WHARTON BOARD OF EDUCATION MINUTES REORGANIZATION & WORKSHOP MEETING THURSDAY JANUARY 3, 2013 TECHNOLOGY LIBRARY CENTER - MACKINNON MIDDLE SCHOOL 7PM

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1 WHARTON BOARD OF EDUCATION MINUTES REORGANIZATION & WORKSHOP MEETING THURSDAY JANUARY 3, 2013 TECHNOLOGY LIBRARY CENTER - MACKINNON MIDDLE SCHOOL 7PM I. CALL TO ORDER - Ms. Hinman called the Reorganization /Workshop Meeting of the Wharton Borough Board of Education to order at 7:00 p.m. and read the following: II. OPEN PUBLIC MEETING STATEMENT Read by Ms. Pamela Hinman The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed and acted upon. In accordance with the provisions of this act and Board of Education Bylaw 0160, the Wharton Borough Board of Education has caused notice of this meeting to be sent to the Daily Record, posted on the bulletin board in the Wharton Public School, filed with the Wharton Borough Clerk, and mailed to all those people who have requested individual notice and paid the required fee. III. IV. PLEDGE OF ALLEGIANCE ELECTION RESULTS Ms. Hinman reported on the results of the November 6, 2012 election: For seats on the Board of Education: Candidate Votes For Two (2) Three-Year Full Terms 1151 Write In- 38 V. OATH BY BOARD MEMBERS Ms. Hinman administered the Oath of Office to newly-elected Board members: Mr. Mr. VI. ROLL CALL Roll Call Vote: A X X X A X X Also present: Ms. Pamela Hinman, Board Secretary, Mrs. Sandy Cammarata, Assistant Business Administrator, and Mr. Alan Bocchino, Director of Curriculum & Instruction. 1 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

2 VII. ELECTION OF PRESIDENT - As amended at the January 31, 2013 board meeting The Board Secretary asked for nominations for the position of President. NOMINATION: Mr. was nominated by Mr., seconded by Mr.. Mr. accepted his nomination. Mr. nominated himself and commented that President should be written ballot. Vote for resident --- X X --- X X X ELECTION RESULTS: Mr. was elected President of the Wharton Borough Board of Education. Election results were 4-1. VIII. BOARD PRESIDENT TAKES CHAIR IX. ELECTION OF VICE PRESIDENT Mr., President declared nominations were in order for the position of Vice President. NOMINATION: Dr. was nominated by Mr.. Dr. accepted the nomination Vote for Vice- President Name: Dr. --- X X X --- X X ELECTION RESULTS: Dr. was elected Vice-President of the Wharton Borough Board of Education. X. CODE OF ETHICS FOR NEW JERSEY SCHOOL BOARD MEMBERS- Was read by the Board. XI. REORGANIZATION ACTION ITEMS 1. The Board of Education officially designates an abstention as a non-vote. 2. The Board of Education adopts the Mission Statement that was developed as part of the Strategic Planning process: 2 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

3 In partnership with the community, the Wharton School District is committed to educational excellence and guarantees challenging learning opportunities for all students to become lifelong learners and productive and responsible members of society. It is the expectation of this school district that all pupils achieve the New Jersey Core Curriculum Content Standards at all grade levels. 3. The Board of Education adopts all bylaws, policies, and regulations in effect on January 3, 2013 in compliance with N.J.S.A.18A: The Board of Education adopts all textbooks of record on January 3, 2013, in accordance with the attached document and in compliance with N.J.S.A. 18A:33-1 and The Board of Education adopts the following curricula and programs of record on January 3, 2013 in compliance with N.J.S.A. 18A:33-1 and 34-1: Academic Assessment Support Extracurricular Art Achieve 3000 Achieve 3000 Art Club (6-8) Circulatory System as an Obstacle Course (4) AIMSweb Basic Skills Improvement Band (4,5 & 6-8) Colonial Day (5) Creative Curriculum (PRIDE) Authentic Assessment (K- 3) Developmental Reading Assessment (K-8) Bully-Busting Child Study Team Services Baseball Basketball - Boys Early Childhood Program for 4-Year Olds Final Exams (7 & 8) D.A.R.E Basketball - Girls Full Day Kindergarten NJASK (3,4,5,6,7,8) English as a Second Cheerleading (6-8) Language (K-8) Health Education Extended School Year (ESY) Chorus (4,5 & 6-8) NJ PASS (2) Integrated Language Arts Orleans-Hanna Algebra Aptitude Test (5-6) Family Science (4) Class Councils (6-8) Kids Vote Portfolios (K-5) Guidance & Counseling Computer Club (4,5 & 6-8) 3 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

