MINUTES OF WORKSHOP/REGULAR MEETING OCTOBER 21, 2009

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1 MINUTES OF WORKSHOP/REGULAR MEETING OCTOBER 21, 2009 CALL TO ORDER The Workshop/Regular meeting of the was called to order by President Gillian on Wednesday, October 21 at 7:00 p.m. at the Ocean City High School Community Room, 501 Atlantic Avenue, Ocean City, NJ. OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT President Gillian announced that adequate notice of this meeting was provided in accordance with the Open Public Meetings Act, Chapter 231, P.L Notice of the time, place and agenda were filed with the city clerk, posted in the lobby of City Hall, and delivered to the Ocean City Sentinel and the Atlantic City Press. President Gillian led everyone present in a salute to the flag. ROLL CALL OF MEMBERS On roll call, members present were H. James Bauer, Kim Breckley, Joseph S. Clark, Jr., Gregory Donahue (arrived at 7:08 p.m.), Audrey Eichenberger, Peter Madden, Debbie McLees, Brenda Moiso, Thomas R. Oves, Jr., Tiffany Prettyman and Jay Gillian (left at 7:05 p.m. and returned at 7:56 p.m.). Also present were Kathleen Taylor, Ed.D., Superintendent, Steve Terhune, Business Administrator/Board Secretary, Michael Stanton, Esquire, and Amanda Catanoso, Student Representative and Daniel Tumolo, Sea Isle City. Members absent were H. Lloyd Hayes and Cindy Keenan, Student Representative. There were members of the public present. PRESENTATION: Presentation of mini-grants funding by Mr. Aromando on behalf of the Ocean City Education Foundation. At this point in time, President Gillian left the meeting, and Vice President Bauer presided over the meeting. President Gillian returned to preside over the meeting prior to the voting on any resolutions. PUBLIC COMMENTS - AGENDA ITEMS ONLY: Victor Staniec asked questions regarding the sewer and water bills. Natalie Neiss asked the Board to table one resolution from the Personnel section of the agenda. The Cub Scout Troop 51 thanked the Board for fixing the schools. PRESENTATION: Presentation by Dr. Taylor on the District Assessment results. Questions ensued on testing and reporting for special education students. Dr. Taylor responded to the questions. OFFICIAL REPORT OF RESULTS OF SEPTEMBER 29, 2009 SCHOOL BOARD ELECTION: Number of Yes Votes Number of No Votes Referendum Question

2 Page 2 of 12 SUPERINTENDENT S REPORT: Dr. Taylor gave an overview of the Agenda. Based on the recommendation of the Superintendent of Schools, the following resolutions are presented for formal approval by the Board of Education. 1. Buildings and Grounds Motion by Mr. Bauer, seconded by Mr. Donahue and carried unanimously by the Ocean City Board of Representatives the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. A. Use of Facilities (Ocean City Representatives Only) The Board approves the following requests for the use of the High School, Intermediate School and Primary School: High School Requested By: Calvary Chapel of Ocean City Easter Church Service Dates/Times: April 3, 2010 (Sat) Set-up 8:00AM 2:00PM April 4, 2010 (Sun) Service 7:00AM 2:00PM Rooms: Auditorium, Cafeteria, Classrooms G103 & G105 Cost: $ Requested By: City of Ocean City Recreation Dept. Wrestling Practice Dates/Times: Every Tues. & Thurs. beginning Nov. 10, 2009 to Feb.18, :00PM 8:00PM Excluding the following dates: Nov. 26; Dec. 24, 29, 31, 2009 and Feb. 11, 2010 Room: Wrestling Room Cost: No cost Requested By: Upper Township PTA Harlem Wizards vs. Upper Twp. Ospreys Basketball Game Dates/Times: October 13, 2009 (Tues.) 5:00PM 9:30PM Room: Gymnasium Costs: No cost Intermediate School Requested By: City of Ocean City Recreation Dept. Basketball Practices Dates/Times: Every Tues. and Thurs. beginning Dec. 1, 2009 to Feb. 25, :00PM 8:00PM Excluding the following dates: Dec. 3, 24, 29, & 31, 2009 and Feb. 11, 2010 Room: Gym Cost: No cost

