April 9, 2019 City Council Regular Meeting 7:00 p.m.

Transcription

1 April 9, 2019 City Council Regular Meeting 7:00 p.m.

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5 ITEM 1 Call to Order and Certification of a Quorum

6 MEETING DATE: April 9, 2019 Regular Meeting CITY OF DICKINSON, TEXAS CITY COUNCIL MEETING ATTENDANCE LIST MAYOR/COUNCIL PRESENT ABSENT MAYOR JULIE MASTERS POS. 1: COUNCILMEMBER CHARLES SUDERMAN POS. 2: COUNCILMEMBER BRUCE HENDERSON POS. 3: COUNCILMEMBER WALTER WILSON POS. 4: COUNCILMEMBER WALLY DEATS POS. 5: COUNCILMEMBER LOUIS DECKER POS. 6: COUNCILMEMBER WILLIAM KING ALSO IN ATTENDANCE: City Attorney David W. Olson City Administrator Chris Heard Interim Finance Director Sandra Clarkson City Secretary Alun W. Thomas Director of Community Dev. Zachary Meadows Interim Public Works Director Ronald Sullivan Police Chief Ron Morales EMS Director Derek Hunt Fire Marshal Burt Heddles Court Administrator Irma Rivera Library Director Julianne Lane Bayou Animal Services Manager Sarah Saunders Intern Gethorio Davidson

7 ITEM 2 Invocation

8 ITEM 3 Pledge of Allegiance

9 ITEM 4 Proclamations

10 ITEM 5 Announcements and Presentations

11 ITEM 5A Council Comments

12 ITEM 6 Reports

13 ITEM 6A Update on Public Works Projects

14 ITEM 7 Public Comments

15 ITEM 8 Consent Agenda

16 ITEM 8A

17 Julie Masters, Mayor Charles Suderman Bruce Henderson Walter Wilson MINUTES City of Dickinson CITY COUNCIL REGULAR MEETING Wally Deats, Mayor Pro Tem Louis Decker William H. King III Chris Heard, City Administrator March 26, 2019 The Dickinson City Council met in a duly called and announced REGULAR MEETING on Tuesday, March 26, 2019, at 7:00 p.m. The meeting was held in the City Council Chambers located at 4403 Highway 3, Dickinson, Galveston County, Texas, and was held for the purpose of considering the following items: ITEM 1.) CALL TO ORDER AND CERTIFICATION OF A QUORUM Mayor Masters called the meeting to order at 7:03 p.m. City Secretary Alun Thomas called roll and certified a quorum. Council Members present were as follows: Mayor Julie Masters, Mayor Pro-Tem Wally Deats, and Council Members Charles Suderman, Walter Wilson, Louis Decker, and William H. King, III. Council Member Bruce Henderson was absent due to an emergency at his place of work. Also present were City Attorney David Olson, City Administrator Chris Heard, Interim Director of Public Works Ronald Sullivan, Police Chief Ron Morales, Fire Marshal Burt Heddles, Intern Gethorio Davidson, Police Captain Melvin Mason, Police Captain Oscar Stoker, and Assistant to the Public Works Director Andrew Crawford. ITEM 2.) INVOCATION Council Member King gave the invocation. ITEM 3.) PLEDGE OF ALLEGIANCE Council Member Decker led the Pledge of Allegiance. ITEM 4.) PROCLAMATIONS A. National Crime Victims Rights Week. Mayor Masters read the Proclamation and presented it to Crime Victim Liaison Nyna Burright and Police Captain Melvin Mason. Police Chief Ron Morales presented Ms. Burright and Police Chaplain William H. King, III with certificates of appreciation for their outstanding assistance after the 2018 school shooting in Santa Fe. March 26, 2019 Regular Council Meeting Minutes Page 1 of 7

