The Library Network Newsletter. December 12, 2011

Transcription

1 The Library Network Newsletter December 12, 2011 Page 2 - TLN Board Meeting Minutes 11/17/2011 *DRAFT* Page 6 - TLN Calendar of Events (12/9/2011) Page 9 - Human Resources Committee Meeting Agenda 12/15/2011 Page 10 - TLN Board Meeting Agenda 12/15/2011 Page 12 - Presenting: "Dont Manage Your Project, Lead It" Workshop 2/16/2012 Page 14 - Job - Head of Youth Services - Rochester Hills Public Library page 1 / 1

2 Bd. Meeting THE LIBRARY NETWORK BOARD PROCEEDINGS November 17, 2011 The regular meeting of The Library Network (TLN) Board was held on Thursday, November 17, 2011 at The Library Network Office. Board Members present: Michael Tyler, Chair; Mark Wollenweber, Vice-Chair; Barbara Glover, Secretary; Lois VanStipdonk, Reginald Williams, Clay Pearson, and Rita VanBrandeghen: a quorum. Absent and excused: Annette Haley and Stephen Harper Additional attendees: Celia Morse, SASUG Representative; Jim Pletz, Rick Rosekrans, Randi Mewhorter, and Judith Kozakowski, TLN. 1. The general meeting was called to order at 4:30 p.m. 2. Call to audience - Introduction of Guests - None - Public Comment None 3. Agenda A revised meeting Agenda was presented at the meeting, the revised Agenda included an addition under New Business, Synopsis of Legal Summons (11-141). Motion by Lois VanStipdonk, supported by Rita VanBrandeghen to accept the revised agenda, and further to move Old and New Business to the point of the agenda immediately following approval of the October 20, 2011 minutes. Motion carried unanimously. 4. Approval of the Minutes - Motion by Reginald Williams, supported by Clay Pearson to approve the minutes of the October 20, 2011 meeting of the Board as prepared. Motion carried unanimously.

3 Proceedings of November 17, 2011 Page 2 5. Old Business - Motion by Mark Wollenweber, supported by Clay Pearson to approve the 2012 TLN Board calendar as presented. Motion carried unanimously. Board reviewed the responses to an RFP issued by the Business Office for an accounting firm to audit TLN s annual financial report, for the fiscal year ending September 30, 2011 and thereafter two additional fiscal years. Motion by Mark Wollenweber, supported by Clay Pearson to accept the proposal and engage the services of Plante Moran, certified public accountants, provided that Plante Moran s actual charges to TLN fall within their estimate of 124 hours, and $12, cost. If charges rise above the estimate in the proposal, TLN may seek new proposals for years 2 or 3. Motion carried unanimously. Barbara Glover joined the meeting at 4:38 pm. 6. New Business - Board discussed adopting the exemption provided in Public Act 152 of 2011, Section 8 (2) regarding the portion of employer provided health care coverage that must be paid by employees. Motion by Mark Wollenweber, supported by Clay Pearson to defer action on this issue. Motion carried unanimously. - Synopsis of Legal summons was discussed by Jim Pletz. Board updated on this legal issue. Board voted to receive and file documents. 7. Committee Reports- Shared Automation System Users Group (SASUG) Celia Morse reported that the on-line fine payment process is in the testing phase. The plan is to proceed with a soft roll out on December 17, to ensure that it is running properly. The telecommunications bids for a three year contract, beginning July 1, 2012 through June 30, 2015, have been reviewed with TLN staff and the subcommittee has recommended that TLN continue with AT &T for data circuits. Comcast is being added for low cost data transmission as small libraries had requested this option. Libraries that choose Comcast will deal with that firm directly. Libraries selecting Comcast will also be required to install and use a VPN (Virtual Private Network) for extra security. Comcast lines will not be eligible for E-Rate reimbursement. The SASUG group is reviewing the current formulas for allocating among libraries telecommunications internet charges and Shared System billing. Celia reported that SASUG approved the purchase of computer monitoring software, WhatsUp Gold Standard, a professional grade network monitoring solution. This software provides insight into the current state of the network. This system also predicts how the network may change and works to prevent issues from occurring in the future. 5:08pm Mark Wollenweber and Clay Pearson left the meeting at this time.