3 Requested By: Parkway South Seventh-Day Adventist Church Youth Group Activities Dates/Times: Mondays: Nov. 2, 9, 16, 23 & 30, 2009 Dec. 7, 14, & 21, 2009 Jan. 4, 11, & 25, 2010 Feb. 1, 8, & 22, 2010 Mar. 1, 8, 15, 22 & 29, 2010 Apr. 12, 19, & 26, :00PM 7:30PM Room: Gym Cost: No cost Requested By: PTA Cookie Walk and Christmas Shopping Sale Dates/Times: Dec. 3, 2009 (Thurs.) 12:20PM 8:00PM Rooms: Multi-Purpose Room and Stage Cost: No cost Primary School Requested By: Boy Scouts OC Pack 51 Pack Meetings Dates/Times: Wednesdays Oct. 14; Nov. 11; Dec. 9, 2009 Jan. 13; Feb. 10; Mar. 24; Apr. 14; May 12, :00PM 9:00PM Room: Multi-Purpose Room Cost: No Cost Motion by Mr. Bauer, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendation by roll call vote. Member absent was Mr. Hayes. B. Annual Comprehensive Maintenance Plan and Worksheet (M-1) (Attachment #1.B) The Board approves the Annual Comprehensive Maintenance Plan for each building and the district-wide Annual Maintenance Worksheet (M-1). C. Information Items Fire Drills Fire drills were held on the below listed dates for the month of September 2009: Ocean City High School September 14 and September 28, 2009 Ocean City Intermediate School September 14 and September 28, 2009 Ocean City Primary School September 14 and September 24, 2009 Buildings and Grounds Committee Report Mr. Bauer, Chairperson At the Committee meeting held on October 13, 2009, in which Mr. Garrison was also in attendance, the following topics were discussed: project engineer; project timeline; solar specifications; M-1 and Comprehensive Maintenance Plan and the next Committee meeting will be held on November 10 at 4:00 p.m. Page 3 of 12

4 2. Curriculum and Instruction Motion by Mr. Bauer, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. A. Approval of Out of District Placements The Board approves the following out of district student placements for the school year. School Tuition Placement # of Students District Cost YALE School 1 OC $41, CMCSSSD-CMC High School 1 OC $37,658.00* CMCSSSD-CMC High School 1 CC $48, *revised B. Homebound Instruction The Board approves White Deer Run, Inc. to provide bedside instruction for the school year at the rate of $40.15 per day. C. Curricula Adoptions (Attachment #2.C) The Board adopts the updated K-12 curricula and supplementary materials. D. Community Health Care, Inc. Memorandum of Agreement The Board approves the annual agreement with Community Health Care, Inc. for the school year to provide dental services and transportation for services for students in need. There is no charge to the District. E School Year Calendar (Attachment #2.E) The Board approves a revision to the school year calendar to list the order of make-up days in the event of school closings as required by the Department of Education. F. High School Field Trip List The Board approves the attached High School field trip list. Motion by Mr. Bauer, seconded by Mr. Donahue and carried unanimously by the Ocean City Board of Representatives the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. G. Approval of Out of District Placement (Ocean City Representatives Only) The Board approves the following out of district student placement for the school year to be funded by the 2010 IDEA grant. Number School Tuition Placement of Students District Cost City of Ocean City 1 OC $ Tots Program Page 4 of 12

5 H. Intermediate School Field Trip List (Ocean City Representatives Only) The Board approves the attached Intermediate School field trip list. Page 5 of 12 I. Intermediate School Youth Leadership Club (Ocean City Representatives Only) The Board approves an Intermediate School Youth Leadership Club for grades 6, 7, 8 to be sponsored by the Ocean City Police Department. There is no charge to the District. J. Board Approval for the following extended support programs for students (Ocean City Representatives Only) 1. Intermediate School After-School Tutoring Program The Board approves an Intermediate School grades 4-8 after-school tutoring program in language arts and math for the school year. The program is for 4 hours/week for 15 weeks; estimated cost for program is $10, Primary School EASE After-School Program The Board approves the Primary School s EASE K-3 after-school tutoring program in language arts and math for the school year. The program is for 3 hours/week for 20 weeks; estimated cost for program is $11,500, which will be funded by Title I - No Child Left Behind (NCLB). 3. Primary School Link Program The Board approves the Primary School s LINK Program to coordinate volunteers for reading and math support for K-3 students during the school year. The facilitator cost is $12, and is being funded by the American Recovery and Reinvestment Act of 2009 (ARRA). K. Primary School Field Trip List (Ocean City Representatives Only) The Board approves the attached Primary School field trip list. L. Information Items (Attachment #2.L) Electronic Violence & Vandalism Report (EVVRS) The Superintendent will hold a public hearing on the Electronic Violence & Vandalism Report. The hearing will open for public comment. 2. Out of School Suspensions Dr. Taylor stated that she is providing the Annual Report for Violence and Vandalism as required by N.J.S.A. 18A and J.J.A.C. 6A. As part of this requirement, the District is to present the EVVRS report and hold a public hearing, which includes a report on the District s verified violence and vandalism data as submitted to the New Jersey Department of Education. The Board has the list of the different types of incidents in their packets. The report includes the number of incidents of violence, vandalism, weapons, and substance abuse and also the notification of police, suspensions, and other pertinent information. According to that report for the High School, the number of incidents in violence was 13; vandalism incidents were 4, weapons 2 and substance abuse total was 16; however as compared to school year, there was a decrease by 29 from the previous school year; there is an increase of vandalism by 3 over the last school year and an increase of weapons by 1 and an increase of substance abuse by 1. At the Intermediate School in school year, there were 8 acts of violence, and as compared to the , there were 16 incidents of violence and vandalism, there was no weapons or substance abuse and as a district, in comparison, in total we had 21 incidents for violence, 4 for vandalism, 2 for weapons, 11 for

