January 8, 2013 City Council Regular Meeting 7:00 p.m.

Transcription

1 January 8, 2013 City Council Regular Meeting 7:00 p.m.

2 FYI

3 FUTURE CITY COUNCIL AGENDA ITEMS January, /22/2013 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Update on Dickinson Bayou Watershed Steering Committee Meeting February /12/ /26/2013 March /12/2013 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Update on Activities of Dickinson Economic Development Corporation o Resolution Calling for Election for May 11, 2013 o Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects Future Agenda Items Page 1 of 3

4 03/26/2013 o Update on Activities of Dickinson Economic Development Corporation o Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Update on Dickinson Bayou Watershed Steering Committee Meeting o April /09/2013 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Update on Activities of Dickinson Economic Development Corporation o 04/23/2013 May /14/2013 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects o Update on Activities of Dickinson Economic Development Corporation Future Agenda Items Page 2 of 3

5 o Elect Mayor Pro-Tem 05/28/2013 Special Council Meeting Regular Council Meeting o Update on Public Works Projects o Update on Hurricane Ike CDBG Grant Projects Future Agenda Items Page 3 of 3

6

7 TO: FROM: Honorable Mayor and City Council Members Kellis George, Director of Public Works DATE: January 1, 2013 SUBJECT: Monthly Project Report December 2012 Culvert Cleaning The Department cleaned storm culverts at the following location(s) in December for a total of 194 feet in culvert cleaning: 24 th Street 194 Street Sweeping The street sweeper was continuously out in December and completed the following subdivisions: Plantation Estates Briar Glen Cheyenne Fox Trace Oak Forest Colonial Estates Borden s Gully Bayou Chantilly Forest Cove Casa Grande Old Orchard Bayou Park Pothole Repairs A pothole patching crew has been continuously out repairing potholes. Street Light Outages Staff is continually working on identifying and tracking the progress of street light outages. PUBLIC WORKS MONTHLY PROJECT REPORT DECEMBER 2012 Page 1

8 Civic Services The Public Works staff is continually working on handling all requests submitted on Civic Services. Incentive Program The objective for the first quarter of FY is Initiative. Tropical Gardens Flood and Drainage Project Kellis George conducted inspections on December 6 th and 7 th of the driveway repairs being done at 4111 Scenic Dr. PUBLIC WORKS MONTHLY PROJECT REPORT DECEMBER 2012 Page 2

9 Norman Hicks Dickinson Public Safety 4403 Hwy 3, Dickinson, TX (281) (281) fax ci.dickinson.tx.us TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Members Norman Hicks, Fire Marshal January 2, 2013 Monthly Report for December 2012 Response: Dickinson Public Safety EMS had an average response time for of approximately 5 minutes. the month of December 2012 In December 2012, EMS received 200 calls for service. There with 110 transports and 1 fatality. Revenue: were 157 patient encounters For December 2012, collections totaled approximately $48, Dickinson Public Safety Personnel: Staff assisted Public Works staff with enforcing violations of the City and State storm water regulations at new construction sites. Staff participated in and worked the Dickinson Rotary Parade. Staff enforced the City s fireworks ordinance throughout the weekend evenings leading up to and including New Year s Eve and New Year s Night. Staff answered a total of 38 calls for service related to fireworks from 12/29/20122 thru 01/01/2013. A total of 7 citations weree issued by the Fire Marshal ss Office during this time period. The remaining calls for service were handled with a warning or were unable to locate upon arrival. Staff report one civilian sustained seriouss injury from fireworks and was transported for treatment. Staff will be reporting to the State Fire Marshal s Office as it was sustained within 100 ft. of the fireworks stand. MEMORANDUM Dickinson Public Safety Monthly Report December 2012 Page 1

10 Monthly Report for December 2012 Inspections: Total New Construction 0 Annual Insp. / Pre-Fire Plans 27 Re-Inspections 5 Fire/Sprinkler Alarm 2 C of O Inspections 4 Total 38 Plan Reviews 3 Fire Investigations 3 Public Education Events 1 MEMORANDUM Page 2 Dickinson Public Safety Monthly Report December 2012

