August 21, 2013 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETINGS MINUTES

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1 August 21, 2013 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council and Fire Protection District held a closed session on Wednesday, August 21, 2013 in the Tapia Room at the Civic Center located at Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro Tem/Vice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney James Markman; Linda Daniels, Assistant City Manager and Jeff Bloom, Deputy City Manager/Economic and Community Development. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items were considered: D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP CITY, FIRE D2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION (A): - ROBERT SOTO, AN INDIVIDUAL; TOWER OF POWER, INC., A CALIFORNIA CORPORATION, VS. CITY OF RANCHO CUCAMONGA, RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CASE NO. CIVRS CITY, FIRE D3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION (B) ONE CASES CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION FOR TWO PROPERTIES LOCATED ON THE EAST SIDE OF GROVE AVENUE, NORTH OF 8 TH STREET AND MORE COMMONLY KNOWN AS 8837 GROVE AVENUE, AND THE SECOND PROPERTY IS SOUTH OF ARROW HIGHWAY, EAST OF ARCHIBALD AVENUE, AND MORE COMMONLY KNOWN AS 8590 MALVEN AVENUE; NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT CITY MANAGER AND RYAN COBB REPRESENTING NATIONAL CORE REGARDING PRICE AND TERMS SUCCESSOR AGENCY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. No announcements were made. E. CITY MANAGER ANNOUNCEMENTS Regular Meeting August 21, Page 1 of 7

2 F. RECESS The closed session recessed at 6:15 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth, Diane Williams, Vice President/Vice Chairman/Mayor Pro Tem Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels, Assistant City Manager; Jeff Bloom, Deputy City Manager/Economic & Community Development; Bill Wittkopf, Public Works Services Director; Mark Steuer, City Engineer; Nettie Nielsen, Community Services Director; Chris Paxton, Human Resource Director; Trang Huynh, Building & Safety Services Director; Fire Chief Mike Bell; Police Chief Tony Onodera; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS H1. Healthy RC Dining Presentation. Recognizing Carrow s Restaurant. This item will be rescheduled. H2. Falken Tire Check Presentation. Vicky Jones, President of the Friends of the Pacific-Electric Trail and Ron Papcun from Falken Tire presented a check to the City Council. I. PUBLIC COMMUNICATIONS I1. David Cerboni invited the City Council and the audience to a Sons of Italy No Limit Texas Holdem on Saturday, August 24, 2013 at the Magic Lamp Inn. I2. Dennis Cisneros thanked the City Council for their efforts in achieving the temporary closure of Cucamonga Canyon. I3. Janet Walton offered a prayer for the City Council. I4. JP Webster inquired why Verizon FiOS wasn t available in the City. I5. Susan Keithly reported on a 65% decline from 2012 to 2013 in the hours that dogs were walked. She also noted that the Vet Tech hours have increased by 240%. She indicated that the Center needs volunteers who cared about the animals and wouldn t drink the Kool-Aide. Ms. Keithly indicated that the allegations in her dismissal letter were lies and noted that the City should be a leader in shelter reform. Regular Meeting August 21, Page 2 of 7

3 I6. Dana Keithly pointed out that the City spent money for attorney services in dismissing the volunteers and offered to meet with the City Council members individually to discuss her termination. She expressed a concern with the requirement that volunteers must sign a do not ask, do not tell policy. I7. John Lyons congratulated the City Council on the reopening of the Wellness Center. He noted that school has started again and encouraged everyone to be careful of the students. Mr. Lyons noted that the City spent 8 million dollars to take over the animal control services. He pointed out that the group is back bullying the City to do more. Mr. Lyons stated that additional City resources should not be spent to achieve these goals and suggested that the previous speakers use their own resources to achieve their goals. I8. Nicole Myerchin requested that the City establish a Facebook page for a senior LINK program. Also, she wondered how some shelters are achieving a 90% live outcome rate and did not see the concern with suggestions on how to do something better. Ms. Myerchin also requested that the City adopt a 100% trap and release program. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR FIRE PROTECTION DISTRICT J1. Approval of Minutes: August 7, 2013 (Regular Meeting) J2. Approval of Check Register dated July 31, 2013 through August 14, 2013 for the total amount of $119, J3. Approval to receive and file current Investment Schedule as of July 31, J4. Approval to authorize an increase to Contract No. # in the amount of $117,858 with International Line Builders, Inc., and approve Amendment No. 02 for the transfer of the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with the proposal dated July 30, 2013, and approve the following appropriations for this project; / (Capital Project Line Ext/Jersey Station) $117,858; (Dist. Line Ext Fee-Electric Utility) $117,858; and (Misc Contribution to City Line Ext/Jersey Station) $117,858. J5. Authorization to renew contract (CO ) on a month-to-month basis with no fee increase and consistent with the original bid process with ABM Janitorial Services for City-wide Janitorial Services in the amount of $326,340 ($258,340 six months of service plus $18,000 extra work and $50,000 supplies) until Request for Proposal (RFP) #12/ for City-wide Janitorial Services is awarded and the new contract is finalized; award a contract (CO ) in the amount of $467, ($417, annual amount, plus $50,000 extra work) for City and $15,000 for Fire (Fire Shop Janitorial Service - $5,000 and Fire District quarterly floor care/maintenance-$10,000) to the most responsive, responsible bidder, Commercial Cleaning Systems (CCS) of Costa Mesa, California, in accordance with RFP #12/ for City-wide Janitorial Services to be funded from (Facilities Maintenance), (Sports Complex), and (Fire Facilities Maintenance); appropriate $15,000 from Fire District Reserves to ; and to renew said contract upon mutual consent for additional one (1) year periods up to a total of seven (7) years. Regular Meeting August 21, Page 3 of 7