4 Proceedings of November 17, 2011 Page 3 Steering Committee - Bill Harmer was unable to attend the Board Meeting. Jim Pletz reported that at the November 4 TLN Membership meeting two proposals were presented. The first proposal would update the voluntary Reciprocal borrowing policy; the second proposal would revise the membership structure of the Steering Committee. Per the motion adopted at the membership meeting the two issues are currently being voted on by a system wide ballot of the Membership. Also, at the Membership meeting was a presentation of the program Geek your Library. This is a very popular program. Annette Haley, Jim Pletz, and Bill Harmer are meeting on November 30 to discuss educational training possibilities for the Membership. Finance/Real Estate Committee None Human Resources/Public Relations Committee Next meeting of the Committee is scheduled for December 15, 2011 at 3:30pm at TLN. Director s Report Director Jim Pletz reported that the proposed legislation to eliminate the Personal Property tax would be devastating to libraries and municipalities, police and fire services, and other services. It is estimated that if adopted, this tax elimination would result in a loss of $1.2 billion to local units of government state wide, including libraries. Libraries in Oakland County stand to lose 4.5 million dollars. Libraries in Wayne County stand to lose 2.3 million dollars. Libraries in Washtenaw County stand to lose $841, Libraries in St. Clair County stand to lose $571, Libraries in Livingston County stand to lost $510, Report from the Chair Chair Michael Tyler reported that he attended the annual conference of MLA in October. Many session covered millage elections and how to get a millage passed. He expressed the feeling that Libraries must advocate for themselves 24/7 and not wait for the next millage vote. Chair Tyler reported that he also attended the November 4 Membership Meeting. Also, he attended the telecommunications bid meeting, via webcast, that was held at the Novi Public Library. Chair reported that it was an overall good experience and shows what can be done in the realm of webcast meetings. Also, on November 18, Chair Tyler will be attending a meeting of the Friends of the Michigan Libraries ( FOML ), at the Kettering University Library in Flint. This group is comprised of Trustees and Friends of libraries, Charles Hanson, Director of the Kettering University library is the Chairman of FOML.

5 Proceedings of November 17, 2011 Page 4 8. Financial and Operational Reports Motion by Lois VanStipdonk, supported by Reginald Williams to receive and file the following reports. Motion carried unanimously. - Accounts Payable Open Items as of 10/31/11 - Check Register Detail from 10/01/11 10/31/11 - Accounts Receivable Detail as of 10/31/11 - Summary of Revenues & Expenditures Compared To Budget: October 1, 2011 October 31, October 2011 Revenue, Actual - October 2011 Expenses, Actual - Unaudited Balance Sheet as of 10/31/ Delivery Statistics Report October Board Member Comments None There being no further business on the agenda to consider, the Chair adjourned the meeting at 5:59 pm. 10. The next meeting of the Board will be held on: Thursday, December 15, :30 p.m. at The Library Network Novi Respectfully submitted, MICHAEL P. TYLER CHAIRPERSON BARBARA GLOVER SECRETARY

6 2012 TLN CALENDAR OF EVENTS U-P-D-A-T-E-D NOTE: *** Indicates CHANGE in date, time and/or location * Indicates new addition from last revision Time Name of Meeting Location JANUARY 4 9:30 Circulation Services Huntington Woods 12 2:00 Ex-Comm Livonia Civic Center 13 9:30 Youth Services Rochester Hills 13 1:30 Teen Services Meeting Rochester Hills 17 9:30 Technology Committee Northville 19 4:30 TLN Board Meeting Novi 26 9:30 SASUG Novi FEBRUARY MARCH 6 9:30 Adult Services Madison Heights 9 2:00 Ex-Comm Livonia Civic Center 13 1:30 Steering Committee Rochester Hills 16 4:30 TLN Board Meeting Southfield 21 9:30 Technology Committee Novi 23 9:30 SASUG Trenton 24 10:00 Membership Meeting Bloomfield Township 1 9:30 Circulation Services Novi 8 2:00 Ex-Comm Livonia Civic Center 9 9:30 Youth Services Novi 9 1:30 Teen Services Novi 20 9:30 Technology Committee Ypsilanti 22 4:30 TLN Board Meeting TLN 29 9:30 SASUG Salem South Lyon