11 To: Mayor & Council Members From: Chief Ron Morales Date: January 2, 2013 Re: December News Administrative Services Captain Melvin Mason graduated from the Universityy of Houston Downtownn with a Bachelor of Science Degree in Criminal Justice. Communications Operator Alun Thomas graduated from the University of Houston Downtown with a Bachelor of Science Degree in Political Science. Purchased and installed new base radio equipment for paging of the Fire Department and EMS to be in compliance with the FCC s January 1, 2013 narrowbanding mandate. Patrol Division During the weekends of December 21st & 22nd, and December 28th & 29th, officers of the Dickinson Police Department volunteered to participate in a regional DWI Task Force STEP Program. This was a Zero Tolerance effort concerning traffic contacts and DWI s and resulted in 5 DWI arrests, 6 arrests for various other charges and a total of f 41 traffic citations. On December 23rd, D Shift officers responded to a Burglary of a Habitation in progress at 1608 E. FM517, a vacant house. Upon arrival, the offenderr was located inside of the house taking a shower. Property from inside the house was found stacked up near a window at the back of the house where the offender had made entry. The actor was arrested for Burglary of a Habitation with a bond set at $30,000. On December 28th, Officer McCollum arrested a shoplifted at the Walgreens located at 4016 Hwy 3. The offender stole $ worth of makeupp which is a Class B Misdemeanor, but due to previous theft convictions, the theft was enhance to a State Jail Felony with bond set at $20,000. Criminal Investigation Division Det. Cromie was an invited guest speaker at the FBI Citizen s Police Academy Alumni Associations Annual Holiday Meeting held at the FBI Houston Office.

12 On 12/17/2012, at 3:30am, the Merlin Mart located at 1021 FM517 was burglarized. The burglars used pry tools to gain entry to the store and to open the ATM machine, stealing $ in $20 dollar bills. At 3:45am, a Friendswood Police Department Officer made a traffic stop on a vehicle. Inside the vehicle were three subjects dressed in black, a large amount of cash and tools commonly used in burglaries. Detective Trantham processed the crime scene at Merlin Mart and collected paint transfer evidence, security images and other evidence. Det. Trantham collected glass fragments from the suspect s vehicle floorboards as well as the bottom of the suspect s shoes and clothing. Exactly $4, in $20 dollar bills was collected from the suspects property. Det. Trantham was able to obtain a confession from one of the three suspects. All three actors were charged with Burglary of a Building and given a $60,000 bond. The subjects are also suspects in a prior Dickinson burglary where with ATM machine was stolen from a store at FM517 & I45. Crime Prevention & Community Policing Operated a fingerprinting booth at the St. John s Reindeer 5K Run. Assisted with traffic control for the Rotary Club s annual Christmas Parade. Attended the Texas Gulf Coast Crime Prevention Association s Christmas Party at the Fox & Hound. Participated in the First United Methodist Church s Meet Santa & Snow Day. VOCA Grant Activities Assisted 29 Families (total of 31 victims served). Contacted 16 victims by mail; 6 by phone; held 9 personal visits. Information Technology Met with PC & Cable to discuss the infrastructure needed to install IP phones at the Central Fire Station, Public Works Facility and the Historic Railroad Center. Met with Tyco Integrated Solutions (ADT) to discuss software upgrades for the CCTV systems at City Hall & the Library buildings.

13 Library Memo To: Mayor and City Council From: Vicki McCallister, Library Director CC: Julie Johnston, City Administrator Date: 1/3/2013 Re: Staff Report for December 2012 December of 2012, 3012 citizens visited the Library, 1318 patrons used the library public access computers, 3508 items were checked out for home use. Due a change in recording systems it is unknown how many times the Library website was visited, and 85 new library cards were issued. Meet the Library was held on December 2, 2012 from 1:00-2:00 pm with 140 children and adults in attendance. Santa read stories and listened to Xmas wishes while the children received Christmas wrapped books and candy canes from Santa. Everyone had light refreshments before they left. Library staff had a good time creating a Gator Christmas tree to contribute to the City Hall decorations. In addition they attended the annual City Christmas luncheon where Assistant- Director, Kathy Soehl received her 5 year service pin. The Library Director participated in two Webinars: one on the feasibility of the library creating a mobile app and one announcing the competitive grants through the Texas State Library for FY

