WISD/LESA Joint Meeting

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1 WISD/LESA Joint Meeting June 8, :30 p.m. Brighton Board Office BECC Building 125 S. Church St., Brighton Roll Call (for each board) 2. Approval of Agenda 3. Approval of Joint Minutes 4. Approval of LESA Consent Agenda Superintendent s Recommendations 5. Review of the Memorandum of Understanding 6. LESA/WISD Contracted Services Agreement 7. Presentation by Tim Jackson and Laura Hoehn College access, career paths, and post-secondary options: helping the hatchlings leave the nest 8. Adjournment 1

2 MINUTES OF JOINT MEETING WASHTENAW INTERMEDIATE SCHOOL DISTRICT and LIVINGSTON EDUCATIONAL SERVICE AGENCY BOARDS OF EDUCATION The Washtenaw Intermediate School District (WISD) and the Livingston Educational Service Agency (LESA) Boards of Education held a Joint Board Meeting on Wednesday, June 10, 2015, in the Board Room of the Washtenaw ISD Teaching and Learning Center, 1819 S. Wagner Rd., Ann Arbor, Michigan. 1. The meeting was called to order at 5:39 p.m. by WISD Board President Dayle Wright. 2. Roll Call. Present were: WISD Board Members: President Wright, Vice President Hockett, Secretary Tramontin, Trustee Peoples LESA Board Members: President Loy, Vice President Cortez, Secretary Fryer (arrived at 6:00 p.m.) Also Present: Scott A. Menzel, Superintendent, WISD Daniel E. Danosky, Superintendent, LESA Dr. Nell Duke, University of Michigan Professor/Researcher Melissa Brooks- Yip, Coordinator, Literacy Naomi Norman, Executive Director, Achievement Initiatives, LESA/WISD Sandy Riley, Supervisor, Instruction Karen Allen, Assistant to Superintendent, WISD Judy Paulsen, Executive Assistant to Superintendent, LESA Absent were: LESA Trustee Hill, LESA Treasurer Kaiser, WISD Treasurer VanBogelen Because a quorum was not yet present, items 5 and 6 were moved ahead of item Approval of Agenda WISD: It was moved by Diane Hockett and seconded by Greg Peoples to approve the agenda with the addition of the temporary appointment of Greg Peoples to the treasurer position in the absence of Treasurer Mark VanBogolen. 2

3 LESA: It was moved by Don Cortez and seconded by Harold Fryer to approve the agenda with the addition of the temporary appointment of Greg Peoples to the treasurer position in the absence of Treasurer Mark VanBogolen. 4. Approval of Minutes WISD: It was moved by Diane Hockett and seconded by Greg Peoples to approve the minutes of June 11, LESA: It was moved by Harold Fryer and seconded by Don Cortez to approve the minutes of June 11, Naomi Norman introduced Sandy Riley and Melissa Brooks- Yip, who shared information on SOEL (Study of Early Literacy). Melissa introduced Dr. Nell Duke. Dr. Duke presented information on Early Literacy. Questions and answers followed the presentation. 6. Naomi Norman presented the Network Summary and answered questions from the Board members. 7. LESA/WISD Contracted Services Agreement LESA: It was moved by Harold Fryer and seconded by Don Cortez to approve the Contracted Services Agreement as presented. A roll call vote was taken. Fryer voted YES, Cortez voted YES, Loy voted YES, Kaiser was ABSENT, and Hill was ABSENT. WISD: It was moved by Mary Jane Tramontin and seconded by Diane Hockett to approve the Contracted Services Agreement as presented. A roll call vote was taken. Tramontin voted YES, Hockett voted YES, Peoples voted YES, Wright voted YES, and VanBogelen was ABSENT. 3

4 8. Review of the Memorandum of Understanding LESA: It was moved by Harold Fryer and seconded by Don Cortez to approve the Memorandum of Understanding between Livingston ESA and Washtenaw ISD. A roll call vote was taken. Fryer voted YES, Cortez voted YES, Loy voted YES, Hill was ABSENT, and Kaiser was ABSENT. WISD: It was moved by Greg Peoples and seconded by Mary Jane Tramontin to approve the Memorandum of Understanding between Livingston ESA and Washtenaw ISD. A roll call vote was taken. Peoples voted YES, Tramontin voted YES, Hockett voted YES, Wright voted YES, and VanBogelen was ABSENT. 9. Other Items of Business There was no other business at this time. 10. Adjournment The meeting adjourned at 6:52 p.m. Respectfully submitted, Harold E. Fryer LESA Board Secretary Mary Jane Tramontin WISD Board Secretary HEF:jp 4