18 ITEM 5.) ANNOUNCEMENTS AND PRESENTATIONS: A. Council Comments. Welcome and thank you to all for attending the meeting. The City will be applying for grants through the Safe Routes to School for sidewalks in the area of the schools on Hughes Road, and will also be applying for a grant to repair the sidewalks along FM 517. Trash Bash is on Saturday, and volunteers are needed. Union Pacific Railroad will be fixing the railroad crossing on FM 517 in early April. The one-year anniversary of the shooting at Santa Fe High School is coming up, and Santa Fe has asked that people not go to the site. Those who wish to commemorate that day are asked to do so within their own communities. Congratulations to Tramon Mark, 2019 Galveston County Boys Basketball Player of the Year. Mark is a Junior at Dickinson High School. The Knights of Columbus will host three more weekly fish fry fundraisers, on Fridays from 5:00 p.m. through 7:30 p.m. Last week, 487 people were served. The slab for the new animal shelter is scheduled to be poured this Thursday at 10:00 a.m., weather permitting. Tomorrow evening at 6:30 p.m. is a public meeting regarding the proposed public market on Highway 3. Thank you to staff for putting an item on last week s Planning and Zoning Commission meeting agenda for the discussion of the City s Future Land Use Map. Council Member Deats attended the meeting and found the discussion to be very productive. Council Member Deats would like the Commission to work with the Dickinson Chamber of Commerce and Dickinson Economic Development Corporation to help encourage businesses in the city. Election season is upon us, and lots of political advertising signs are being placed around the city. Some of the signs for the school board election are illegally placed and should be relocated. Thank you to Mayor Masters, Claire Rhoads, John Dougan, and the many other volunteers who assisted with the Magnolia Cemetery cleanup last weekend, and thank you to Zach Weeks for helping Council Member King pull his stuck truck out of the mud. This Saturday at 8:00 a.m., volunteers are needed to assist Johnnie Praylor with clearing debris from his yard at 2601 Avenue H. Congratulations to all those who received awards during Dickinson Police Department s awards banquet. March 26, 2019 Regular Council Meeting Minutes Page 2 of 7

19 ITEM 6.) REPORTS: A. Update on Public Works Projects (Interim Director of Public Works Ron Sullivan). Interim Director of Public Works Ron Sullivan provided Council with a brief update of his department s activities. Mr. Sullivan and Greg Wine, Senior Vice President of Huitt-Zollars, Inc., addressed the questions of Council regarding the projects. B. Update on Activities of the Houston-Galveston Area Council (Council Member King). Council Member King gave an update of the March 19, 2019 meeting of Houston-Galveston Area Council and discussed upcoming proposed state legislation that could impact the City. During the meeting, Houston- Galveston Area Council discussed that in May or June, the Texas General Land Office will receive an additional round of funding for Hurricane Harvey recovery activities. C. City Administrator s Report (City Administrator Chris Heard). City Administrator Chris Heard presented Council with his monthly report. Council Member Deats asked that the next report be proofread before being submitted to Council. ITEM 7.) PUBLIC COMMENTS: At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, The City Council may not deliberate. Comments from the public should be limited to a maximum of three (3) minutes per individual speaker. Carol Dean, 402 Avenue L, Dickinson, Texas Ms. Dean expressed her concern about the illegal placement of some political advertising signs around the city, and about the proliferation of illegal advertising signs ( bandit signs ) in the city s rights-of-way. Mayor Masters informed Ms. Dean that the City does not wish to put the employees in the position of having to remove political signs due to the gravity of the election process. Council Member Deats shared his approach to combating bandit signs: calling the number on the sign and warning the advertiser. Sean Skipworth, 1061 Misty Cliff Drive, Dickinson, Texas Mr. Skipworth is a candidate for Council Member Position 2 in this year s election. He expresses his happiness at the recent pay raises afforded to the City s dispatchers and police command staff members and said that he would like to help by being elected to the Council. March 26, 2019 Regular Council Meeting Minutes Page 3 of 7

