WHARTON BOROUGH BOARD OF EDUCATION. AGENDA WORK SESSION/REGULAR BUSINESS MEETING TECHNOLOGY LIBRARY CENTER - MACKINNON MIDDLE SCHOOL June 21, PM

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1 WHARTON BOROUGH BOARD OF EDUCATION AGENDA WORK SESSION/REGULAR BUSINESS MEETING TECHNOLOGY LIBRARY CENTER - MACKINNON MIDDLE SCHOOL June 21, PM I. CALL TO ORDER Mrs. Yeager will preside and voice the call to order at 7pm of the Work Session/ Regular Business Meeting. II. OPEN PUBLIC MEETING STATEMENT will read the following: The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed and acted upon. In accordance with the provisions of this act and Board of Education Bylaw 0160, the Wharton Borough Board of Education has caused notice of this meeting to be sent to the Daily Record, posted on the bulletin board in the Wharton Public School, filed with the Wharton Borough Clerk, and mailed to all those people who have requested individual notice and paid the required fee. III. IV. PLEDGE OF ALLEGIANCE ROLL CALL Roll Call Anthony Astrologo Paul Breda Jennifer DiSanto Brian Finn Robin Ghebreal Wayne Schiele Theresa Yeager Roll Call V. DISTRICT MISSION STATEMENT will read the following: Learn to thrive in a dynamic world. VI. VII. COMMUNICATION RECEIVED: REPORTS AND PRESENTATIONS A. Superintendent s Report B. Students of the Month 6 th Erick Cortes 7 th Yesenia Peluffo 8 th Maria Hernandez C. Presentations: Mrs. Lauren Olivo - Support Staff Member for May 2017 D. Fire Drill Report (see attached) E. Reports: 1-Policy F. Business Administrator Report G. New Business/Old Business 1 Agenda Wharton Borough Public Schools Board Meeting June 21, 2017

2 VIII. OPEN TO THE PUBLIC If you wish to be heard, the Board respectfully requests that you state your name and address and to keep all requests to a 3 minute time limit. IX. BOARD ACTION A. MINUTES 1. Upon the recommendation of the Superintendent, the Board of Education approves the Regular Business Meeting Minutes from the May 25, 2017 meeting. 2. Upon the recommendation of the Superintendent, the Board of Education approves the Closed Session Meeting Minutes from the May 25, 2017 meeting. 3. Upon the recommendation of the Superintendent, the Board of Education approves the Special Meeting Minutes from the June 13, 2017 meeting. 4. Upon the recommendation of the Superintendent, the Board of Education approves the Closed Session Meeting Minutes from the June 13, 2017 meeting. Motion to move Minutes A1-A4 Roll Call: Mr. Astrologo: Mr. Breda: Mrs. DiSanto: X. B. CURRICULUM AND STUDENT ACTIVITIES 1. Upon the recommendation of the Superintendent, the Board of Education approves the following policies, which are referred to by title and attached to and made part of this resolution: Number Title Reading P 2622 Student Assessment (M) (Revised) 2nd P 2464 Gifted and Talented Students (M) (Revised) 2nd 2. Upon the recommendation of the Superintendent, the Board of Education approves the following vendors for related services as listed below: Vendor Purpose Compensation Cerebral Palsy of North Jersey (CPNJ) Dr. Ellen Platt Platt Psychiatric Associates, LLC AAC Evaluation for Student SID# Psychiatric Evaluations Assessment Fee $995 Combined Assessment $1,500 Acct # $625/evaluation; risk assessment $750 Urgent evaluations Acct # Upon the recommendation of the Superintendent, the Board of Education approves the following registration dates for Summer 2017: July 18, :30 AM-1:00 PM and August 24, :30 AM-1:00 PM Motion to move Curriculum B1-B3 Roll Call: Mr. Astrologo: Mr. Breda: Mrs. DiSanto: 2 Agenda Wharton Borough Public Schools Board Meeting June 21, 2017