4 Academic Assessment Support Extracurricular Library/Media Pre/Post Leveling Tests Homework Club ESL Cross Country Living History Timeline Progress Reports Homework Club (2&3, 4,5) Drama Club (6-8) (7&8) Mathematics Report Cards: Grades K, 1 Lions Quest Program (Health) Environmental Education Club(6-8) Grades 2, 3 Grades 4, 5 Grades 6-8 Project UpGrade PSD - Project PRIDE Medieval Faire (6) Teacher constructed tests, Non-Violent Crisis Soccer - Boys quizzes, rubrics Intervention (CPI Program) Music General Writing Rubrics Nursing Services Soccer - Girls Music Instrumental (4-8) Occupational Therapy (OT) Softball & Physical Therapy (PT) Services Physical Education Off to a Good Start Reading - OTAGS (2&3) Student Leadership Council (6-8) Project UpGrade G&T Orton Gillingham Reading Yearbook Program, includes Schoolwide Enrichment Science Peer to Peer (6-8) Science Fair (5-8) Social Studies Technology Touch Math World Language Spanish (K-8) Picatinny Future Scientist Program (3) Positive Behavior Supports Problem Based Learning Rainbows Program Reading Recovery (1) Resource Center Response to Intervention Skills Tutor (K-5) Speech and Language Students Obtaining Success (6-8) Study Island Math (5-8) Universal Design for Learning (UDL) Weather Net Wilson Reading System 6. The Board of Education designates The Daily Record as the official newspaper for legal notices and other obligations, and The Star-Ledger as alternate official newspaper. 4 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

5 7. The Board of Education approves the following appointments, which are in effect until the next reorganization meeting or until changed by resolution and carry the compensation indicated: POSITION APPOINTMENT COMPENSATION Treasurer Susan Megletti $4,087/year (Acct. # ) $150/hour (Acct. # ) Board Attorney, or as assigned Philip Stern Adams Stern Gutierrez & Lattiboudere, LLC Sciarrillo Labor/Negotiations Attorney, or as Lindabury, McCormick, Estabrook & assigned Cooper, P.C. Special Education Attorney, or as assigned Nathanya Simon Schwartz Simon Edelstein & Celso, LLC Board Secretary Pamela Hinman Included in salary Assistant Board Secretary Sandy Cammarata Included in salary Auditor Schroeder $19,500/year Nisivoccia & Co. (Acct. # ) Medical Inspector Brent Forward, MD $6,990.00/year $160/hour (Acct. # ) $160/hour (Acct. # ) (Acct. # ) Architect Gallarano, $115.00/hour Harbor Consultants (Acct# ) School Attendance Officer David Young $1,456/year (Acct. # ) 1. Affirmative Action Officer 1. Alan Bocchino Included in salary 2. Affirmative Action Team 2. Susan Johnston, Michael Laudati Public Agency Compliance Officer Pamela Hinman Included in salary Custodian of Public Records Pamela Hinman Included in salary Safety Compliance Officer Pamela Hinman Included in salary 504 Coordinators Christopher Herdman, Included in salary MacKinnon MS Principal, Pamela Blalock, Duffy School Principal Integrated Pest Management Coordinator Pamela Hinman Included in salary Homeless Liaisons Michael Laudati, Susan Johnston Included in salary DYFS Liaisons Michael Laudati, Susan Johnston Included in salary Wellness Committee Coordinator Jennifer O Malley-Dorr Included in salary Anti-Bullying and Safety Coordinators Pamela Blalock, Christopher Herdman Included in salary Anti-Bullying Specialists Michael Laudati, Susan Johnston Included in salary OPRA Officer Pamela Hinman Included in salary Agent of Record - Health Benefits NJ State Health Benefits Plan fee included in assessment Agent of Record Workers Compensation NJSBAIG (NJ School Board Association Group) fee included Agent of Record - Property & Casualty Insurance Agent of Record Voluntary Student Insurance Morville Agency School Alliance Insurance Fund Bollinger Insurance Co. fee included fee included 5 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