6 substance abuse, as reported in the category as you can see compared to the , so there was a decrease in the number of violence incidents, but an increase in vandalism, weapons and substance abuse from the previous school year. We have a strict policy for these categories and other districts may not, and we do take a serious line with our discipline. Dr Taylor stated that we need to open up for a public hearing on this report. Board questions included what determines violence. Dr. Taylor responded to the questions. PUBLIC COMMENTS ON THE VIOLENCE AND VANDALISM REPORT: There were no public comments on the Violence and Vandalism Report. Discussion ensued on the need to coordinate weather closing info with Upper Township. Curriculum and Student Affairs Committee Report Mrs. Moiso, Chairperson At the Committee meeting, items discussed are on the tonight s agenda. 3. Finance Motion by Mr. Bauer, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. A. Bill List (Attachment #3.A) The Board approves payment of bills for October in the amount of $3,386, B. Secretary and Treasurer Reports September 2009 (Attachment #3.B) Pursuant to N.J.A.C. 6A: (c)4, the certified that as of September 30, 2009, and after review of the Secretary s Monthly Financial Report appropriations section as presented, and upon consultation with the appropriate district officials, to the best of the Board s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6AL23-2.1(b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Pursuant to N.J.A.C. 6A: (c)3, I certify that as of September 30, 2009, no budgetary line item account has obligations and payments (contractual orders), which in total exceed the amount appropriated by the pursuant to N.J.S.A. 18A: and N.J.S.A. 18A:22-8.2, and no budgetary line item account has been over-expended in violation of N.J.A.C. 6A: (a)1. In accordance with N.J.A.C. 6A: (c)2, it is certified that there are no changes in anticipated revenue amounts and sources for the month of September 30, Board Secretary Date Page 6 of 12

7 C. Line Item Transfers September 2009 (Attachment #3.C) The Board approves the revenue transfers for the month of September 2009 and the appropriation transfers for the month of September The Board also acknowledges receipt of the State of NJ mandated transfer reconciliation form for September D. Travel & Expense Reimbursement (Attachment #3.D) The Board approves the October 2009 list of Board of Education Members and School District Staff travel and related expense reimbursements for the school year. E. Food Service Program Monthly Financial Report as of September 2009 (Attachment #3.E) The Board accepts the Food Service Program Monthly Financial Report as of September F. Transportation Contract The Board approves the student transportation contract renewal with Apple Transportation LLC for one (1) student transported to/from Ocean City High School on Route No. SSS2 from September 23, 2009 to June 30, 2010 in the amount of $16,900. G. Transportation Contract The Board approves the quoted transportation contract with Apple Transportation LLC for transportation of one (1) Ocean City student, considered temporarily homeless, to Ocean City High School from Cape May Court House on Route No. HMCH effective September 28, 2009 in the amount of $110 per diem. Quotations were solicited for the contract in accordance with the laws governing pupil transportation. H. Natural Gas Jointure The Board authorizes the School District s participation in the Natural Gas Jointure with the Pittsgrove Township Board of Education. I. Grant Funded Salaries FY2010 The Board approves the following allocation of identified salaries against the grant funds identified: Barbara Young $18,278 IDEA Basic Peter Kardas $17,441 IDEA Basic Heather Williams $17,441 IDEA Basic Katelyn Bell $17,847 IDEA Basic ARRA Christine Heston $21,500 Title I (NCLB) Linda Swift $22,250 Title I (NCLB) Teresita Doebley $15,058 Title I (NCLB) Mary Deery Libro $42,000 Title II-A (NCLB) Frances Nugent $35,000 Title II-A (NCLB) Teresita Doebley $ 5,800 Title III-A (NCLB) Pat Horvath $ 3,700 Title IV (NCLB) J. Donation The Board accepts a donation of $100 from the combined offices of Senator Jeff Van Drew, Assemblyman Nelson T. Albano and Assemblyman Matthew W. Milam to be used towards the purchase of pocket-size Constitution books for Ocean City High School United States History I students. Page 7 of 12

