The Library Network Newsletter. October 24, 2016

Transcription

1 The Library Network Newsletter October 24, 2016 Page 2 - TLN SASUG Meeting Minutes 7/28/2016 Page 6 - TLN Adult Services Meeting Minutes 8/1/2016 Page 10 - TLN Youth Services Committee Meeting Minutes 8/12/2016 Page 12 - Bits and Pieces, October 2016 Page 13 - Job - Youth Services Para Professional - Milford Public Library Page 14 - Job - Youth Services Program Assistant - Milford Public Library page 1 / 1

2 Location: Livonia Civic Center Library SHARED AUTOMATION SYSTEM USERS GROUP (SASUG) JULY 28, 2016 DRAFT MINUTES Meeting called to order at 9:30 by Chair, Patty Braden Round of Introductions Approval of Agenda A motion to approve the agenda was made by Becky Willemsen (MDHT) and seconded by Joan Rogers (WATE). The motion passed unanimously. Approval of Minutes from June 23, 2016 Motion to approve minutes by Joan Rogers (WATE) Seconded by Becky Willemsen (MDHT) System Update Anne Neville TLN and SirsiDynix recently made some changes to the configuration of the Enterprise Catalog to improve searching. 1) The Standard MARC Map used for searching was changed to force searching to weight the MARC 245, subfield a, higher than other subfields in the MARC 245 field. This change improves search results for titles such as Wild: From Lost to Found on the Pacific Crest Trail, which previously as difficult to find due to the MARC 245 having subfields b and c populated (subtitle and author name). These additional subfields would cause the relevance ranking of the search for wild to be very poor. 2) The implementation of a stop word list. Currently the following words are not indexed and in most cases are ignored if present in the search terms: A,An, The 3) The implementation of Synonym lists to match some commonly used terms to alternate spellings or synonyms. For example: 1 st and First, Dr and Doctor, Your and You re 4) Tightening the fuzzy factor of the Enterprise Catalog. This change reduces the number of errant hits in a search by increasing the required relevance of search results to be included in a hit list. For Example: Previously when searching for Cribbage the resulting hit list would include hits for Cabbage, the change in fuzzy factor has helped to prevent odd results like these. Merging Hartland Records There are a number of Hartland records that were not able to be matched to an existing record in our database during their migration to the shared system. TLN cataloging staff merges these records to our existing records as we become aware of them. While there are a number of ways that library staff can report such records to TLN cataloging staff so that the records can be merged, the easiest way is to simply print

3 the Hartland record when you come across one in Enterprise and send it to the cataloging staff at TLN, indicating on it that the record should be merged. Or you can open a helpdesk ticket and provide us with the ISBN or Title Control number of the record to be merged and ask us to merge it. Holiday Closing Reminder TLN will be closed on Sunday, September 4, 2016 and Monday, September 5, 2016 for the Labor Day holiday. Shared system staff will use the holiday hours to rebuild the Headings index. This is one of the major indexes in the system and will require most of the 2 days to complete. Enterprise and WorkFlows will be unavailable for much of these 2 days while this maintenance work is completed. Technology Services Update Angie Michelini 1) Telecomm Update a. Redundant circuit will be installed by October 1. The cost of the circuit will be added to the Shared End Cost for the quarterly billing. The cost will come to $125/year or $32/quarter per library 2) Save the Date: a. VoIP presentation on September 20 (RingCentral, Office@Hand Solution) at Redford at 10:00 AM b. Technology Forum will be held Friday, September 30 at Bloomfield Township Public Library. Registration information will be sent out in early August. Report from the TLN Board Celia Morse Security Assessment Proposal approved and will take place in January of This addresses vulnerability in security. Update to bylaws (reducing term of Steering Committee from 3 to 2 years). Next meeting will be at Hartland Cromaine in August. Report from the Executive Committee Paul McCann Met on July 7 th and made appointment to the board. The RFP and Budget Committee are taking a closer looks at Polaris July 29 th deadline to commit to Melcat AV lending/borrowing Good response to ILS RFP committee; now they need to review proposal and budget August 3 rd deadline to submit nominations for group 1 and member at large Report from Circulation Committee None Unfinished Business Joan Rogers (WATE) reconsidered her stance on forming a committee to design a way for libraries to switch to library-specific borrower cards. Joan noted that each library is unique and suggested that each library do it on its own. Discussion followed noting that:

