CITY COMMISSION MEETING AGENDA City Hall Commission Chambers Monday, January 6, :00 p.m. MEETING #4945

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1 CITY COMMISSION MEETING AGENDA City Hall Commission Chambers Monday, January 6, :00 p.m. MEETING #4945 CALL TO ORDER ROLL CALL INVOCATION INVOCATION by Kirk Larson of Grace Community Church PLEDGE OF ALLEGIANCE PETITIONS & PROCLAMATIONS VISITORS (Limit of five minutes per individual and fifteen minutes per topic. Final action may be deferred until the next City Commission meeting unless an emergency situation does exist). Presentation to Jan Stevens and Drew Francis for completion of Certified Public Management Program. Report and Presentation by Director of Public Information, Jane Longmeyer. Dodge City Public Library Quarterly Update: Cathy Reeves. CONSENT CALENDAR 1. Approval of City Commission Meeting Minutes, December 16, Approval of City Commission Special Meeting Minutes, December 31, Appropriation Ordinance No. 1, January 6, 2014; 4. Cereal Malt Beverage License Applications; (a) Walgreen Co., 1801 N. 14 th Avenue; (b) Taylor s Road House, LLC W. Wyatt Earp Blvd. (c) Tacos Jalisco, 412 E Wyatt Earp Blvd., Dodge City, KS ORDINANCES & RESOLUTIONS Ordinance No. 3575: An Ordinance of the City of Dodge City, Kansas amending the Official

2 Zoning Map of the City, Changing the property Known as Lot 1 & Lot 2, Block 4, Summerlon Phase III from R-1, Residential Low Density to C-O, Commercial Office. Report by Director of Developmental Services, Dennis Veatch. UNFINISHED BUSINESS NEW BUSINESS 1. Approval of Minor Replat of Days Inn. Report by Director of Developmental Services, Dennis Veatch. 2. Approval of 2014 State/Federal Legislative Policy. Report by Assistant City Manager, Cherise Tieben. EXECUTIVE SESSION Discussion of Non-Elected Personnel ADJOURNMENT

3 CITY COMMISSION MEETING MINUTES City Hall Commission Chambers Monday, December 16, :00 p.m. MEETING #4942 CALL TO ORDER ROLL CALL: Mayor Kent Smoll, Commissioners, Brian Delzeit, Joyce Warshaw, Rick Sowers, and Jim Lembright. INVOCATION by Dr Jerry Ketner, New Hope on Plains PLEDGE OF ALLEGIANCE PETITIONS & PROCLAMATIONS VISITORS (Limit of five minutes per individual and fifteen minutes per topic. Final action may be deferred until the next City Commission meeting unless an emergency situation does exist). CONSENT CALENDAR 1. Approval of City Commission Meeting Minutes, December 2, Appropriation Ordinance No. 24, December 16, 2013; 3. Cereal Malt Beverage License Applications; a. Tony s Super Gordas, 605 S. 2 nd Avenue. 4. Approval of Kansas Department of Transportation (KDOT) Enhancement (TE) Project Agreements for the Atchison, Topeka and Santa Fe (ATSF) Railway Depot Restoration and the Gunsmoke Trail Extension Project. Commissioner Brian Delzeit moved to approve the Consent Calendar as presented; Commissioner Joyce Warshaw seconded the motion. The motion carried unanimously. ORDINANCES & RESOLUTIONS Resolution : A Resolution Describing and Defining the Boundary of the City of Dodge City, Kansas was approved on a motion by Commissioner Jim Lembright, seconded by Commissioner Joyce Warshaw. Motion carried unanimously.

