LEBANON BOROUGH SCHOOL DISTRICT BOARD OF EDUCATION. MINUTES Regular Meeting October 4, 2012 at 7:30 PM Lebanon Borough School Library

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1 LEBANON BOROUGH SCHOOL DISTRICT BOARD OF EDUCATION 1139 Regular Meeting October 4, 2012 at 7:30 PM Lebanon Borough School Library CALL TO ORDER: PUBLICATION OF NOTICE: ROLL CALL: Present: Dr. Burton called the meeting to order at 7:31 pm. In accordance with the provisions of the New Jersey Open Public Meetings Act, Chapter 231, Laws of 1975, adequate notice of this meeting was provided through the annual public notice on August 7, 2012: a. Faxing to five newspapers designated by the Board Hunterdon County Democrat, Hunterdon Review, Courier News, Star-Ledger and Express Times b. Posting on the District Website, the main bulletin board in the Administration Office and in each Lebanon Borough School c. Filing with the Clerk of Lebanon Borough Board Members: Christine Burton, President Jacklyn Carruthers, Vice President Melissa Toledo District Administrators: Mr. Thomas Tim O Brien, Acting Chief School Administrator Mrs. Heather Spitzer, Business Administrator/Board Secretary PLEDGE OF ALLEGIANCE: Dr. Burton led the Board in the Pledge of Allegiance. PRESIDENT S COMMENTS/REPORT Dr. Burton discussed the following: The status of contract negotiations The Lebanon Lantern article and the open lines of communication with the Town Council Back to School Night

2 1140 REPORT OF THE ACTING CHIEF SCHOOL ADMINISTRATOR Mr. O Brien discussed the following: There will be a forum to help parents understand NJASK scores QSAC Improvement Plan Presentation and explained the coaching curriculum model as a way to improve test scores Guidance Curriculum including the 7 Pillars of Character Staff In Service on October 8 th Bookfair was held this week Walking bus tour Ms. Carruthers asked about the status of the Curriculum Consortium with Clinton Township School District. Mr. O Brien explained the process of curriculum mapping and Lebanon Borough will be sending one teacher to meetings at Clinton Township School District training. REPORT OF THE BUSINESS ADMINISTRATOR/BOARD SECRETARY Action Items 13-BA-005 through 13-BA-008 Informational: The current date of the Board of Education s next meeting is November 1, Action 13-BA-005: BE IT RESOLVED that the Board of Education hereby approves the following Board Meeting minutes for: Minutes August 23, 2012 September 6, 2012 Executive Session Action 13-BA-006: BE IT RESOLVED that the Board of Education hereby accepts, with regret, the resignation of Dan Wager from the Lebanon Borough Board of Education effective immediately. Action 13-BA-007: BE IT RESOLVED that the Board of Education hereby accepts, with regret, the resignation of William Ross from the Lebanon Borough Board of Education effective immediately.

3 1141 Action 13-BA-008: BE IT RESOLVED that the Board of Education hereby approves advertising to fill the vacant Board of Education positions. Motion by M. Toledo, seconded by J. Carruthers. The Board ADOPTS resolutions 13-BA BA-008 on a roll call vote as follows: ayes, 3; nays, 0. OLD BUSINESS BE IT RESOLVED that the Board of Education hereby approves the appointment of Marlene Baldinger to the Lebanon Borough Board of Education effective October 4, Motion by J. Carruthers, seconded by M. Toledo. The Board ADOPTS resolution on a roll call vote as follows: ayes, 3; nays, 0. Mrs. Spitzer administered the Oath of Office to Ms. Baldinger. Ms. Baldinger took a seat at the table. PUBLIC COMMENTS AGENDA ITEMS Bob Junge - liaison with the Town Council COMMITTEE REPORTS: FACILITIES/FINANCE/POLICY: Christine Burton Action Items 13-FFP-017 through 13-FFP-025 Action 13-FFP-017: BE IT RESOLVED that the Board of Education hereby approves the payment of bills for the period ending October 4, 2012 in the amount of $115, Action 13-FFP-018: BE IT RESOLVED that the Board of Education hereby approves the following requests for employee/board member travel in accordance with the School District Accountability Act and Board of Education Policy No School District Travel. Only overnight stays are eligible to meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code and NJ Department of Treasury Guidelines. Where more than five individuals from the district are to attend the same out-of-state conference, the school district shall obtain the prior written approval of the Executive County Superintendent, OMB Mileage Reimbursement Rate: $0.31.