4 1) cards do serve a purpose, i.e., non-resident cards 2) Libraries should be encouraged to move to new barcode numbers for database validation new databases require it 3) TLN will provide a range of numbers for each library. Met.com will print new barcodes; or you can still order/use blue cards from TLN and simply have printed new barcodes on sheets (as many do now). 4) Anne Neville with put together a report regarding barcodes and present it to Ex- Comm. Joan Rogers (WATE) made a motion to rescind last month s motion regarding barcodes and Becky Willemsen seconded it. Motion passed. New Business Shared Automation System (SAS) Budget Budget Meeting began at 10:38 a.m. by Anne Neville. Anne noted that the new billing formula (75% per library, 25% per building) will be in effect. James Lenze (GARC) moved to accept budget, Sandy Ruhmann (ALPK) seconded motion: motion passed. BDBS budget presented to group by James Flury. Also noted new billing formula (see above). Ed Rutkowski (BRIT) moved to accept budget, Maryann Zurmuehlen (NOVI) seconded motion; motion passed. Meeting adjourned at 11:15 AM Submitted by Suzanne Street Next meeting August 25, 2016 at: Ferndale Area District Library 222 East 9 Mile Road Ferndale, MI (248)

5 Attendance: Karen Schiller (SLYN) Garrett Hungerford (REDF) Ed Burns (FERN) Maryann Zurmuehlen (NOVI) Joan Rogers (WATE) Sandy Ruhmann (ALPK) Tina Russette (COMM, Clawson for ILS) Matt Church (BERK) Martin Smith (REDF) Alyson Lobert (WALL) Hilary Savage (BELL) Angie Michelini (TLN) Paul McCann (DEXT) Kimberly Schaaf (SPRI) Becky Willemsen (MDHT) jude halloran (HIGH) James Lenze (GARC) Amy Rosen (WHLK) Andrea Dickson (WIXM) Ed Rutkowski (BRIT) Jim Pletz (TLN) Celia Morse (TLN) Anne Neville (TLN) Toni LaPorte (LVCC) Patty Braden (ROMS) Theresa Powers (TAYL) Tyson Mock (SLYN) Stephanie McCoy (AUBN) Devan Green (PONT) Rick Rosecrans (TLN) Jim Flury (TLN) Roslyn Yerman (MDHT) Harmony Crockett (BRND) Tina Hatch (MILF) Steve McGladdery (WAYN) Gail Carpenter (BRND) Suzanne Street (TREN)

6 Adult Services Meeting Minutes August 1, 2016 Bacon Memorial District Library -Wyandotte Chair Jakki Malnar-WYDT called the meeting to order at 10:04. Vicki Sower- moved to approve the April minutes Denise Harris Fiems- second. Motion carried; meeting minutes approved. Election Secretary Denise Harris-Fiems Chair elect-jessica Parij Old Business Performer Showcase December Meeting at Westland New Business New business: Pokemon go Jessica is wondering if anyone is doing program sat outside and signed people up for library cards Jackie: button maker and flag is stop, dropping lures Jessica: pokestops Emily: already have gaming program in August and added poki safaris Denise: passive Pokemon scavenger hunt Danielle: doing similar things and dropping lure Around co-op Commerce face reading program Redford Summer reading through August 27 Average Adult Summer reading: grand prize is a Garmin fitness Eat healthy-10 people Switched from Sam to Envisionware coloring program August DVD and Blu-Ray free to check out Rochester Hills After hours adult recess, liquor license, giant Jenna, nerf guns, 630-9

7 Summer reading. Finale party for everyone read squared Summer of catering to millennials Chelsea End Summer reading, online registration, big increase WWI launch - giant banners on local business, WWI programming through Veterans Day launch of nontraditional circulations items: crafting, die cuts, maker space items, die cut machines Birmingham-Baldwin summer reading still going, adults 160ish. Teens are at 600. Cookbook book club: free cookbook and then they bring dish. 4 more cookbooks once a quarter. Trainer Jody Trierweiler from Live on the D- easy exercises you can do anywhere. Drawings for summer reading trivia at griffin claw, widely popular White Lake Belly Dancing Star Trek programs Voting for millage for new library building. Westland Summer reading program until the 13. Yoga with Lois intro to tai chi woman who swam English Channel walking club smart Alec mobile printing escape room team building Dearborn Heights-Caroline Kennedy coloring History of organized crime History of trolleys Animal communicator Star Trek speaker- going to 5 libraries Wixom adult coloring, Summer reading online registration, adults only have to read 3 books Intro to Pilates Intro to yoga Intro to cardio drumming