6 POSITION APPOINTMENT COMPENSATION Agent of Record-Flex Spending Account Discovery Benefits $4.75 per month/ per employee/$41.66 minimum per month Agent of Record Dental Insurance Delta Dental - RHM fee included Agent of Record-Disability Insurance S.G. Insurance Agency, Inc.- Stephen Gulla fee included Disability Insurance Prudential Insurance Co. fee included Disability Insurance Colonial Life Insurance Co. fee included Disability Insurance Unum Provident fee included Tax Sheltered Annuity Lincoln National fee included Tax Sheltered Annuity Met Life Investors fee included Tax Sheltered Annuity Valic fee included Tax Sheltered Annuity Met Life fee included Tax Sheltered Annuity Equitable fee included 457(b) Met Life fee included 8. WHEREAS 18A:18A-2 provides that a board of education shall assign the authority, responsibility and accountability for the purchasing activity of the board of education to a person or persons who shall have the power to prepare advertisements, to advertise for and receive bids, and to award contracts as permitted by this chapter, and WHEREAS 18A:18A-3 permits an increase in the bid threshold if a Qualified Purchasing Agent is appointed as well as granted the authorization to negotiate and award such contracts below the bid threshold; and WHEREAS, N.J.A.C. 5:34-5 et. seq. establishes the criteria for qualifying as a Qualified Purchasing Agent; and WHEREAS, Pamela Hinman possesses the designation of Qualified Purchasing Agent as issued by the Director of the Division of Local Government Services in accordance with N.J.A.C. 5:34-5 et. Seq.; and WHEREAS, the Wharton Board of Education desires to increase the bid threshold as provided in N.J.S.A. 18A:18A-3; and WHEREAS 18A:18A-3. provides that all contracts that are in the aggregate less than 15% of the bid threshold may be awarded by the qualified purchasing agent without soliciting competitive quotations if so authorized by board resolution, NOW THEREFORE BE IT RESOLVED, the Wharton Board of Education does hereby authorize and increase the bid threshold to $36,000; and be it FURTHER RESOLVED, the Wharton Board of Education hereby appoints Pamela Hinman as its duly authorized Qualified Purchasing Agent to exercise the duties of a qualified purchasing agent pursuant to N.J.S.A. 18A:18A-2b, with specific relevance to the authority, responsibility and accountability for the purchasing activity of the Wharton Board of Education; and be it 6 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

7 FURTHER RESOLVED, that Pamela Hinman is hereby authorized to award contracts on behalf of the Wharton Board of Education that are in the aggregate less than 15% of the Bid threshold ($5,400) without soliciting competitive quotations, and be it FURTHER RESOLVED that Pamela Hinman is hereby authorized to seek competitive quotations, when applicable and practicable before awarding contracts, when contracts in the aggregate exceed 15% of the bid threshold ($5,400) but less than the bid threshold of $36, WHEREAS, Pamela Hinman has been appointed secretary of the Board of Education, and Sandy Cammarata is assistant secretary; and WHEREAS, Susan Megletti has been appointed Treasurer of School Monies; and WHEREAS, Board of Education policy authorizes school principals to establish and administer student activity accounts under certain conditions, now therefore be it RESOLVED, the Board of Education approves the maintenance of the following bank accounts and authorizes the persons indicated to sign checks, savings withdrawals, drafts, and other instruments and to approve electronic fund transfers TD BANK Account # Signatories Number General Account or and Pamela Hinman or Dennis Mack and Susan Megletti Payroll Account Susan Megletti Payroll Agency Account Susan Megletti Unemployment Insurance Trust or and Pamela Hinman or Dennis Mack and Susan Megletti Cafeteria Fund Pamela Hinman or Dennis Mack Capital Projects Account or and Pamela Hinman or Dennis Mack and Susan Megletti Capital Reserve Account or and Pamela Hinman or Dennis Mack and Susan Megletti Bond Account or and Pamela Hinman or Dennis Mack and Susan Megletti Duffy Student Activities Pamela Hinman or Sandy Cammarata and Pamela Blalock or Lori Bullock, with at least one administrator signatory required MacKinnon Student Activities Pamela Hinman or Sandy Cammarata and Christopher Herdman or Lisa Lee, with at least one administrator signatory required 7 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