5 Superintendent s Recommendations The Livingston Educational Service Agency Board of Ed approve the submission of the grant application to the Department of Health and Human Services to provide a 1.8% COLA to the hourly rate of pay for each Head Start employee (see pay scale) in the amount of $21, The Livingston Educational Service Agency approve submission of the Supplemental Funds application to the Office of Health and Human Services, Department of Head Start to extend contact hours for 40% of enrolled Head Start children to 1,020, over the course of the school year. 5

6 Memorandum of Understanding Between the Washtenaw Intermediate School District and the Livingston Educational Service Agency Washtenaw Intermediate School District Livingston Educational Service Agency 1819 S Wagner Rd, PO Box W. Grand River Ann Arbor, MI Howell, MI Purpose. The intent of this Memorandum of Understanding (MOU) is to formalize the commitment to the shared services model that has developed over time and to establish guidelines for expanding shared services in the future between the Washtenaw Intermediate School District (WISD) and the Livingston Educational Service Agency (LESA). 2. Background. Over the years WISD and LESA have worked collaboratively in a number of ways including the Regional Educational Media Center (REMC), the Livingston and Washtenaw Math and Science Center (LAWMASC), and Safe and Drug Free Schools. More recently the two organizations have entered into agreements for shared services in the areas of common professional development (e.g. Reading Apprenticeship, Assessment Literacy); sharing of curriculum, instruction and assessment staff; and sharing of a career and technical education director. Each of these shared services has been predicated on an annual contract executed by each board of education based on conversations between the superintendents of each district. 3. Duration. This MOU will be in place from July 1, 2016 to June 30, Scope. The scope may include but not be limited to the shared services listed under number 2., above. Conceivably, any functions of both agencies could be considered for shared services under this MOU. 5. Mutual Agreements. o To ensure effectiveness and efficiency in providing service to the constituent districts, whenever there is a vacancy of key administrative staff in either ISD, the superintendents of each ISD will confer to determine whether there is a possibility of implementing a new shared service. o The boards of each ISD will confer annually to discuss the effectiveness of the relationship and determine future opportunities for collaborative ventures. o Each ISD will decide, by March 15 th of each year, whether the shared services are achieving the desired objectives and indicate plans for continuation of the service or modification of the arrangement for the subsequent school year. 6. Effective date. The MOU will become effective July 1, Washtenaw Intermediate School District Livingston Educational Service Agency Diane Hockett, Board President LuAnn Loy, Board President Scott A. Menzel, Superintendent Daniel E. Danosky, Superintendent Date Date 6

7 WASHTENAW INTERMEDIATE SCHOOL DISTRICT Contracted Services Agreement This agreement is made this 8 th day of June 2016, by the Livingston Educational Service Agency (LESA), located at 1425 W. Grand River Avenue, Howell, MI, ( District ) and Washtenaw Intermediate School District (WISD), located at 1819 South Wagner Road, Ann Arbor, MI 48103, ( Contractor ). In consideration of the premises below, the parties mutually agree as follows: SECTION I Scope of Services The Contractor will carry out the following services for the term of this contract, July 1, 2016, to June 30, 2017: 1. Provide Instruction and Assessment Leadership Services for LESA. 2. Provide Literacy Services for LESA. 3. Provide Early Literacy Coaching Services for LESA. 4. Provide Assessment Services for LESA. 5. Act as fiscal agent and operating agent for the Livingston and Washtenaw Mathematic and Science Center (LAWMASC) and provide Mathematics and Science Services for LESA. 6. Provide Data Technical Support Services for LESA. 7. Act as fiscal agent and operating agent for the Regional Educational Media Center #16 (REMC). 8. The district shall provide Career and Technical Educational Services for WISD. 9. The district shall provide Adult Education Region 9 Oversight Services for WISD. 10. The district shall act as the fiscal agent and operating agent for health-related grants and provide Health Services for WISD. The contractual period shall be consistent with the needs of the instructional program and agreed to by the District and Contractor. The days of employment with the school work year shall be as determined by the District s approved calendar. Flexibility of days and hours worked in the District shall be as determined by joint agreement of the District and the Contractor. Flexibility of scheduling shall maintain the minimum contractual number of hours per week within the contracted calendar work year. 7

