December 13, 2010 RESOLUTION NO AGREEMENT VISIONAIR SOFTWARE POLICE DEPARTMENT DATA SYSTEMS:

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1 495 December 13, 2010 The City Commission of the City of Plant City, Florida met in a regular session pursuant to laws and rules of said Commission at the City Hall of said City, the regular meeting place of the Commission at 7:35 p.m., on December 13, The meeting was called to order by Mayor-Commissioner Raulerson and present were the following: Mayor-Commissioner Daniel D. Raulerson, presiding and the following named Commissioners Rick A. Lott, Michael S. Sparkman, Mary Y. Thomas Mathis and Vice-Mayor William D. Dodson. Also present were: Gregory Horwedel, City Manager; Kenneth W. Buchman, City Attorney; Kerri J. Miller, City Clerk; Mike Karr, Assistant to the City Manager; Martin J. Wisgerhof, Finance Director; Officer Trent Eckard and Officer Barry Maurer, Sergeants-at-Arms. Members of the media and public were present. The invocation was given by Reverend Anthony Holmes, Gospel Tabernacle Church and the audience joined in the Pledge of Allegiance to the Flag. CONSENT AGENDA: The following items were considered: RESOLUTION NO MINUTES OF SPECIAL MEETING OF NOVEMBER 22, 2010: CITY, FLORIDA, APPROVING THE MINUTES OF THE SPECIAL COMMISSION MEETING ON NOVEMBER 22, RESOLUTION NO MINUTES OF REGULAR MEETING OF NOVEMBER 22, 2010: CITY, FLORIDA, APPROVING THE MINUTES OF THE REGULAR COMMISSION MEETING ON NOVEMBER 22, RESOLUTION NO LEGISLATIVE PRIORITES: CITY, FLORIDA, APPROVING LEGISLATIVE ITEMS TO BE PRESENTED AT THE ROUNDTABLE SESSION WITH MEMBERS OF THE HILLSBOROUGH COUNTY LEGISLATIVE DELEGATION. RESOLUTION NO AMENDMENT FIRE STATION 2 WIND RETROFIT PROJECT: CITY, FLORIDA, AUTHORIZING AMENDMENT NO. TWO TO THE AGREEMENT WITH STATE OF FLORIDA, DIVISION OF EMERGENCY MANAGEMENT (DEM) RELATING TO FIRE STATION 2 WIND RETROFIT PROJECT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME ON BEHALF OF THE CITY. RESOLUTION NO AGREEMENT VISIONAIR SOFTWARE POLICE DEPARTMENT DATA SYSTEMS: CITY, FLORIDA, AUTHORIZING THE CITY MANAGER TO CONTINUE ANNUAL SUPPORT AGREEMENT WITH VISIONAIR, INC. FOR POLICE DEPARTMENT DATA SYSTEMS.

2 496 RESOLUTION NO PURCHASE OF PROPERTY 4507 AIRPORT ROAD: CITY, FLORIDA, APPROVING REAL ESTATE CONTRACT ON PROPERTY LOCATED AT 4507 AIRPORT ROAD, AND AUTHORIZING THE CITY MANAGER TO ACCEPT ASSIGNMENT OF PURCHASER'S INTEREST ON BEHALF OF THE CITY. RESOLUTION NO AGREEMENT PLANNING COMMISSION: CITY, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT WITH HILLSBOROUGH COUNTY CITY-COUNTY PLANNING COMMISSION, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO PURCHASE CONTRACT - OFFICE DEPOT AND STAPLES: CITY, FLORIDA, AUTHORIZING THE PURCHASE OF OFFICE SUPPLIES FROM OFFICE DEPOT, INC. AND STAPLES CONTRACT AND COMMERCIAL, INC. UNDER THE CONTRACT WITH STATE OF FLORIDA IN ACCORDANCE WITH SECTION 2-143(7), PLANT CITY CODE. RESOLUTION NO AMENDMENT #3 - EASTSIDE CANAL PROJECT: CITY, FLORIDA, AUTHORIZING AMENDMENT NO. 3 TO DEP AGREEMENT NO. LP6774 WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME ON BEHALF OF THE CITY. RESOLUTION NO AGREEMENT GOVERNMENT FINANCE OFFICERS ASSOCIATION: CITY, FLORIDA, AUTHORIZING AMENDMENT NO. 1 TO THE MASTER SERVICE AGREEMENT WITH GOVERNMENT FINANCE OFFICERS ASSOCIATION; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME ON BEHALF OF THE CITY. RESOLUTION NO PURCHASE OF PROPERTY 603 NORTH PENNSYLVANIA AVENUE: CITY, FLORIDA, APPROVING AN OPTION AGREEMENT FROM DEANE R. MEDRANO AND ANTONIA R. MEDRANO AND AUTHORIZING THE CITY MANAGER TO EXERCISE SAID OPTION AND PURCHASE PROPERTY PURSUANT TO OPTION TERMS; AND APPROVING AN EASEMENT FROM DEANE R. MEDRANO AND ANTONIA R. MEDRANO AND AUTHORIZING THE CITY CLERK TO RECORD SAID EASEMENT ON BEHALF OF THE CITY. After consideration, motion was made by Commissioner Thomas Mathis and seconded by Commissioner Sparkman to approve the Consent Agenda, as corrected. The following voted: YEA: Commissioners Lott, Thomas Mathis, Sparkman, Vice-Mayor Dodson and Mayor- Commissioner Raulerson. Thereupon, Resolutions No , , , , , , , , , and were declared duly certified, adopted and passed.