8 Account Name Account Number # Signatories New Jersey Cash Management Fund-Wharton Board of Ed Pamela Hinman or Dennis Mack 10. The Board of Education establishes the following meeting calendar for the next year. All meetings will be held in the Technology Library Center of MacKinnon Middle School and will begin at 7:00 p.m.unless otherwise stated: Thursday, January 3, 2013 Reorganization/Workshop Meeting Thursday, January 31, 2013 Regular Business Meeting Thursday, February 21, 2013 Work Session Thursday, February 28, 2013 Regular Business Meeting Thursday, h 14, 2013 Work Session Thursday, h 21, 2013 Regular Business Meeting, Public Hearing Thursday, April 11, 2013 Work Session Thursday, April 25, 2013 Reorganization and Regular Business Meeting Thursday, May 16, 2013 Work Session Thursday May 30, 2013 Regular Business Meeting Thursday June 27,2013 Work Session Thursday July 25, 2013 Regular Business Meeting Thursday August 29, 2013 Work Session Thursday September 12, 2013 Regular Business Meeting Thursday September 26, 2013 Work Session Tuesday October 15, 2013 Regular Business Meeting Tuesday October 29, 2013 Work Session Tuesday November 12, 2013 Regular Business Meeting Tuesday November 26, 2013 Work Session Thursday December 19, 2013 Regular Business Meeting Tuesday January 7, 2014 Reorganization and Workshop Meeting 11. Upon the recommendation of the Superintendent, the Board designates that the Wharton Public School District Media Learning Center, 137 East Central Avenue, Wharton, NJ as the Official Meeting Place of the Board for the School Year. 12. Upon the recommendation of the Superintendent that the Wharton Board of Education adopts and shall be governed in all actions and business to come before this Board by the written Board Policies, Regulations, and Job Descriptions previously duly adopted and contained in the Board of Education Policy Book. 13. Upon the recommendation of the Superintendent, the Board authorizes the Business Administrator to advertise for bids as needed during the school year as required by Public School Contracts Law. 14. Upon the recommendation of the Superintendent, the Board of Education does hereby authorize the use of state contracts as appropriate for the school year. 8 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

9 Whereas, the Wharton Board of Education desires to authorize its purchasing agent for the school year to make any and all purchases necessary to meet the needs of the school district throughout the school year. 15. The Board of Education approves the president's designation of the following assignments: Assignment Members Assigned Finance Committee Mr., Mr. Operations Committee Mr., Ms. Personnel Committee Ms., Mr. Curriculum Committee Ms., Mr. Morris County School Boards/NJSBA Mr. Negotiations Committee Mr., Mr., Mr. Delegate to Ed Service Commission Mr. Delegate to Morris Hills Regional Board of Ed Mr., Mr. 16. The Board of Education approves the Parliamentary Procedures for all Board Meetings. Motion: Mr. and seconded by Mr. Roll Call Vote: Reorganization Items # Yes Yes Yes --- Yes Yes Mr. questioned why the Resolution regarding Acting Superintendent was not included in reorganization meeting. Ms. Hinman explained the January reorganization meeting does not require all items. XII. PRESIDENT S COMMENTS Time Capsules This is a reminder that there are two time capsules sealed in the stairwell of the new MacKinnon Middle School. The original time capsule, a welded rectangular solid, the size and shape of a cinder block, is to be opened in the year 2024, the 50th anniversary of the original MacKinnon School. The millennium time capsule, a metal cylindrical container, will be opened in the year These statements will be made at every reorganization meeting. XIII. ACTION ITEMS WORKSHOP MEETING XIV. REPORTS AND PRESENTATIONS A. Superintendent s Report N/A B. Committee Reports N/A 9 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