4 Page 2 City Commission Minutes December 16, 2013 Resolution : A Resolution Adopting a Title VI Policy which is required for Public Transportation and other Federal Funded Operations was approved on a motion by Commissioner Rick Sowers, seconded by Commissioner Brian Delzeit. Motion carried unanimously. NEW BUSINESS 1. Commissioner Brian Delzeit moved to reject the original bids from the October 31 st bid opening and to approve the bids from Pishny Restoration Services in the amount of $198, for the south and west windows and doors and approve Alternate 1in the amount of $39,000 for the soffits and guttering on the south and west side of the Santa Fe Depot. In addition, the motion included to reject Alternate 2 and Alternate 3 bids. Commissioner Jim Lembright seconded the motion. The motion carried unanimously. 2. The Memorandum of Understanding between the City of Dodge City and Boot Hill Museum was approved on a motion by Commissioner Joyce Warshaw, seconded by Commissioner Jim Lembright. The motion carried unanimously Memorandum of Understanding between the City Of Dodge City and the Fraternal Order of Police Lodge #49 pending final review of City Attorney was approved on a motion by Commissioner Rick Sowers, seconded by Commissioner Joyce Warshaw. The motion carried unanimously. 4. Approval of Allocation of 2013 Special Alcohol and Drug Funds in the following amounts: $18, Friends of Recovery - Oxford Houses in Dodge City Aftercare $11, Catholic Social Services $67, New Chance $6, Dodge City Police Department Supplies for Programs $15, Area Mental Health were approved on a motion by Commissioner Jim Lembright the motion was seconded by Commissioner Brian Delzeit. Motion carried unanimously. OTHER BUSINESS City Manager, Ken Strobel: Public Office Exchange on Tuesday, December 17 at Country Club; Hinkle House, Open House on Wednesday, December 18 th ; On behalf of Community, today was Jack Dalton s funeral; Jack was tremendous force in the community for a long time. Was a great Attorney and well respected-send our condolences to the family; One of those among us has graduated to ranks of Senior Citizen Happy Birthday to Rick Sowers.

5 Page 3 City Commission Minutes December 16, 2013 Melissa McCoy; Cowboy Statues is moving along nicely with several business and organization partnering to help; CFAB active with meetings lately. Commissioner, Brian Delzeit; Wish everyone a Merry Christmas, Happy New Year and Happy Birthday to Rick. Commissioner, Joyce Warshaw; Please be responsible pet owners; School will be out December 19 to January 6; Merry Christmas & Happy New Year; Happy Birthday to Rick and Cherise tomorrow. Commissioner, Rick Sowers; Thanks to all the Staff for all their hard work; Commissioner, Jim Lembright; Happy Birthday Rick. Mayor, Kent Smoll Happy Birthday to Rick and tomorrow Cherise; Shop local; Fireworks donations will be taken soon; Merry Christmas and Happy New Year. ADJOURNMENT Commissioner Rick Sowers moved to adjourn the meeting; Commissioner Jim Lembright seconded the motion. The motion carried unanimously.

6 CITY COMMISSION SPECIAL MEETING MINUTES City Hall Commission Chambers Tuesday, December 31, :00 a.m. MEETING #4943 CALL TO ORDER ROLL CALL: Mayor Kent Smoll, Commissioners, Brian Delzeit, Joyce Warshaw, Rick Sowers, and Jim Lembright. PUBLIC HEARING Mayor Kent Smoll opened the Public Hearing for the2013 Budget Amendments. Nannette Pogue, Finance Director outlined the Amendments. Commissioner Jim Lembright moved and Commissioner Rick Sowers seconded the motion to close the Public Hearing. Motion carried unanimously. CONSENT CALENDAR 1. Appropriation Ordinance No. 25, December 31, 2013 The Consent Calendar was approved on a motion by Commissioner Rick Sowers, seconded by Commissioner Brian Delzeit. Motion carried unanimously. NEW BUSINESS The 2013 Budget Amendment was approved on a motion by Commissioner Rick Sowers, seconded by Brian Delzeit. Motion carried unanimously. EXECUTIVE SESSION At 8:10 Mayor Kent Smoll moved to adjourn to Executive Session to discuss Non-Elected Personnel, not to exceed 30 minutes. Commissioner Jim Lembright seconded the motion. The motion carried unanimously. The meeting reconvened to regular session at 8:40. Commissioner Jim Lembright moved to adjourn the meeting, Brian Delzeit seconded the motion. The motion carried unanimously. ADJOURNMENT

