Item 6b Wellness Program The presenter was changed from Robin Riley, with Public Risk Insurance Agency, to Patrick Linn

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1 The Regular Meeting of the COLLIER MOSQUITO CONTROL DISTRICT (CMCD) Board of Commissioners was called to order at 10:00 a.m., September 27, 2018, at District Headquarters. The packets for the meeting were available via the District website. Supporting documentation has been filed in the backup folder located in the Administration Department. Elizabeth Groff, Recording Secretary, conducted the ROLL CALL. Present were Chair Farmer, Commissioners Geroy, Reagen and Thompson-Fresenius, Executive Director Linn, Director Welch and Attorney Owens, representing Bond, Schoeneck & King, PLLC. At this time, the Pledge of Allegiance was recited. Executive Director Linn requested to make the following changes to the Agenda: Item 6b Wellness Program The presenter was changed from Robin Riley, with Public Risk Insurance Agency, to Patrick Linn Motion to approve the AGENDA with the above changes was made by Commissioner Reagen, seconded by Commissioner Thompson-Fresenius and passed unanimously. Motion to approve the MINUTES of the Regular Meeting, held on August 23, 2018, was made by Commissioner Geroy, seconded by Commissioner Reagen and passed unanimously with the following changes: Page two, Paragraph seven was changed to read: Motion to accept staff recommendation to utilize Sunlife Plan 3 for the District s dental insurance was made by Commissioner Reagen, seconded by Commissioner Geroy and passed unanimously. Page two, Paragraph eight was changed to read: Motion to accept staff recommendation to utilize Eyemed Plan 2 for the District s vision insurance was made by Commissioner Geroy, seconded by Page two, Paragraph eleven was changed to read: Staff recommendation is to move forward with this project. Motion to approve the MINUTES of the First Public Hearing, held on September 13, 2018, was made by Commissioner Thompson-Fresenius, seconded by Paul Dawson, Vice President and Sales Manager of Public Risk Insurance Agency (PRIA), was present to discuss the INSURANCE RENEWALS for Accidental Death & Dismemberment (AD&D), Aviation, Commercial Property, Commercial Automobile, Crime, Employee Dishonesty, Fiduciary, General Liability, and Workers Compensation policies which renew on October 1, Mr. Dawson proceeded by reviewing a spreadsheet detailing the current rates and coverage for each policy along with the anticipated renewal premium. He also presented the Board with two options for Cyber Liability coverage (one combined with Public Officials Coverage and one stand-alone policy) as well as three options for Drone Liability Insurance. After lengthy discussion concerning Cyber Liability Insurance, motion to accept the Chubb proposal was made by Commissioner Reagen but was not seconded. Page 1 of 5

2 Motion to accept the second year of the preferred Package, which includes Property, Inland Marine, Crime/Employee Dishonesty, General Liability and Auto Liability insurance was made by Commissioner Thompson-Fresenius, seconded by Commissioner Geroy and passed unanimously. Motion to accept the Public Officials/Employment Practices Liability policy with Preferred Governmental Insurance Trust (PGIT) as presented with an annual premium of $11, was made by Commissioner Geroy, seconded by Commissioner Farmer and passed unanimously. Motion to reject the Travelers Casualty & Surety Crime Insurance was made by Commissioner Reagen, seconded by Commissioner Thompson-Fresenius and passed unanimously. Motion to reject the Cyber Liability Insurance with Chubb Insurance Company and accept the combined Public Officials Liability and Cyber Liability Insurance with PGIT was made by Commissioner Thompson-Fresenius, seconded by Commissioner Geroy and passed unanimously. Motion to recess the meeting at 4:05 p.m. was made by Commissioner Geroy, seconded by Chair Farmer and passed unanimously. The meeting reconvened at 4:15 p.m. Motion to accept Aircraft Hull & Liability including Chemical Application Liability coverage, Hull coverage Option One excluding the Cessna, rejecting Hull coverage Option Two and rejecting the War & TRIA (terrorism) Hull & Liability coverage was made by Commissioner Thompson-Fresenius, seconded by Commissioner Geroy and passed unanimously. Motion to accept Option One of the Drone Liability Insurance and reject Options two and three was made by Commissioner Thompson-Fresenius, seconded by Commissioner Geroy and passed unanimously. Motion to accept he Fiduciary Liability coverage as presented was made by Commissioner Thompson- Fresenius, seconded by Executive Director Linn reviewed his memo concerning the District s WELLNESS PROGRAM. His recommendation is to change to a program that is being offered by Onsite Health Diagnostics (OHD), which would offer a more streamlined wellness program for Buy-Up Plan participants. The OHD program would require the following mandatory items: Annual biometric screening Annual physical Three wellness care activities (multiple options) Four (4) Lunch-N-Learn events (six options available) Employees would also have access to various life coaching opportunities. Motion to accept staff recommendation to accept the proposal from OHD at a cost of $500/month and cancel the Viverae Program was made by Commissioner Thompson-Fresenius, seconded by FL ARBOVIRUS UPDATE: Dr. Keira Lucas informed the Board that there are currently 72 cases of travel-related Zika in Florida with 28 located in Collier County. There has not been too much mosquito activity over the past few weeks, but the District continues to conduct surveillance of Aedes aegypti mosquitoes in the area and has tested 47 pools of mosquitoes for Zika so far this year, all of which were negative. The District s testing for West Nile continues having tested 160 pools so far this year. On Page 2 of 5