7 APRIL 2 9:30 Adult Services Redford 12 2:00 Ex-Comm Livonia Civic Center 17 9:30 Technology Committee LVCC 19 4:30 TLN Board Meeting White Lake 26 9:30 SASUG Wyandotte MAY 3 9:30 Circulation Services Redford 10 2:00 Ex-Comm Livonia Civic Center 11 9:30 Youth Services Auburn Hills 11 1:30 Teen Services Auburn Hills 15 9:30 Technology Committee Salem South Lyon 17 4:30 TLN Board Meeting Novi 24 9:30 SASUG Northville JUNE 4 9:30 Adult Services TBD 14 2:00 Ex-Comm Livonia Civic Center 19 9:30 Technology Committee Ferndale 21 4:30 TLN Board Meeting Independence 28 9:30 SASUG Commerce Twp. July 12 2:00 Ex-Comm Livonia Civic Center 17 9:30 Technology Committee Waterford 19 4:30 TLN Board Meeting Orion 26 9:30 SASUG Ferndale AUGUST 6 9:30 Adult Services Royal Oak 9 2:00 Ex-Comm Livonia Civic Center 10 9:30 Youth Services Ypsilanti Whittaker 10 1:30 Teen Services Ypsilanti - Whitaker 16 4:30 TLN Board Meeting Wyandotte 21 9:30 Technology Committee Westland 23 9:30 SASUG Waterford

8 SEPTEMBER OCTOBER 6 9:30 Circulation Services Springfield 13 2:00 Ex-Comm Livonia Civic Center 18 9:30 Technology Committee Brighton 20 4:30 TLN Board Meeting TLN 27 9:30 SASUG Huntington Woods 1 9:30 Adult Services Highland 12 9:30 Youth Services Ferndale 12 1:30 Teen Services Ferndale 16 9:30 Technology Committee Dexter 18 4:30 TLN Board Meeting Belleville 25 9:30 SASUG Springfield NOVEMBER 13 9:30 Technology Committee White Lake 15 4:30 TLN Board Meeting TLN DECEMBER 3 9:30 Adult Services Salem South Lyon 20 4:30 TLN Board Meeting TLN

9 THE LIBRARY NETWORK BOARD Human Resources Committee Thursday, December 15, :30 p.m. The Library Network Vincenti Ct., Novi, MI (248) A G E N D A Call to Order Closed Session Supervisory Association Contract State of Michigan Public Act 152 of 2011 Publicly Funded Health Insurance Contribution Act TLN Administration Proposal Open Session Call to Audience

10 THE LIBRARY NETWORK BOARD MEETING Thursday, December 15, :30 p.m. The Library Network Vincenti Ct. Novi, MI Call to order A G E N D A Call to Audience - Introduction of Guests - Public Comment Approval of Agenda Approval of Minutes of November 17, 2011 (11-142) Communications and Announcements Reports - Shared Automation System Users Group - Steering Committee Bill Harmer Committee Reports - Finance/Real Estate - Human Resources/Public Relations Director s Report (11-143) Bits and Pieces (11-144) Report from the Chair Financial and Operational Reports - Accounts Payable Open Items as of 11/30/11 (11-145) - Check Register Detail from 11/01/ /30/11 (11-146) - Accounts Receivable Detail as of 11/30/11 (11-147) - Summary of Revenues & Expenditures Compared To Budget: October 1, 2011 November 30, 2011 (11-148) - October 2011 November 2011 Revenue, Actual (11-149) - October 2011 November 2011 Expenses, Actual (11-150) - Unaudited Balance Sheet as of 11/30/11 (11-151) - Delivery Statistics Report November 2011 (11-152)