3 497 NAMING OF SHUFFLEBOARD COURT AT MARIE MARIE B. ELLIS PARK: Commissioner Thomas Mathis commented that Mr. Donald Goodwine was the overseer of the shuffleboard courts at Marie B. Ellis Park and naming the shuffleboard courts in his honor would be befitting of him. The Commission concurred and agreed to have a resolution presented at the next meeting. City Manager Horwedel made the following report: CITY MANAGER REPORT FOR CITY COMMISSION MEETING DECEMBER 13, Snowden Park Improvements Most of the improvements proposed for Snowden Park by residents of the Madison Park community at the public hearing held on April 16, 2007 have been completed. This includes the construction of a recreational trail and picnic pavilion; replacement of lighting and resurfacing of the basketball court; and installation of irrigation, landscaping, and parking area. Funding in the amount of $226, from the Community Development Block Grant Program and $27, from the City s General Fund has been expended for the work completed to date. A ceremony to rededicate the park has been scheduled for Friday, December 17 th at 10:00 a.m. Description Performed By CDBG General Fund Recreational Trail/Sidewalk Wetherington Tractor $133, $0.00 Antioch Construction Picnic Pavilion/Tables Antioch Construction City of Plant City General Services $44, $0.00 Replacement of Basketball Court Lighting Musco Sports Lighting LLC $9, $25, Resurfacing of Basketball Court City of Plant City $0.00 $2, (materials only used dept. labor) Recreation & Parks Parking Areas City of Plant City $ $0.00 Stormwater, Streets & Traffic Irrigation and Landscaping Warren Tree Service $19, $0.00 Relocation/Stabilization of Swings (materials only used dept. labor) Boundary & Topographic Surveys Design and Inspection Services City of Plant City Recreation and Parks $0.00 $75.00 Brooks Land Surveying $2, $0.00 City of Plant City Engineering Department $15, $0.00 Total Expended $226, $27, SWFWMD Frost Freeze Rulemaking Update On December 1, City staff met with Southwest Florida Water Management District (SWFWMD) staff and representatives of the Florida Strawberry Growers Association (FSGA) to discuss concerns of the FSGA regarding the pending Frost/Freeze rulemaking. Staff has no significant concerns regarding the proposed rules and their affect on permit status for the Water utility, and no new concerns developed as a result of this meeting.