3 September 18 th, one pool of Culex mosquitoes tested positive for West Nile virus. In response, the District conducted a spray mission in the area and larvicided with the Buffalo Turbine. There was no PUBLIC COMMENT. Motion to approve the CONSENT AGENDA was made by Commissioner Geroy, seconded by Motion to accept Budget Amendment #3 for FY moving money out of Contingency and into Account 49 (Other Charges - Bad Debt) as presented was made by Commissioner Thompson-Fresenius, seconded by Commissioner Geroy and passed unanimously. Director Welch noted that an updated copy of the ANNUAL CERTIFIED BUDGET FOR FY was included in packets for informational purposes. At this time, it was decided to move the SALARY & BENEFITS SURVEY discussion to the October Board Meeting. Chair Farmer requested that Executive Director come back to the Board at that time with some initial thoughts. FY TRUST EXPENSES/CONTRIBUTION: Motion to not require the Collier Mosquito Control District Section 115 Retiree Benefit Trust to reimburse its expenses for fiscal year to the Collier Mosquito Control District, in the amount of $180,471 was made by Chair Farmer, seconded by Commissioner Thompson-Fresenius and passed unanimously. Motion to contribute $100,000 to the Collier Mosquito Control District Section 115 Retiree Benefit Trust before September 30, 2018 was made by Commissioner Geroy, seconded by Commissioner Thompson- Fresenius and passed unanimously. Motion to RATIFY THE DISTRICT S EYE INSURANCE CHANGE to VSP from the initially chosen EyeMed was made by Chair Farmer, seconded by Commissioner Geroy and passed unanimously. Executive Director Linn presented POLICY # PURCHASING POLICY for review. Most notably, this new policy will give the Executive Director the authorization to approve up to $10,000 (per single transaction) for the procurement of not previously budgeted commodities or contractual services. Department managers will also have the ability to approve purchase orders and requisitions for their respective department employees for the procurement of not previously budgeted commodities or contractual services up to $1,000 per single transaction. Motion to adopt Policy # Purchasing Policy, as presented, was made by Commissioner Geroy, seconded by Chair Farmer and passed unanimously. AVÉ MARIA INTERLOCAL AGREEMENT: CMCD has received a letter from Todd Wodraska, District Manager of Avé Maria Stewardship Community District (AMSCD), expressing their interest in continuing the Interlocal Agreement through October 1, Motion was made by Commissioner Reagen, seconded by Chair Farmer, and passed unanimously to extend the Interlocal Agreement with AMSCD through October 1, 2019 and to notify them via letter from Chair Farmer, to include the Board s approval, updated pricing and dates. At this time, Attorney Owens distributed copies of the EXECUTIVE DIRECTOR S PROPOSED CONTRACT to the Board for their review. Page 3 of 5

4 Motion to recess the meeting at 4:50 p.m. was made by Commissioner Thompson-Fresenius, seconded by The meeting reconvened at 5:06 p.m. After brief discussion, motion to approve the Executive Director s Employment Agreement effective immediately, as presented, was made by Commissioner Reagen, seconded by Commissioner Thompson- Fresenius and passed unanimously. RESOLUTION # HEALTH INSURANCE CONSORTIUM: Motion was made by Commissioner Geroy, seconded by Commissioner Reagen and passed unanimously to accept Resolution #13 allowing the District to enter into a risk management consortium with other Florida local governmental units for the purpose of providing self-insured health, accident and hospitalization coverage to its employees and their dependents. Motion to approve RESOLUTION # DISPOSITION OF ASSETS was made by Commissioner Reagen, seconded by Commissioner Thompson-Fresenius and passed unanimously. At this time, Executive Director Linn REQUESTED PERMISSION TO SELL HELICOPTER N52934 to Precision Heli-Support, LLC, located in Mesa, AZ, at a cost of $300,000. Motion to approve the sale was made by Commissioner Geroy, seconded by At this time, Dr. Keira Lucas introduced Dr. Rebecca Heinig, the District s new Biologist who comes to the District with a PhD. in Entomology from Penn State College and was formerly employed by SpringStar. Dr. Heinig will be taking over the District s surveillance, BG Counters and Gravid Traps amongst other projects. Andrea McKinney, the District s Public Outreach Specialist, presented the Board with the PUBLIC RELATIONS REPORT noting that there are a lot of activities on the books in the coming months. DIRECTOR S REPORT: Director Linn informed the Board that he d like to conduct a feasibility study for the expansion of the District over the next year. Once the study is complete the District will present it to the Collier County Board of Commissioners in order to obtain a sponsor and go forward from there. He will gather all of the information that he has to come back to the Board for discussion at a future meeting. Executive Director Linn noted that the generator project was started today and that GFA International, Inc. has taken the core drilling and sampling wells, which are currently at the lab for analysis. He will share their findings with the Board via , once they are received. He added that remediation is scheduled to begin in 270 days. At this time, Executive Director Linn requested permission from the Board to investigate the Americans with Disabilities Act (ADA) requirements for websites. ATTORNEY S REPORT: Attorney Bill Owens said that he has been working with Executive Director Linn and PRIA to request that they reevaluate their interpretation of the District s Crime Coverage. There was nothing added to the PENDING ITEMS LIST. Salary Survey - Preliminary Thoughts, ADA Accessibility on website and Update to the Public Records Policy were added to the POTENTIAL ITEMS LIST for the October meeting. There was no OLD BUSINESS or NEW BUSINESS. Page 4 of 5

5 COMMISSIONER CONCERNS OR COMMENTS: Executive Director Linn and Commissioner Reagen informed the Board that they recently took a tour of the Naples Airport Authority, which was a nice update on their facility. Motion to adjourn the meeting at 5:45 p.m. was made by Commissioner Geroy, seconded by Page 5 of 5