10 C. Business Administrator/Board Secretary s Report Ms. Hinman reported on Safety and Security and also on the Shared Services of the Superintendent. XV. OPEN TO THE PUBLIC FOR DISCUSSION- N/A XVI. A. MINUTES: EXHIBIT A Upon the recommendation of the Superintendent, the Board of Education approves the Minutes from the meeting of December 20, 2012 Combined Workshop/Regular Business Meeting and the Closed Session meeting Minutes from December 20, Motion Mr. Seconded Mr. Roll Call Vote: All in Favor --- Abstain X X --- X X XVII. B. CURRICULUM & STUDENT ACTIVITIES EXHIBIT B 1. Upon the recommendation of the Superintendent, the Board of Education approves the following Field trips, pursuant to Policy 2340: Cost per Event/Destination Date(s) Group/Class Student* 83 Students Grade 5 (G.Frankle) Community Theater, Morristown, NJ h 20, 2013 $8.75* 90 Students Grade 1 (Grade 1 Teachers) Community Theater, Morristown, NJ h 18, 2013 $8.75* *Note: In addition, Board covers transportation 2. The Board of Education approves the following Fundraisers: 6 th Grade (C.Silvestri) Any MacKinnon teacher who donates $10.00 can wear jeans to school the week of February 4 th. All funds will be applied to the 6 th grade activities. Motion Mr. Seconded Mr. Roll Call Vote: B1-B2 --- X X X --- X X 10 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

11 XVIII. C. PERSONNEL: EXHIBIT C New personnel employment appointments are contingent upon the required state and federal criminal history background checks in accordance with N.J.S.A. 116, P.L The Board authorizes the submission to the County Superintendent, as required, applications for emergency hiring and the applicants attestations that they have not been convicted of any disqualifying crime pursuant to the provisions of N.J.S.A. 18A:6-7.1 et. seq., N.J.S.A. 18A:39-17 et. seq., or N.J.S.A. 18A: et. seq 1. Upon the recommendation of the Superintendent, the Board of Education approves the following substitute teachers, aides and nurses for the school year: Name Position Certificate Compensation Samantha Losurdo Substitute Teacher Substitute Certificate K-12 Teacher: $75/day; $85/day after 10 days Effective Date Upon Board approval and receipt of all pertinent documents Suzanne K. Chodkiewicz Substitute School Nurse School Nurse Nurse: $125/day Upon Board approval and receipt of all pertinent documents 2. The Board of Education approves the following student teacher and practicum placements for the school year: Name College Assignment Dates Kristen Windish Paterson University Practicum Hours (Ca.Fortunato) 2/4/13-4/29/13 3. Upon the recommendation of the Superintendent, the Board of Education approves the following aide assignments for the school year: Name Position Account # Compensation Effective Date Tina Zollo Personal Aide $10.14/hour 27.5 Hours/week Prorated 1/2/13 11 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

12 Omarya Gonzales Classroom Aide $10.14/hour 25 hours/week prorated 1/2/13 FURTHER RESOLVED, new employee contracts will be issued and compensation will be adjusted pending ratification of the Agreement between the Wharton Board of Education and the Wharton Education Association, Inc. for the school year. 4. Upon recommendation of the Superintendent, the Board of Education approves the following change in position for the following employee: Name Position Account # Compensation Effective Date Sandra Cronk Classroom Aide $10.14/hour 27.5 Hours/week changed to 25 hrs per week prorated 1/2/13 FURTHER RESOLVED, new employee contracts will be issued and compensation will be adjusted pending ratification of the Agreement between the Wharton Board of Education and the Wharton Education Association, Inc. for the school year. 5. Upon the recommendation of the Superintendent, the Board of Education approves the following leave of absence for medical reasons: Deanna Blondina Teacher Grade 2 Effective- 1/16/13-1/30/13 Pending Physician s Orders Motion: Mr. Seconded: Ms. Roll Call Vote: C1-C5 --- X X X --- X X XIX. D. OPERATIONS: EXHIBIT D 1. The Board of Education approved the district s Final Nursing Plan for the school year, assigning Jennifer O Malley-Dorr, RN to both the Duffy and MacKinnon Schools to provide services as required by N.J.A.C. 6A:16-2(b) and N.J.A.C. 6A: (a) The Board of Education approves the district s Safety and Security Plan for the school year. Motion Mr. Seconded: Mr. 12 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes

13 Roll Call Vote D1-D2 --- X X X --- X X XX. OPEN TO THE PUBLIC FOR DISCUSSION N/A Mr. questioned the details in Executive Session Minutes. The Board discussed. XXI. ADJOURNMENT: Motion by Mr., seconded by Mr., at 7:32 p.m. Respectfully yours, Pamela L. Hinman Board Secretary Approved at the 1/31/13 Board Meeting 13 Wharton Borough Public Schools- January 3, 2013 Reorganization -Minutes