8 Mileage renewal Interim director Wyandotte Summer Reading had close to 600 Kids, Adults & teens Grant from DDA in Wyandotte to give out $10 Downtown Bucks when new library cards are issued. Also raffle for them too October having Kristy Robinette for Ghost program, Springfield Herbs 101 DIa talk cows at the museum Adult Summer reading did really well- colorful basket at front of library, local photo contest, heritage festival Royal Oak teen and children's programs highly attended Adult Summer reading strong- book baskets and gift cards Beatles forever program- mostly adults, but some kids Tia chi and yoga Drug and alcohol programs. 3 part writing series. Acting techniques to write better fiction TLN Michigan activity pass, prepping for the 10th year, making brochure ADA compliant, 3 brochures Next meeting at Springfield. Adjourned at 12:03 Vicki Sower Emily Meloche José Argandoña Rob Butler Linda Pride Jessica Parij Kassi Gilbert Kimberly Schaaf Bridgette Felix Danielle Hansard Denise Harris-Fiems Karla Gibson Jakki Malnar Kelly Ray BALD CHEL COMM DHTN REDF ROHL ROMS SPRI TLN WTLD WHLK WIXM WYDT WYDT

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10 TLN Youth Services Committee Meeting Minutes Friday, August 12, Township Public Library Call to Order at 9:34am. (1) Sara Fifield, (2) Fran Hotchkiss Agenda approved with addition by Ashley Lehman for call of suggestions for Performer Showcase. Minutes approved by Amanda Vorce and Trista Reno. State/Local Committee Updates None. TLN Updates Janna, TLN representative, brought TLN listserv and asked for corrections to be made. She also brought a book from local authors, Tracy Foster and Shannon Cooper-Toma, called Benson s Adventures in Michigan in case any libraries were interested in ordering it for their collection. Confirmed 2017 meetings. All representatives present and confirmed except for the Canton Township Library. Trista announced Sara Fifield (soon to be Hodgson) chair elect. Jessica as secretary. Discussion of performers for Performers Showcase. Speaker Shelley Harris did a presentation entitled Sensory Storytime 101: the Whys & Hows See attached sheets Discussion of summer reading experiences: Jody of Westland had some difficulties during the summer; had successful finale in a splash park. Charli of Oak Park great, good performers and participation up; a lot of success with a guessing jar of Legos. Sara Fifield of Wixom super great & super bad. Staffing changes; participation rate up, great performers and success with sensory programming. Amanda of Walled Lake enrollment doubled since last year. Trista of Commerce went rogue. Characters Welcome as theme; participation up, passive programming. A lot of success with an Elmo costume. Ashley of Ferndale participation doubled; success by partnering with parks & recreation dept. Elizabeth of Commerce same as Trista. Stephanie of Brighton A lot of success with national watermelon day program; live action Pac-man for teens/tweens; bouncing baby story time.

11 Liz of Bloomfield Township drop in enrollment and participation down. Linda of Orion Township participation down. Issues with registration. Sue Walton of Rochester Switched from Evanced to Read^2; after-hours camping program was a bust; ran out of first level prizes. Karen of Livonia Registration down, but participation up. Tonja and Fran of Brandon Township Instead of summer reading had a Community Reads Together competition; 37 th Year Hot Dog Talent Show was a success; programming was varied and successful. Cathy of Baldwin Participation was unpredictable; worked with Cranbrook; had a band conservatory. Brenda of Highland Township Book-themed golf; had a version of Pokemon Go for toddlers using stuffed Pokemon. Adjournment (1) Trista, (2) Ashley. In Attendance: Sara Fifield, Wixom Charli Osborne, Oak Park Amanda Vorce, Walled Lake Trista Reno, Commerce Ashley Lenman, Ferndale Elizabeth Norton, Commerce Stephanie Lyon Brighton Liz Clauder, Bloomfield Township Linda Pannuto, Orion Township Sue Walton, Rochester Hills Brandi Swinehart, Allen Park Karen Smith, Livonia Tonja Brice, Brandon Township Fran Hotchkiss, Brandon Township Janna Vantlouten, TLN Cathy Gimby, Baldwin Brenda Dunseth, Highland Jody Wolak, Westland

