February 1, 2012 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CITY COUNCIL CLOSED SESSION MINUTES

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1 February 1, 2012 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CITY COUNCIL CLOSED SESSION MINUTES A. CALL TO ORDER The Rancho Cucamonga Fire Protection District and City Council held a closed session on Wednesday, February 1, 2012 in the Council Chambers at the Civic Center located at Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by President/Mayor L. Dennis Michael. Present were District/Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Vice President/Mayor Pro Tem Sam Spagnolo and President/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Debra McNay, Records Manager/Assistant City Clerk and Shirr l Griffin, Deputy City Clerk. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items are being considered: D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL LABOR GROUP AND EXECUTIVE MANAGEMENT EMPLOYEES FIRE, CITY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. D. RECESS The closed session recessed at 5:02 p.m. to the Tapia Room. E. CONDUCT OF CLOSED SESSION TAPIA ROOM Present were District/Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Vice President/Mayor Pro Tem Sam Spagnolo and President/Mayor L. Dennis Michael. The meeting was called to order at 5:30 p.m. by Chairman/President/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney and Linda Daniels, Assistant City Manager. No announcements were made. E. CITY MANAGER ANNOUNCEMENTS F. RECESS The closed session recessed at 5:50 p.m. with no action taken. February 1, 2012 Page 1 of 8

2 G. CALL TO ORDER The Rancho Cucamonga City Council held a special meeting on Wednesday, February 1, 2012 in the Council Chambers at the Civic Center located at Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by Mayor L. Dennis Michael. Present were Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; Debra McNay, Records Manager/Assistant City Clerk and Shirr l Griffin, Deputy City Clerk. H. ITEMS OF BUSINESS H1. Recognition of staff that assisted in League of California Cities assignments Mayor Michael presented gift certificates to Cherise Kuzminski, Administrative Secretary and Fabian Villenas, Principal Management Analyst, for their assistance with the City Council s League of California Cities assignments. H2. Recognition of Pop Warner Football Jr. Pee Wee Jaguars for winning the Mt. Baldy Division Conference Championship Mayor Michael presented certificates of achievement to the Jr. Pee Wee Jaguars and congratulated them on their accomplishments. H3. Recognition of Pop Warner Football Midget Panthers for winning the Mt. Baldy Division Conference Championship Mayor Michael presented certificates of achievement to the Midget Panthers and congratulated them on their accomplishments. H4. Recognition of Pop Warner Football Panther Cheer Squad Cheerleaders for winning the Mt. Baldy Division Conference and placing 5 th in the Regional Cheer Competition. Mayor Michael presented certificates of achievement to the Panther Cheer Squad Cheerleaders and congratulated them on their accomplishments. H5. Recognition of the Rancho Cucamonga Saints Junior Micro Squad Cheerleaders for winning the Inland Empire Junior All American Football and Cheer Competition Mayor Michael presented certificates of achievement to the Saints Junior Micro Squad Cheerleaders and congratulated them on their accomplishments. H6. Recognition of the Rancho Cucamonga Saints Micro Squad Cheerleaders for winning the Inland Empire Junior All American Football and Cheer Competition Mayor Michael presented certificates of achievement to the Saints Micro Squad Cheerleaders and congratulated them on their accomplishments. H7. Recognition of the Rancho Cucamonga Saints Midget Squad Cheerleaders for winning the Inland Empire Junior All American Football and Cheer Competition Mayor Michael presented certificates of achievement to the Saints Midget Squad Cheerleaders and congratulated them on their accomplishments. February 1, 2012 Page 2 of 8

3 H8. Certificate of Appreciation to Mercury Insurance for their participation in the Great Shakeout Mayor Michael presented a certificate of appreciation to Mercury Insurance and thanked them for their participation.. H9. Certificate of Appreciation to State Farm Insurance for their $3500 donation Mayor Michael presented a certificate of appreciation to State Farm and thanked them for their donation. H10. Recognition of Breanna Medina, Management Analyst II for being designated as a Certified Emergency Manager by the International Association of Emergency Managers Mayor Michael commended Breanna Medina, Management Analyst II for her achievements. H11. Recognition of Kay Pierce, San Bernardino Teacher of the Year Mayor Michael presented a certificate of achievement to Kay Pierce and congratulated her on her achievements. H12. Recognition of Cindy Roy, Central School District Teacher of the Year Mayor Michael presented a certificate of achievement to Kay Pierce and congratulated her on her achievements. H13. Certificate of Appreciation to Bradshaw International for their donation of kitchen utensils and equipment for the Hellman Fire Station 177 Mayor Michael announced that a representative could not be present and indicated that this item would be scheduled for a later date. The meeting recessed at 6:54 p.m. I. RECESS J. REGULAR MEETING CALL TO ORDER 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Board Members/Board Members/Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Vice President/Vice Chairman/Mayor Pro Tem Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels, Assistant City Manager; Bill Wittkopf, Public Works Services Director; Robert Karatsu, Library Director; Trang Huynh, Building and Safety Services Director; Mark Steuer, Director of Engineering Services; James Troyer, Planning Director; Police Chief Mike Newcombe; Fire Chief Mike Bell; Janice Reynolds, City Clerk; Debra McNay, Records Manager/Assistant City Clerk and Shirr l Griffin, Deputy City Clerk. February 1, 2012 Page 3 of 8

