Vice-Chairman Buck called the meeting to order at 2: 00 P.M.

Transcription

1 MINUTES CLAY COUNTY UTILITY AUTHORITY August 7, 2018 The Board of Supervisors of the Clay County Utility Authority ( CCUA) met in Regular Session in the Board meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road, Middleburg, Florida, on the above- stated date. Item No. 1 Call to Order Vice-Chairman Buck called the meeting to order at 2: 00 P.M. Item No. 2 Invocation/ Pledge of Allegiance Davis offered the Invocation and led those in attendance in the Pledge of Allegiance. Item No. 3 Roll Call Roll Call was taken with Vice- Chairman Buck, Davis, Kloss and Vallencourt in attendance. Also present at the meeting were Executive Director Tom Morris, Chief Operations Officer Jeremy Johnston, Chief Financial Officer Jeff Wesselman, Chief Information Officer Allen Boatright, Chief Public Information Officer Celeste Goldberg, Chief Engineer Jim French, and Grady H. Williams, Jr. LL. M, legal counsel to the CCUA. Item No. 4 Approval of Minutes a. Board of Supervisors Joint Committee Meeting, July 17, 2018 b. Board of Supervisors Regular Meeting, July 17, 2018 After discussion, Davis moved, seconded by Kloss and carried 4-0, to approve the minutes of the Board of Supervisors Joint Committee Meeting and Regular Meeting, held on July 17, Item No. 5 Approval of Consent Agenda a. Approval of Financial and Operational Activities After discussion, Vallencourt moved, seconded by Financial and Operational Activities, as follows; Kloss and carried 4-0, to approve the 1) Approval of Payment of Warrants Warrants totaling $ 1, 383, a. Schedule of payments to Sole Sources b. Schedule of Emergency Repairs/ Purchases c. Schedule of items initiated under Emergency Contract- None d. Schedule of payments made from the Emergency Account e. Schedule of claims paid under the Sewage Backup Response Policy None f. Detailed Descriptive Warrant Report 2) Request for Asset Disposal Authorization- None 3) Request for Sole Source Designation - None

2 b. Approval of Capital Budget Activities - None c. Approval of Developer Agreements, Warranty Deeds& Easements After discussion, Vallencourt moved, seconded by Kloss to approve the Developer Agreements, Warranty Deeds & Easements. The motion and second were withdrawn. After additional discussion, Davis moved, seconded by Vallencourt and carried 4-0, to approve items 1 through 12 and requested staff review the charges in items 1 next agenda package. and 2 and provide an explanation of the difference in the 1) Developer Agreement CU17/ Water Service to 270 Jefferson Avenue ( Elizabeth Kevin Woods) - 1 ERC water, 1 ERC AWS, 1 ERC debt service - $ 7, ( 7, financed) 2) Developer Agreement CU17/ Water Service to 268 B Jefferson Avenue ( Harold E. & Terry L. Saunders) - 1 ERC water, 1 ERC AWS, 1 ERC debt service - $ 1, ) Developer Agreement KH17/ Water Service to 4660 SE 3rd Place ( Clyde L. Ashton & Doris K. Ashton) - 1 ERC water, 1 ERC AWS, 1 ERC debt service - $ 2, ) Developer Agreement KU 17/ Wastewater Service to Napa Auto Parts located at 1505 Wells Road ( Exchangeright Net Leased Portfolio 7 DST) 1. 5 ERC wastewater, 1. 5 ERC environmental impact, 1. 5 ERC debt service - $ 12, ) Developer Agreement KU17/ Wastewater Service to 4822 Raggedy Point Road Charles Francis Sherman & Patricia Ann Hewitt Sherman) - 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service - $ 7, ) Developer Agreement RU 17/ Wastewater Service to 2751 Blanding Boulevard, Suite 106 ( Summerland Investments, LLC) - 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service - $ 7, ) Developer Agreement KU 17/ Wastewater Service to 2751 Blanding Boulevard, Suites 107 & 108 ( Summerland Investments, LLC) 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service - $ 8, ) Grant of Easement 2682 County Road 220 Grantors John D. Colvin & Tamara K. Colvin 9) Grant of Easement 2755 Blanding Boulevard, Suites 111 & 112 Grantors Bonny W. Padgett and Brenda G. Padgett, Trustees of the Padgett Family Revocable Living Trust 10) Grant of Easement 4660 SE 3RD Place Grantors Clyde L. Ashton & Doris K. Ashton 11) Grant of Easement 4822 Raggedy Point Road Grantors Charles Francis Sherman & Patricia Ann Hewitt Sherman 12) Grant of Easement Silver Treasures at 2065, 2067, & 2069 Professional Center Drive Grantor Orange Park Healthcare, LLC Item No. 6 Customer Account Adjustments None Item No. 7 Business discussed at Committee Meetings The minutes of the Joint Committee Meeting held on July 17, proposed revenue options will be discussed under Item 8( g). 2018, were approved under Item 4 above. The

