OCEAN CITY BOARD OF EDUCATION REGULAR MEETING AGENDA WEDNESDAY, AUGUST 24, :00 P.M. HIGH SCHOOL COMMUNITY ROOM

Transcription

1 OCEAN CITY BOARD OF EDUCATION REGULAR MEETING AGENDA WEDNESDAY, AUGUST 24, :00 P.M. HIGH SCHOOL COMMUNITY ROOM This meeting is in compliance with the Open Public Meeting Law, and has been duly advertised in the Annual Notice. A. Call to Order B. President s Announcement of Adequate Meeting Notice C. Salute to the Flag D. Roll Call E. Presentation 1. Athletic Achievement 2. Clean Energy Solar Proposal F. Public Comments (on Agenda Items Only) G. Presentation of Superintendent s Report/Information Items 1. Buildings and Grounds 3. Curriculum and Instruction 4. Finance 5. Personnel 6. Policy H. Vote on Board Resolutions (Full Board) I. Vote on Board Resolutions (Ocean City Representatives Only) (Resolution 1.A, 2.E, 3.L, 4.N, 4.O, 4.P, 4.Q, 4.R, 4.S, 4.T, 4.U, 4.V, 4.W, 4.X and 4.Y) J. Approval of Minutes 1. Regular Meeting July 20, 2011 (Attachment J.1) K. Unfinished Business L. New Business M. Public Comments N. Board Comments O. Board President s Report/Comments P. Executive Session (not open to the public) Q. Reconvene Public Session R. Adjournment

2 OFFICE OF THE SUPERINTENDENT OF SCHOOLS TO: FROM: RE: Ocean City Board of Education Dr. Kathleen Taylor, Superintendent of Schools August 24, 2011 Regular Board Meeting MOTION: Based on the recommendation of the Superintendent of Schools, the following resolutions are presented for formal approval by the Board of Education. 1. Buildings and Grounds A. Use of Facilities (Ocean City Representatives Only) The Board approves the following request for the use of the High School, Intermediate School and Primary School: High School Requested By: Ocean City Police Department Police Youth Camp Dates/Times: August 22-26, 2011 (Mon-Fri), 8:00AM-1:00PM Room: Auxiliary Gym Requested By: City of Ocean City Cardinal O Hara High School Football game Date/Times: September 3, 2011 (Sat.), 9:00AM-1:30PM Rooms: Locker Rooms, Outside Rest Rooms Requested By: Prime Events Ocean City PBA Basketball Tip-Off Dates/Times: December 17 and 18, 2011 (Sat. and Sun.) 11:00AM-9:00PM Rooms: Gym, Auxiliary Gym and Community Room $1, Requested By: Prime Events Cape Atlantic League All Star Games Dates/Times: March 22, 2012 (Thurs.) Practice 4:00PM-8:00PM March 24, 2012 (Sat.) 10:00AM-8:00PM Rooms: Gym and Auxiliary Gym $ Page 2 of 13

3 Intermediate School Requested By: Girl Scouts of Central and Southern NJ Troop Meetings Date/Times: 2011: 9/14, 9/28, 10/12, 10/26, 11/2, 11/16, 11/30, 12/7*, 12/21 (Wednesdays) 2:30PM-4:30PM *12/7 will be 12:15PM-2:15PM 2012: 1/4, 1/18, 2/1, 2/15, 2/29, 3/14, 3/28, 4/4, 4/18, 5/2, 5/16 and 5/30 (Wednesdays) 2:30PM-4:30PM Room: Classroom Requested By: City of Ocean City Aquatic and Fitness Center Exercise classes Dates/Times: August 8 19, 2011 (Mon-Fri), 6:30AM-2:00PM August 8 and 15, 2011 (Mon), 4:00PM-8:30PM Room: Gym Requested By: City of Ocean City Adult Pick-Up Basketball Games Dates/Times: Wednesdays during the school year beginning Sept. 14, 2011, 6:30PM-8:30PM Room: Gym Requested By: City of Ocean City Traveling Basketball Practices Dates/Times: Tuesdays, December 13, 2011 March 13, 2012, 6:00PM-8:00PM Thursdays, November 17, 2011-March 15, 2012, 6:00PM-8:00PM Room: Gym Requested By: PTA Ocean City PTA General Public Meetings Dates/Times: October 12, 2011 (Wed), 7:00PM-8:00PM December 12, 2011 (Mon), 9:00AM-10:00AM February 22, 2012 (Wed), 9:00AM-10:00AM April 23, 2012 (Mon), 9:00AM-10:00AM Room: MPR Requested By: PTA Use/Dates/Rms: 4 th Grade Orientation: 8/25/11 (Thurs), 8:00AM-12:00PM Back to School Night: 9/21/11 (Wed), 6:00PM-8:30PM Front Door Hallway Clothing Drive: 10/1/11 (Sat), 12:00PM-2:00PM, Outside in front of school Book Fair set-up: 10/6/11 (Thurs), 9:00AM-12:00PM Library Book Fair: 10/11/11-10/14/11 (Tues-Fri), 8:30AM-5:00PM Library Page 3 of 13