20 ITEM 8.) CONSENT AGENDA: CONSIDERATION AND POSSIBLE ACTION: The following items are considered routine by the City Council and will be enacted by one motion. There will not be a separate discussion on these items unless a Council member requests, in which event, the item will be removed from the consent agenda and discussed after the consent agenda. A. Approval of the Minutes of the Regular Council Meeting of March 12, B. Approval of the Minutes of the Special Council Meeting of March 18, C. Resolution Number A RESOLUTION OF THE CITY OF DICKINSON, TEXAS, SUPPLEMENTING THE ORDER OF GENERAL ELECTION AS ISSUED BY RESOLUTION NUMBER TO PROVIDE FOR ADDITIONAL POLLING LOCATIONS AND TIMES FOR SUCH ELECTION; PROVIDING FOR THE INCORPORATION OF PREAMBLE AND AN EFFECTIVE DATE. Council Member Wilson made a motion to approve the Consent Agenda and Council Member Deats seconded the motion. There being no discussion, Mayor Masters called for the vote. VOTE: 5 AYES (Suderman, Wilson, Deats, Decker, King) 0 NAYS MOTION PASSED ITEM 9.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Ordinance Number XXX-2019 AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, SUPPLEMENTING THE ORDER OF SPECIAL ELECTION AS ISSUED BY ORDINANCE NUMBER TO PROVIDE FOR ADDITIONAL POLLING LOCATIONS AND TIMES FOR SUCH ELECTION; PROVIDING FOR THE INCORPORATION OF PREAMBLE AND AN EFFECTIVE DATE. (First of Three Readings) Council Member Wilson made a motion to approve the first reading of the Ordinance, and Council Member King seconded the motion. There being no discussion, Mayor Masters called for the vote. VOTE: 5 AYES (Suderman, Wilson, Deats, Decker, King) 0 NAYS MOTION PASSED March 26, 2019 Regular Council Meeting Minutes Page 4 of 7

21 ITEM 10.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Resolution Number A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, AWARDING COMPETITIVE SEALED BID NUMBER 1901 FOR CONSTRUCTION OF PAVING IMPROVEMENTS TO LUCAS CONSTRUCTION COMPANY; APPROVING THE EXECUTION OF AN AGREEMENT WITH LUCAS CONSTRUCTION COMPANY; PROVIDING FOR INCORPORATION OF PREAMBLE; AUTHORIZING EXECUTION OF THE AGREEMENT BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. Council Member Deats made a motion to approve the Resolution and Council Member King seconded the motion. City Administrator Chris Heard said that he, along with Interim Director of Public Works Ron Sullivan and IDS Engineering, will provide oversight for the project. There being no further discussion, Mayor Masters called for the vote. VOTE: 5 AYES (Suderman, Wilson, Deats, Decker, King) 0 NAYS MOTION PASSED ITEM 11.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Resolution Number A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, AUTHORIZING THE CITY ADMINISTRATOR TO ISSUE TASK WORK AUTHORIZATION NUMBER 1 FOR THE CONSTRUCTION OF INFRASTRUCTURE IMPROVEMENTS ON FROSTWOOD CIRCLE, LONGSHADOW DRIVE, SHERWOOD OAKS STREET, AND IN THE BAYOU CREST SUBDIVISION; PROVIDING FOR INCORPORATION OF PREAMBLE; AND PROVIDING AN EFFECTIVE DATE. Council Member Deats made a motion to approve the Resolution and Council Member Decker seconded the motion. City Administrator Chris Heard discussed some amendment that he had made to Work Authorization Number 1, noting that the calculations in his attachment that was included in the council packet did not capture all of the costs. The amendment results in a total increase of approximately $70,000 to the cost of Work Authorization Number 1. Travis Sellers P.E., Senior Vice President at IDS Engineering, addressed questions regarding the City s reconstruction of driveway aprons. Following the discussion, Council Member Deats amended his motion to include the $70, in additional expenditures for projects 2, 3, 4, and 6 in Work Authorization Number 1, and Council Member Decker seconded the motion. Greg Wine, Senior Vice President of Huitt-Zollars, Inc., discussed the possibility of the City working on the acquisition of additional easements to facilitate the projects. There being no further discussion, Mayor Masters called for the vote. March 26, 2019 Regular Council Meeting Minutes Page 5 of 7