12 Bits and Pieces Vol. 7 Number 6 October 2016 Linked Data and Web Search Vital 21 st Century Access for Patrons Ride the wave of patron focused web searching. Before you get washed under, review and attend one of the following workshops or lectures focusing on efforts to connect library catalogs to web searches conducted by our public. Currently, our collections and catalogs are invisible to Google based searches. What is being done to make our catalogs accessible and raise search relevance in this Google world is the primary topic at the following: Michigan Library Association Annual Conference Thursday, October 27, 1:45 PM Room 202 Meeting the Public Where They Are: MelCat, Linked Data and Web Search Shannon White, Library of Michigan, and Debbi Schaubman, MCLS Learn the details of a new project to transform MelCat records into linked data Michael P. Tyler Lecture Wednesday, December 7, 10:00 AM Redford Township District Library Linked Data st Century Catalog Relevance John Richardson, Vice President of Business Development Zepheira What is linked data, BIBFRAME and search relevance Richardson will provide Primer on this and Zepheira s many projects under way Preparation material for both presentations can be accessed at: TLN Releases RFP for an ILS The process to review the current Integrated Library System (ILS) provided by SirsiDynix has started. With the ILS marketplace stabilizing over the past three years, TLN and the Executive Committee of the Shared Automation Services User Group have embarked on an ambitious path to test the ILS marketplace for consortia based services. Five vendors indicated an interest in responding to the RFP. Vendors have until the close of business on November 1, 2016 to submit full proposals. Amy Rosen from White Lake Township Library chairs the 20 member committee which will review all submittals starting on November 2. Celia Morse, assisted by Amy Rosen and Paul McCann, completed four focus group meetings with SASUG member staff. Over 78 staff attended. Follow up from all SASUG members has been solicited in the form of a questionnaire, due October 21. Finalists will each be invited to demonstrate their ILS solution during a 2 1/2 day demonstration, in February, hosted by the Redford Township District Library. Time has been set aside for up to three sessions of vendor demonstrations, two days for member review and ½ day for TLN staff. A link to the RFP is on the TLN home page.

13 Milford Public Library 330 Family Drive Milford, MI p: f: EMPLOYMENT OPPORTUNITY YOUTH SERVICES PARA PROFESSIONAL (Temporary Position November 2016-February 4, 2017 ) POSITION: DUTIES: Para Professional Youth Services Part Time (up to 17 hours per week) Includes flexible day, evening, and weekend hours. Some weekday morning hours required Plan, promote, and implement youth and teen programs in cooperation with Head of Youth Services Provide reference and reader s advisory assistance for library users of all ages Provide library users of all ages assistance accessing electronic information sources Participate in collection development projects QUALIFICATIONS: Experience working with children preferred Working toward MLS from an ALA accredited library school Enthusiastic, positive public service orientation Excellent written and verbal communication skills Ability to work effectively with the public and with other library employees SALARY RANGE: $12.00-$14.04 per hour DEADLINE: APPLICATION: November 4, 2016 or until filled Application form (available at milfordlibrary.info), resume, and three references. Karen Dobson, Head of Youth and Teen Services (kdobson@milfordlibrary.info) Milford Public Library 330 Family Drive Milford, Michigan The Milford Public Library is an equal opportunity employer. the first step on your path to enrichment bringing the world to you

14 Milford Public Library 330 Family Drive Milford, MI p: f: EMPLOYMENT OPPORTUNITY Youth Services Program Assistant POSITION: DUTIES: QUALIFICATIONS: Youth Program Assistant Part Time (up to 17 hours per week) Includes flexible day, evening and weekend hours Work cooperatively with Head of Youth and Teen Services to plan, promote, and implement youth programs and storytimes Bachelor s Degree from four year college or university or equivalent combination of education and experience Familiarity with child development (birth to pre-teen) Ability to work effectively with young people of all ages Experience in creative programming for young people Strong organizational skills Enthusiastic, positive public service orientation Successful experience working with children SALARY RANGE: DEADLINE: APPLICATION: $ $14.04 per hour November 4, 2016 or until filled Application form (available at resume, and three references to: Karen Dobson, Head of Youth and Teen Services kdobson@milfordlibrary.info Milford Public Library 330 Family Milford, Michigan the first step on your path to enrichment bringing the world to you