase from the school year. H. Participation in Cooperative Pricing Program (Attachment #3.H) The Board approves the participation in the Middlesex Regional ESC public cooperative pricing program with no fees to join. I. No Child Left Behind (NCLB) Grant Acceptance The Board approves the acceptance of the NCLB FY2010 Grant Funds in the following amounts: Title I Part A $195,467 Title II Part A $ 96,023 Title II Part D $ 1,976 Title III $ 19,247 Title IV $ 5,181 Page 4 of 8

5 J. No Child Left Behind (NCLB) Title I American Recovery and Reinvestment Act (ARRA) Grant Acceptance The Board approves the acceptance of the NCLB FY2010 ARRA Grant Funds in the following amount: Title I Part A $61,562 K. Transportation Contract The Board approves the quoted transportation contract with Apple Transportation LLC for transportation of one (1) student to/from Ocean City High School from Linwood, as per court order placement, in the amount of $90 per diem beginning December 11, 2009 and continuing as needed through June 16, Quotations were solicited for the contract in accordance with the laws governing pupil transportation. L. Construction Counsel* The District issued a RFP for Construction Counsel and accepted said proposals on November 10, 2009 at 11:00 a.m. The Board approves Capehart Scatchard as Construction Counsel, at the hourly rate of $200, effective December 17, 2009 through June 30, M. Copier Lease State Contract The Board authorizes the Business Administrator to enter into a 5-year lease for 6 copiers with Atlantic Tomorrow s Office at a monthly cost of $ and a cost per copy of $ These copiers replace the 7 current copiers. N. Construction Management Services** (Attachment #3.N) (Ocean City Representative Only) The District issued a RFP for Construction Management Services and accepted said proposals on November 10, 2009 at 11:00 a.m. The Board approves Epic Management, Inc. at the proposed rate structure effective December 17, 2009 through the completion of the Intermediate School project. O. American Recovery and Reinvestment Act (ARRA) IDEA Grant Acceptance The Board approves the acceptance of the ARRA IDEA FY2010 Grant Funds in the following amounts: Basic ARRA $289,030 Preschool ARRA $ 10,421 P. Ocean City Free and Public Library Grant Acceptance The Board approves the acceptance of the Ocean City Free and Public Library Grant Funds in the following amounts: $20,700 Balanced Literacy and Reading Support Program $ th Grade Field Trip Discussion Finance Committee *This professional service appointment is recommended for approval as an authorized exception to the Public School Contracts Law (N.J.A.C. 6: through 6: and N.J.S.A. 18A: 18A-1, et seq.) competitive bidding requirements **The extraordinary unspecifiable service appointment is recommended for approval as an authorized exception to the Public School Contracts Law (N.J.A.C. 6: through 6: and N.J.S.A. 18A: 18A-1, et seq.) competitive bidding requirements. Page 5 of 8

6 4. PERSONNEL Full Board Vote A. Substitutes (Attachment #4.A) roll call vote The Board approves the hiring of the attached criminal history approved substitutes for the school year. B. High School Co-Curricular Sponsors, Coaches and Stipends (Attachment #4.B) roll call vote The Board approves the attached High School co-curricular sponsors, coaches and stipends for the school year. C. Tenure roll call vote The Board approves the granting of tenure to David Castellini, High School Teacher of Technology Education, effective January 9, D. High School Certificated Staff Retirements The Board accepts with deep regret the following High School retirements: Gerald Gheen, World Language Teacher, effective as of January 1, 2010 Virginia Mulford, Art Teacher, effective as of February 1, 2010 E. Employment High School Supportive Staff roll call vote The Board approves Leo Ryan, as a full time High School Custodian, effective January 4, 2010 through June 30, 2010 at a salary of Step 1, $32,246 (pro-rated). F. High School Leaves of Absence (Attachment #4.F) roll call vote The Board approves the following leaves of absence: Employee #0793 for a revised paid leave of absence effective September 1, 2009 through one-half day on December 11, 2009 and an unpaid leave of absence effective one-half day on December 11, 2009 through December 31, Employee #0218 for a paid leave of absence effective November 23, 2009 through December 10, 2009 and an unpaid FMLA leave of absence effective December 11, 2009 through on or before January 29, G. Leave Replacement roll call vote The Board approves Gustavo Fernandez, as a short term High School World Language Leave Replacement Teacher, effective December 17, 2009 through on or before March 31, 2010 at $160/day. H. Intermediate School Volunteer Coach roll call vote (Ocean City Representatives Only) The Board approves Jesse Parker as a volunteer coach for the Intermediate School wrestling team for the school year. Page 6 of 8

7 I. Intermediate School Certificated Staff Retirements (Ocean City Representatives Only) The Board accepts with deep regret the following Intermediate School retirements: Marilyn Gray, Home Economics Teacher, effective as of July 1, 2010 Suzan LaRosa, Fifth Grade Teacher, effective as of July 1, 2010 M. Bruce MacEwan, Social Studies Teacher, effective as of July 1, 2010 Karen Robertson, World Language Teacher, effective as of July 1, 2010 E. Virginia Szczepanski, Mathematics Teacher, effective as of July 1, 2010 Donna Valente, Language Arts Teacher, effective as of July 1, 2010 J. Employment Intermediate School Certificated Staff roll call vote (Ocean City Representatives Only) The Board approves John Kemenosh, as an Intermediate School Elementary School Teacher, effective January 25, 2010 through June 30, 2010 at a salary of BA, Step 1 $45,660 (pro-rated). K. Primary and Intermediate Schools Leaves of Absence (Attachment #4.K) roll call vote (Ocean City Representatives Only) The Board approves the following leaves of absence: Employee #2431 for a revised paid leave of absence beginning on October 29, 2009 through one-half day on November 30, 2009 and an unpaid FMLA leave beginning with one-half day on November 30, 2009 with NJFLA beginning January 4, 2010 through March 12, Employee #0214 for a paid leave of absence effective December 1, 2009 through January 8, Employee #1227 for a paid leave of absence effective January 4, 2010 through February 26, L. Leave Replacement roll call vote (Ocean City Representatives Only) The Board approves the following leave replacements: Emily Conn, as a short term Primary School leave replacement, ratified to December 7, 2009 through on or before January 8, 2010 at $160/day. Jennifer DeVlieger, as a short term Primary School leave replacement, effective January 4, 2010 through February 26, M. Primary and Intermediate Schools Student Teacher Placements Spring 2010 Semester roll call vote (Ocean City Representatives Only) The Board approves the following Student Teacher placements for Spring 2010 Semester: Liberty University January 18, 2010 through March 1, 2010 Name: Christina Chojnacki Placement: Kathleen Bogushefsky, Kindergarten Teacher Liberty University March 15, 2010 through May 12, 2010 Name: Christina Chojnacki Placement: Christine Robbins-Franckle, Sixth Grade Language Arts Teacher Page 7 of 8

8 5. POLICY A. Adoption of Board Policies First Reading (Attachment #5.A) The Board adopts the following Board policies on first reading: Highly Qualified Teachers 2423 Bilingual and ESL Education 2560 Live Animals In Schools 3240 Professional Development 3281 Inappropriate Staff Conduct Teaching Staff Members 4281 Inappropriate Staff Conduct Support Staff Members Page 8 of 8