MINUTES OF THE PORT OF WALLA WALLA COMMISSION MEETING Thursday, December 13, 2018

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1 MINUTES OF THE PORT OF WALLA WALLA COMMISSION MEETING Thursday, December 13, 2018 The meeting of the Port of Walla Walla Commission was called to order at 6:00 p.m. by Commission President Peter Swant at the Port of Walla Walla office, 310 A Street, Walla Walla, Washington. In attendance for the meeting were: Peter Swant, Commissioner Ron Dunning, Commissioner Mike Fredrickson, Commissioner Patrick Reay, Executive Director Paul Gerola, Economic Development Director Jennifer Skoglund, Airport Manager Noel Sanders, Executive Assistant Scott Pritcher, AuditorlTreasurer Jared Hawkins, Hawkins Law, PLLC Erik Benson, W/2 Rentals RL McFarland Vicki Hillhouse PLEDGE OF ALLEGIANCE Commissioner Swant led all in attendance in reciting the Pledge of Allegiance. DECLARATIONS REGARDING CONFLICTS OF INTEREST No conflicts of interest were declared. ADOPTION OF AGENDA Commissioner Fredrickson moved, and Commissioner Dunning seconded, to adopt the agenda as presented. Motion unanimously carried. PUBLIC COMMENTS There were no public comments made on items not on the agenda.

2 APPROVAL OF MINUTES Commissioner Dunning moved, and Commissioner Fredrickson seconded, to approve the minutes of the Port Commission meeting held on Wednesday, November 21,2018, as presented. Motion unanimously carried. FINANCIAL REPORTING Port AuditorrTreasurer Pritcher reviewed with Commissioners the Cash Balance Report for both the Port and the Airport and provided Accounts Receivable Aged Invoice Reports for both the Port and the Airport. PAYMENT OF BILLS The Port Commission reviewed Port and Airport Check History Report lists as provided by Port AuditorrTreasurer Pritcher. Said lists were audited and certified as required per RCW and reimbursement claims were certified as required by RCW Commissioners asked staff questions regarding certain bills. Commissioner Fredrickson moved, and Commissioner Dunning seconded, to approve for payment those Check History Report lists summarized in the December 13, 2018, Warrant Approval Document, which is incorporated and attached to these minutes. Motion unanimously carried. Commissioners signed the Warrant Approval Document. OLD BUSINESS A. Port of Walla Walla Final Budget: Continuation of Public Hearing and Adoption of Final Budget Resolution No Executive Director Reay briefed Commissioners on the changes incorporated into the final budget that reflects changes from the preliminary budget presented at the November 8,2019 & November 21, 2018, Commission meetings. At 6:40 p.m., Commissioner Swant announced the reopening of the November 21,2018, public hearing on the Port's 2019 Final Budget. An opportunity was given at the hearing for public comment; no public 2

3 comments were given. At 6:41 pm., Commissioner Swant closed the public hearing and reconvened the Port Commission meeting. Commissioner Dunning moved, and Commissioner Fredrickson seconded, that the Port accept as paid in full that amount which the Airport has to date repaid to the Port following the Port's 2015 contribution towards the Airport Equipment Storage Building (Maintenance Building) and authorize staff to adjust the accounting records accordingly. Motion unanimously carried. Commissioner Fredrickson moved, and Commissioner Dunning seconded, to adopt Resolution thereby approving the Port and Airport's 2019 budget. Motion unanimously carried. NEW BUSINESS A. Port of Walla Walla Port Legislative Priorities Executive Director Reay reviewed with Commissioners the Port's proposed state and federal legislative priorities for Mr. Reay provided the Washington Public Ports Association's 2019 legislative priorities, the City of College Place's 2019 state and federal legislative priorities, and the City of Walla Walla's 2019 state and federal legislative priorities. The legislative priorities will give the Port's lobbyists direction and focus on the priorities for Commissioners provided comments and recommended changes to the order of the priorities and descriptions. 2. Washington State Department of Natural Resources (DNR) Special Use Lease - First Amendment (Lease No ) Economic Development Director Gerola informed Commissioners that the Port has been working with Washington State Department of Natural Resources (DNR) to amend the area leased, as the design of the Wallula Dodd Water System (WOWS) has been expanded and refined. Mr. Gerola 3

4 reviewed with Commissioners the proposed terms and conditions of the first amendment to the lease. The lease amendment will allow for approximately acres to accommodate the proposed public water system improvements. Commissioners asked a host of questions. Commissioner Fredrickson moved, and Commissioner Dunning seconded, to approve the Washington State Department of Natural Resources (DNR) Special Use Lease - First Amendment (Lease No ) and authorize the Executive Director to execute said agreement. After further discussion, Commissioner Fredrickson moved, and Commissioner Dunning seconded, to amend the motion to include the words, "upon legal review." Motion unanimously carried. Commissioner Swant restated the amended motion, to approve the Washington State Department of Natural Resources (DNR) Special Use Lease - First Amendment (Lease No ) and authorize the Executive Director to execute said agreement upon legal review. Motion unanimously carried. 3. Wallula Gap Industrial Park Road Name Executive Director Reay reviewed with Commissioners the Wallula Gap Industrial Park's planned road development. Commissioners discussed using the names of past Port Commissioners, Petersen and Nunn, for the names of the two new roads and to have the name Attalia East Rd apply to the continuation of the road Washington State Paid Family and Medical Leave Insurance Program Auditorrrreasurer Pritcher informed Commissioners that beginning January 1,1019, virtually all employers in Washington State are required to remit to the state.4% of employee wages to fund the new state Paid Family & Medical Leave Insurance plan. Employers who have less than 50 employees are not required to submit the employer's portion of the premium. The portion of the premium withheld from the employee is 4

