NOTICES AND REQUESTS: OPPORTUNITY FOR PUBLIC COMMENT:

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1 November 10, 2015 The Lincoln County Board of Commissioners met at 9:00 a.m. on November 10, 2015 with members Dale Long, David Gillespie, Dan King and Jim Schmidt present. Michael Poppens joined the meeting at 9:12 a.m. The meeting was called to order with the Pledge of Allegiance to the Flag. The Deputy Auditor was Clerk of the Board. ROUTINE BUSINESS: Motion by King and seconded by Long to approve the agenda with the amendment that the claims amount listed on the agenda be changed from $1,497, to $1,368, Long: Aye Gillespie: Aye King: Aye Schmidt: Aye. Motion carried. Motion by Gillespie and seconded by King to approve the minutes of November 3, Long: Aye Gillespie: Aye King: Aye Schmidt: Aye. Motion carried. Motion by Gillespie and seconded by Long to approve the minutes of the October 1, 2015 Joint Meeting. Long: Aye: Gillespie: Aye King: Aye Schmidt: Aye. Motion carried. The Register of Deeds Report for October 2015 was presented in the amount of $73, The Auditor s Account with the County Treasurer for the month ending October 31, 2015 was presented as follows: Total amount of deposits in banks $26,879, Total amount of actual cash $8, Total amount of checks and drafts in Treasurer s possession not exceeding three days $1,607, Total cash items $ Funds invested $15,739, Total cash $44,235, Lincoln County Mileage Logs for the month of October were presented. PERSONNEL ACTIONS: Human Resources Generalist Julia Disburg visited with the Commission to revisit two compensation items from the November 3, 2015 meeting for clarification purposes. These two items were the 2016 Compensation for Employees on and off the Matrix and the 2016 Compensation for Elected Officials. Regarding Compensation for Employees on and off the Matrix, Disburg reiterated that the motion they voted on at the previous meeting included both a 2.5% matrix adjustment, which includes CPI, and a 2.5% increase with good performance. Approval was requested for both matrix adjustment and the step increase for both full time and part time employees who are paid on the matrix. Motion by Long and seconded by King to approve the 2016 Compensation for Employees to support a 2.5% increase matrix adjustment for staff as well as a step increase, as presented by Julia Disburg, Human Resources. Long: Aye Gillespie: Aye King: Aye Poppens: Aye Schmidt: Aye. Motion carried Regarding the 2016 Compensation for Elected Officials, Disburg sought approval for specific amounts presented for elected officials. Motion by Poppens and seconded by Gillespie to approve the 2016 Compensation for Elected Officials as follows: State s Attorney: 2015 Salary: $102, Salary: $105,459.12; Sheriff: $84, Salary: $86,853.00; Auditor: 2015 Salary $73, Salary: $75,410.40; Treasurer: 2015 Salary: $66, Salary: $67,966.08; Register of Deeds: 2015 Salary: $64, Salary: $66, Long: Aye Gillespie: Aye King: Aye Poppens: Aye Schmidt: Aye. Motion carried. NOTICES AND REQUESTS: OPPORTUNITY FOR PUBLIC COMMENT: Commissioner Gillespie brought a thank you note from the Canton Senior Center regarding the increase granted by the Commission to their 2016 budget. He also noted the 4-H Recognition event in Tea the previous Saturday was a success. Commissioner Schmidt gave a summary of the Forward Sioux Falls breakfast he had attended that morning. REGULAR BUSINESS: Motion by Gillespie and seconded by