4 Stromboli Sale Pick-Up Day: 11/14/11, 2:30PM-4:30PM Cafeteria, Kitchen Christmas Shopping Sale & Cookie Walk: 12/1/11 (Thurs), 4:00PM- 8:00PM with set-up from 12:30PM-4:00PM MPR and Stage Secret Santa & Holiday Workshop Set-Up: 12/7/11 (Wed), 8:30AM- 2:00PM Library and Secret Santa & Holiday Workshop: 12/8/11 and 12/9/11 (Thurs and Fri), 8:30AM-2:00PM Library Holiday Dance for 7 th & 8 th Graders: 12/16/11 (Fri), 6:30PM-9:30PM with set up 5:30PM-6:30PM MPR, Stage, Kitchen Muffins with Mom and Donuts with Dad: 1/11/12 (Wed), 7:15AM- 8:00AM with set up from 7:00AM-7:15AM MPR, Kitchen Muffins with Mom and Donuts with Dad: 1/18/12 (Wed), 7:15AM- 8:00AM with set up from 7:00AM-7:15AM MPR, Kitchen March Madness Basketball (Parents vs. Teachers) Tryouts: 2/24/12 (Fri), 7:00PM-8:00PM Gym Be Yourself Fashion Show Rehearsal: 3/1/12 (Thurs), 2:30PM- 5:00PM, set up 3/2/12 (Fri), 4:00PM-6:00PM and show held on 3/2/12 (Fri), 6:00PM-8:30PM MPR, Kitchen March Madness Basketball Game (Parents vs. Teachers): 3/30/12 (Fri), set up 5:00PM-6:00PM with game 6:00PM-8:00PM Gym, Kitchen Heritage Surf & Sport Fashion Show: 3/23/12 (Fri), set up 5:00 PM- 6:30PM and show 6:30PM-8:00PM MPR, Kitchen Career Day for 7 th & 8 th Graders: 4/25/12 and 4/26/12 (Wed & Thurs), 1:00PM-2:00PM Library Stromboli Sale Pick-Up Day: 5/7/12 (Mon), 2:30PM-4:30PM MPR, Kitchen Teacher Appreciation Day: 5/2/12 (Wed), 11:30AM-2:30PM with set-up from 10:00AM-11:30AM Faculty Room, Kitchen Clothing Drive: 5/5/12 (Sat), 12:00PM-2:00PM, Outside in front of school 4 th Grade Hoagie Band Fundraiser: 5/17/12 (Thurs), 6:00PM-8:00PM with set up from 5:00PM-6:00PM MPR, Kitchen 8 th Grade Sun & Fun Day: 6/11/12 (Mon), 9:00AM-12:00PM, with set up from 8:00AM-9:00AM MPR, Kitchen, back area of school outside Primary School Requested By: Ocean City Hawks Cheerleading Cheer Practice Dates/Times: Sept: 6, 7, 8, 13, 15, 20, 21, 27, 28 and 29 Oct. 4, 5, 6, 11, 13, 18, 19, 20, 26, 26, 27 Nov. 1, 2, 3, 8, 9, 10, 15, 17 (Tues.-Thurs.) 5:30PM-8:15PM Room: Multi-Purpose Room Page 4 of 13

