MOTION by Beninga, seconded by Barth, to approve the October 2, 2018, Commission Minutes. 5 ayes.

Transcription

1 15251 THE MINNEHAHA COUNTY COMMISSION CONVENED AT 9:00 A.M. October 9, 2018, pursuant to adjournment on October 2, Commissioners present were: Barth, Bender, Beninga, Heiberger, and Karsky. Also present were Olivia Larson, Commission Recorder, and Margaret Gillespie, Senior Deputy State s Attorney. MOTION by Karsky, seconded by Barth, to approve the agenda. 5 ayes. MINUTES APPROVAL MOTION by Beninga, seconded by Barth, to approve the October 2, 2018, Commission Minutes. 5 ayes. Commissioner Bender recused herself from the following item and left the meeting. VOUCHERS TO BE PAID MOTION by Barth, seconded by Beninga, to approve the following bills totaling $322, ayes. A Rifkin Printing/Forms A&B Business Lease-Rental Agreement A&B Business Maint Contracts ABN Army Surplus Uniform Allowance Ahlers, Sue Hospital Preparedness Grant Airway Svc Automotive/Small Equip 1, Airway Svc Gas Oil & Diesel Allied Oil & Tire Truck Repairs & Maint Amazon.Com Education & Training Amazon.Com Inmate Supplies Amazon.Com Office Supplies 5.99 Amazon.Com Other Supplies Angel, Edward P Attorney Fees Appeara Program Activities Avera Health Plans Insurance Admin Fee 2, Avera McKennan Hospitals 18, Axis Forensic Toxico Lab Costs 1, Axon Enterprise Safety & Rescue Equip B&B Rentals Welfare Rent Barth, Jeff Business Travel Bender Midwest Welfare Rent Bierschbach Equip Automotive/Small Equip Bierschbach Equip Road Maint & Material Billion Empire Motor Automotive/Small Equip Billion Empire Motor Gas Oil & Diesel Blomker, Douglas Business Travel Blue Haven Barn Misc Expense Bob Barker Company Inmate Supplies Bob Barker Company Kitchen/Cleaning Supplies Breuer, Steve Extradition & Evidence Brookings CO Auditor Board of Prisoners-meals Brookings Health Sys Hospital Preparedness Grant 1, Budget Auto Repair Automobiles Builders Supply JDC Maint Butler Law Attorney Fees 1, Butler Machinery Heavy Equip Repairs & Maint Carriage Villa Mobile Welfare Rent Catholic Family Education & Training CBM Managed Svcs Board of Prisoners-meals 29, CBM Managed Svcs Inmate Supplies Century Business Maint Contracts Centurylink Data Coms 1, Childrens Home Misc Expense 9, Christensen, Denise Business Travel Cole Papers Janitorial Chemical Supplies 91.17

2 Compass Center Misc Expense 4, Dakota Auto Parts Truck Repairs & Maint Dakota Fluid Power Automotive/Small Equip 1, Dakota Fluid Power Truck Repairs & Maint Dakota Law Attorney Fees 2, Dalsin Building Repairs & Maint Dalsin Correction Ctr Repairs & Maint 9, Dalsin JDC Maint Davenport Evans Attorney Fees 12, Deer Hollow Welfare Rent Dell Rapids Com Ambulance Svcs 12, Denise Hoekstra Court Reporters Diamond Mowers Automotive/Small Equip Easy Badges Inmate Supplies EH Hospitality Motels Erpenbach, John E Recruitment 1, Etterman Enterprises Parts Inventory Etterman Enterprises Small Tools & Shop Supplies Exhaust Pros Truck Repairs & Maint Family Visitation Misc Expense 9, Fastenal Truck Repairs & Maint 3.42 Fleetpride Truck Repairs & Maint Fully Promoted Uniform Allowance Galls Quartermaster Uniform Allowance Gary Cones Amoco Transportation Geotek Engineering Parking 3, Girard, Julie Hospital Preparedness Grant Goebel Printing Office Supplies Golden West Telephone Great Western Bank Welfare Rent Hansen, Kathy Hospital Preparedness Grant Hardy Reynolds Law Attorney Fees Heart Hosp Of SD Safety & Rescue Equip Heirigs, Mary Ellen Bd Exp Fees (Minnehaha) Hisel, Lori Hospital Preparedness Grant Holiday Credit Road Maint & Material Hurtgen, Timothy Welfare Rent 1, Ideal Yardware Building Repairs & Maint Innovative Office Furniture & Office Equip 1, Institutions Svc Jail Repairs & Maint Interstate Office Office Supplies 1, JCL Solutions Inmate Supplies JCL Solutions Kitchen/Cleaning Supplies 1, JCL Solutions Motor/Machine/Equip Repair Jeff Larson Law Attorney Fees 5, Karl'S TV Program Activities 3, Keith Millage Sign Deposits Kennedy Pier & Loftu Attorney Fees LG Everist Sign Deposits Larons II Power Equip Building Repairs & Maint Lassegaard, Samuel C Welfare Rent Laughlin Law Attorney Fees 5, Laughlin Law Child Defense Attorney 2, Lawson Products Small Tools & Shop Supplies Leaf Capital Funding Office Supplies Lexisnexis Matthew B Subscriptions Loving, Philip Bd Evals (Minnehaha) 2, Luverne Supermarket Welfare Food Marsh & McLennan Notary Exp Matheson Trigas Small Tools & Shop Supplies Menard Bridge Repair & Maint Menard HHS Maint Menard Janitorial Chemical Supplies Mercer County Sheriff Return Of Svc Metro Com Clinics Auxiliary Svcs