4 Employee/School Tim O Brien Jennifer Stafford Action 13-FFP-019: Program Title/Location Danielson Training, Lebanon Township Art Educators Fall Conference, New Brunswick, NJ 1142 Date Cost Mileage Lodging/ Meals 8/6/12 & $ OMB N/A 8/7/12 10/1/12 & $250. OMB N/A 10/2/12 BE IT RESOLVED that the Board of Education hereby approves Lock-Tech to change the outside perimeter door locks on the school building at a cost of $1, Action 13-FFP-020: BE IT RESOLVED that the Board of Education hereby approves Bollinger Student Insurance coverage for the 2012/13 school year. Action 13-FFP-021: BE IT RESOLVED that the Board of Education hereby approves the contract with R&L DataCenter for payroll services as outlined in the proposal dated June 23, 2011, at a cost estimated to $6, Action 13-FFP-022: BE IT RESOLVED that the Board of Education hereby accepts 2011/12 Non-Public Transportation Aid in the amount of $ Action 13-FFP-023: BE IT RESOLVED that the Board of Education hereby accepts the 2012 Rural Education Achievement Program (REAP) Grant in the amount of $16, Action 13-FFP-024: BE IT RESOLVED that the Board of Education hereby approves the 2012/13 Municipal Tax Payment Schedule as follows:

5 1143 CURRENT EXPENSE DUE DATE AMOUNT August 15, 2012 $ 226,860 September 15, 2012 $ 226,860 October 15, 2012 $ 226,860 November 15, 2012 $ 226,860 December 15, 2012 $ 226,860 January 15, 2013 $ 226,860 February 15, 2013 $ 226,860 March 15, 2013 $ 226,860 April 15, 2013 $ 226,860 May 15, 2013 $ 226,859 TOTAL DUE 2012/13 $2,268,599 Action 13-FFP-025: BE IT RESOLVED that the Board of Education hereby accepts the submission of the NJ QSAC District Improvement Plan for the 2012/13 school year. Motion by J. Carruthers, seconded by M. Toledo. The Board ADOPTS resolutions 13-FF FFP-025 on a roll call vote as follows: ayes, 4 nays, 0. PERSONNEL/NEGOTIATIONS/CURRICULUM/COMMUNICATIONS: Jacklyn Carruthers Chair; William Ross Action Items 13-PNCC-019 through 13-PNCC-026 Action 13-PNCC-019: BE IT RESOLVED that the Board of Education hereby approves the following correction to a Movement Across the Salary Guide for Deborah Julian, Librarian (.4) from Step 7 BA+15 $20,665 to Step 7 MA+15, $22,585 (salary to be adjusted upon the settlement of the negotiated agreement).