4 498 Due to recent implementation of a legislative approval process for new rules adopted by the water management districts (and other state agencies) it does not appear that the final rule can be adopted in time for this year s winter season. For the December 14, Governing Board meeting, SWFWMD staff intends to present a portion of the rule as an Emergency Rule for approval. The proposed Emergency Rule will address revised well complaint investigation and mitigation procedures. 3. Mobley Street Project Status Paving scheduled for early in the week of December 5, has been delayed due to cold weather. As of Wednesday, December 8, paving is anticipated to be complete by Friday, December Harbor Boom Donation The Florida Department of Environmental Protection, Bureau of Emergency Response donated 400 feet of unused harbor boom to the City. The harbor boom was deployed to the Tampa Bay area for a potential response to the Gulf oil spill. The boom can also be utilized in other water bodies including lakes, rivers, and streams. The donation was valued at over $22 per foot for a total value of more than $8, McCall Park and City Hall Landscaping Update Refurbishment of the landscaping in McCall Park has been completed to replace plants and sod damaged from last winter s freezes and normal wear and tear. The Parks Division is currently working on the landscaping at City Hall with most items being completed this month. Unfortunately, sod replacement at City Hall was not accomplished prior to the arrival of cold weather, so this step of the process will wait until late February or early March Medical Emergency Call Program The Plant City Police Department (PCPD) and Plant City Fire Rescue (PCFR) teamed up to improve processing of medical emergency calls and response times. PCFR identified the need, found the ProQA software package and arranged funding. PCPD installed the program, coordinated dispatcher training and implemented the new system. The ProQA system prompts the dispatcher s questioning to be able to automatically prioritize the medical emergency calls. The program and dispatcher training cost slightly more than $22, Employee Recognition Richard Mansfield, Technician, MIS Division December Employee of the Month. Richard joined the Plant City MIS Division in September 2003, after having previously served as Quality Control Assistant Supervisor with Fleetwood Homes and as PC Technician with Polk County Schools. His work involves maintenance and repair of PC's and related networking equipment, such as servers, printers and other managed network appliances. One nominator commented, "His customer relations skills are excellent." Always accommodating, Richard will work around employees schedule in order to minimize their downtime. His plain language answers to complex issues and consistently pleasant attitude are always appreciated. Officer Leo Young PCPD Employee of the Month for September/October in recognition of his quick thinking action in recognizing and containing a suspect who was attempting to reach for a stolen concealed handgun located on his person. His actions prevented the potential for harm to officers on the scene and himself. Records Technician II Candace Colding and Records Technician I Erin Ambrose PCPD Employees of the Month for November in recognition of their outstanding work ethic and attention to detail assisting the Department through the mock accreditation phase. Captain Jim Wingo, Driver/Engineer Eric Janes, Driver/Medic James Burdett, Driver/Medic Brian Cable and Fire Medic Paul Bevlin, Plant City Fire Rescue received letters of commendation for their exceptional efforts to revive a heart attack patient and maintain his functionality with no deficits until he could be turned over to the care of hospital personnel who stated that the patient received ideal care by Plant City Fire Rescue and

5 499 survived as a result. La'Tosha Lewis, Supervisor, Dr. Martin Luther King, Jr. Recreation Center received a letter of appreciation from Hillsborough County Supervisor of Elections, Earl Lennard, for her excellent support while hosting poll worker training at the facility. The poll worker trainers advised Dr. Lennard that La Tosha went above board to accommodate them in many ways. I understand she even came to the facility on a Saturday to receive and store our equipment so that classes could begin on time the following Monday. Recreation & Parks Department and General Services Division Marsha Passmore, Hopewell Funeral Home, wrote the following in appreciation for making our Veterans Day Remembrance program so memorable. This being our 25 th year of honoring our nation s heroes was extremely special because we were allowed the use of the Veterans Memorial Park. Angel Soto, Luis Vazquez, Helen Fletcher, Tim White, Josh Reynolds, William Ferrer and Juan Guardiola, Utilities Maintenance Division received an excellent rating in every category on a main line project by residents of Merrin Street and Jenkins Street including the comment that, The work crew was one of the best we have ever had. Alex Andino, Jose Rodriguez and Jesus Vazquez, Utilities Maintenance Division also received an excellent rating in every category from a resident for their work on a service lateral line on Barrett Avenue. Tanya Alexander, Utilities Operations Division met the requirements for certification as a Florida Department of Environmental Protection Class B Water Operator. David Stevens, Utilities Operations Division met the requirements for certification as a Florida Department of Environmental Protection Class A Water Operator. Paul Alexander, Tom Gormley, John LaDuke, and Chris Ogonowski, Utilities Operations Division received certificates for completing the 2-day Disaster Management for Water and Wastewater Utilities course sponsored by the Department of Homeland Security and Federal Emergency Management Agency.