22 VOTE: 5 AYES (Suderman, Wilson, Deats, Decker, King) 0 NAYS MOTION PASSED ITEM 12.) DISCUSSION AND DIRECTION CONCERNING: Hurricane Harvey Community Development Block Grant Disaster Recovery (CDBG-DR) Application Development and Proposed Projects. Patrick Wiltshire, President/Chief Executive Officer of Public Management, Inc., presented the item to Council, noting that the three projects that have been proposed use the City s entire approximately $8.9 million allocation for such work. City Administrator Chris Heard said that although the City of League City stands to also benefit from the City s projects, the Texas General Land Office will not allow multijurisdictional applications. Mr. Heard further remarked that the Nicholstone Drainage Improvement Project is in an area that was submitted for funding from the Federal Emergency Management Agency (FEMA), but that the City does not know how successful its application for funding from FEMA will be. Council directed that the City keep moving forward with the application process with these proposed projects. Council also discussed its previous direction that staff have projects prepared and ready ahead of time for any future rounds of funding. Mr. Heard believes that it is unwise to spend the City s very limited resources on planning for future projects based on as yet unknown criteria. Mr. Wiltshire said that the City is able to design new projects as needed. ITEM 13.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Appointments/Reappointments to Boards and Commissions: A. Dickinson Economic Development Corporation. Mayor Masters asked that Council consider appointing Jessie Brantley to the board of Dickinson Economic Development Corporation. Council Member Deats made a motion to Jessie Brantley to the board of Dickinson Economic Development Corporation, and Council Member King seconded the motion. There being no discussion, Mayor Masters called for the vote. VOTE: 5 AYES (Suderman, Wilson, Deats, Decker, King) 0 NAYS MOTION PASSED Mayor Masters thanked the Council for agreeing to her recommendation. March 26, 2019 Regular Council Meeting Minutes Page 6 of 7

23 ITEM 14.) EXECUTIVE SESSION: The City Council will now hold a closed executive meeting pursuant to the provision of Chapter 551, Government Code, Vernon s Texas Codes annotated, in accordance with the authority contained in: A. Section Consultation with Attorney regarding pending litigation, and matters in which the duty of the City Attorney requires to be discussed in closed meeting. B. Section Personnel Matter Discussion to Deliberate the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline or Dismissal of the City Administrator. Mayor Masters recessed the meeting at 8:32 p.m. ITEM 15.) RECONVENE Mayor Masters reconvened the regular meeting at 8:55 p.m. ITEM 16.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Discussed in Executive Session. Matters None. ITEM 17.) ADJOURN Council Member Wilson made a motion to adjourn the meeting at 8:56 p.m., and Council Member Deats seconded the motion. There being no discussion, Mayor Masters called for the vote. VOTE: 5 AYES (Suderman, Wilson, Deats, Decker, King) 0 NAYS MOTION PASSED PASSED, APPROVED AND ADOPTED this the 9th day of April, ATTEST: Julie Masters, Mayor Alun W. Thomas, City Secretary March 26, 2019 Regular Council Meeting Minutes Page 7 of 7

24 ITEM 8B

25 Julie Masters, Mayor Charles Suderman Bruce Henderson Walter Wilson MINUTES City of Dickinson CITY COUNCIL SPECIAL MEETING Wally Deats, Mayor Pro Tem Louis Decker William H. King III Chris Heard, City Administrator April 4, 2019 The Dickinson City Council met in a duly called and announced SPECIAL MEETING on Thursday, April 4, 2019, at 4:30 p.m. The meeting was held in City Hall Conference Room 2 located at 4403 Highway 3, Dickinson, Galveston County, Texas, and was held for the purpose of considering the following items: ITEM 1.) CALL TO ORDER AND CERTIFICATION OF A QUORUM Mayor Masters called the meeting to order at 4:30 p.m. Director of Community Development Zachary Meadows called roll and certified a quorum. Council Members present were as follows: Mayor Julie Masters, Mayor Pro-Tem Wally Deats, and Council Members Charles Suderman, Bruce Henderson, Walter Wilson, Louis Decker, and William H. King, III. Also present were City Attorney David Olson and City Administrator Chris Heard. City Secretary Alun Thomas was absent. ITEM 2.) Resolution Number A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING AN AGREEMENT BETWEEN THE CITY OF DICKINSON, TEXAS AND STRATEGIC GOVERNMENT RESOURCES, INC. FOR THE PROVISION OF INTERIM FINANCE DIRECTOR SERVICES; AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE AN AGREEMENT FOR SUCH SERVICES; PROVIDING FOR THE INCORPORATION OF PREAMBLE; AND PROVIDING AN EFFECTIVE DATE. Council Member Wilson made a motion to approve the Resolution and Council Member King seconded the motion. City Administrator Chris Heard discussed the proposed agreement, which would allow the Interim Finance Director to start work on April 9. Mr. Heard said that the proposed cost is an all-in rate that includes housing costs for three nights a week. Council discussed the timelines for hiring the three positions that the City will now have temporarily filled with interim members of staff. Mr. Heard said that each of the interim members of staff will work for six months while he more closely analyzes the organization s staffing needs. There being no further discussion, Mayor Masters called for the vote. VOTE: 6 AYES (Suderman, Henderson, Wilson, Deats, Decker, King) 0 NAYS MOTION PASSED April 4, 2019 Special Council Meeting Minutes Page 1 of 2