3 Microfilm Imaging Contract Svcs 2, Microfilm Imaging Furniture & Office Equip Microfilm Imaging Lease-Rental Agreement Midamerican Energy Natural Gas Midstates Utility Parts Inventory Midwest Alarm Security Alarm Minnehaha Community Tea-Ellis Range Minnehaha Community Water Sewer Minnehaha County Automotive/Small Equip 6.61 Minnehaha County Investigators Expenses Minnehaha County Postage Minnehaha County His Store Inventory Mtg Locating & Util Jail Expansion Construction Murray Properties Welfare Rent Napa Auto Parts Automotive/Small Equip Napa Auto Parts Truck Repairs & Maint Nerud, David Hospital Preparedness Grant Novak Tea-Ellis Range Novak Trash Removal 3, Nybergs Ace Hardware Other Supplies Olson, Robert Extradition & Evidence Orchard Apts Welfare Rent Oreilly Auto Parts Truck Repairs & Maint Parkview Welfare Rent Penbrooke Place Apt Welfare Rent Pennington County Extradition & Evidence 9, Peoplefacts Recruitment Performance System Small Equip Purchases 4, Pfeifer Implement Lease-Rental Agreement Pharmchem Testing Supplies 1, Phoenix Supply Inmate Supplies 3, Pomps Tire Svc Automotive/Small Equip Precise Mrm Truck Repairs & Maint 1, Pride Neon Vehicle Equip Prov 16:3 Automotive/Small Equip Qualified Presort Postage 10, Redwood Toxicology Testing Supplies Risty, Maxine J Court Reporters 1, Ryan Duffy Law Attorney Fees 4, Sabers, Troy Welfare Rent Safe N Secure Com Equip Repair Safe N Secure SCAAP Funds Sanford Hospitals Sanford Lab Costs Sanford Clinic Misc Expense Sanford Health Plan Insurance Admin Fee 2, Schoeneman Bros Program Activities 5, SDN Coms Data Coms SDN Coms Telephone 1, Sigler Fire Equip Bldg/Yard Repair & Maint Sioux Falls Area Misc Expense 3, Sioux Falls River Welfare Rent Sioux Falls Rubber Other Supplies Sioux Falls Two Way Com Equip Repair 4, Sioux Valley Energy Electricity Sioux Valley Energy Road Maint & Material Sioux Valley Energy Tea-Ellis Range Southeastern Behavior Misc Expense 42, Southeastern Electric Welfare Utilities State of SD Amts Held-Daily Scram 3, State of SD Bulletin Board Svc State of SD Coroner Fee/Tax 0.61 State of SD Education & Training State of SD Fingerprint/Tax State of SD Misc Revenue