8 K. Donation (Attachment #3.K.) The Board accepts donations in the total amount of $9, from the Ocean City Education Foundation for the award of mini-grants as per the attached list. L. Payroll/Tax Service The Board authorizes the termination of the School District s contract with CASA Payroll Services effective December 31, 2009 due to requirements contained within the NJDOE Accountability Regulations. CASA will continue to serve the District beyond December 31, 2009 in order to complete the filing of any tax or regulatory filings for the 2009 tax year. M. Bid Award Copier The Board authorizes the awarding of the High School Guidance Department copier bid to Connected Office Products, Inc. in the amount of $7,689. Two bids were received for the October 15, 2009 bid opening and this is the lowest responsible bid. N. Contract Solar Panel Specifications The Board authorizes the preparation of solar panels specifications for a power purchase agreement for the High School and the Intermediate School by Garrison Architects at their contracted rate. O. Settlement (Attachment #3.O) The Board approves the settlement agreement between the and Employee #1316. A copy of the settlement agreement is on file in the Board Office. Motion by Mr. Bauer, seconded by Mr. Donahue and carried unanimously by the Ocean City Board of Representatives the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. P. Construction Management Services (Ocean City Representatives Only) The Board authorizes the Business Administrator to issue an RFP for Construction Management Services related to the Intermediate School Roof and HVAC projects. Q. Construction Counsel (Ocean City Representatives Only) The Board authorizes the Business Administrator to issue an RFP for Construction Counsel services. R. Donation (Ocean City Representatives Only) The Board accepts a donation in the amount of $1, from Dream Catchers to be used to fund a fourth grade student field trip to the University of Pennsylvania Museum of Anthropology and Archeology. Questions ensued on the bid award for a copier. Mr. Terhune responded to the questions. Finance Committee No report. Page 8 of 12

9 4. PERSONNEL Motion by Mr. Bauer, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. A. Substitutes (Attachment #4.A) The Board approves the hiring of the attached criminal history approved substitutes for the school year. B. Homebound Instructor The Board approves Frances Nugent as a homebound instructor for the school year at a stipend of $30.00 per hour. C. Resignation The Board accepts the resignation of Carolyn Roesch as the girls head crew coach for the school year. D. High School Co-Curricular Sponsors and Stipends (Attachment #4.D) The Board approves the attached High School Co-Curricular Sponsors and stipends for the school year. Motion by Mrs. Eichenberger, seconded by Ms. Breckley to table the following Superintendent s recommendation (4.E). Member absent was Mr. Hayes. Roll Call Vote: Mr. Bauer nay; Ms. Breckley yea; Mr. Clark - nay; Mr. Donahue nay; Mrs. Eichenberger yea; Mr. Madden nay; Mrs. McLees yea; Mrs. Moiso nay; Mr. Oves yea; Mrs. Prettyman nay; and Mr. Gillian nay. Motion failed. Motion by Mr. Bauer, seconded by Mr. Donahue the Board of Education approved the following Superintendent s recommendation by roll call vote. Motion carried with the following votes of nay: Ms. Breckley and Mrs. Eichenberger. Member absent was Mr. Hayes. E. Tenure The Board approves the granting of tenure to Dr. Matthew Jamison, High School Principal on January 27, Motion by Mr. Bauer, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. F. Leaves of Absence/Replacement (Attachment #4.F) The Board approves the following leaves of absence/replacement: Employee #0052, revised extension of an unpaid leave of absence return date from October 8, 2009 to April 1, Barbara Orlov, High School leave replacement custodian, effective October 8, 2009 through March 31, 2010 at Step 1, $16.79 per hour. Page 9 of 12