26 ITEM 3.) EXECUTIVE SESSION: The City Council will now hold a closed executive meeting pursuant to the provision of Chapter 551, Government Code, Vernon s Texas Codes annotated, in accordance with the authority contained in: A. Section Personnel Matter Discussion to Deliberate the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline or Dismissal of the City Administrator. Mayor Masters recessed the meeting at 4:50 p.m. ITEM 4.) RECONVENE Mayor Masters reconvened the regular meeting at 5:55 p.m. ITEM 5.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Matters Discussed in Executive Session. None. ITEM 6.) ADJOURN Council Member Wilson made a motion to adjourn the meeting at 5:55 p.m., and Council Member Henderson seconded the motion. There being no discussion, Mayor Masters called for the vote. VOTE: 6 AYES (Suderman, Henderson, Wilson, Deats, Decker, King) 0 NAYS MOTION PASSED PASSED, APPROVED AND ADOPTED this the 9th day of April, ATTEST: Julie Masters, Mayor Alun W. Thomas, City Secretary April 4, 2019 Special Council Meeting Minutes Page 2 of 2

27 ITEM 8C

28 Dickinson City Council Agenda Item Data Sheet MEETING DATE April 9, 2019 TOPIC Resolution Number XXX-2019 BACKGROUND RECOMMENDATION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING THE AERIAL SPRAYING FOR THE ABATEMENT OF MOSQUITOES OVER THE CITY OF DICKINSON BY THE GALVESTON COUNTY MOSQUITO CONTROL DISTRICT AND PROVISIONS RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE. This is an annual resolution that gives permission to Galveston County Mosquito Control District for the aerial spraying of mosquitoes over and within the City of Dickinson. Staff recommends approval of the Resolution. ATTACHMENTS Resolution Number XXX-2019 Letter from Galveston County Mosquito Control District FUNDING ISSUES: FINANCE VERIFICATION OF FUNDING: Not applicable no dollars are being spent or received. Full amount already budgeted in Acct/Project# Not budgeted. SUBMITTING STAFF MEMBER CITY ADMINISTRATOR APPROVAL Alun W. Thomas, City Secretary APPROVAL YES NO ACTIONS TAKEN READINGS PASSED 1 st 2 nd 3 rd PAGE 1 OF 1 OTHER

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32 RESOLUTION NUMBER XXX-2019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING THE AERIAL SPRAYING FOR THE ABATEMENT OF MOSQUITOES OVER AND WITHIN THE CITY OF DICKINSON BY THE GALVESTON COUNTY MOSQUITO CONTROL DISTRICT AND PROVISIONS RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Galveston County Mosquito Control District is responsible for the operation of the county-wide Mosquito Control Program; and WHEREAS, the Federal Aviation Administration has indicated that governmental approval is necessary in order for Galveston County Mosquito Control District to provide the needed aerial spraying services over and within any local governments; and WHEREAS, the City Council is of the opinion that aerial spraying for the abatement of mosquitoes over and within the City of Dickinson by the Galveston County Mosquito Control District is in the best interest of the citizens and should be approved provided that such spraying is conducted within the regulations and constraints of the Federal Aviation Administration, the Environmental Protection Agency, and other authoritative federal and state agencies. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, THAT: Section 1. The City Council hereby approves the aerial spraying for the abatement of mosquitoes over and within the City of Dickinson provided such spraying is conducted within the regulations and constraints of the Federal Aviation Administration, the Environmental Protection Agency and other authoritative federal and state agencies. Section 2. passage. This Resolution shall become effective immediately upon its DULY PASSED, APPROVED AND ADOPTED this the 9th day of April, Julie Masters, Mayor City of Dickinson, Texas ATTEST: Alun W. Thomas, City Secretary City of Dickinson, Texas APPROVED AS TO FORM AND CONTENT: David W. Olson, City Attorney City of Dickinson, Texas CITY OF DICKINSON, TEXAS RESOLUTION NUMBER XXX-2019 Page Solo