Long to authorize the Chairman to execute the Animal Control Services and Impoundment Facility Operations Agreement by and between Lincoln County and the Sioux Falls Humane Society for Lincoln County for the year Long: Aye Gillespie: Aye King: Aye Deputy State s Attorney Mike Nadolski addressed the Commission with concerns presented to him regarding the alcoholic beverage renewal of CSJ Enterprises LLC. Commissioner Schmidt suggested to the Commission they delay the renewal of CSJ Enterprises alcoholic beverage license until they can address the license holder specifically at the November 24, 2015 Commission meeting. Motion by King and seconded by Long to delay the approval of the alcoholic beverage license for CSJ Enterprises, LLC, Carlson Tract Two (2) in the South one half of the Southwest Quarter (S ½ SW ¼) of Section Thirty one (31) Township Ninety-Six (96) North Range Fifty (50), West of the 5 th PM, Lincoln County, SD until the November 24, 2015 meeting and to invite a representative from CSJ Enterprises to be present at the meeting. Long: Aye Gillespie: Aye King: Aye

2 RESOLUTION: The Board of County Commissioners have considered the applications for renewal of alcoholic beverage licenses and facts given to them, NOW THEREFORE BE IT RESOLVED that the applications for renewal of Alcoholic Beverage License for 2016 be approved for the structure only for the following: Lenkota Country Club, Lennox, SD, part of Section 31, Township 99 North, Range 51 West of the 5th PM, Lincoln County, SD; HyVee Inc., Tea, SD, East One-Half of Lot 1A, Block 2, and East One-Half of Lot 1, Block 3 Kerslake Add n W1/2SE1/4 of Section 24, Township 100 North, Range 51 West of the 5th PM, Lincoln County, SD; Hungry s Restaurant d/b/a Marlin s Family Restaurant at Lot 1 SE1/4 (Ex H2-3) and South 50 East Mullers Lot 2 SE1/4 in Section 19, Township 100 North, Range 50 West of the 5th PM, Lincoln County, SD; Spring Creek Country Club, Inc. Harrisburg, South Dakota, Northwest Quarter (NW ¼) of the Northwest Quarter (NW ¼) of Section Twenty-six (26), Township One Hundred (100), North Range Forty-nine (49) West of the 5 th PM, Lincoln County, South Dakota. Motion by Gillespie and seconded by Long. Long: Aye Gillespie: Aye King: Aye The second reading and public hearing was held as published at 9:00 a.m. on the petition to rezone approximately 9.66 acres (more or less) described as Tract 4 of the Jongeling s Addition located in the Northwest Quarter (NW ¼) of Section Twenty-five (25), Township One Hundred (100) North, Range Fifty-one (51) West of the 5th P.M., Lincoln County, South Dakota, from the A-1 Agricultural District to the C Commercial District. Petitioner Gerry Goldammer was not present. Deputy State s Attorney Mike Nadolski informed the Commission that Mr. Goldammer had contacted the Planning & Zoning Director to inform him of his intention to not move forward with the rezone. There were no opponents or proponents. Motion by Long and seconded by King to deny the petition to rezone approximately 9.66 acres (more or less) described as Tract 4 of the Jongeling s Addition located in the Northwest Quarter (NW ¼) of Section Twenty-five (25), Township One Hundred (100) North, Range Fifty-one (51) West of the 5th P.M., Lincoln County, South Dakota, from the A-1 Agricultural District to the C Commercial District. Long: Aye Gillespie: Aye King: Aye Poppens: Aye Schmidt: Aye. Motion carried. Luella DeJong and Jim Lammers were present to discuss