5 Page 5 of 13 Ocean City Board of Education Requested By: Cub Scout Pack 51 Monthly Meetings and Pinewood Derby Dates/Times: 2011 Meeting Dates (Wed) 6:30PM-9:30PM: 9/14, 10/12, 11/16, 12/ : 3/14, 4/18 and 5/16 Pinewood Derby Set up: 3/2/12 (Fri) 5:00PM-9:00 PM Pinewood Derby: 3/3/12 (Sat) 9:00AM-2:00PM Requested By: PTA Ocean City PTA General Public Meetings Dates/Times: September 13, 2011 (Tues), 9:00AM-10:30AM November 15, 2011 (Tues), 9:00AM-10:30AM January 19, 2012 (Thurs.), 9:00AM-10:30AM March 5, 2012 (Mon), 7:00PM-9:00PM Room: Room Requested By: PTA Use/Dates/Rms: Welcome Wagon Spaghetti Dinner: 9/911 (Fri), 5:00PM-7:00PM with set-up from 4:00PM-5:00PM MPR, Cafeteria and Kitchen Back to School Night: 9/22/11 (Thurs), 7:00PM-8:30PM with set up from 6:00PM-7:00PM MPR Meet and Greet with Parent Room Coordinators/Teachers: 9/28/11 (Wed), 3:15PM-4:30PM with set up from 2:45PM-3:00PM Library Book Fair set-up: 10/21/11 (Fri), 1:00PM-3:00PM Classrooms 506 and 507 Book Fair: 10/24/11-10/28/11, 9:00AM-3:00PM on Mon, Tues and Fri, and 3:00PM-5:00PM on Wed. and Thurs. 3:00PM-5:00PM - Classrooms 506 and 507 Halloween Craft Celebration: 10/28/11 (Fri) 2:30PM-5:00PM, MPR and Kitchen Stromboli Sale Pick-Up Day: 11/14/11 (Mon.) 3:00PM-4:00PM, MPR and Kitchen Secret Santa Workshop set-up: 12/2/11 (Fri), 9:00AM-2:00PM, Classrooms 506 and 507 Secret Santa Workshop: 12/5/11 and 12/6/11 (Mon & Tues), 9:00AM- 2:30PM - MPR and Classrooms 506 and 507, 12/6/11 Breakdown 2:30PM-4:00PM Make a Christmas Ornament and Movie Spectacular: 12/9/11 (Fri), 1:30PM-5:00PM with set-up from 12:30PM-1:30PM MPR, Kitchen Poinsettia Holiday Sale Pick-up, 12/14/11 (Wed), 3:00PM-4:00PM, Classroom 506 Santa Comes to the Primary School: 12/22/11 (Thurs), 11:30AM-1:30PM with set-up from 10:00AM-11:30AM Classroom 506 Winter Classic Craft Get-Together: 1/6/12 (Fri), 3:00PM-5:00PM with set-up from 2:00PM-3:00PM MPR and Kitchen PJ Movie Night with cookies & milk: 1/13/12 (Fri), 5:30PM-8:00PM with set up 4:30PM-5:30PM MPR and Kitchen Muffins with Mom/Donuts with Dad: 2/6/12 (Mon), 8:10AM-9:00AM, with set up from 7:50AM-8:10AM MRP and Kitchen