14 Irma Rivera 4403 HWY 3 Dickinson, Texas (281) (281) fax irivera@ci.dickinson.tx.us To: Honorable Mayor and City Council From: Irma Rivera, Court Administrator CC: Julie Johnston Date: 1/3/2013 Re: Monthly Staff Report for December VIOLATIONS FILED FOR December 2012 Police Department 254 Code Enforcement 1 Animal Control 8 Municipal Court 14 TRANSFERED OUT 0 FIRE MARSHAL 0 TEXAS DEPT OF PUBLIC SAFETY 0 RESERVE OFFICER 0 Total Filed Violations 277 WARRANTS ISSUED FOR December 2012 Police Department 104 Code Enforcement 0 Animal Control 0 Municipal Court 38 TRANSFERED OUT 2 FIRE MARSHAL 0 TEXAS DEPT OF PUBLIC SAFETY 0 RESERVE OFFICER 0 Total Violations 144 WARRANTS CLEARED FOR December 2012 Police Department 137 Code Enforcement 0 Animal Control 0 Municipal Court 71 TRANSFERED OUT 9

15 FIRE MARSHAL 1 TEXAS DEPT OF PUBLIC SAFETY 2 RESERVE OFFICER 2 Total Violations 222 Court calendar for January 2013 as follows: January 3 rd & 9 th Adult Arraignment Hearings January 7 th Attorney 1:00 p.m. January 27 th Non-Attorney and Juvenile Hearings January 23 rd Bench Trial o Court Administrator Irma Rivera will be out of the office starting January 3, 2013 till January 28 th, 2013 to have a surgical procedure done on her feet. o City Hall will be closed on Monday, January 21 st in observance of the Martin Luther King Holiday. Page 2

16 REGULAR COUNCIL MEETING

17

18

19

20

21 TAB 1

22 City Council Meeting CALL TO ORDER Invocation Given by: Pledge of Allegiance Given by: Roll Call

23 TAB 2

24 PROCLAMATIONS AND ANNOUNCEMENTS NOTES:

25 TAB 3

26 PUBLIC COMMENTS NOTES:

27 TAB 4

28 ITEM 4A NOTES:

29 Julie Masters, Mayor Charles Suderman Mary Dunbaugh Walter Wilson, Mayor Pro Tem MINUTES City of Dickinson CITY COUNCIL REGULAR MEETING December 11, 2012 Mark Townsend Louis Decker William H. King III Julie M. Johnston, City Administrator ITEM 1.) CALL TO ORDER AND CERTIFICATION OF A QUORUM: Invocation and Pledge of Allegiance Mayor Julie Masters called the meeting to order at 7:00 p.m. Pastor Percy Powell, with New God s Household of Faith Church, gave the Invocation, and Councilman Townsend led the Pledge of Allegiance. City Secretary Carolyn Anderson called roll and certified a quorum. Council Members present were as follows: Mayor Julie Masters, Mayor Pro Tem Walter Wilson and Council Members Mary Dunbaugh, Mark Townsend, Charles Suderman and William King. Councilman Louis Decker was absent. Also present were City Attorney Loren Smith, Chief Building Official Kevin Byal, Public Works Director Kellis George, Management Assistant Jessica Rogers, and Chief Ron Morales. City Administrator Julie Johnston was absent. ITEM 2.) PROCLAMATIONS AND COUNCIL COMMENTS: Welcome and thanks to all for coming Thanks for support for Festival of Lights Snow Day at First United Methodist Church for 10 years old and under Merry Christmas and Happy New Year to all Good to see young Gators in the audience Thanks to the Dickinson Volunteer Fire Department for 70 years of service and sprucing up the building Congratulations to Andrew Wortham for Eagle Scout project Appreciation to staff for City Hall decorations and congratulations to Municipal Court for the winning tree Congratulations to Public Works Winners of the Rotary Club Grand Champion Award for best decorated float sponsored by JSC Seussical the Musical at Dickinson High School Model Train show at the Depot well attended Thanks to Dr. Mike Magliolo and son Corey for the train exhibit Poem and medallion for the 70 th Anniversary of DVFD presented by Councilman Townsend TML informational period for educational development and enhance cities Congratulations and appreciation to Mayor Masters serving as a board member of TML December 11, 2012 Regular Council Meeting Minutes Page 1 of 9