4 K. ANNOUNCEMENTS/PRESENTATIONS K1. Grand Opening of Hellman Fire Station (177) Chief Bell announced the grand opening of the Hellman Fire Station on February 8, K2. Proclamation declaring February as American Heart Month Mayor Michael presented a proclamation to Ron Stark declaring February as American Heart Month. K3. Administration of Oath of Office to Commission Members Frances Howdyshell and Ray Wimberly, newly reappointed Planning and Historic Preservation Commission Members. (City Clerk) Janice Reynolds, City Clerk, administered the Oath of Office to Commissioners Howdyshell and Wimberly. L. PUBLIC COMMUNICATIONS L1. Raymond Herrera expressed a concern with the celebration of Cinco de Mayo. L2. Robin Hvidston asked the City Council to cancel the Cinco de Mayo celebration and wondered why taxpayer s funds were being used. She noted that police officers in Mexico are being executed by the drug cartel and distributed information to the City Council regarding this concern. L3. Jim Moffatt spoke on behalf of the memorial set up for Army Spc. Ronnie J. Pallares and expressed a concern with its removal. In response, Bill Wittkopf, Public Works Services Director spoke about the removal of the memorial items from the light pole in order to ensure safety in the public right of way. L4. Nathan Miller, District Director for Assembly Member Mike Morrell, requested the City Council s support of AB 1437, which provides better budget access to the legislature and the public. He provided information on this bill to the City Council. L5. John Lyons addressed the recent gang injunction and indicated that this decree would hurt the City's status as one of the safest cities in America. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non controversial. They will be acted upon by the Fire Board/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Authority Board/Council Member for discussion. M. CONSENT CALENDAR FIRE PROTECTION DISTRICT M1. Approval of Minutes: January 11, 2012 Special Meeting January 18, 2012 Regular Meeting M2. Approval of Check Register dated January 11, 2012 through January 24, 2012 for the total amount of $755, February 1, 2012 Page 4 of 8

5 M3. Adoption of a Resolution declaring results of a Special Election in Community Facilities District No. 85 1, Annexation No and ordering the annexation of such property located on the north side of Base Line Rd. between Etiwanda and East Avenues to Community Facilities District No (Lewis Operating Corp. APNs: , 08 & 62). RESOLUTION NO. FD A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85 1, DECLARING THE RESULTS OF A SPECIAL ELECTION IN COMMUNITY FACILITIES DISTRICT NO. 85 1, ANNEXATION NO.11 5 AND ORDERING THE ANNEXATION OF SUCH PROPERTY TO COMMUNITY FACILITIES DISTRICT NO M4. Approval to accept a donation of kitchen utensils and products, valued at $1,366.50, from Bradshaw International, of Rancho Cucamonga, for the new Rancho Cucamonga Fire Protection District Hellman Fire Station (177). MOTION: Moved by Buquet, seconded by Alexander, to approve the staff recommendations in the staff reports. Motion carried 5 0. N. CONSENT CALENDAR PUBLIC FINANCING AUTHORITY N1. Approval of Minutes: January 18, 2012 Regular Meeting MOTION: Moved by Spagnolo, seconded by Williams to approve the minutes. Motion carried 5 0. O. CONSENT CALENDAR CITY COUNCIL O1. Approval of Minutes: January 4, 2012 Special Meeting January 11, 2012 Special Meeting January 18, 2012 Regular Meeting O2. Approval of Check Register dated January 11, 2012 through January 24, 2012 for the total amount of $3,871, O3. Authorization to award a contract for the remainder of the 2011/2012 Fiscal Year for the purchase of asphalt materials from Holliday Rock of Upland, CA in accordance with Request for Bid# 11/ in the amount of $150,000 to be funded from Account Number (Street and Park Maintenance), (CVWD Reimbursements) and (Foothill Blvd. Maintenance) with the option to renew in the amount based on the approved budget for additional one year periods for a total of three years upon evaluation and City Manager approval of any price revisions. O4. Accept the bids received, award and authorize the execution of a contract (CO No ) in the amount $93, to the apparent low bidder, LSC Construction of Perris, California and authorize the expenditure of a 10% contingency in the amount of $9,400 for the Red Hill Park, Heritage Park and East Beryl Park Shade Shelter Project, to be funded from Capital Reserve funds, Account Numbers / ($50,000.00), / ($45,872.40) and / ($7,436). February 1, 2012 Page 5 of 8