5 .2533% of the employee's gross wages. Commissioners asked a host of questions. CORRESPONDENCE & REPORTS A. Review Calendar of Events Executive Director Reay reviewed the calendar of events. B. Port Information PI-1 Commissioners asked questions and staff responded regarding the following Port information item: 1. Leases entered into by Port C. Airport Information AI-1 to AI-5 Commissioners asked questions and staff responded regarding the following Airport information items: 1. Leases entered into by Airport 2. Traffic Control Tower Report 3. Commercial Air Report 4. Security Report 5. October & November Maintenance Reports D. Executive Director's Report Executive Director Reay and staff briefed Commissioners on several Port and Airport related projects. COMMISSIONER REPORTS Commissioners gave reports on meetings they recently attended. NEXT MEETINGS & LOCATION December 21, 2018 at 9:00 a.m. Port of Walla Walla, 310 A Street, Walla Walla, WA 5

6 ADJOURNMENT Commissioner Fredrickson moved, and Commissioner Dunning seconded, to adjourn the Port Commission meeting at 9:08 p.m. Motion unanimously carried. APPROVED: PORT OF WALLA WALLA COMMISSIONERS PETER SWANT, PRESIDENT IDENT KSON, SECRETARY 6

7 Warrant Approval Document December 13, 2018 We the undersigned Commissioners of the Port of Walla Walla, of Walla Walla County Washington, do hereby certify that the merchandise or services hereinafter specified have been received. Port of Walla Walla - General Fund Approved for payment are check numbers through and direct deposit numbers D00276 through D00280 in the amount of $235, and ACH/EIT numbers E00139 through in the amount of $594, to be paid from the Port of Walla Walla General Fund the above stated date. WalIa Walla Regional Airport - General Fund Approved for payment are check numbers through and direct deposit numbers D00470 through D00478 in the amount of $394, and AO-lj EFT numbers Eoo137 through Eoo140 in the amountof $26, tobe paid from the Walla Walla Regional AirportGeneral Fund on the above stated date. Approved By j' "' -. son, Secretary

8 PORT OF WALLA WALLA RESOLUTION NO ADOPTION OF 2019 BUDGET WHEREAS, the Port of Walla Walla published in the Walla Walla Union-Bulletin Newspaper (October 26 & November 2,2018) legal advertisements announcing a public hearing on November 8, 2018 at 9:00 a.m. to consider the Port's proposed tax levy for fiscal year 2019 and a public hearing on November 21, 2018 at 9:00 a.m. to consider the adoption of the 2019 Final Budget, and WHEREAS, said public hearing was held on November 8, 2018 and Resolution No Adoption of 2019 Tax Levy (RCW ) was adopted by the Port Commission, and WHEREAS, said public hearing was held on Tuesday, November 21,2018 to consider the adoption of the 2019 Final Budget, and WHEREAS, said public hearing held on Tuesday, November 21, 2018 to consider the adoption of the 2019 Final Budget and was continued to Thursday, December13,2018,and WHEREAS, the Port of Walla Walla published in the Walla Walla Union-Bulletin Newspaper (November 30 & December 7, 2018) legal advertisements announcing the continuation of a public hearing on December 13, 2018 at 6:00 p.m. to consider the adoption of the 2019 Final Budget, and NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, that the 2019 Port budget is hereby approved, and attached to this resolution. ADOPTED by the Commissioners of the Port of Walla Walla this 13th day of December, 2018.

9 PORT OF WALLA WALLA,cOMMISSIO RS Michael Fr rickson, Secretary Resolution No Adoption of 2019 Budget

10 PORT OF WALLA WALLA BUDGET SUMMARY 2019 Beginning Cash Balance Port Beginning Balance Airport Beginning Balance Total Beginning Cash Balance Proposed 2019 Budget $11,200,000 $825,000 $12,025,000 Receipts Port Leases & Utility System Revenues Taxy Levy Collection Holdback) Non-Operating Revenues Airport Lease Revenues Non-Operating Revenues - FAA Non-Operating Revenues - Other Total 2018 Receipts $2,898,597 $2,011,550 $12,012,329 $16,922,476 $2,860,816 $4,661,380 $10,000 $7,532,196 $24,454,672 Expenditures Port Industrial Park & Water Utility Expense Administrative & General Expense Non-Operating Expense Capital Expenditures Airport Aviation & Industrial Park Expense Administrative & General Expense Non-Operating Expense Capital Expenditures Total 2018 Expenditures $902,732 $1,588,184 $1,400,085 $19,419,000 $23,310,001 $1,750,180 $737,215 $262,529 $4, $7,599,676 $30,909,677 Port Ending Balance Airport Ending Balance Ending Cash Balance Total Ending Cash Balance $4,812,475 $757,520 $5,569,995