4 State of SD Misc Expense State of SD Mug Shots 2.93 State of SD Professional Svcs Strange Farrell John Attorney Fees 4, Strange Farrell John Child Defense Attorney 1, Streichers Uniform Allowance Sturdavants Cliff Truck Repairs & Maint Sturdevants Auto Small Tools & Shop Supplies Swaney, Dawn County Cemetery Szameit, Alexandra Interpreters Tires Tires Tires Automotive/Small Equip Tires Tires Tires Gas Oil & Diesel Transunion Risk Investigators Expenses Triangle Properties Welfare Rent Tschetter & Adams Attorney Fees 8, Tschetter & Adams Child Defense Attorney 1, Tyler Technologies Software 5, Vogel Motors Automotive/Small Equip Wall Lake Sanitary Water - Sewer Walmart Stores Pharmacies 7.39 Walsh, Mike Education & Training Waste Management Trash Removal Wheelco Parts Inventory Windsor Heights Apt Welfare Rent Woods Fuller Shultz Professional Svcs 3, Xcel Energy Electricity 3, Xcel Energy Welfare Utilities 1, Yankton County Attorney Fees Yankton County Return Of Svc Yellow Cab Transportation September Salaries Paid Commission Salaries 40, Auditor Salaries 69, Treasurer Salaries 71, Information Tech Salaries 71, States Attorney Salaries 272, Public Defender Salaries 168, Public Advocate Salaries 54, Facilities Salaries 49, Equalization Salaries 72, Register Of Deeds Salaries 46, Human Resources Salaries 24, Sheriff Salaries 931, Emergency Salaries 16, Juvenile Detention Salaries 160, Highway Salaries 150, Human Services Salaries 128, Museum Salaries 69, Planning Salaries 40, Extension Salaries 3, Commissioner Bender returned to the meeting. REPORT The Highway Department Construction Project Monthly Report for October 2018 was received and placed on file in the Auditor s Office. PERSONNEL MOTION by Beninga, seconded by Karsky, to approve the following personnel changes. 5 ayes. 1. To correct the rate of pay for Jake Russell, variable hour Correctional Officer for the Jail, to $17.35/hour effective 8/3/18.

5 Step Increases Alison Nelson Deputy State s Attorney State s Attorney s Office 22/4 10/2/18 - $2,615.20/biweekly 2. Robert Olson Correctional Officer Jail 13/16 9/12/18 - $25.54/hour 3. Rebecca Bradfeldt Caseworker Human Services 16/14 9/25/18 - $28.19/hour Special Personnel Action Upon the request of Jen Adix, Human Resources Generalist, MOTION by Bender, seconded by Karsky, to approve immediate recruitment and hiring for the Legal Office Assistant position included in the 2019 payroll budget for the Public Advocate s Office. 5 ayes. ABATEMENT MOTION by Karsky, seconded by Bender, to approve the following abatement representing tax exempt status for 2017 property taxes: Minnehaha County, Parcel ID 52481, E50 Lots 8 & 9 & All Lots 10, 11 & 12 Block 1 West Sioux Falls Addn to City of Sioux Falls, in the amount of $1, ayes. NOTICE Upon the request of Bob Litz, Auditor, MOTION by Karsky, seconded by Barth, to authorize the Auditor to publish a Request for Proposals for Bond Counsel. 5 ayes. PROCLAMATION Amy Carter, Operations Director of Children s Inn, was present to request the Minnehaha County Commission issue a proclamation recognizing the month of October as Domestic Violence Awareness Month. Ms. Carter read the proclamation. Upon the request of Commissioner Beninga, the following members of the Minnehaha County Family Violence Council introduced themselves: Michelle Markgraf, Compass Center Executive Director; Kelli Peterson, Minnehaha County Victim Witness Assistant; Heather Reid, Outreach for Children s Inn; and Travis Stauffacher, Minnehaha County Deputy Sheriff. It was noted that Take Back the Night is on Thursday, October 11, 2018, at 5:30 p.m. at the Multi-Cultural Center. MOTION by Barth, seconded by Bender, to issue a proclamation recognizing the month of October as Domestic Violence Awareness Month. 5 ayes. JAIL BOND Bob Litz, Auditor, gave a briefing on the jail bond investment proceeds to date noting a realized interest earnings of $230,192 through August 31, AGREEMENTS DJ Buthe, Highway Superintendent, presented three agreements between Minnehaha County and the South Dakota Department of Transportation (SDDOT) for the Railroad Crossing Improvement Program (RCIP), State Project Numbers PS 6364(07), PS 6148(04), and PS 8050(75). The agreements would provide funding for three railroad crossing improvements on County Highways 130, 122, and 110. The estimated total cost for improvements are as follows: $44, for HWY 130; $47, for HWY 122; and $56, for HWY 110. The County s share of the cost is 10%, which is estimated to be $14, The work shall include the removal of dilapidated wooden railroad crossing timbers and new concrete pre-cast panels. MOTION by Bender, seconded by Barth, to authorize the Chair to sign three Railroad Crossing Improvement Program Agreements for

