Franklin Township Board of Education Minutes Regular Meeting April 27, 2016
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1 TIME AND PLACE: CALL TO ORDER: PUBLICATION OF NOTICE: FLAG SALUTE: PRESENT: ABSENT: PRESENT: RECOGNITION OF PUBLIC: The regular meeting of the Board of Education was held on April 27, 2016 by the Board of Education of the Franklin Township School District, Warren County, in the Franklin Township School Library, 52 Asbury-Broadway Road, Washington, NJ School Board President, Jean Hansen, called the meeting to order at 7:01 p.m. In accordance with the provisions of the New Jersey Open Public Meetings Act, Chapter 231, Laws of 1975, the Franklin Township Board of Education has provided adequate notice of the date, time, and location of this meeting. Such notice has been posted at the Franklin Township Municipal Building, at the Franklin Township School, at the Star Gazette, and was published in the Express Times on April 22, 2016 (rescheduling of the meeting only provided sufficient time to advertise in the district s alternate newspaper). Pledge of Allegiance and a moment of silence. Jean Hansen (Board President) Rudolph DiGilio (Vice President) Elizabeth Ames Mark Blaszka Kevin Klus David Orban Bruce Simmons Charles Roberto Renee Hart DISTRICT ADMINISTRATORS Matthew Eagleburger, Chief School Administrator Tim Duryea, School Business Administrator/Board Secretary Denise Risko, Kathy Peri, Debbie Mannon MINUTES: MARCH 16, 2016 MINUTES Action Moved by B.Simmons, and seconded by R. DiGilio, to approve the minutes of the Regular Meeting of March 16, 2016, as amended (March 1 Exec Session Minutes moved by B. Simmons, Payroll approval seconded by C. Roberto). This motion was ADOPTED as follows: ayes, 6; nays, 0; abstain,1 (DiGilio) 1
2 APRIL 5, 2016 MINUTES Action Moved by R. DiGilio, and seconded by K. Klus, to approve the minutes of the Regular Meeting of April 5, 2016, as amended. (Time in to Exec. Session was 7:36pm) This motion was ADOPTED as follows: ayes, 6; nays, 0; abstain, 1(Klus). PUBLIC INPUT PRIOR TO AGENDA ITEMS: None CORRESPONDENCE: Gregory McConnell Letter of Intent to Retire Janie Jones-Brown regarding negotiation meeting CHIEF SCHOOL ADMINISTRATOR S REPORT: Report included comments on the following: 1. Math Textbook 2. Reading Program 3. Bullying Program Calendar 5. PARCC Testing 6. Fun Fair 7. Evening of Recognition 8. Lead Testing COMMITTEE REPORTS: 1. Policy (Rep-E. Ames) Alert 207 to be voted on and working Currently working on Alert Legislation Franklin Township Committee Mr. Eagleburger reported Municipal budget will be going down Franklin Township PTA (Rep-J. Hansen) - Mr. Eagleburger reported Bingo Night New Officers (Mrs. Hill/President, Mrs. Woodruff/V.President) Legislative (Rep-J. Hansen) - No Report NJSBA Delegate (Rep-D. Orban) Delegate Assembly meeting upcoming Financial Disclosure Form reminder NJASA (Rep-M. Eagleburger) - No report Warren Hills Regional School District Mr. Duryea reported Lee Turkowski is the new Principal at the Middle School Chip Clymer is the new Superintendent for the district Warren County SBA (Rep-E. Ames) Mr. DiGilio reported County Meeting Topics: Understanding the Audit, Understanding the Budget Process, Lease Purchase opportunities 2
3 REORGANIZATION ITEMS: REAPPOINTMENTS -- Action by M. Blaszka, and seconded by R. DiGilio, to approve the following reappointments for the 2016/2017 school year: 504 Compliance Officer Deborah Mannon Affirmative Action Officer Anti Bullying Coordinator Anti Bullying Specialist Asbestos/AHERA Coordinator Assessment Program Coordinator Attendance Officer Bus Discipline Coordinator Business Administrator/Board Secretary Dept. of Children and Families Liason Homeless Education Liaison Indoor Air Quality Designee Newspaper (Official) Newspaper (Alternate) Official for Investments and Wires PTA Liaison Public Agency Compliance Officer Purchasing Agent Records (Custodian of) Right-to Know Coordinator School Architect of Record School Attorney 3 Deborah Mannon Deborah Mannon Pauline Albrecht Susan Orr Deborah Mannon Matthew Eagleburger Timothy Duryea Pauline Albrecht Pauline Albrecht The Star Gazette The Express Times Tim Duryea Sandy Siroky and Karen Wester Timothy Duryea Timothy Duryea Timothy Duryea Parette Somjen Architects SSEC&Z School Auditor Bedard, Kurowicki & Co., CPA's, PC School Health/Dental/Life AD&D Broker Brown & Brown ** School Integrated Pest Management Coordinator School Physician School Property and Casualty Insurance Broker Substance Awareness Coordinator Tax Shelter Annuity Companies Toxic Hazardous Preparedness Monitor Toxic Hazardous Preparedness Officer Treasurer of School Monies Water & Waste Treatment Plant Lic. Operator Dr. Charles Evans Centric Insurance Agency Pauline Albrecht AXA Equitable/Equivest, Phoenix Life and Annuity, and Prudential Life R.K. Inssurance Environmental Company James Miller Natural Systems Utilities *Until that time when a new Custodial/Maintenance Coordinator is appointed. ** Board reserves the right to change broker, prior to 6/30/16.