11 Old Business Proposal to extend exemption under Public Act 152, of 2011, Section 8 (2). ACTION (11-153) New Business SkyRiver Calaloging Utility Seeking Board Authorization to sign an annual contract for cataloging services with SkyRiver Technology Solutions, P.O. Box 8217, Emeryville, CA ACTION (11-154) Proposed Supervisory Association Union Collective Bargaining Unit Agreement (11-155) ACTION Board Approval for Reciprocal Borrowing Proposal 001 (11-156) ACTION Board Approval for Steering Committee Proposal 002 (11-157) ACTION Board Member Comments Next Meeting Date: Thursday, January 19, :30 p.m. at The Novi Public Library Adjourn

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14 Job Announcement Rochester Hills Public Library Head of Youth Services Position: Supervisor: Head of Youth Services Library Director Salary Range: $45,963 - $65,420 Schedule: 37.5 hours per week, up to two nights and weekends required Benefits: Insurance (health, dental, short-term disability, long-term disability, long term convalescent); pension contribution; vacation, and sick; optional deferred compensation plan; optional medical reimbursement plan and optional life insurance. Dates: Send resume by: January 6, 2012 Interviews anticipated: January 12 and 13, 2012 Decision anticipated by: January 18, 2012 Starting date: February 6, 2012 Application: Please submit a resume, responses to questions at the end of this posting and a completed employment application ( form to: Typical Duties: Christine Lind Hage, Director Rochester Hills Public Library 500 Olde Towne Road Rochester, MI Or by Christine.Hage@rhpl.org A person in this classification has the professional administrative responsibility to: Direct and coordinate services and staff in the Youth Services Department of the library. He/she establishes the schedule, work assignments and conducts performance reviews for the other employees in the department and supervises 7 salaried librarians and a corps of hourly librarians.

15 Work independently within the broad guidelines set by library policies and the Library Director. Serve on the management team for the library and represent the department s service area Participate in planning library objectives and services and in recommending policies With other department heads, assume responsibilities for supervision of library in absence of library director Maintain effective communications within the department and with other library departments Coordinate department services and operations within the total library operation Provide professional reader's advisory and reference services to customers Instruct customers in use of the library and its resources Select and analyze materials for collection development Plan and provide library programs for customers in conjunction with other Youth Services librarians Work with community groups, organizations, agencies, to coordinate, promote, and expand library services Supervise and/or prepare publicity and bibliographies for department programs and services Maintain and compile departmental statistics and reports as necessary Attend professional meetings and maintains active membership in local, regional, state and national associations Coordinate library volunteers in the Youth Services Department Maintain an awareness of new developments and trends in the field through professional journals, workshops, conferences, etc. Perform related duties as required Qualifications and Abilities: Master's degree in library science from an ALA accredited library school Three years progressively responsible professional public library experience High energy, self-motivation to create new services in an active library Positive attitude toward library users with special needs Experience working with the public and a desire to meet and serve that public Thorough knowledge of the philosophy and techniques of public library service and library policies and procedures Ability to make administrative decisions, interpret policies, and supervise staff Ability to motivate, establish and maintain effective working relationships with associates, supervisors, volunteers, other community agencies and the public

16 Ability to establish and maintain effective working relationships with associates, supervisors, and the public A strong commitment and experience in early childhood literacy efforts Ability to initiate and plan library programs and services Ability to prepare comprehensive reports and present ideas clearly and concisely in written and oral form Ability to plan and implement departmental goals Supervisory ability to direct work flow, develop procedures, and organize and coordinate departmental operations and procedures within the total library operation Demonstrated knowledge of library materials and resources Ability to think analytically and to develop new or revised systems, procedures, and work flow Ability to exercise initiative and independent judgment Full range of Internet skills Considerable knowledge of website structure and desirable content, and commercially available licensed databases The above is intended to describe the major responsibilities and requirements for this position. It is not an exhaustive statement of all duties, responsibilities or requirements. Please respond to the following questions and include those responses with your resume and RHPL application. 1. What do you see as the scope of service for this department? 2. Name an innovative service that you would like to develop that would enhance RHPL s current services 3. How would you describe your management style? 4. In a field of strong candidates, what makes you stand out?