6 O5. Accept the Central Park Tot Lot Resilient Surfacing and Playground Resilient Surfacing Project, Contract No. CO , as complete; release the bonds, approve the Resolution authorizing the Public Works Services Director to file a Notice of Completion, release the retention 35 days after acceptance, and approve the final contract amount of $143, RESOLUTION NO RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR THE CENTRAL PARK TOT LOT RESILIENT SURFACING AND PLAYGROUND RESILIENT SURFACING PROJECT AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK O6. Approval of Improvement Agreement and improvement securities for DRC , located on the Southeast corner of Haven and Valencia Avenues, submitted by Ralphs Grocery Company. RESOLUTION NO RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR DRC O7. Accept the Fiscal Year 2011/2012 Local Street Pavement Rehabilitation Overlay of Various Streets Project, Contract No as complete, release the Bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $728, RESOLUTION NO RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2011/2012 LOCAL STREET PAVEMENT REHABILITATION OVERLAY OF VARIOUS STREETS PROJECT CONTRACT NO AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK O8. Accept the Hermosa Avenue at Church Street Traffic Signal and Signal Interconnect System on Haven Avenue from Alta Loma Drive to Wilson Avenue project, Contract No as complete, release the Bonds, accept a Maintenance Bond and authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $424, RESOLUTION NO RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE HERMOSA AVENUE AT CHURCH STREET TRAFFIC SIGNAL AND SIGNAL INTERCONNECT SYSTEM ON HAVEN AVENUE FROM ALTA LOMA DRIVE TO WILSON AVENUE PROJECT, CONTRACT NO , AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK February 1, 2012 Page 6 of 8

7 O9. Approval of a refund of I 15 Freeway landscaping in lieu of construction deposits in the amount of $598, to various developers/property owners, and an appropriation of $598, to Account Number / from Beautification Fund (Fund 110) Balance. O10. Approval of improvement agreement extension for Tract 17919, located on the Northwest corner of East Avenue and Miller Avenue, submitted by Crestwood Corporation. RESOLUTION NO RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT O11. Adoption of Resolution to Approve the Filing of a Grant Application for the Sustainable Communities Planning Grant and Incentive Program funded by Proposition 84. RESOLUTION NO RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION FOR THE SUSTAINABLE COMMUNITIES PLANNING GRANT AND INCENTIVE PROGRAM Council Member Buquet removed Item O9 from the Consent Calendar. He indicated the need to abstain from this item as this matter involves one of his long term clients. MOTION: Moved by Alexander, seconded by Williams to approve the staff recommendations in the remaining staff reports. Motion carried 5 0. Council Member Buquet left the room. O9. Approval of a refund of I 15 Freeway landscaping in lieu of construction deposits in the amount of $598, to various developers/property owners, and an appropriation of $598, to Account Number / from Beautification Fund (Fund 110) Balance. MOTION: Moved by Alexander, seconded by Williams to approve the staff recommendations in the remaining staff reports. Motion carried , Council Member Buquet abstained. Council Member Buquet returned to the room. P. CITY MANAGER'S STAFF REPORTS The following items have no legal publication or posting requirements. P1. Presentation on the Green Business Recognition Program Fabian Villenas, Principal Management Analyst and Alana Rivadeneyra, Sustainability Coordinator, presented the staff report. In response to Mayor Pro Tem Spagnolo, Mr. Villenas indicated that the program would be advertised in various publications. February 1, 2012 Page 7 of 8

8 In response to Mayor Michael, Mr. Villenas noted that this program has had a soft launch and stated that staff would be approaching businesses to promote the program. Council Member Williams suggested that Burrtec be contacted in order to acquire a list of major recyclers. P2. Healthy Earth Annual Report (Oral Presentation) Fabian Villenas, Principal Management Analyst and Alana Rivadeneyra, Sustainability Coordinator, presented the staff report. Q. COUNCIL BUSINESS Q1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Alexander referenced the memorial for Army Spc. Ronnie J. Pallares and asked the City Manager to find a temporarily location for the memorial until Freedom Courtyard is dedicated, perhaps in another location. Mayor Michael noted that the Redevelopment Agency items are missing from the agenda, as the Agency has been dissolved effective today. He noted that the City is working with State legislature to get clarity in the legislation and is working to save the important programs. Mayor Michael noted two local athletes who are attending Oregon State University and USC and referenced the football game this weekend. Q2. LEGISLATIVE AND REGIONAL UPDATES (Oral) Mayor Pro Tem Spagnolo noted that 400+ redevelopment agencies are officially out of business as of today. The City had supported efforts to prevent the dissolution of redevelopment agencies including SB 659, which would have delayed the dissolution of the agencies until April 15th. This bill was not successful. He reported that lawmakers acted Tuesday to allow cities and counties to build affordable housing using $1.36 billion held specifically for that purpose by now closed redevelopment agencies. SB 654 passed out of the Senate, but failed to pass as an urgency measure, rendering it ineffective until Jan. 1, Mayor Pro Tem Spagnolo reported that Senator Bob Dutton has introduced legislation that would allow local agencies to move forward with projects for which they sold tax allocation redevelopment bonds. He indicated that the State will run out of cash in March without action, noting the need to raise $3.3 billion through payment delays and borrowing. R. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. S. ADJOURNMENT Mayor Michael adjourned the meeting at 8:21 p.m. Respectfully submitted, Approved: February 15, 2012 Debra L. McNay, MMC Assistant City Clerk/Records Manager February 1, 2012 Page 8 of 8