3 XI. C. PERSONNEL New personnel employment appointments are contingent upon the required state and federal criminal history background checks in accordance with N.J.S.A. 116, P.L The Board authorizes the submission to the County Superintendent, as required, applications for emergency hiring and the applicants attestations that they have not been convicted of any disqualifying crime pursuant to the provisions of N.J.S.A. 18A:6-7.1 et. seq., N.J.S.A. 18A:39-17 et. seq., or N.J.S.A. 18A: et. Seq 1. The Board of Education employs substitute teachers, aides and nurses as per the below list at the compensation rates of $80/day (Non-cert), $85/day (Cert); $90/day (Non-cert after 10 days); $95/day (Cert after 10 days); $125/day for substitute nurses and $10.00/hr for substitute aides. Teachers Mary Anne Agro Luke Hildebrand Meredith Lutz Donna Rydzfski Binal Shah Meena Ann Varghese Aides Neftali Acosta Mary Anne Agro Charlene Cannizzaro Luke Hildebrand Linda Murphy 2. Upon the recommendation of the Superintendent, the Board of Education approves the following policies, which are referred to by title and attached to and made part of this resolution: Number Title Reading P 3160 Physical Examination (M) (Revised) 2nd P 4160 Physical Examination (M) (Revised) 2nd P 5116 Education of Homeless Children (Revised) 2nd 3. Upon the recommendation of the Superintendent, the Board of Education approves the following Rates for Substitute Teachers for the School Year: Time or Period County Substitute Certificate Holder Rate Certified Teacher Rates Initial Rate $80 Per Diem $85 Per diem After 10 Days Service in Given School Year $90 Per Diem $95 Per diem School Nurse Substitute $125 per diem and be it, FURTHER RESOLVED, the Board of Education stipulates the $75 per diem rate shall apply for severance pay and the Attendance Incentive program as stated in the Agreement between the Wharton Borough Board of Education and the Wharton Education Association. 4. Upon the recommendation of the Superintendent, the Board of Education acknowledges the following leave of absence: Name Position Action Effective Date(s) Teacher 09/05/17 on or Rebecca Morgan Maternity Leave (part-time) about 12/20/17 5. Upon the recommendation of the Superintendent, the Board of Education employs the following persons in the positions and with terms as stated: 3 Agenda Wharton Borough Public Schools Board Meeting June 21, 2017

4 Position/Project Person(s) Dates Compensation ESY Special Education Aide (4 week program) Denae Huisa Up to 80 hours $12.60/hr Acct. # ESY MD Aide (6 week program) Ivette Rivera Up to 120 hours $12.60/hr Acct. # ESY Substitute Aides Samantha Buehler Ashley Lawton Alyssa Lawton As Needed $10/hr Acct# Parent Meeting 5/22/17 Samantha Bartlett Jennifer O Malley- Dorr Up to 1.5 hours each $46.61/hr Acct# Upon the recommendation of the Superintendent, the Board of Education approves the following salary adjustment effective September 1, 2017: Tina Struble at BA +30, Step 6 at $59,852 to MA, Step 6 at $61, The Board of Education approves the attainment and payment (3.33%) for Christopher Herdman of the Quantitative Merit Goal: Benchmark assessments will demonstrate increases in achievement of Grade 3 students (see attached). 8. Upon the recommendation of the Superintendent, the Board of Education accepts the resignation for personal reasons of Stephanie Sadineni, Aide, effective June 19, Motion to move Personnel C1-C8 Roll Call: Mr. Astrologo: Mr. Breda: Mrs. DiSanto: XII. D. OPERATIONS 1. Upon the recommendation of the Superintendent, the Board of Education approves the following policies, which are referred to by title and attached to and made part of this resolution: Number Title Reading By Law Guide Introduction (Revised) 2nd P Unsafe School Choice Option (M) (Revised) 2nd 2. Upon the recommendation of the Superintendent, the Board of Education approves the new contract for the following provider of services as needed by the Child Study Team: Type of Contract Professional Services Company/Person Purpose Cost Elissa Rael Physical Therapy Services for School Year Up to 19 hours per week $75/hour $300 per evaluation Consultations, meetings beyond work day $75/hour (Acct. # ) 4 Agenda Wharton Borough Public Schools Board Meeting June 21, 2017