6 Building Division Permits PERMITS ISSUED November 2010 (FY ) CURRENT MONTH PRIOR YEAR MONTH Type of Permit Issued # of Permits Estimated Value # of Permits Estimated Value New Residential (SF) Units 4 $491,000 1 $109,100 New Duplex/Townhouse Units 0 $0 1 $103,900 New Multi-Family (MF) Units 0 $0 0 $0 Residential Repairs, Alterations & Additions 35 $200, $573,653 New Commercial Construction 0 $0 0 $0 New Industrial Construction 0 $0 0 $0 Non-Res. Building Repairs, Alterations & Additions 13 $351, $802,490 Miscellaneous: Fences, Pools, etc. 15 $67, $45,148 Mobile Homes 2 $8,300 0 $0 Demolition 4 $20,625 3 $14,800 Mechanical 37 $226, $75,048 Plumbing 30 $134, $185,098 Gas 0 $0 2 $900 Electrical 28 $106, $106,128 TOTAL PERMITS ISSUED 168 $1,606, $2,016,265 % CHANGE / PRIOR YEAR -3.4% -20.3% CUMULATIVE YTD 311 $3,286, $3,730,570 CUMULATIVE % CHANGE YOY -9.9% -11.9% NOTES 1. "Year" means fiscal year; begins October 1 each calendar year and ends September 30 the follow ing calendar year. 2. "Cumulative YTD" includes all current & prior month totals for the respective fiscal year. 3. "% Change / Prior Year" is the net percentage increase or decrease from the prior fiscal year's monthly totals. 4. "Cumulative % Change YOY" is the net percentage increase or decrease from the prior fiscal year's cumulative totals. 9. Monthly Report on Purchases Local Area Purchases Invoices Charged in November, 2010 Number $ 482, Year-to-Date (10/01/10 thru 9/30/11) $ 1,006,287 1,611 Out of Local Area Purchases Invoices Charged in November, 2010 Number $ 940, Year-to-Date (10/01/10 thru 9/30/11) $ 1,626,568 1, Departmental Monthly Reports Fire Rescue for November Total Calls Structure Fires 3 5 Total Fires Fire Loss $21,869 $280,600

7 501 Rescue & EMS Incidents EMS Transports ALS BLS Police Department for November Docket Charges 1,141 1,031 Complaints Investigated 6,698 7,154 Accidents Investigated Miles Patrolled 53,605 56,378 General Services Division for November Building Repairs 101 Furniture Manufactured 0 Locksmithing Key Cuts 23 Locksmithing Lock Repairs and Installations 11 Maintenance Call Outs (After Hours) 2 New Construction 1 Total Services 138 Preventative Maintenance 45.5 Library Department for November Information Service Library Programs Reference Services 8,814 Programs 20 Internet/PC Users 8,350 Attending 443 Circulation Meeting Room Use November ,360 Groups 21 November ,284 Audience 982 Patron Registration Library Attendance 26,632 November COMMISSIONER THOMAS MATHIS COMMENTS: Commissioner Thomas Mathis commended the Plant City Christmas Parade Committee on a great Christmas Parade and wished everyone a Merry Christmas and Happy New Year. COMMISSIONER SPARKMAN COMMENTS: Commissioner Sparkman wished everyone a Merry Christmas and Prosperous New Year. COMMISSIONER LOTT COMMENTS: Commissioner Lott commented that Florida Department has received some funding for the High Speed Rail System. VICE-MAYOR DODSON COMMENTS: Vice-Mayor Dodson commented that the Tampa Bay Regional Planning Council End of the Year Report is available on-line and wished everyone a Merry Christmas and Happy New Year.