30 Food distribution by BEC Church fed over 200 families at Greater New Hope Church HGAC meeting Dec 17 th Commend VFW for the parade Thanks to Nelda Harles and workers for Thanksgiving Dinner at the VFW Dickinson Rotary Parade appreciate law enforcement, DCPAA and volunteers Hats off to the girls Gator basketball and Coach Como winning season Wishes for a wonderful Christmas and blessed and prosperous New Year Mayor Masters presented a proclamation to the Texas Intercity Football youth, coaches and parents, congratulating them on their winning season. ITEM 3.) PUBLIC COMMENTS: At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, The City Council may not deliberate. Comments from the public should be limited to a maximum of three (3) minutes per individual speaker. There were no public comments. ITEM 4.) CONSENT AGENDA: CONSIDERATION AND POSSIBLE ACTION: The following items are considered routine by the City Council and will be enacted by one motion. There will not be a separate discussion on these items unless a Council member requests, in which event, the item will be removed from the consent agenda and discussed after the consent agenda. A. Approval of the Minutes of the Workshop Council Meeting of November 11, 2012 B. Approval of the Minutes of the Regular Council Meeting of November 11, 2012 C. Resolution Number A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF DICKINSON, TEXAS, AND HOUSTON- GALVESTON AREA COUNCIL FOR PARTICIPATION BY THE CITY OF DICKINSON IN THE REGIONAL DWI TASK FORCE; PROVIDING FOR THE INCORPORATION OF PREMISES; AUTHORIZING EXECUTION OF THE INTERLOCAL AGREEMENT BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. Councilman Wilson made a motion to approve the consent agenda. Councilwoman Dunbaugh seconded the motion. Councilman Townsend asked that Item D be pulled from the consent agenda. Councilman December 11, 2012 Regular Council Meeting Minutes Page 2 of 9

31 Wilson rescinded his original motion and made a motion to approve Items A through C. Councilwoman Dunbaugh seconded the motion. VOTE: 5 AYES (Suderman, Dunbaugh, Wilson, Townsend, and King) 0 NAYS MOTION PASSED D. Resolution Number A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A NON-REAL ESTATE DONATION AGREEMENT BY AND BETWEEN THE CITY OF DICKINSON, TEXAS AND FRIENDS OF THE DICKINSON LIBRARY FOR THE DONATION OF $3, FOR THE PURCHASE OF COLLECTION DEVELOPMENT ITEMS FOR DICKINSON PUBLIC LIBRARY; AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE SUCH AGREEMENT; PROVIDING FOR THE INCORPORATION OF PREMISES; AND PROVIDING AN EFFECTIVE DATE. Mayor Masters read the resolution by caption only. Councilman Townsend made a motion to approve Resolution Councilman King seconded the motion. Councilman Townsend asked for clarification on the purpose of the resolution. There being no further discussion, the Mayor called for the vote. VOTE: 5 AYES (Suderman, Dunbaugh, Wilson, Townsend, and King) 0 NAYS MOTION PASSED OLD BUSINESS ITEM 5.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Update on Public Works Projects A. Proposed Crack Sealing on Shoulders of Hughes Road To Be Funded by Street Maintenance Sales Tax Fund. Public Works Director Kellis George presented an update on the cracks on the shoulders of Hughes Road and presented three different repair options. He described the repair processes used for repairs in prior years. Councilman Wilson asked for clarification in the difference between the hot and cold methods and how the weather conditions affect the two processes. Councilman Wilson also asked for clarification in how the Street December 11, 2012 Regular Council Meeting Minutes Page 3 of 9