5 3. Upon the recommendation of the Superintendent, the Board of Education approves the following resolution: WHEREAS, the Wharton Borough Board of Education of Wharton, New Jersey, requires EUS for the period July 1, 2017 through June 30, 2018 and WHEREAS, the Public School Contracts Law permits a Board of Education to engage such services by resolution at a public meeting without advertising for bids; NOW THEREFORE BE IT RESOLVED, by the Wharton Borough Board of Education that the following appointment and engagement be made: Insurance Broker of Record-Dental: Brown and Brown 24 Arnett Avenue Suite 110 Lambertville, NJ The Board of Education approves the following contracts for : Type of Contract Company/Person Purpose Cost Professional Learning Services CDK Systems, Inc. CDK Systems, Inc. CDK Systems, Inc. Achieve 3000 School Dude OnCourse Strauss Esmay Associates Pay user license fee for financial accounting software Pay user license fee for personnel maintenance software Pay user license fee for requisition software Platform access for students and teachers. Professional learning services offer implementation planning, on-site professional development, live online workshops, principal awareness sessions and access to 24/7 self-paced, on-demand resources Maintenance Direct Service School Dude Service Provide on-line lesson planning for staff, Student Information System, Grade Book Module, Student Stats Module, Curriculum Builder Module, SGO Module, Evaluate Prime Module Provide maintenance and updates of district policy manual; ELAN On-Line policy resource $4,045 (Acct. # ) $5,795 (Acct. # ) $2,345 (Acct. # ) Other Quotes NA NA NA $35,730 N/A $1, (Acct. # ) $36, (Acct. # , ) Includes Special Education module $4,090 (Acct. # ) NA N/A Proprietary Service 5. Upon the recommendation of the Superintendent, the Board of Education appoints Rullo & Juillet Associates, Inc. as the District s Right to Know and Hazard Communication consultant for the school year at a cost of $2,955.00, which includes the electronic filing of the Right to Know survey with the N.J. Department of Health. 5 Agenda Wharton Borough Public Schools Board Meeting June 21, 2017

6 6. Upon the recommendation of the Superintendent, the Board approves the agreement with Morris County Educational Services Commission for Health and Environmental Safety Services for the school year at a cost not to exceed $3, Motion to move Operations D1-D6 Roll Call: Mr. Astrologo: Mr. Breda: Mrs. DiSanto: XIII. E. FINANCE 1. Upon the recommendation of the Superintendent, the Board of Education approves the payment of the following bills for June 2017 and directs that a list of these bills be attached to and made part of these Minutes: General Fund $ 175, Special Revenue Fund $ 28, Capital Projects $ Debt Service $ Food Service $ Inter-local Agreement $ Total $ 204, The Board of Education approves the Payroll Distribution for May 2017 that is summarized below and directs that the payroll distribution be attached to and made part of the Minutes: General Fund $ 745, Special Revenue Fund $ 12, Food Service $ 1, Total $ 759, WHEREAS, the Board of Education has received the Report of the Treasurer for the month of May 2017, and WHEREAS, the Board of Education has received the Report of the Secretary for the month of May 2017, consisting of: 1. Interim Balance Sheets 3. Interim Revenue Summaries 2. Interim Revenue and Expense Summaries 4. Expense General Ledger Reports, and WHEREAS, the board secretary s report shows the following balances on May 31, 2017: FUND CASH APPROPRIATION BALANCE (10)General Current Expense Fund $6,381, $1,488, (11)Current Expense 1,500, (12)Capital Outlay 361, (13)Special Schools (20)Special Revenue Fund - 147, , (30)Capital Projects Fund 17, , (40) Debt Service Fund - 3, , (50)Food Service 3, , , (60)Municipal Alliance Fund (61)Inter-local Agreement 12, (62)Property Damage -10, TOTAL $6,251, $2,054, $1,549, Agenda Wharton Borough Public Schools Board Meeting June 21, 2017