4 J6. Approve Amendment No. 02 to renew contract (CO ) with EMCOR Service/Mesa Energy Systems, Inc. (EMCOR Service), California on a month-to-month basis with no fee increase for Fiscal Year for HVAC/Control Work and related Energy Management Systems in the amount of $206,240 ($17,186 per month) for City facilities; add the Rancho Cucamonga Fire Protection District facilities on an as-needed basis; approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire District facilities; and perform indoor air quality modifications as needed at City-wide facilities not to exceed $10,000; to be funded from , , , , and MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR PUBLIC FINANCING AUTHORITY K1. Approval of Minutes: August 7, 2013 (Regular Meeting) MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes. Motion carried 5-0. L. CONSENT CALENDAR CITY COUNCIL L1. Approval of Minutes: August 7, 2013 (Regular Meeting) July 22, 2013 (Joint Meeting with Park & Recreation Commission) L2. Approval of Check Register dated July 31, 2013 through August 14, 2013 and payroll ending August 14, 2013 for the total of $5,031, L3. Approval to receive and file current Investment Schedule as of July 31, L4. Approval of a Resolution terminating the Housing Financing JPA Agreement between Rancho Cucamonga, Palmdale, Colton, and Porterville. RESOLUTION NO A RESOLUTION OF THE COUNCIL OF THE CITY OF RANCHO CUCAMONGA TERMINATING THAT AGREEMENT DATED NOVEMBER 1, 1986 ENTITLED JOINT POWERS AGREEMENT TO CREATE THE RANCHO CUCAMONGA-PALMDALE-PORTERVILLE- COLTON HOUSING FINANCE AGENCY TO EXERCISE COMMON POWERS OF THE CITIES OF RANCHO CUCAMONGA, PALMDALE, PORTERVILLE AND COLTON TO FINANCE HOME MORTGAGES PURSUANT TO PART 5 OF DIVISION 31 OF THE HEALTH AND SAFETY CODE OF THE STATE OF CALIFORNIA ( THE AGREEMENT HEREINAFTER) L5. Approval to authorize an increase to Contract No. # in the amount of $117,858 with International Line Builders, Inc., and approve Amendment No. 02 for the transfer of the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with the proposal dated July 30, 2013, and approve the following appropriations for this project; / (Capital Project Line Ext/Jersey Station) $117,858; (Dist. Line Ext Fee-Electric Utility) $117,858; and (Misc Contribution to City Line Ext/Jersey Station) $117,858. Regular Meeting August 21, Page 4 of 7