6 State Project Numbers PS 6364(07), PS 6148(04), and PS 8050(75) with the SDDOT at an estimated cost to Minnehaha County of $14, ayes. PURCHASE DJ Buthe, Highway Superintendent, requested approval for the purchase of two Henke 12 Snow Plows, two Henke hydraulics and controls, two Henke 10 Underbody Scrapers, and two Henke 10 Wings off of Minnesota State Contract Release S-863(5), Contract from J-Craft by TBEI in Lake Crystal, MN, at a total cost of $51,384. The equipment will be used to finish building the recently purchased sander trucks. MOTION by Beninga, seconded by Karsky, to approve the purchase of two Henke 12 Snow Plows, two Henke hydraulics and controls, two Henke 10 Underbody Scrapers, and two Henke 10 Wings off of Minnesota State Contract Release S-863(5), Contract from J-Craft by TBEI, at a total cost of $51, ayes. SURPLUS DJ Buthe, Highway Superintendent, requested two 2005 Sterling LT9500 (w/underbody) Plow Trucks with their attachments be declared as surplus. One of the plow trucks will be donated to the Sioux Empire Fair with the following attachments: 2008 Henderson Sander, 2004 Falls Express XPR-12 Plow, and 2004 Falls Rear Wing SDL8A. The other plow truck will be sold at auction on Iron Planet with the following attachments: 2008 Henderson Sander, 2004 Falls Express XPR-12 Plow, and 2004 Falls Rear Wing SDL8A. MOTION by Barth, seconded by Beninga, to declare one 2005 Sterling LT9500 (w/underbody), Unit #0547, Serial/VIN #2FZHAZDE45AN60984, Asset #O460 with the following attachments as surplus: one 2008 Henderson Sander WSHX13X68, Unit #2455, Serial/VIN #WSH26262, Asset #O762; one 2004 Falls Express XPR-12 Plow, Unit #1847, Serial/VIN #R3303T04, Asset #O466; and one 2004 Falls Rear Wing SDL8A, Unit #8847, Serial/VIN #941804, Asset #O468. To declare one 2005 Sterling LT9500 (w/underbody), Unit #0544, Serial/VIN #2FZHAZDE25AN60983, Asset #O459 with the following attachments as surplus: one 2008 Henderson Sander WSHX13X68, Unit #2454, Serial/VIN #WSH26261, Asset #O761; one 2004 Falls Express XPR-12 Plow, Unit #1844, Serial/VIN #R3302T04, Asset #O465; and one 2004 Falls Rear Wing SDL8A, Unit #8844, Serial/VIN #941904, Asset #O ayes. MOTION by Barth, seconded by Beninga, to authorize the following surplus items be donated to the Sioux Empire Fair: one 2005 Sterling LT9500 (w/underbody), Unit #0547, Serial/VIN #2FZHAZDE45AN60984, Asset #O460, one 2008 Henderson Sander WSHX13X68, Unit #2455, Serial/VIN #WSH26262, Asset #O762, one 2004 Falls Express XPR-12 Plow, Unit #1847, Serial/VIN #R3303T04, Asset #O466, and one 2004 Falls Rear Wing SDL8A, Unit #8847, Serial/VIN #941804, Asset #O468. By roll call vote: 5 ayes. AGREEMENTS DJ Buthe, Highway Superintendent, presented five Right-Of-Way Purchase Agreements for land owned by the following: Johanna Overman, Jeffrey E. and Christine K. Niessink, Gerald F. and Marie E. Kuhnert, Donna R. Webster, and Sandra Peters. These agreements will allow for additional right-of-way needed during and after the rebuild of County Highway 146 from South Dakota Highway 11 seven miles to the Minnesota border. The Overman property is a total of 0.46 acres legally described as the Southeast Quarter of Section 21, Township 101 North, Range 47 West of the 5th P.M., Minnehaha County, South Dakota, and will be sold to the County at a total cost of $4, The Niessink property is 0.06 acres legally described as Lot H-1 in Tract 1 of Walter s Addition in the Southwest Quarter of Section 23, Township 101 North, Range 48 West of the 5th P.M., Minnehaha County, South Dakota, and will be sold to the County at a cost of $1, The Kuhnert property is 0.19 acres legally described as the South 487 Feet of the East 675 Feet of the Southeast Quarter of Section 21, Township 101 North, Range 47 West of the 5th P.M., Minnehaha County, South Dakota, and will be sold to the County at a cost of $4, The Webster property is 0.19 acres legally described as the West Half of the Northwest Quarter of Section 25, Township 101 North, Range 48 West of the 5th P.M., Minnehaha County, South Dakota, and will be sold to the County at a cost of $1, The Peters property is 0.21 acres legally described as the East Half of the Northwest Quarter of Section 25, Township 101 North, Range 48 West of the 5th P.M.,