6 1144 Action 13-PNCC-020: BE IT RESOLVED that Board of Education hereby approves the following Advisors for the 2012/13 school year, pending negotiations agreement: Action 13-PNCC-021: Charles Marsteller Chess Advisor $375. Charles Marsteller - Basketball Advisor $375. Charles Marsteller - I&RS Coordinator $400. Diane Dulovich/Jennifer Stafford Student Council Advisors 50/50 split $500. Luanne Phillips School Safety Patrol Advisor $450. Amy Adamaitis Yearbook Advisor $450. BE IT RESOLVED that the Board of Education hereby approves Pat Laugherty, as a PreSchool Aide (replacing Lisa Ballard) for 12.5 hours per week for the 2012/13 school year at an hourly rate of $ Action 13-PNCC-022: BE IT RESOLVED that the Board of Education hereby approves payment to the Clinton Township Board of Education for the services of Occupational Therapist, Karen Sinagra, for the 2012/13 school year at the hourly rate of $75.00, 1.5 hours per week, for a total of $4, Action 13-PNCC-023: BE IT RESOLVED that the Board of Education hereby approves Lila Kosciolek as Anti- Bullying Specialist and Leslie Ellerbusch as Anti-Bullying Coordinator for the 2012/13 school year. Action 13-PNCC-024: BE IT RESOLVED that the Board of Education hereby approves Lesley Ellerbusch as the 504 Coordinator for the 2012/13 school year. Action 13-PNCC-025: BE IT RESOLVED that the Board of Education hereby approves the field trip below. Total cost of transportation of $165: Date Destination Grade/Group Teacher 10/18/12 North Branch Public Library, Clinton 6 th Grade Debbie Julian

7 1145 Action 13-PNCC-026: BE IT RESOLVED that the Board of Education hereby approves Tim O Brien, Acting Chief School Administrator, as Affirmative Action Office for the 2012/13 school year. Motion by M. Toledo, seconded by J. Carruthers. The Board ADOPTS resolutions 13-FF PNCC-026 on a roll call vote as follows: ayes, 4; nays, 0. Discussion: Jacklyn Carruthers asked about the Intervention & Referral Services (I&RS) as a stipend position and the process of charting and reevaluations. PreSchool Aide RECOGNITION OF THE PUBLIC No comments NEW BUSINESS Roof issues resolved Lebanon Lantern dates posting on the Community Calendar Additional storage available for items on stage Process to establish new clubs Website updates EXECUTIVE SESSION: WHEREAS, while the Sen. Byron M. Baer Open Public Meetings Act (N.J.S.A. 10:4-6 et seq.) requires all meetings of the Lebanon Borough Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine (9) types of matters that may lawfully be discussed in Executive Session, i.e. without the public being permitted to attend, and WHEREAS, the Lebanon Borough Board of Education has determined that the following issues are permitted by N.J.S.A. 10:4-12(b) to be discussed without the public in attendance shall be discussed during an Executive Session. WHEREAS, Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting. Subject to the balancing of the public s interest and the employee s privacy rights under South Jersey Publishing Co. v. New Jersey Expressway Authority, 124 N.J. 478, the nature of the discussion, described as specifically as possible without undermining the need for confidentiality is the Acting Chief School Administrator s contract, and;

8 1146 WHEREAS, Any pending or anticipated litigation or contract negotiation in which the public body is or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer. The nature of the discussion described as specifically as possible without undermining the need for confidentiality is to discuss settlement letter in ongoing litigation. WHEREAS, the length of the Executive Session is estimated to be thirty (30) minutes after which the meeting shall reconvene and proceed with business. NOW, THEREFORE, BE IT RESOLVED that the Lebanon Borough Board of Education will go into Executive Session for only the above stated reasons; BE IT FURTHER RESOLVED that the Board hereby declares that its discussion of the aforementioned subject will be made public at a time when the public s interest in disclosure is greater than any privacy of governmental interest being protected from disclosure. Action may be taken upon return. Motion by J. Carruthers; seconded by M. Toledo. The resolution was ADOPTED by the full membership of the Board at 8:30 pm. The Public Meeting reconvened at 9:16 pm ADJOURNMENT: Action 13-AD-003: BE IT RESOLVED that the Board of Education hereby adjourns this meeting at 9:23 pm. Motion by J. Carruthers, seconded by M. Toledo. The resolution was ADOPTED by a majority of the Board. Respectfully Submitted, Heather A. Spitzer Assistant Business Administrator /Board Secretary Minutes Prepared: 10/ 24/12 Minutes remain unofficial until Board of Education approval Board of Education Approved: Dr. Christine Burton Board President Date