3 Item No. 8 Executive Director' s Business a. June 2018 Financial Statements Wesselman reported that operating income is $ 1, 267, 636 over budget due to the unfavorable revenue but favorable expense variance. Operating revenue is $ 448, 904 under budget and operating expenses are $ 1, 716, 540 under budget. The Authority has gained 495 active water accounts and 484 active sewer accounts for the fiscal year 2017/ After discussion, Vallencourt moved, seconded by Davis, and carried 4-0, to accept the Financial Package for June 2018, as presented by Wesselman. There was discussion regarding a review of our new software and procedures by the auditors. Wesselman and members of the Board also discussed financing options for upcoming projects. b. Request for Property and Casualty Insurance Renewal for Fiscal Year 2018/ 2019 Morris introduced Paul Dawson of Brown & Brown Public Risk Insurance Agency, ( PRIA) who addressed the Board regarding the CCUA' s property and casualty package which includes property, inland marine, crime, general liability, automobile, public official liability, workers compensation, material floater and pollution liability policies. Dawson reviewed his recommendations for the proposed coverage for the 2018/ 2019 fiscal year. After discussion, Vallencourt moved, seconded by Davis and carried 4-0, to accept the renewal of the property and casualty package in the amount of 869, 685, as presented by Dawson. c. Conservation Rate Structure Effectiveness Assessment, June 2018 Johnston reviewed with the Board the Conservation Rate Structure Effectiveness Assessment for June and provided an update on monthly billing under the tiered rate structure and our customer' s water usage trends. This report was for the Board' s information only; no action was requested or required on this item. d. Consideration of a proposed contractual price increase to Contract No. 1998/ A7 with Sensus Technologies, Inc. for metering products Mrs. Goldberg presented for consideration a proposed contractual price increase from Sensus Technologies, Inc. for Contract No. 98/ 99- A7. The existing contract allows for an increase based on the CPI, rounded to the third decimal point as specified in the contract definitions. After discussion, Davis moved, seconded by Kloss, and carried 4-0, to approve the requested price increase of 2. 12% and accept the price list for their products valid October 1, 2018 through September 30, 2019, as presented by Mrs. Goldberg. e. Request for consideration and approval of Addendum to Interlocal Agreement between the Clay County Utility Authority (" CCUA") and the City of Green Cove Springs (" GCS") to enable the GCS to purchase water and wastewater services from CCUA at a bulk rate equal to 80% of the standard rate charged to customers Morris presented a request for consideration and approval of an Addendum to the existing Interlocal Agreement between the Clay County Utility Authority (" CCUA") and the City of Green Cove Springs GCS") to enable the GCS to purchase water and wastewater services from CCUA at a bulk rate equal

4 to 80% of the standard rate charged to customers. After discussion, Davis moved, seconded by Kloss and carried 4-0, to approve execution of the Addendum, as presented by Morris. f. Recognition of the Water General Superintendent Richard Pino and the Chief Operators, Adam McLendon, Ross Bland, Mike Crabtree and Michael Rapp, for their leadership and performance contributions Morris introduced Richard Pino, and the Chief Operators, Adam McLendon, Ross Bland, Mike Crabtree and Michael Rapp, and recognized them for their leadership and performance contributions. The Board expressed their appreciation for the Water Department' s dedication and hard work. g. Discussion regarding 2018/ 2019 Fiscal Year revenue options Morris reviewed the handout on the reuse rate comparison which was provided to the Board. Discussion ensued regarding our customer' s potable and reclaimed irrigation usage patterns and trends. Staff will provide additional information on the proposed 2018/ 2019 reclaimed irrigation rates and tiers at a future meeting. h. Other Morris introduced and congratulated New Lines Mechanic Dale Rodgers who recently received his second high school diploma. When he applied for his Water Distribution License, he was told the high school diploma he had was not accepted by the FDEP for their licensing purposes. After many years he had to return to school to obtain a new diploma, so he could receive his license. Members of the Board also offered their congratulations for his accomplishment. Morris mentioned to the members the upcoming Joint Public Workshop Session with the Town of Orange Park which will be held in the Town' s Council Chambers. The proposed dates were September 4, 2018 or September 18, It was the consensus of the members September 18, 2018 would be the best date for the meeting. Staff will provide the Board information for the meeting prior to September 4, Item No. 9 Legal Business a. First Amendment to the 2017/ 2018 Attorney Services Contract with Sundstrom& Mindlin, LLP Williams presented a request for approval of the First Amendment to the 2017/ 2018 Attorney Services Contract with Sundstrom & Mindlin, LLP. After discussion, Vallencourt moved, seconded by Kloss, and carried 4-0, to authorize execution of the amendment, as presented by Williams. b. Other None Item No. 10 Old Business/ New Business None Item No. 11 Public Comment- None

5 w Item No. 12 Supervisor Comments Kloss thanked the leadership for working with staff to achieve their goals and congratulated the employees on their accomplishments. Vallencourt praised the leadership, staff, and offered his congratulations on a job well done. He also commented on the construction department' s budget. Davis congratulated those who were recognized in today' s meeting. He also thanked the leadership for recognizing these staff members for their accomplishments. Vice- Chairman Buck also praised staff and leadership for a job well done. Item No. 13 Adjournment Vice- Chairman Buck adjourned the meeting at 3: 58 P. M. i f, 4, Russell Buck, ice- Chairman IlkiliLLARIAA/ 4 1 : Loulrmi, tzetcsrding Secretary 4 i 1