7 WHEREAS, in compliance with NJSA 18A:17-9, the secretary has certified that, as of the date of the report(s), no budgetary line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of NJSA 18A:17-9, now, therefore, be it RESOLVED, the Board of Education accepts the above referenced reports and certifications subject to reconciliation of the secretary s report with the treasurer s report when received, and orders that it be attached to and made part of the record of this meeting, and be it FURTHER RESOLVED, in compliance with NJSA 18A:17-9 and NJSA 18A:17-36, the Board of Education certifies that, after review of the Board Secretary's and Treasurer s monthly financial reports (appropriation section) and upon consultation with the appropriate district officials, to the best of its knowledge, no major account or fund has been over-expended in violation of NJSA18A:17-9 and NJAS 18A:17-36, and that sufficient funds are available to meet the district's financial obligations for the remainder of the year. 4. The Board of Education approves the attached transfers within the budget pursuant to Policy The Board of Education approves the following resolution regarding the transfer of Current Year Surplus to Maintenance Reserve: WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and WHEREAS, the Wharton Board of Education wishes to deposit anticipated current year surplus into a Maintenance Reserve account at year end, and WHEREAS, the Wharton Board of Education has determined that up to $200,000 is available for such purpose of transfer; NOW THEREFORE BE IT RESOLVED, by the Wharton Board of Education that it hereby authorizes the district s School Business Administrator to make this transfer consistent with all applicable laws and regulations. 6. Upon the recommendation of the Superintendent, the Board of Education approves the following resolution regarding the transfer of Current Year Surplus to Capital Reserve: WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and WHEREAS, the Wharton Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and WHEREAS, the Wharton Board of Education has determined that up to $2,000,000 is available for such purpose of transfer; NOW THEREFORE BE IT RESOLVED, by the Wharton Board of Education that it hereby authorizes the district s School Business Administrator to make this transfer consistent with all applicable laws and regulations. 7 Agenda Wharton Borough Public Schools Board Meeting June 21, 2017

8 7. Upon the recommendation of the Superintendent, the Board of Education approves the transfer of an unexpended balance of $300,000 in the Unemployment Account to the Unemployment Reserve Account. Motion to move Finance E1-E7 Roll Call: Mr. Astrologo: Mr. Breda: Mrs. DiSanto: XIV. XV. OPEN TO THE PUBLIC FOR DISCUSSION CLOSED SESSION: Motion by: second by, at p.m WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it RESOLVED, the Board of Education adjourns to closed session to discuss: (select one or more) 1) a matter rendered confidential by federal or state law 2) a matter in which release of information would impair the right to receive government funds 3) material the disclosure of which constitutes an unwarranted invasion of individual privacy 4) a collective bargaining agreement and/or negotiations related to it 5) a matter involving the purchase, lease, or acquisition of real property with public funds 6) protection of public safety and property and/or investigations of possible violations or violations of law 7) pending or anticipated litigation or contract negotiation and/or matters of attorney-client privilege 8) specific prospective or current employees unless all who could be adversely affected request an open session 9) deliberation after a public hearing that could result in a civil penalty or other loss and be it FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists. Note: This closed session will include items in categories. It may be adjourned while business is conducted in public then reconvened after public business has been completed XVI. XVII. XVIII. RETURN TO REGULAR SESSION: A motion by and second by to return to regular session at p.m. What have we done for the children this evening? ADJOURNMENT: Motion by seconded by, at p.m. 8 Agenda Wharton Borough Public Schools Board Meeting June 21, 2017