4 BANK ACCOUNT SIGNATURES -- Action R. DiGilio, and seconded by M. Blaszka, to approve signatures on the bank accounts maintained by the Board of Education of Investors Bank for the 2016/2017 school year as follows: FTS BOE Cafeteria Account (2 of 2 signatures) FTS BOE Child Care Account (2 of 2 signatures) FTS BOE Student Activity Account (2 of 2 signatures) FTS BOE General Fund Account (3 of 4 signatures) FTS BOE Payroll Net Account (2 of 2 signatures) FTS BOE Payroll Agency Account (2of 2 signatures) FTS BOE Section 125 Account (2 of 2 signatures) FTS Payroll Escrow Account (2 of 2 signatures) FTS BOE Petty Cash Account (2 of 2 signatures) FTS BOE Fan Account (2 of 2 signatures) FTS BOE Capital Reserve Account (2 of 2 signatures) Board Secretary/ Treasurer/ President/ Vice President FINANCIAL RESOLUTIONS -- Action by B. Simmons, and seconded by R. DiGilio, to approve the following financial resolutions: That Investors Bank be designated as the depository of record for the Franklin Township Board of Education accounts: and That investments can be secured in any other bank holding a current certificate of eligibility from the State of New Jersey Banking Association. Designate the School Funds Investor as the Board Secretary/Business Administrator pursuant to 17:12B-421 Authorize the Chief School Administrator and School Business Administrator to implement the 2016/2017 school budget pursuant to local and state policies and regulations, upon approval by the Board of Education. 4
5 PUPIL RECORDS -- Action by M. Blaszka, and seconded by K. Klus to authorize certified school personnel to collect and maintain the following types of pupil records as required by N.J.A.C. 6:3-6:3(a) 2 and Board of Education Policy 8330 Pupil Records ; Personal data identifying each pupil enrolled in the district including pupil s name, address, date of birth, name of parent(s)/guardian(s), citizenship and gender, Recording religious or political affiliation of pupil or parent is prohibited unless requested by the parent; Daily attendance; Description of pupil progress, including grade level, according to evaluation system used by the district; History and status of physical health per state regulations; Grade level and program assignments; Special education records pursuant to relevant rules and laws; and All other records required by the New Jersey State Board of Education. This motion was ADOPTED as follows: ayes, 7; nays, 0; FINANCIAL REPORTS: LINE ITEM TRANSFERS Action by D. Orban, and seconded by K. Klus, to approve the following line item transfers, as recommended by the Chief School Administrator: 4/19/16 $ from (Sal Curr Coor) to (CST Purch Prof Serv) 4/25/16 $9, from (Empl. Benefits-other) to (Software Licensing) This motion was ADOPTED as follows: ayes, 7; nays, 0; PAYROLLS Action by M. Blaszka, and seconded by D. Orban, to approve Payroll and Payroll Agency/FICA as follows: March, 2016 Net Payroll $148, March, 2016 Agency and Board Share FICA $140, TOTAL PAYROLL March, 2016 $288,
6 BOARD SECRETARY AND TREASURER S REPORT Action by R. DiGilio, and seconded by D. Orban, to approve the Board Secretary and Treasurer s Report February, 2016: BE IT RESOLVED that the Board Secretary, pursuant to N.J.A.C. 6A: 23A (c) 3, does hereby certify that as of the date of these reports, no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A: 23A (a); BE IT FURTHER RESOLVED that the Chief School Administrator recommends that the Franklin Township Board of Education accept the monthly financial reports of the Secretary and the Treasurer for the Month(s) of February, 2016; and further recommends, in compliance with N.J.A.C. 6A: 23A (c) 4, that the Board of Education Certifies that no major account has been over expended in violation of N.J.A.C. 6A: 23A (b), and that as of this report sufficient funds are available to meet the District s financial obligations for the remainder of the year. PUBLIC INPUT PRIOR TO BOARD ACTION: Mrs. Mannon commented on the great appoint of cooperation that was received from the staff during the PARCC testing. Discussion followed. POLICY-RELATED ITEMS -- Action by E. Ames, and seconded by B. Simmons, to approve the following block of Policy-related items, as recommended by the Chief School Administrator: P & R 3221 Evaluation of Teachers (M) (Revised) P & R 3222 Evaluation of Teaching Staff Members, Excluding Teachers and Administrators (M) (Revised) P & R 3223 Evaluation of Administrators, Excluding Principals, Vice Principals, and Assistant Principals (M) (Revised) P & R 3224 Evaluation of Principals, Vice Principals, and Assistant Principals (M) (Revised) P Family Leave (M) (Revised) P Family Leave (M) (Revised) P 5337 Service Animals (New) P 5516 Use of Electronic Communication and Recording Devices (ECRD) (M) (Revised) 6