32 Maintenance Sales Tax Funds can be used. Councilman King requested a list of streets with cracks in line for repairs. Councilman King made a motion to move forward with the shoulder repairs on Hughes Road in the amount of $11, for the machine rental and the material. Councilman Townsend seconded the motion. VOTE: 5 AYES (Suderman, Dunbaugh, Wilson, Townsend, and King) 0 NAYS MOTION PASSED B. Tropical Gardens Flood and Drainage Project Mr. George updated Council on the Tropical Gardens project. ITEM 6.) DISCUSSION AND DIRECTION CONCERNING: Update on Dickinson Bayou Watershed Steering Committee Meeting No report was presented. ITEM 7.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Update on Activities of Dickinson Economic Development Corporation. No report was presented. NEW BUSINESS ITEM 8.) DISCUSSION AND DIRECTION CONCERNING: Request by Sherwood Forest Homeowners Association for Installation of New Street Light at Intersection of I-45 and Sunset Drive. Councilman Townsend updated Council on his request to have this item put on the agenda regarding the street light at the intersection of I-45 and Sunset Drive. David Floyd, President of the Sherwood Forest Homeowners Association, requested to speak before Council. Mr. Floyd wanted to clarify that the Sherwood Forest Homeowners Association had not made a request to have the item placed on the agenda, that they have not discussed the topic formally, that they have not voted on the issue and that they had not given anyone the authority to present it to Council. He stated that any request would have come to Council in writing. Mr. Floyd shared the history and procedures of getting the streetlight installed. He also stated that the Sherwood Forest Homeowners Association will not pay for the electricity to the streetlight. A discussion followed among Council regarding addressing the replacement of the streetlight. December 11, 2012 Regular Council Meeting Minutes Page 4 of 9

33 Chief Morales advised Council that TxDOT had been approached and the placement had not met the criteria for a new pole. Councilman Wilson addressed the policy that the City had adopted in 2009 and the criteria on how to handle streetlights. Chief Morales explained how streetlights are approved. Public Works Director Kellis George advised that TNMP had recently conducted a study of the placement of the streetlight, that it did not meet TNMP s criteria for a new streetlight, and that whoever requested the light would be billed for two years. It was the consensus of Council to contact TxDOT and find out if there was previously a streetlight at that location. ITEM 9.) PUBLIC HEARING: Concerning A Request For An Amendment To The Comprehensive Zoning Ordinance To Change The Zoning From Conventional Residential (CR) To General Commercial (GC) On Approximately 4.67 Acres Legally Described As Abstract 11, Page 7 A, Farmer Survey Tract 20-1, Acres And Abstract 11, Page 7 A, Farmer Survey Tract 18, Acres, Generally Located West Of State Highway 3 and South Of Dickinson Bayou With The Address Being 5000 And 5010 State Highway 3 in the City of Dickinson, Galveston County, Texas. Mayor Masters opened the Public Hearing at 7:57 p.m. A. Presentation of Proposed Amendment to the Comprehensive Zoning Ordinance Kevin Byal presented a PowerPoint presentation, outlining the history of the request and providing a description of the properties involved. B. Those In Favor Dr. Dan Svoboda, 2407 Oleander Dr. Svoboda, who owns property on two sides of the property requesting the zoning change, addressed Council outlining the current restrictions. He asked for assurance of a buffer zone between the properties. C. Those Against No one spoke in opposition. D. Adjourn Public Hearing Mayor Masters adjourned the Public Hearing at 8:03 p.m. ITEM 10.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Ordinance Number XXX AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY, ORDINANCE NUMBER , AS HERETOFORE AMENDED, SO AS TO REZONE APPROXIMATELY +/ ACRES December 11, 2012 Regular Council Meeting Minutes Page 5 of 9