8 Supervisory services shall be carried out in a competent and professional manner and shall be at the direction of the District when performing within District time and responsibilities. SECTION II Compensation The Contractor shall receive the sum of $345,622 for instructional services. This is comprised of $253,202 for staffing, $19,000 for evaluation services and $73,420 for workshop materials, outside consultant fees and conference costs as outlined in Attachment A. Payment shall be made in two equal amounts of $172,811, payable January 15 and June 15 of each contractual year. WISD will submit payment to LESA in the amount of $20,500 for Career and Technical Education and Adult Education Services. In addition, local travel expenses incurred by Contractor related to the performance of this contract will be billed to the District at the Contractor s actual cost. It is the Contractor s policy to reimburse its staff at the prevailing IRS mileage reimbursement rate. SECTION III Other Considerations Parties of this agreement intend to operate pursuant to the terms of this agreement for a period of at least one year. The agreement may be terminated by either party, provided that the party seeking to terminate this agreement notifies the other party in writing at least sixty (60) days prior to the June 30, 2017 termination date. All parties (Contractor and District) agree to meet at least thirty (30) days prior to the termination of the contract to determine continuance and/or modification of the contract and its provisions. By mutual agreement, the terms may be extended for an additional year. Should state funding for intermediate school districts substantially change, the parties agree to meet within fifteen (15) days of the signing of the law by the Governor to discuss the potential renegotiation of this agreement. SECTION IV Insurance Coverage The District acknowledges that the Contractor is an educational service agency organized and operating under the provisions of the Revised School Code, MCLA 380.1, et seq., as amended. Given the Contractor s status as an educational service agency, it may not have the legal authority to indemnify a third party, including without limitation the District. Subject to the foregoing disclosure and to the extent permitted by law, the Contractor will protect, defend and indemnify the District, its officers, agents, servants, volunteers and employees from any and all liabilities, claims, liens, demands and costs, of whatsoever kind and nature which may result in injury or death to any persons, and for loss or damage to any property, including property owned or in the care, custody or control of the District in connection with or in any way incident to or arising out of the occupancy, use, service, operations, performance in connection with this Agreement resulting in whole or in part from negligent acts or omissions of Contractor. The Contractor will maintain at its own expense during the term of this Contract, the following insurance: 1.) Workers' Compensation Insurance with Michigan statutory limits of Employers' Liability Insurance with a minimum limit of $500,000 each accident for the contracted supervision. 2.) Comprehensive General Liability Insurance with a combined single limits of $1,000,000 each occurrence, $1,000,000 aggregate, for bodily injury and property damage. The policy shall include blanket contractual and liability and personal injury coverage. 8

9 SIGNATURES Agreed to on, 2016 Livingston Educational Service Agency Superintendent DATE Livingston Educational Service Agency Board DATE Washtenaw Intermediate School District Superintendent DATE Washtenaw Intermediate School District Board DATE 9

10 Attachment A Staffing Costs WISD LESA Other Assist Superintendent $141,934 $19,413 $5,902 Instruction Supervision $66,314 $44,200 $21,900 Assessment Coordination $38,216 $25,478 $67,040 Math Coordination $23,548 $16,019 $93,928 Data Analysis $53,623 $38,258 Early Literacy* $74,580 $67,282 $37,500 Literacy Coordination $63,704 $42,552 $37,500 Science Coordination $41,413 Total $461,919 $253,202 $305,183 Evaluation Costs Hanover Research Contract $19,000 $19,000 Total $19,000 $19,000 Additional Costs Service Contracts $31,800 $21,200 Presenter Fees $163,800 $40,620 Materials and supplies $23,400 $6,000 Staff Training/Conference $13,244 $5,600 Total $232,244 $73,420 Grand Total $713,163 $345,622 $305,183 * includes LESA $37,500 Early Literacy grant funding 10

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