10 Employee #0288, a paid leave of absence beginning November 10, 2009 returning on or before December 22, G. Acceptance of Certificated Staff Retirements The Board accepts the following certificated staff retirements with deep regret: Sandra Gulbrandsen, High School Health/Physical Education Teacher effective as of December 1, Virginia Bennett, High School Special Education Teacher effective as of February 1, Georgina Dutcher, High School Special Education Teacher effective as of July 1, Kathryn McCormick, High School English Teacher effective as of July 1, H. Acceptance of Supportive Staff Retirement The Board accepts with deep regret the retirement of Virginia Gifford, High School Food Service Worker, effective as of July 1, I. Employment The Board approves the employment of the following: Jasmyne Davis, Ed.D., Mathematics, Science and Technology K-12 Curriculum Coordinator, effective on or before January 4, 2010 through June 30, 2010 at a salary of $83,500 (pro-rated). Helene Kelly, High School Special Education Teacher, effective January 4, 2010 through June 30, 2010 at a salary of $45,660, BA, Step 1 (pro-rated). Questions ensued whether this is a replacement. Dr. Taylor responded to the questions. Motion by Mr. Bauer, seconded by Mr. Donahue and carried unanimously by the Ocean City Board of Representatives the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. J. Intermediate School Volunteer Coaches (Attachment #4.J) (Ocean City Representatives Only) The Board approves the attached Intermediate School Volunteer Coaches for the school year. K. Resignation (Ocean City Representatives Only) The Board accepts the resignation of Stacy Bordonaro, Intermediate School Special Education Aide, effective as of September 25, L. Employment (Ocean City Representatives Only) The Board approves the following Intermediate School Special Education Aides: Charles Griffin, effective October 26, 2009 through June 30, 2010 at a salary of Step 6, $13.69 per hour (pro-rated), 7 hours per day. Joyce Franks, effective on or before December 1, 2009 through June 30, 2010 at a salary of Step 1, $12.91 per hour (pro-rated), 7 hours per day. Page 10 of 12

11 M. Leave of Absence (Attachment #4.M) (Ocean City Representatives Only) The Board approves employee #2431 a paid leave effective November 9, 2009 through December 4, N. Primary School Fieldwork Placement roll call vote (Ocean City Representatives Only) The Board approves the following Primary School Fieldwork Placement for a total of 80 hours: Penn State Altoona Name: Kelly McKee Placement: Kathleen Bogushefsky, Kindergarten 5. POLICY Motion by Mr. Bauer, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Member absent was Mr. Hayes. A. Adoption of Board Policies First Reading The Board approves the adoption of the attached lists of policies on first reading. B. New Board Policy First Reading The Board approves the adoption of the following new Board policy on first reading: Title I Parental Involvement Policy Committee Report, Mrs. Prettyman, Chairperson No report. APPROVAL OF MINUTES: Motion by Mr. Bauer, seconded by Mr. Clark the Board of Education approved by roll call vote the minutes of the September 15, 2009 Special Meeting as presented. Member absent was Mr. Hayes. Motion by Mr. Bauer, seconded by Mr. Clark the Board of Education approved by roll call vote the minutes of the September 16, 2009 Workshop Meeting as presented. Member absent was Mr. Hayes. Motion by Mr. Bauer, seconded by Mr. Clark the Board of Education approved by roll call vote the minutes of the September 23, 2009 Regular Meeting and Executive Session as presented. Member absent was Mr. Hayes. UNFINISHED BUSINESS: There was no Unfinished Business. NEW BUSINESS: Dr. Taylor spoke on the South Jersey Cancer Coalition at the High School football game and the soccer game. PUBLIC COMMENTS: Victor Staniec read a statement on behalf of Fairness in Taxes Committee (F.I.T.) supporting the decision of administrators regarding the first day of school. Page 11 of 12

12 BOARD COMMENTS: Board comments included: excited about the donation from Dream Catchers; this is New Jersey s year to host Region 2 National Student Council and the High School will host on April 23, students from New York, New Jersey, Pennsylvania and Delaware; Red Ribbon Week; the OCEF awards will be Thursday morning at 8:00 a.m.; regarding the Referendum, thanks to the community groups for desire to learn about project and thanks to the community for supporting the Referendum. Motion by Mr. Bauer, seconded by Mrs. Eichenberger and carried unanimously to adjourn the meeting at 8:15 p.m. Member absent was Mr. Hayes. Respectfully submitted, Steve Terhune Business Administrator/Board Secretary /sp Page 12 of 12