34 LEGALLY DESCRIBED AS ABSTRACT 11, PAGE 7A, FARMER SURVEY, TRACT 20-1, 2.55 ACRES AND ABSTRACT 11, PAGE 7 A, FARMER SURVEY, TRACT 18, ACRES, GENERALLY LOCATED WEST OF STATE HIGHWAY 3 AND SOUTH OF DICKINSON BAYOU WITH THE ADDRESS BEING 5000 AND 5010 STATE HIGHWAY 3 IN THE CITY OF DICKINSON, GALVESTON COUNTY, TEXAS, FROM CONVENTIONAL RESIDENTIAL (CR) TO GENERAL COMMERCIAL (GC); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A PENALTY OF AN AMOUNT NOT TO EXCEED $2,000 FOR EACH DAY OF VIOLATION HEREOF; AND PROVIDING A REPEALER CLAUSE, A SAVINGS CLAUSE, A SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. Mayor Masters read the ordinance by caption only. Councilman Wilson asked to suspend the rules and open the item for discussion and clarification on the number of readings. City Attorney Loren Smith clarified that the ordinance required three readings unless the Council chose to take action in two readings. Councilman Suderman made a motion to approve the ordinance on first reading. Councilwoman Dunbaugh seconded the motion. A discussion followed regarding the current property owners and the requirements for some type of buffer or screening. Councilman King asked for clarification of ownership of the property. A discussion followed regarding the current property owners and how ownership would be affected if the ordinance were to be approved. Mr. Ugarov addressed the concerns of Council and stated that the purchase of the property is contingent upon the approval of the requested zoning change. Councilman Wilson expressed his concern of approving the ordinance the first and final reading without the purchase of the property being finalized before rezoning the property to commercial property. Mr. Wilson asked that the final reading be contingent upon the purchase of the property. Mr. Ugarov asked for assurance that if he did purchase the property, that the City would zone the property for commercial use. City Attorney Loren Smith expressed concerns about the legality of putting such a stipulation into a motion. Mr. Smith further stated that the intention to complete the transaction could be stated but that no action could be taken to bind a future vote of Council. Mayor Masters asked for clarification that if Council approved the ordinance in the second or third reading and Mr. Ugarov does not buy the property, Council could place the item on the agenda to reverse the previous action. Mr. Ugarov shared that his contract to purchase the property is contingent upon the rezoning of the property. Councilman Townsend asked for clarification on the use of the property and regarding zoning the property neighborhood commercial. Mr. Byal provided the definitions regarding a bed and breakfast versus hotel/motel use and that a hotel/motel use would require general commercial zoning. Mr. Svoboda requested clarification on the entrances to December 11, 2012 Regular Council Meeting Minutes Page 6 of 9

35 the property. Mr. Byal stated that TxDOT will probably mandate the egresses in and out of the property. Councilman Townsend and Councilwoman Dunbaugh called for the vote. VOTE: 4 AYES (Suderman, Dunbaugh, Wilson and King) 0 NAY Abstain (Townsend) MOTION PASSED. ITEM 11.) EXECUTIVE SESSION: The City Council will now hold a closed executive meeting pursuant to the provision of Chapter 551, Government Code, Vernon s Texas Codes annotated, in accordance with the authority contained in: A. Section Consultation with Attorney regarding pending or contemplated litigation or a matter in which the duty of the City Attorney requires to be discussed in closed meeting. B. Section Deliberation Regarding Real Property Discussion Regarding the Purchase, Exchange, Lease or Value of Real Property. Mayor Masters recessed the meeting into Executive Session at 8:26 p.m. Councilman Townsend left the Executive Session at 8:31. ITEM 12.) RECONVENE Mayor Masters reconvened the meeting at 8:34 p.m. ITEM 13.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Resolution Number A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING A SALE AND PURCHASE AGREEMENT FOR TWO (2) TRACTS OF LAND WITH EXISTING COMMERCIAL IMPROVEMENTS LOCATED AT 4512 STATE HIGHWAY 3 IN DICKINSON, TEXAS, BY AND BETWEEN THE CITY OF DICKINSON, TEXAS AND DICKINSON INDEPENDENT SCHOOL DISTRICT; PROVIDING FOR INCORPORATION OF PREMISES; AUTHORIZING EXECUTION OF THE AGREEMENT BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. Mayor Masters read the resolution by caption only. Councilman Townsend called for a point of order and asked that the minutes reflect that he stepped out of the Executive Session due to the fact that his father-in-law is a school board member and he recused himself from the vote. Councilman King December 11, 2012 Regular Council Meeting Minutes Page 7 of 9