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34 Dickinson City Council Agenda Item Data Sheet MEETING DATE April 9, 2019 TOPIC: Ordinance Number XXX-2019 AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, SUPPLEMENTING THE ORDER OF SPECIAL ELECTION AS ISSUED BY ORDINANCE NUMBER TO PROVIDE FOR ADDITIONAL POLLING LOCATIONS AND TIMES FOR SUCH ELECTION; PROVIDING FOR THE INCORPORATION OF PREAMBLE AND AN EFFECTIVE DATE. BACKGROUND: This is the second reading of this Ordinance. RECOMMENDATION: Ordinance called for the City s special election and gave polling locations and dates. Through the City s contract for election services with Galveston County, Galveston County arranges for the polling places. In the time since the City ordered its general election, Galveston County has added polling locations, and has added in response to a citizens petition two additional early voting days (at the Justice Center only). This Ordinance will supplement the dates and times provided in the election order to include these additional polling options. Staff recommends approval of the Ordinance. ATTACHMENTS: Ordinance Number XXX-2019 FUNDING ISSUES FINANCE VERIFICATION OF FUNDING: Not applicable Not budgeted Full Amount already budgeted in Account # Funds to be transferred from Acct.# - - SUBMITTING STAFF MEMBER CITY ADMINISTRATOR APPROVAL Alun W. Thomas, City Secretary APPROVAL YES NO ACTIONS TAKEN READINGS PASSED 1 st 2 nd 3 rd PAGE 1 OF 1 OTHER

35 ORDINANCE NUMBER XXX-2019 AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, SUPPLEMENTING THE ORDER OF SPECIAL ELECTION AS ISSUED BY ORDINANCE NUMBER TO PROVIDE FOR ADDITIONAL POLLING LOCATIONS AND TIMES FOR SUCH ELECTION; PROVIDING FOR THE INCORPORATION OF PREAMBLE AND AN EFFECTIVE DATE. WHEREAS, on February 12, 2019 the City of Dickinson ( City ) called its 2019 Special Election through Ordinance , and specified dates, times, and polling locations for the election; and WHEREAS, the City has contracted for election services with Galveston County, which has designated additional polling locations and an additional two days of early voting (the additional two days to be conducted only at the Justice Center polling location); and WHEREAS, the City wishes to supplement its previous order of election so as to include all polling locations, dates and times. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS: Section 1. The facts and matters contained in the preamble are hereby found to be true and correct and are incorporated herein and made a part hereof for all purposes. Section 2. In addition to the polling location at City Hall in Dickinson, Election Day voting shall be allowed at any Galveston County polling location. Section 3. In addition to the early voting polling locations and times previously ordered, the Early Voting Clerk shall allow for early voting by personal appearance at Galveston County Justice Center, th Street, 2 nd Floor Conference Room, Galveston, Texas from 7:00 a.m. until 7:00 p.m. on Saturday, April 27, 2019 and from 1:00 p.m. until 6:00 p.m. on Sunday, April 28, Section 4. This Ordinance shall become effective immediately upon its passage. DULY PASSED AND APPROVED on first reading this 26th day of March, DULY PASSED AND APPROVED on second reading this day of, CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2019 Page 1 of 2

36 DULY PASSED, APPROVED, AND ADOPTED on third and final reading this day of, Julie Masters, Mayor City of Dickinson, Texas ATTEST: Alun W. Thomas, City Secretary City of Dickinson, Texas APPROVED AS TO FORM AND CONTENT: David W. Olson, City Attorney City of Dickinson, Texas CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2019 Page 2 of 2