7 PROGRAM, CURRICULUM, INSTRUCTION & TECHNOLOGY RELATED ITEMS -- Action by R. DiGilio, and seconded by B. Simmons, to approve the following block of Program, Curriculum, Instruction and Technology-related items, as recommended by the Chief School Administrator: Approve the district s operation of 2 (two) Multiply Disabled classrooms for the school year. Approve the April 27, 2016 Travel and Expense Reimbursement Form. Approve the district s school calendar, as amended (Memorial Day color coded as green). FINANCE-RELATED ITEMS -- Action by R. DiGilio, and seconded by D. Orban, to approve the following block of Finance-related items, as recommended by the Chief School Administrator: Approve contracting with Kathleen DiFebo for summer 2016 Occupational Therapy Services at a rate of $72.00/hour, pending receipt of all necessary paperwork. Approve soliciting RFP for Physical Therapy Services for the school year. Approve soliciting RFP for Occupational Therapy Services for the school year. Approve the application for and acceptance of a $1, Safety Grant from the New Jersey School Insurance Group, for the school year. Approve solicitation of requests for proposal for the operation of the district s food service program for the school year. Approve contracting with Warren County Special Services School District for the provision of School Nurse services for the district s summer 2016 programs, as needed, at a rate of $45.00/hour. EXECUTIVE SESSION: Action by B. Simmons, and seconded by D. Orban, to enter Executive Session for reasons of and personnel matters and confidential student information, with information to be released at a date, not yet determined. (It is estimated that the Board will be in Executive Session for 30 minutes.) This motion was ADOPTED as follows: ayes, 7; nays, 0; 7
8 Board entered Executive session at 8:05pm. Action by B. Simmons, and seconded by R. DiGilio, to reconvene Public Session. This motion was ADOPTED as follows: ayes, 7; nays, 0; Board left Executive session at 8:16 pm. EXECUTIVE SESSION MINUTES EXECUTIVE SESSION MINUTES/March 16, 2016 Action by B. Simmons, and seconded by K. Klus, to approve and make public the Executive Session minutes of March 16, This motion was ADOPTED as follows: ayes, 6; nays, 0; abstain, 1 (DiGilio). EXECUTIVE SESSION MINUTES/April 5, 2016 Action by D. Orban, and seconded by R. DiGilio, to approve and make public the Executive Session minutes of April 5, This motion was ADOPTED as follows: ayes, 6; nays, 0; abstain, 1 (Klus). PERSONNEL-RELATED ITEMS -- Action by R. DiGilio, and seconded by B. Simmons, to approve the following block of Personnel-related items, as recommended by the Chief School Administrator: Accept the letter of intent to retire from Gregory McConnell, effective 5/31/16, with regret. Approve Eric Chenet as a long term substitute for Julia Cassano at the following rates: $80/day for days 1-20 $90/day for days 21+. BILL LIST -- Action by M. Blaszka, and seconded by B. Simmons, to approve the April 20, 2016 bill list, in the amount of $150, and the following non-check payments: Check # Date Vendor Amount Account For N0533 2/10/16 FTS Cafe $7, Café Aid N0534 2/11/16 Chase NYC $24, Bond Int. $190, Bond Princ. N0536 2/25/16 Horizon Hcare $ Flex Admin This motion was ADOPTED as follows: ayes, 7; nays, 0; abstain,0. 8
9 NEW BUSINESS Mr. DiGilio reminded the Board members to complete the Board Self-Evaluation and the Superintendent s Evaluation. Mr. Duryea updated the Board on the death of Robert Krouse, a former employee of the district and a resident of Franklin Township. ADJOURNMENT - Action by B. Simmons, and seconded by D. Orban, to adjourn the meeting. This motion was ADOPTED as follows: ayes, 7; nays, 0; Meeting adjourned at 8:26 pm. Respectfully submitted, Tim Duryea Board Secretary / School Business Administrator Board President: Jean Hansen 9
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