6 Muffins with Mom/Donuts with Dad: 2/7/12 (Tues), 8:10AM-9:00AM, with set up from 7:50AM-8:10AM MPR and Kitchen Cupid s Valentine Craft Celebration: 2/10/12 (Fri), 3:00PM-5:00PM with set-up from 2:00PM-3:00PM MPR and Kitchen Muffins with Mom/Donuts with Dad: 2/27/12 (Mon), 8:10AM-9:00AM, with set up from 7:50AM-8:10AM MRP and Kitchen Muffins with Mom/Donuts with Dad: 2/28/12 (Tues), 8:10AM-9:00AM, with set up from 7:50AM-8:10AM MPR and Kitchen Spring Carnival set-up: 3/9/12 (Fri), 1:30PM-8:30PM Art Room, Music Room, Classroom 506, MPR and Kitchen Spring Carnival: 3/10/12 (Sat), 10:00AM-1:00PM Art Room, Music Room, Classroom 506, Cafeteria and Kitchen Be Yourself Fashion Show Rehearsal: 4/26/12 (Thurs), 3:00PM-5:00PM MPR and Kitchen Be Yourself Fashion Display: 4/27/12 (Fri), 6:00PM-8:00PM with set up 5:00PM-6:00PM MPR and Kitchen Teacher Appreciation Day: 5/1/12 (Tues) 11:30AM-2:30PM with set up from 10:00AM-11:30AM, MPR and Kitchen Stromboli Sale Pick-Up Day: 5/7/12 (Mon), 3:00PM-4:00PM, MPR and Kitchen Third Grade Field Day: 6/12/12 (Tues), Time to be determined No cost B. Revised Dual Use Classrooms The Board approves the revised dual instructional use to remove the following classrooms from the original approved dual classroom list. Primary School Room 407 / Basic Skills Instruction / ESL High School Room A109 / Reading / Reading Informational Items Fire Drills Ocean City High School July 18, 2011 Ocean City Intermediate School July 8, 2011 Ocean City Primary School July 14, 2011 Security Drills Ocean City High School July 26, 2011 Ocean City Intermediate School July 14, 2011 Ocean City Primary School July 28, 2011 Discussion Buildings and Grounds Committee Report Mr. Oves, Chairperson Page 6 of 13

7 2. Curriculum and Instruction A. Out-of-District Placements The Board approves the following out-of-district student placements for the school year. Number School Tuition Placement of Students District Cost Ocean Academy 2 OC $ 78,316 CMC High School 6 OC $234,654 The College of NJ 1 OC $ 25,000 Ocean Academy 1 UT $ 31,208 CMC High School 7 UT $264,711 COMPACT High School 2 UT $ 27,000 Bancroft-Haddonfield 1 UT $ 76,259 ACSSSD-Mays Landing 1 CC $ 70,150 Ocean Academy 2 SIC $ 78,316 COMPACT High School 1 SIC $ 13,500 B. Reimbursement of Parent Transportation Expenses The Board approves parent reimbursement transportation expenses at $.30/mile plus tolls, not to exceed $500, for the student attending College of New Jersey. C. Interdistrict Public School Choice Amended Application (Attachment #2.C) The Board approves the attached revision for the Interdistrict Public School Choice Program application. This revision reflects a request to open additional seats from 14 to 26 for the school year. D. High School Field Trip Request (Attachment #2.D) The Board approves the attached High School Field Trip request. E. Primary School Field Trip Request (Attachment #2.E) (Ocean City Representatives Only) The Board approves the attached Intermediate School Field Trip request. Discussion Curriculum and Student Affairs Committee Report Mr. Bauer, Chairperson Page 7 of 13

8 3. Finance Ocean City Board of Education A. Bill List (Attachment #3.A) The Board approves payment of bills for August 2011 in the amount of $2,113, B. Secretary and Treasurer Reports (Attachment #3.B) The Board approves the Board Secretary s Monthly Financial Report and the Treasurer of School Funds Report for June C. Line Item Transfers (Attachment #3.C) The Board approves the revenue and appropriation transfers for June The Board also acknowledges receipt of the State of NJ mandated transfer reconciliation form for June D. Travel & Expense Reimbursement (Attachment #3.D) The Board approves the August 2011 list of Board of Education Members and School District Staff travel and related expense reimbursements. E. Designation of Engineering Firm* The Board approves Dante Guzzi Engineering Associates, L.L.C. to provide civil engineering services on an as needed basis for the school year. F. Authorization to Dispose of Obsolete Assets and Supplies via Online Auction The Board authorizes the Business Administrator to dispose of the following technology assets and supplies which have been classified as obsolete by the District and no longer are needed for public use. The Board also authorizes the use of GovDeals.com for the online auction. Any items not sold by on-line auction will be recycled through a proper recycling outlet. - Computers - Printers - Monitors - Miscellaneous Technology - Televisions G. Pool Contract (Attachment #3.G) The Board approves the contract with the City of Ocean City for the use of the Ocean City Aquatic Center pool effective November 15, 2011 through June 30, 2012 in the amount of $18, H. Home Instruction Program Agreement (Attachment #3.H) The Board approves the agreement between Alternatives Unlimited, Inc. and the Ocean City Board of Education to provide home instruction services, on an as needed basis, at the rate of $30/hr. for the school year. I. Tuition Contract The Board approves a tuition contract for the school year with Gloucester County Vocational-Technical School District for 1 fulltime student in the amount of $7,790. *This professional service appointment is recommended for approval as an authorized exception to the Public School Contracts Law (N.J.A.C. 6: through 6: and N.J.S.A. 18A: 18A-1, et seq.) Page 8 of 13