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38 Dickinson City Council Agenda Item Data Sheet MEETING DATE April 9, 2019 TOPIC RESOLUTION NUMBER XXX-2019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, AUTHORIZING AND APPROVING THE PURCHASE OF A JOHN DEERE 6105E-4C AND A DIAMOND DBM- C-P BOOM MOWER THROUGH TEXAS BUYBOARD PURCHASING COOPERATIVE CONTRACT NUMBER (PG 67 CG 70) IN A TOTAL AMOUNT NOT TO EXCEED $119, BACKGROUND In order to effectively mow ditches the Public Works Department proposes the purchase of a tractor and slope mower. The mower specified would have a twenty-foot boom to reach the far side of the ditches being mowed. RECOMMENDATION Three quotes were solicited for the tractor and mower. Al three quotes are Buy Board approved. In researching the three quotes Staff contacted the cities of Galveston, Angleton, and Alvin as well as Galveston County. The city of Galveston and Galveston County both use John Deere tractors exclusively and recommend them. The cities of Angleton and Alvin use both Kubota and John Deere tractors. Angleton strongly recommends John Deere over Kubota. Alvin also recommends the John Deere over Kubota. The dealer quoting the John Deere has a tractor in stock and could have the mower attached in three to four months. Therefore, Staff recommends purchasing the middle quote from Brookside Sales, Inc. for the John Deere 6105E-4C at $66, with Diamond DBM-C-P Boom mower for $63, for a total purchase of $119, Funding is available in the Public Works Equipment Budget. Staff recommends approval of the Resolution. ATTACHMENTS Quotes Resolution Number XXX-2019 FUNDING ISSUES Not applicable Not budgeted Full Amount already budgeted. Funds to be transferred from Acct.# - - SUBMITTING STAFF MEMBER CITY ADMINISTRATOR APPROVAL Ronald J. Sullivan, P.E. Interim DPW APPROVAL YES NO ACTIONS TAKEN READINGS PASSED 1 st 2 nd 3 rd PAGE 1 OF 1 OTHER

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45 RESOLUTION NUMBER XXX-2019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, AUTHORIZING AND APPROVING THE PURCHASE OF A JOHN DEERE 6105E-4C AND A DIAMOND DBM-C-P BOOM MOWER THROUGH TEXAS BUYBOARD PURCHASING COOPERATIVE CONTRACT NUMBER (PG 67 CG 70) IN A TOTAL AMOUNT NOT TO EXCEED $119, WHEREAS, as part of the regular and routine maintenance of the City s properties and rights-of-way, the use of a boom mower is necessary and efficient; and WHEREAS, the City of Dickinson s adopted budget for Fiscal Year has sufficient funds budgeted for the purchase of a new tractor with a boom mower attachment; and WHEREAS, staff solicited quotes from three companies through Texas Buyboard Purchasing Cooperative, which was established pursuant to the Texas Interlocal Cooperation Act and which allows local governments to make purchases; and WHEREAS, staff has examined the quotes provided and recommend authorizing the purchase of a John Deere 6105E-4C and a Diamond BBM-C-P Boom Mower from Brookside Equipment Sales under contract number (PG 67 CG 70); and WHEREAS, upon full review and consideration of the matter the City Council is of the opinion that the recommended purchase is in the best interest of the City of Dickinson and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, THAT: Section 1. The facts and matters set forth in the preamble of this Resolution are hereby found to be true and correct and are incorporated herein and made a part hereof for all purposes. Section 2. The City Council hereby authorizes and approves the purchase of a John Deere 6105E-4C and a Diamond BBM-C-P Boom Mower from Brookside Equipment Sales in Fiscal Year in an amount not to exceed One Hundred Nineteen Thousand Six Hundred Nineteen Dollars and Thirty Cents ($119,619.30). Section 3. the City Council hereby authorizes and directs the City s Finance Department to take administrative action to expend funds across all applicable funds for said vehicle and equipment. Section 4. passage. This Resolution shall become effective immediately upon its CITY OF DICKINSON, TEXAS RESOLUTION NUMBER XXX-2019 Page 1 of 2

46 DULY PASSED, APPROVED AND ADOPTED on this the 9th day of April Julie Masters, Mayor City of Dickinson, Texas ATTEST: APPROVED AS TO FORM AND CONTENT: Alun W. Thomas, City Secretary City of Dickinson, Texas David W. Olson, City Attorney City of Dickinson, Texas CITY OF DICKINSON, TEXAS RESOLUTION NUMBER XXX-2019 Page 2 of 2

47 ITEM 11 Executive Session

48 ITEM 12 Reconvene

49 ITEM 13 Matters Discussed in Executive Session

50 ITEM 14 Adjourn