the placement of a historical marker on a property north of Tea, recognizing the Old Yankton Trail. Discussion was held on the logistics of the proposed project. The Commission expressed their approval of the project, but requested DeJong and Lammers visit with the Historical Society and Department of Transportation regarding funding options and Highway Superintendent Steve Williams regarding safe options for a pull-off leading to the marker. The Commission requested DeJong and Lammers return to the November 24, 2015 meeting with information from the listed entities. RESOLUTION: WHEREAS unanticipated grant funds have been received in the amount of $468, from the South Dakota Department of Transportation NOW THEREFORE BE IT RESOLVED that pursuant to SDCL a budget supplement be hereby approved for the Highway Road and Bridge Fund in the amount of $468, Motion by Poppens and seconded by King. Long: Aye Gillespie: Aye King: Aye Deputy State s Attorney Mike Nadolski presented a request from Peter Hoogendoorn to amend the executed purchase agreement between Lincoln County and Peter Hoogendoorn for the purchase of real property by changing the closing date from on or before December 1, 2015 to on or before January 31, Nadolski explained Hoogendoorn s reason for the request was that he had a window of time in which he had hoped to find replacement land to purchase, which he was not able to do. Auditor Marlene Sweeter explained that if the request were granted, the only change for the County would be a need to re-advertise for supplementing the budget in January. The Autditor estimated $110 would cover the cost. Motion by Long and seconded by King to amend the executed purchase agreement between Lincoln County and Peter Hoogendoorn for the purchase of real property to be legally described and platted as: Tract A in the Northwest Quarter of Section 21, Township 98 North, Range 49 West of the 5 th P.M., Lincoln County, South Dakota, by changing the closing date from on or before December 1, 2015 to on or before January 31, 2016 with the condition that advertising costs in the amount of $110 be covered by Mr. Hoogendoorn. Long: Aye Gillespie: Aye King: Aye Poppens: Aye Schmidt: Aye. Motion carried. Mr. Nadolski then gave the Commission an update on the physical plant strategic plan for the court system. He informed the Commission that he had visited with the Unified Judicial System regarding plans for accommodating the two circuit court judges. There are plans in place to visit with the architect in terms of reconfiguring and they hope to advertise soon for bids. He mentioned smaller requests, including clean-up and uses for the empty expansion area above the commission chambers. A request was made to look into rearranging Court Services and the Clerk of Courts. The Commission plans to visit with the architect at the November 24, 2015 meeting and hopefully move forward with the project. The hope is to have something executed in the 2016 fiscal year. Discussion was held on the possibility of moving forward with the new highway shop. Auditor Marlene Sweeter was called upon by the Commission to present funding options. The Auditor gave a brief overview of the bonding process, informing the Commission that Toby Morris and Tom Grimmond could be asked to appear at the November 24, 2015 Commission