9 J. Clean Energy Solar Project The Board approves a two-phased Solar Energy Project study as proposed by Garrison Architects and their Clean Energy Consultant, Blue Sky Power. Phase 1 of the project is a Clean Energy Economic and Engineering Feasibility Report at a cost of $10,000. Phase 2 is the preparation of the Request for Proposal (RFP) and oversight leading up to the award of the project at a cost of $20,000. Phase 2 is subject to the results of the Phase 1 report. The Business Administrator shall issue a purchase order for Phase 2, only if results of the Phase 1 report indicate the project is feasible to the School District. K. Donation to City of Ocean City The Board is donating an air compressor from the School District to the City of Ocean City Department of Fire and Rescue Services. The approximate estimated value is $150. L. Acceptance of Cape Educational Fund Grant (Attachment #3.L) (Ocean City Representatives Only) The Board accepts $500 Cape Educational Fund Grant money for the Intermediate School Cape Educational Grant application, Feelin Good Mileage Club. The Board approved submission of the Application at the April 13, 2011 Board of Education meeting. Discussion Page 9 of 13

10 4. Personnel Ocean City Board of Education A. Substitutes (Attachment #4.A) - roll call vote The Board approves the attached criminal history approved substitutes for the school year. B. High School Coaches and Stipends (Attachment #4.B) roll call vote The Board approves the attached High School coaches and stipends for the school year. C. High School Co-Curricular Sponsor and Stipend roll call vote The Board approves Paul Matusz as the fall stage crew co-curricular sponsor at step 3, $1,766* for the school year. D. Home Instructors roll call vote The Board approves the School District s Certificated Staff Pre-K through 12 as home instructors, based on their availability and on an as needed basis for the school year at a rate of $30/hr*. E. High School Summer Employment roll call vote The Board approves Nancy Barbetto for Child Study Team I.E.P. meetings at $30/hr* not to exceed 5.5 hours. F. Leave Replacement High School Administrative Staff roll call vote The Board approves Susan Palmer, as the 10 month leave replacement High School Assistant Principal, effective September 1, 2011 through June 30, 2012, at her current salary*. G. Leave Replacement High School Certificated Staff roll call vote The Board approves Amanda Jones as the leave replacement High School English Teacher effective September 1, 2011 through on or before November 23, 2011 at $160/day. H. New Employment - Certificated Staff (Attachment #4.H) roll call vote The Board approves Rosemary Millar, High School School Nurse, effective September 1, 2011 through June 30, 2012, at a salary of $46,815* BA, step 1. I. New Employment - Supportive Staff roll call vote The Board approves Gertrude Dallett, High School custodian, effective September 1, 2011 through June 30, 2012 at a salary of $35,276 (pro-rated), step 1. J. Extension Program School Nurses roll call vote The Board approves Rosemary Millar and Connie Meng as Extension Program School Nurses, at a stipend of $30/hr* on a rotating basis, not to exceed 15 hours a week. K. Supportive Staff Transfer roll call vote The Board approves the transfer of Janice Baldyga from High School special education aide to Intermediate School special education aide, effective September 1, 2011 through June 30, *pending negotiations Page 10 of 13