5 L6. Approve Amendment No. 001 to renew contract (CO ) with Siemens Road and City Mobility, Formerly Republic ITS, Inc., with no fee increase and consistent with the original competitive bid process for Fiscal Year for City-wide Traffic Signal Maintenance in an annual account of $559,560 ($157,728 annual contract plus $401,832 extra work allowance) to be funded from Account Numbers (Measure I ) and (Transportation). L7. Approve Amendment No. 001 to renew contract CO with no change to the scope of work and increase the option to renew to a total of seven (7) years with ValleyCrest Landscape Maintenance of Fontana, CA, with no fee increase and consistent with the original competitive bid process, for Fiscal Year for the maintenance of landscape and irrigation within Landscape Maintenance Districts 1, 2, 4R and 5 in an account not to exceed $1,517,440 to be funded from (Landscape Maintenance District No. 1), (Landscape Maintenance District No. 2), (Landscape Maintenance District No. 4-R), and (Landscape Maintenance District No. 5) as approved in the adopted budget for Fiscal Year L8. Authorization to renew contract (CO ) on a month-to-month basis with no fee increase and consistent with the original bid process with ABM Janitorial Services for City-wide Janitorial Services in the amount of $326,340 ($258,340 six months of service plus $18,000 extra work and $50,000 supplies) until Request for Proposal (RFP) #12/ for City-wide Janitorial Services is awarded and the new contract is finalized; award a contract (CO ) in the amount of $467, ($417, annual amount, plus $50,000 extra work) for City and $15,000 for Fire (Fire Shop Janitorial Service - $5,000 and Fire District quarterly floor care/maintenance-$10,000) to the most responsive, responsible bidder, Commercial Cleaning Systems (CCS) of Costa Mesa, California, in accordance with RFP #12/ for City-wide Janitorial Services to be funded from (Facilities Maintenance), (Sports Complex), and (Fire Facilities Maintenance); appropriate $15,000 from Fire District Reserves to ; and to renew said contract upon mutual consent for additional one (1) year periods up to a total of seven (7) years. L9. Approve Amendment No. 02 to renew contract (CO ) with EMCOR Service/Mesa Energy Systems, Inc. (EMCOR Service), California on a month-to-month basis with no fee increase for Fiscal Year for HVAC/Control Work and related Energy Management Systems in the amount of $206,240 ($17,186 per month) for City facilities; add the Rancho Cucamonga Fire Protection District facilities on an as-needed basis; approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire District facilities; and perform indoor air quality modifications as needed at City-wide facilities not to exceed $10,000; to be funded from , , , , and L10. Accept the LMD-4R and Garcia Park Lighting Retrofit Project, Contract No as complete; release the Faithful Performance Bond; accept a Maintenance Bond; release the Labor and Materials Bond; approve a Resolution authorizing the Public Works Services Director to file a Notice of Completion, release the retention 35 days after acceptance and approve the final contract amount of $143, RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE LMD-4R AND GARCIA PARK LIGHTING RETROFIT PROJECT CONTRACT, NO AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L11. Authorization to appropriate an additional $20,000 into Account for the purpose of purchasing WebEOC Resource Manager and Mapper Professional Incident Management Software. Regular Meeting August 21, Page 5 of 7

6 L12. Approval to authorize the advertising of the Notice Inviting Bids for the 4 th Street Pavement Rehabilitation from Milliken Avenue to Richmond Place, to be funded from Gas Tax RT 7360 Fund, Account No / for construction of said project. RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE 4 TH STREET PAVEMENT REHABILITATION FROM MILLIKEN AVENUE TO RICHMOND PLACE, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS L13. Release of Maintenance Guarantee Bond for Tract 17919, located on the northwest corner of East Avenue and Miller Avenue, submitted by Crestwood Corporation. L14. Approval of a Resolution amending the Parking Enforcement Bail Schedule to Include a Citation for Unauthorized Parking in an Electric Vehicle Charging Station. RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA AMENDING THE PARKING ENFORCEMENT BAIL SCHEDULE TO INCLUDE THE ELECTRIC VEHICLE PARKING CITATION L15. Approval to appropriate $5,000 from Library Services fund balance into Account Number for replacement of computer monitors. L16. Approval to appropriate $7,000 from Library Services fund balance into Account Number for telemessaging software and dialogic card upgrades. L17. Approval to appropriate $25,000 from Library Services fund balance into Account Number for SirsiDynix software maintenance. MOTION: Moved by Alexander, seconded by Spagnolo, to adopt the recommendations in the staff reports. Motion carried 5-0. M. CITY MANAGER S STAFF REPORT The following items have been requested by the City Council for discussion. M1. Update on the Progress of the Photovoltaic Streamlined Permit Process. (Oral report) Trang Huynh, Building and Safety Services Director, and Mark Berg, Building Inspector Supervisor, presented the staff report. N. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. N1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Regular Meeting August 21, Page 6 of 7

7 Mayor Michael reported on a Metro Valley meeting of the San Bernardino Association of Governments. He noted that there was a lengthy presentation regarding the Express lanes. Council Member Steinorth reported on a recent Technology and Communications Subcommittee meeting, noting that Mayor Pro Tem Spagnolo and himself are working on programming for Channel 3. N2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Mayor Michael announced that Ceasar Millan and Good Day LA came out to the Animal Center today and filmed three live shoots and some footage that will air at a later time. A video clip was shown. O. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. P. ADJOURNMENT Mayor Michael adjourned the meeting at 7:52 p.m. Respectfully submitted, Approved: September 4, 2013 Debra L. McNay, MMC Assistant City Clerk/Records Manager Regular Meeting August 21, Page 7 of 7