7 15257 Minnehaha County, South Dakota, and will be sold to the County at a cost of $2, MOTION by Karsky, seconded by Bender, to authorize the Chair to sign a Right-Of-Way Purchase Agreement with Johanna Overman at a cost of $4,512.51; the Right-Of-Way Purchase Agreement with Jeffrey E. Niessink and Christine K. Niessink at a cost of $1,395.64; the Right-Of-Way Purchase Agreement with Gerald F. Kuhnert and Marie E. Kuhnert at a cost of $4,419.51; the Right-Of-Way Purchase Agreement with Donna R. Webster at a cost of $1,863.86; and the Right-Of-Way Purchase Agreement with Sandra Peters at a cost of $2, ayes. BRIEFING Craig Dewey, Assistant Commission Administrative Officer, gave an update on County fleet management efforts highlighting the following two areas: 1) vehicle acquisition and motor pool management and 2) inventory management software. In response to a question posed by Commissioner Barth, DJ Buthe, Highway Superintendent, stated the funding for fleet management would be through the Highway Department. LIAISON REPORTS Commissioner Karsky reported on the Thursday, October 4, 2018, Detox Center Advisory Board Quarterly Meeting where action items were discussed. Commissioner Barth reported on the October 4, 2018, Museum Board Meeting where an increased cost to the sidewalk approved for the Irene Hall Museum Resource Center was discussed. Commissioner Barth made comments on a fire at a junk yard south of Hartford. The final report was on a new road in front of the Split Rock Fire Station that may require the fire trucks to turn in one direction. Commissioner Heiberger reported on meeting with a staff member, Lincoln County Commissioners, and the Lincoln County State s Attorney regarding how the Public Safety Assessment may help in controlling their jail population. NEW BUSINESS Commissioner Karsky inquired about how Election Day on Tuesday, November 6, 2018, affects the Commission Meetings. Commissioner Heiberger responded stating the County does not hold a Commission Meeting on Election Day. MOTION by Karsky, seconded by Barth, to recess the Minnehaha County Commission Meeting at 9:29 a.m. 5 ayes. MOTION by Bender, seconded by Karsky, to reconvene the Minnehaha County Commission Meeting at 9:38 a.m. 5 ayes. MOTION by Barth, seconded by Bender, to enter into Executive Session pursuant to SDCL (1) and (3) Executive or closed meetings--purposes--authorization--violation as misdemeanor. Executive or closed meetings may be held for the sole purposes of: (1) Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor; and (3) Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. 5 ayes. Commissioner Barth left the meeting. MOTION by Bender, seconded by Karsky, to adjourn at 10:55 a.m. 4 ayes. The Commission adjourned until 9:00 a.m. on Tuesday, October 16, 2018.

8 15258 APPROVED BY THE COMMISSION: Cindy Heiberger Chair ATTEST: Olivia Larson Deputy Auditor