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10 City of Dodge City City of Dodge City 806 N. Second Ave Phone: FAX: Memorandum To: City Manager Assistant City Manager City Commissioners From: Dennis Veatch Date: December 30, 2013 Subject: Rezoning For VA parking lot Agenda Item: Ordinance #3575 Recommendation: The Dodge City Planning Commission held a public hearing on December 10, 2013 and recommends approval of this zoning amendment. Background: Greg Gaskill is requesting that this property be rezoned from R-1, Residential Low Density to C-O, Commercial Office for the purpose of developing additional parking spaces for the proposed Veterans Administration located at 2201 Summerlon Circle. Justification: The proposed use and rezoning meets all of the requirements of the Dodge City Comprehensive Plan and the Dodge City Zoning Regulations. Financial Considerations: None Purpose/Mission: To promote development and provide overall growth to the community. Legal Considerations: None Attachments: Ordinance #3575 and map showing proposed area to be rezoned.

11 ORDINANCE NO AN ORDINANCE OF THE CITY OF DODGE CITY, KANSAS AMENDING THE OFFICIAL ZONING MAP OF THE CITY, CHANGING THE PROPERTY KNOWN AS LOT 1 & LOT 2, BLOCK 4, SUMMERLON PHASE III FROM R-1, RESIDENTIAL LOW DENSITY TO C-O, COMMERCIAL OFFICE. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF DODGE CITY, KANSAS: SECTION 1: The following described real property located in Dodge City, Ford County, Kansas is hereby zoned C-O, Commercial Office: Lot 1 & Lot 2, Block 4, Summerlon Phase III SECTION 2: This ordinance shall take effect, from and following its publication in the official paper, as required by law. PASSED BY THE CITY OF DODGE CITY GOVERNING BODY, IN REGULAR SESSION AND APPROVED BY THE MAYOR, THIS SIXTH DAY OF JANUARY, E. KENT SMOLL, MAYOR ATTEST: NANNETTE POGUE, CITY CLERK

12 7 U S Legend RS R1 R2 R3 CO C1 C2 I1 I2 Proposed Re-zoning 8 D IEL FAIR F E S A H P 2 1 CT. 2 1 FAIR FIE LD CIR

13 City of Dodge City City of Dodge City 806 N. Second Ave Phone: FAX: Memorandum To: City Manager Assistant City Manager City Commissioners From: Dennis Veatch Date: January 31, 2013 Subject: Days Inn Replat Agenda Item New business Recommendation: The Dodge City Planning Commission met December 10, 2013 to review the Minor Replat of Days Inn. The Planning Commission voted to recommend approval of this plat. Background: This property was developed as the Days Inn Motel which includes four buildings. Two buildings house motel rooms, one building is the office, and one building shares motel rooms, indoor swimming pool and the Inn Pancake House. Mr. Bhakta is requesting that one of the buildings be separated to form a new hotel called the Knight Inn. One building will also be split off to separate the Inn Pancake House from the rest of the building. Justification: This plat conforms to the Dodge City Subdivision Regulations, Dodge City Zoning Regulations and the City Comprehensive Plan. Financial Considerations: None Purpose/Mission: This plat was created to separate existing buildings into new business and ownership. Legal Considerations: None Attachments: Days Inn Subdivision

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19 City of Dodge City City of Dodge City 806 N. Second Ave Phone: FAX: Memorandum To: City Manager City Commissioners From: Cherise Tieben Date: December 31, 2013 Subject: 2014 Legislative Policy Agenda Item: New Business Recommendation: Approve the 2014 State/Federal Legislative Policy. Background: City staff has been actively working on defining the City of Dodge City 2014 legislative policy that will be submitted to our state legislators and congressional representatives. The legislative policy will be utilized to offer our stance on various issues that could impact how we deal with issues on a local level. The policy defers from but does not conflict with the Southwest Kansas Coalition legislative policy. Justification: The legislative policy is a communication tool that enables our legislators to understand our position on issues that might come up during the legislative session. The City also generally supports the provisions of the Statement of Municipal Policy of the League of Kansas Municipalities. Financial Considerations: Not applicable. Purpose/Mission: The legislative policy addresses areas that will improve the quality of life in our community and foster a better future for Dodge City. Legal Considerations: None. Attachments: 2014 Legislative Policy.

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