8 502 RESOLUTION NO PUBLIC HEARING 1 st CYCLE 2011 COMPREHENSIVE PLAN AMENDMENT: City Clerk Miller announced that this was a public hearing and read the following entitled resolution: CITY, FLORIDA, RELATING TO PROPOSED MAP AND TEXT AMENDMENTS TO THE COMPREHENSIVE PLAN FOR THE CITY AND DIRECTING THE CITY MANAGER TO TRANSMIT COPIES OF SAID AMENDMENTS TO THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND OTHER AGENCIES, AS PROVIDED BY LAW; AND ANNOUNCING THE INTENTION TO SCHEDULE A SECOND PUBLIC HEARING FOR ADOPTION OF THE PROPOSED PLAN AMENDMENTS UPON RECEIPT OF WRITTEN COMMENTS FROM THE DEPARTMENT OF COMMUNITY AFFAIRS (1st Cycle 2011 Plan Amendments). The following amendments were included in the resolution: (a) PC/CPA (Alabama and Hitchcock Streets) Future Land Use Map Amendment from Industrial to Commercial on approximately 7.1 acres, located south of Alabama Street, east of Collins Street, north of Alsobrook Street, and west of Hitchcock Street. (b) PC/CPA (Student Generation Rates) Public School Facilities Element Amendment modifying an objective related to the timeframe for updating student generation rates. (c) PC/CPA (Cone-Graham Inc. - Future Land Use Element Policy 7.F.15) Future Land Use Element Amendment affecting approximately 1008 acres, generally located north of Swindell Road, east of N. Wilder Road, south of E. Knights Griffin Road, and west of Charlie Taylor Road. Modifies Policy 7.F.15 by removing language that limits the overall development potential associated with CPA 2007A-M4 for the area, adding language to require development to be in compliance with the Plant City Mobility Fee Ordinance (Ord #6-2010). (d) PC/CPA (Monroe and North Franklin Streets) Future Land Use Map Amendment from Residential-4 to Commercial and Natural Preservation on approximately 27.7 acres, located south of Monroe Street, north of Interstate-4, and west of North Franklin Street. Hillsborough County Planning Commission Staff made presentations regarding the proposed plan amendments. The Mayor advised that this was a public hearing regarding the proposed resolution and invited anyone else who wished to speak to do so at this time. Marsha Lynn Spivey, 4505 Frazier Rd., spoke in opposition of PC/CPA (Cone-Graham, Inc.) The Mayor invited others to speak. Hearing none, the public hearing was closed. City Attorney Buchman announced that there will be a second public hearing on the plan amendments which will be scheduled at a later date. After consideration, motion was made by Commissioner Sparkman and seconded by Commissioner Thomas Mathis to adopt the resolution. Upon roll call, the following voted: YEA: Commissioners Lott, Sparkman, Thomas Mathis, Vice-Mayor Dodson and Mayor-Commissioner Raulerson. NAY: None. Thereupon, Resolution No , was declared duly certified, adopted and passed.

9 503 RESOLUTION NO WALDEN WOODS VILLAGE FINAL PLAT; City Clerk Miller announced that this was a public hearing on the following entitled resolution: CITY, FLORIDA, APPROVING THE PROPOSED SUBDIVISION PLAT OF WALDEN WOODS VILLAGE, A PROPOSED SUBDIVISION LOCATED IN SECTION 4, TOWNSHIP 29 SOUTH, RANGE 22 EAST, HILLSBOROUGH COUNTY, FLORIDA; AND APPROVING WAIVERS OF CERTAIN PROVISIONS OF CHAPTER 94, PLANT CITY CODE. The Mayor announced this was a quasi-judicial hearing and requested anyone who wished to speak on this item to come forward and be sworn in by the City Clerk. Phillip Scearce, Interim Planning and Zoning Director was sworn in and made a presentation. The Mayor invited others to speak. Hearing none, the public hearing was closed. After consideration, motion was made by Vice-Mayor Dodson and seconded by Commissioner Thomas Mathis to adopt the resolution. Upon roll call, the following voted: YEA: Commissioners Lott, Sparkman, Thomas Mathis, Vice-Mayor Dodson and Mayor-Commissioner Raulerson. NAY: None. Thereupon, Resolution No , was declared duly certified, adopted and passed. ORDINANCE NO AMENDMENT TO THE BUDGET FY 2010/2011: City Clerk Miller read the following entitled ordinance: AN ORDINANCE APPROPRIATING MONIES FROM THE VARIOUS FUNDS OF THE CITY FOR GENERAL OPERATION OF THE CITY AS SUPPLEMENTARY TO THE APPROPRIATIONS PROVIDED IN ORDINANCE After consideration, motion was made by Commissioner Thomas Mathis and seconded by Commissioner Sparkman to adopt the ordinance. Upon roll call, the following voted: YEA: Commissioners Lott, Sparkman, Thomas Mathis, Vice-Mayor Dodson and Mayor-Commissioner Raulerson. NAY: None. Thereupon, Ordinance No , was declared duly certified, adopted and passed. CITIZEN S COMMENTS: Liesta Sykes, President of Improvement League of Plant City, encouraged participation at the 26 th Annual Martin Luther King, Jr. Celebration beginning on January 14, 2011 and thanked the Commission for their support. Commissioner Sparkman requested staff look into what the City s associated costs were for various parades held every year for further evaluation by the Commission. There being no further business to legally come before the Commission, the meeting was adjourned at 8:40 p.m. William D. Dodson Vice-Mayor/Commissioner ATTEST: Kerri J. Miller City Clerk

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