36 made a motion to approve Resolution Councilman Suderman seconded the motion. VOTE: 4 AYES (Suderman, Dunbaugh, Wilson, and King) 0 NAY Abstain (Townsend) MOTION PASSED. ITEM 14.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Resolution Number XXX-2012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, AUTHORIZING AND APPROVING THE DICKINSON ECONOMIC DEVELOPMENT CORPORATION S PROJECT TO EXPEND FUNDS TO ACQUIRE TWO (2) TRACTS OF LAND WITH EXISTING COMMERCIAL IMPROVEMENTS LOCATED AT 4512 STATE HIGHWAY 3 IN DICKINSON, TEXAS; CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT; AND PROVIDING A SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. (First of Two Readings) Mayor Masters read the resolution by caption only. Councilman Wilson made a motion to approve Resolution on first reading. Councilman King seconded the motion. Councilman Townsend asked for a clarification of Item 13 and Item 14. City Attorney Loren Smith provided clarification of the two agenda items. Councilman Townsend recused himself from this item. VOTE: 4 AYES (Suderman, Dunbaugh, Wilson, and King) 0 NAY Abstain (Townsend) MOTION PASSED. ITEM 15.) ADJOURN Councilman Wilson made a motion to adjourn the meeting at 8:39 p.m. Councilman King seconded the motion. VOTE: 5 AYES (Suderman, Dunbaugh, Wilson, Townsend, and King) 0 NAYS MOTION PASSED. PASSED, APPROVED AND ADOPTED this the 8 th day of January, December 11, 2012 Regular Council Meeting Minutes Page 8 of 9

37 ATTEST: Julie Masters, Mayor Carolyn E. Anderson City Secretary December 11, 2012 Regular Council Meeting Minutes Page 9 of 9

38 ITEM 4B NOTES:

39

40

41

42

43

44

45

46

47

48

49

50 TAB 5

51 ITEM 5A NOTES:

52 TAB 6

53

54 TAB 7

55 ITEM 7 NOTES:

56 TAB 8

57 ITEM 8 NOTES:

58 TAB 9

59 ITEM 9 NOTES:

60 TAB 10

61 ITEM 10 NOTES:

62 TAB 11

63

64 TAB 12

65

66

67

68

69

70 TAB 13

71

72

73

74

75 TAB 14

76

77

78

79

80

81

82

83

84 TAB 15

85 Dickinson City Council Agenda Item Data Sheet MEETING DATE January 8, 2013 TOPIC: Briefing, Discussion and Direction Concerning Request from Galveston County and Horne, LLP To Locate Temporary Office At Dickinson City Hall. BACKGROUND: RECOMMENDATION: On December 19, 2012, I received a call from Jim Gentile with Galveston County Housing advising me that the County s new Grant Administrator had been named and it is Horne, LLP. Mr. Gentile also advised that Horne needed to find a satellite location where its employees could work with applicants as they process applications for the Housing Program. On Wednesday, January 2, 2013, I met with Mr. Gentile and Ken Benigno of Horne, LLP to show them two cubicles that are currently available in the Community Development area to see if that set up would work for what Horne needed. Mr. Benigno advised that they would like to use the cubicles approximately 2 days each week, and its employees would work within the City s regular business hours. This would be a temporary office for approximately one year. Horne would provide its own equipment, chairs, any telephone/internet service, as well as an additional partition to segment the cubicles from the rest of the Community Development area. This arrangement would be a new experience for Galveston County, Horne, LLP and the City in terms of working in partnership, and Galveston County and Horne, LLP are excited about the possibility. Dickinson is a convenient location within Galveston County for this satellite office and would provide quick access for people in our community who are applying for housing assistance through Galveston County. If the Council approves this move, the City and Horne, LLP would enter into an Agreement similar to the one the City has with TABC outlining the arrangement. Staff requests direction from the Council as to how it wishes to proceed on this matter. ATTACHMENTS: None FUNDING ISSUES Not applicable Not budgeted Full Amount already budgeted. Funds to be transferred from Acct.# - - SUBMITTING STAFF MEMBER Julie M. Johnston, City Administrator CITY ADMINISTRATOR APPROVAL APPROVAL YES NO ACTIONS TAKEN READINGS PASSED OTHER 1 st 2 nd 3 rd PAGE 1 OF 1

86 TAB 16

87

88

89

90

91

92

93

94

95

96

97

98

99

100

101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

126

127

128

129

130

131

132

133

134

135

136

137

138

139

140

141

142

143

144

145 TAB 17

146

147

148

149

150

151

152

153

154

155

156

157

158

159

160

161

162

163

164

165

166

167

168

169

170

171

172

173

174

175

176

177

178

179

180

181

182

183

184

185

186

187

188

189

190

191

192

193

194

195

196

197

198

199

200

201

202

203

204

205

206

207

208

209

210

211

212

213

214

215

216

217

218 TAB 18

219 ADJOURN TIME: MOTION: SECOND: VOTE