3 meeting, if the Commission voted to move forward with the shop, to further explain and present what the bonding process would involve. A resolution involving payment of the shop would be presented at the November 24, 2015 meeting for approval, should the Commission vote to move forward. The Commission was made aware that a vote to move forward would not mean an approval of this resolution and could still be discussed at the November 24, 2015 meeting. Discussion was held regarding concern over other costly projects looming for Lincoln County, and how payment for the highway shop would fit in with these. Discussion was also held on the cost, potential longevity, size and who the new shop would benefit. Highway Superintendent Steve Williams was present to participate in discussion and answer questions. Motion by King and seconded by Long to move forward with the next step for the new highway shop and receive information on the bonding process and a proposed resolution at the November 24 th, 2015 meeting. Long: Aye Gillespie: Nay King: Aye Motion by Poppens and seconded by Gillespie to enter into Executive Session: Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. SDCL (1). Long: Aye Gillespie: Aye King: Aye Motion by Gillespie and seconded by King to come out of Executive Session. Long: Aye Gillespie: Aye King: Aye Motion by Gillespie and seconded by Long to adjourn until 10:30 a.m. on November 17, Long: Aye Gillespie: Aye King: Aye The following claims were approved: GENERAL FUND: STAR PUBLISHING NOTICES, MEETINGS 9/8,9/22,10/6 1, INDEPENDENT PUBLISHING LLC NOTICES, MEETINGS 9/8,9/22,10/6 2, SIOUX VALLEY NEWS INC NOTICES, MIN 9/8-22/10/6 1, SD DEPT OF LEGISLATIVE AUDIT 2014 COUNTY AUDIT 32, SDML WORKERS' COMPENSATION FUND WORK COMP ESTIMATE , A & B PURE WATER ONLINE COFFEE/SUPPLIES/WATER AVI SYSTEMS INC INTEGRATION OF JBL SPEAKER BERREAU LAW OFFICE PUBLIC DEFENDER CONT-NOV 25, TSCHETTER & ADAMS LAW OFFICE, CRT APPT ATTNY PETERSON, STUART, RUMPCA & RAS PUBLIC DEFENDER CONTRACT-O 8, BROWN & SAENGER SUPPLIES-OFFICE SDACO 2016 MEMBERSHIP DUES 3, VERIZON WIRELESS MOBILE INTERNET MIDCONTINENT COMMUNICATIONS INTERNET US BANK SUPPLIE-INK/ADVERTISING 2, TASC TERMINATION TRUE UP SD DCI BACKGROUND CHECK CENTURY BUSINESS PRODUCTS COPIER MAINT INTERSTATE OFFICE PRODUCTS SUPPLIES 4, MINNEHAHA CO TREASURER BLOOD DRAWS 5, MAXINE RISTY COURT REPORTING GJ APPEAR/TRANSCRIPT OSBORN, ROXANE TRANSCRIPTS SCHEID, PAMELA M COURT REPORTING STATE BAR OF SD CRIMINAL PATTERN JURY AVERA MCKENNAN HOSPITAL MEDICAL RECORDS FRANTZEN REPORTING TRANSCRIPT SANFORD EYE CENTER & OPTICAL EXPERT WITNESS 4, CHEMCO INC SUPPLIES CITY OF CANTON WATER MIDAMERICAN ENERGY CO MONTHLY GAS USAGE RURAL ROUTE 1 SERVICES INC MATS XCEL ENERGY ELECTRICITY 6, FRED THE FIXER KEYS NOVAK SANITARY SERVICE GARBAGE/RECYCLING R & L SUPPLY LTD REPAIRS OLD JAIL CANTON HOME & FARM SUPPLY SUPPLIES HOFFMAN OIL CO REPAIRS- 07 DURANGO RON'S CLASSIC REPAIRS-05 DODGE AT&T MOBILITY MOBILE INTERNET INTERNATIONAL ASSOC OF ASSESS MEMBERSHIP DUES HARKNESS, KARLA FUND MASS APPRASISAL 55.00

4 ACTIVE DATA SYSTEMS INC MAINTENANCE AGREEMENT IRONS, SUSAN TRAVEL-MILEAGE- OCT SD STATE TREASURER ANIMAL DAMAGE CONTROL 3, TYLER TECHNOLOGIES INC MAINTENANCE CONTRACTS 43, SECURITY LABS LLC WEBSITE PROPERTY TAX GRAHAM TIRE CO TIRES 14-4, 15-2, , LINCOLN CO TREASURER TITLE, TRAN PLATE 07 TAHOE PELTIER'S COLLISION CTR REPAIRS LAURIES CAFE PRISONER MEALS VANTEK COMMUNICATIONS INC MIC HOLD, BATTERY, MICROPH UNION CO SHERIFF'S DEPT PRISONER BOARDING/PRISONER CARE 19, COUNTRYSIDE CONVENIENCE FUEL CUSTOM CAGE CUSTOM CAGE DODGE CHARGER DAVE'S SERVICE & REPAIR REPAIRS 14 CHARGER VOYAGER FLEET SYSTEMS INC FUEL SD FEDERAL PROPERTY AGENCY NEW VEHICLE-CHEVY TAHOE 16, PIONEER DRUG PRISONER CARE LEADSONLINE 2016 SUBSCRIPTION SERVICE 1, GRABAR VOICE & DATA INC VIDEO PROCESSOR CLAY COUNTY SHERIFF'S OFFICE PRISONER BOARDING OCT 2, COVERT TRACK GROUP INC RENEWAL HUBB SYSTEMS LLC dba DATA911 MOBILE DATA SYSTEMS 1, AUTO DYNAMICS INC VEHICLE REPAIRS DAVIS PHARMACY PRISONER CARE AJ'S AUTOMOTIVE LLC REPAIR- 07 TAHOE ANDERSON FUNERAL HOME CALLS,SUPPLIES, TRANSPORT CORCORAN, DARIN CALLS, SUPPLIES, TRANSPORT 1, MCCANN, ANDY CALLS, SUPPLIES, TRANSPORT MINNEHAHA CO REGIONAL JDC CHILD CARE 5, ROSECREST TOWNHOMES COUNTY ASSIST MINNEHAHA CO HUMAN SERVICES MONTHLY POOR RELIEF-NOV 5, YANKTON CO SHERIFF'S OFFICE MI SERVE PAPERS MIKELSON LAW OFFICE MI HEARING LOVING, PHILIP MI EVALS H CLUB LEADERS STORAGE RENT-HORTNESS INTER-LAKES COMMUNITY ACTION PA 2015 BUDGET ALLOC-NOV ENEBOE, ERIC MILEAGE-OCT CLARK ENGINEERING CORP PROJECT X15002, 001, ANDERSEN, CRAIG MILEAGE-OCT DEROUSSEAU, MONTY MILEAGE-OCT SOGN, DARREL MILEAGE-OCT LARSON, RONALD MILEAGE-OCT 4.20 ALBERS, RON MILEAGE-OCT KING, DAN MILEAGE-OCT PASHBY, GARY MILEAGE-OCT HIGHWAYS: A-OX WELDING SUPPLY INC WELDING SUPPLIES STAR PUBLISHING NOTICES CITY OF CANTON WATER/SEWER WILLIAMS, STEVE FUEL/MEALS MIDAMERICAN ENERGY CO MONTHLY GAS USAGE STURDEVANT'S AUTO PARTS REPAIRS INDEPENDENT PUBLISHING LLC NOTICE LAWSON PRODUCTS INC PARTS SD DEPT OF TRANSPORTATION SN CREEK 2, SIOUX VALLEY NEWS INC NOTICES SHEEHAN MACK SALES & EQUIP INC REPAIRS #27 5, MAC'S INC SUPPLIES JFI INC PROPANE, REPAIRS STURDEVANT'S AUTO PARTS REPAIRS # BOYER TRUCKS REPAIRS #23, #16 5, PUMP'N PAK FUEL BEST WESTERN RAMKOTA HOTEL TRAVEL-LODGING DIAMOND MOWERS INC REPAIRS 81,82 1, XCEL ENERGY ELECTRICITY MIDCONTINENT COMMUNICATIONS INTERNET 5.19 CLARK ENGINEERING CORP PROJECT COST 17, GEOTEK ENGINEERING & TESTING SE TESTING CO RD SDML WORKERS' COMPENSATION FUND WORK COMP ESTIMATE , A & B PURE WATER ONLINE COFFEE/SUPPLIES/WATER DAKOTA ALIGNMENT & FRAME SERVIC REPAIRS # NOVAK SANITARY SERVICE GARBAGE/RECYCLING 65.00

5 CANTON HOME & FARM SUPPLY SUPPLIES NAPA AUTO & TRUCK PARTS OF SF REPAIRS : XCEL ENERGY ELECTRICITY MIDCONTINENT COMMUNICATIONS INTERNET SDML WORKERS' COMPENSATION FUND WORK COMP ESTIMATE , EMS: VERIZON WIRELESS MOBILE INTERNET MIDCONTINENT COMMUNICATIONS INTERNET 2.59 TIMMERMAN, HAROLD TRAVEL-FUEL REIMBURSEMENT SDML WORKERS' COMPENSATION FUND WORK COMP ESTIMATE , IDENTISYS INC PRINTER INK SCOTT'S AUTOMOTIVE REPAIRS-2014 RAM WIC: SDML WORKERS' COMPENSATION FUND WORK COMP ESTIMATE SOLID WASTE: JFI INC REPAIRS SOUTH LINCOLN RURAL WATER WATER VERIZON WIRELESS MOBILE INTERNET SDML WORKERS' COMPENSATION FUND WORK COMP ESTIMATE , VAST BROADBAND TELEPHONE AIRPORT: RURAL ROUTE 1 SERVICES INC MATS LINCOLN CO RURAL WATER WATER US BANK SUPPLIES A-1 SEPTIC TANK & EXCAVATING IN PUMPING SEPTIC TANK SDML WORKERS' COMPENSATION FUND WORK COMP ESTIMATE J & M AIRCRAFT SUPPLY INC SUPPLIES-LENS LEGACY AVIATION LLC AIRPORT MGMT FEE-NOV 2, VAST BROADBAND TELEPHONE NORM'S CONSTRUCTION MATERIALS/REPAIRS 4, /7: INTOXIMETERS INC BREATHALYZERS US BANK SUPPLIES-OFFICE MODERN PRES: US BANK SUPPLIES-OFFICE US RECORDS MIDWEST LLC SUPPLIES-PROTECT ENCLOSURE 1, DEBT SERVICE: TIF # FIRST NATIONAL BANK IN SF TIF #3 INTEREST/PRINCIPAL 449, COURT FIRST NATIONAL BANK IN SF CRTHS DEBT SRV PRIN/INT 563, Lincoln County Board of Commissioners Jim Schmidt, Chairman Attest: Laura Heckmann, Deputy Auditor Approved