11 L. Certificated Staff Resignations roll call vote The Board accepts the following resignations: Radmila Lalovic-Cox as High School Mathematics Team Leader for the school year. R. Anthony Galante as High School Health and Physical Education Co-Team Leader for the school year. M. High School Team Leader roll call vote The Board approves Shawn Burke as the High School Mathematics Team Leader for the school year. N. Certificated Staff Leaves of Absence (Attachment #4.N) roll call vote (Ocean City Representatives Only) The Board approves the following leaves of absence: Employee #2220 a paid medical leave of absence effective October 19, 2011 through November 30, 2011 and an unpaid FMLA/NJFLA child rearing leave of absence effective December 1, 2011 through January 1, 2012 returning to work on January 2, Employee #2419 a paid medical leave of absence effective September 16, 2011 through October 27, 2011 and an unpaid FMLA/NJFLA child rearing leave of absence effective October 28, 2011 through February 16, 2012, returning to work on February 17, O. Supportive Staff Leave of Absence (Attachment #4.O) roll call vote (Ocean City Representations Only) The Board approves Employee #2431 a paid medical leave of absence effective September 1, 2011 through September 21, 2011 and an unpaid FMLA/NJFLA September 22, 2011 through December 15, 2011, returning to work on December 16, P. Leave Replacement Supportive Staff roll call vote (Ocean City Representatives Only) The Board approves Ashley Evans, leave replacement Intermediate School Special Education Aide effective September 1, 2011 through on or before December 15, 2011, 7 hours a day, $13.96/hr. Q. Supportive Staff Changes in Assignments roll call vote (Ocean City Representatives Only) The Board approves Rosemary Stuart from Intermediate School 12 Month Secretary to the Intermediate School Principal s Secretary position, effective September 1, 2011 at her current salary with an additional Principal s Secretary stipend of $400/year. R. Withdrawal - roll call vote (Ocean City Representatives Only) Based on the recommendation of the Superintendent, the Board withdrawals the approval of Philip Schaffer, Intermediate School Teacher, effective September 1, S. Supportive Staff Resignations roll call vote (Ocean City Representatives Only) The Board accepts the resignations from the following: Heather Williams, Intermediate School Special Education Aide, effective as of September 1, 2011 Peter Kardas, Intermediate School Special Education Aide, effective as of September 1, 2011 *pending negotiations Page 11 of 13

12 T. New Employment - Certificated Staff (Attachment #4.T) roll call vote (Ocean City Representatives Only) The Board approves Mary Kathryn Merz, 7 th Grade Language Arts Teacher, effective September 1, 2011 through June 30, 2012 at a salary of $46,815*, BA, step 1. U. New Employment - Supportive Staff roll call vote (Ocean City Representatives Only) The Board approves name to be provided, Intermediate School Special Education Aide, effective September 1, 2011 through June 30, 2012 at step 1, 7 hours a day, $13.96/hr. V. New Employment - Supportive Staff roll call vote (Ocean City Representatives Only) The Board approves name to be provided, Intermediate School Special Education Aide, effective September 1, 2011 through June 30, 2012 at step 1, 7 hours a day, $13.96/hr. W. New Employment - Certificated Staff (Attachment #4.W) roll call vote (Ocean City Representatives Only) The Board approves Heather Williams, Primary School Teacher, effective September 1, 2011 through June 30, 2012 at a salary of $52,011*, BA30, step 1. X. New Employment Supportive Staff - roll call vote (Ocean City Representatives Only) The Board approves Nicholas Beese, Primary School custodian, effective September 1, 2011 through June 30, 2012 at a salary of $35,276, step 1. Y. Supportive Staff Retirement roll call vote (Ocean City Representatives Only) The Board accepts with deep regret the retirement of the following supportive staff: Cheryl Edwards, Primary School Aide, effective as of September 1, 2011 Marcella Tweed, Primary School Special Education Aide, effective as of September 1, 2011 Discussion *pending negotiations Page 12 of 13

13 5. POLICY A. Revisions of Board Policies Second Reading (Attachment #5.A) The Board approves the revisions to the following Board policies: 2440 Summer Session 5516 Use of Electronic Communication and Recording Devices (ECRD) 8461 Reporting Violence, Vandalism, Alcohol & Other Drug Abuse B. Deletion of Board Policies Second Reading The Board approves the deletion of the following Board policies: 5512 Hazing Harassment, Intimidation, and Bullying Cyber-Bullying C. Board Self-Evaluation and Goal The Board approves the following that was discussed at their Special Meeting on August 17, 2011: - Board Self-Evaluation - Board Goal: To review and update the School District s Strategic Plan Discussion Policy Committee Report - Mr. Donahue, Chairperson Page 13 of 13