Okaloosa County Sherriff s Office. Tri County Community Council. FL Dept. of Environmental Protection Elder Services of Okaloosa County

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1 OKALOOSA-WALTON TRANSPORTATION PLANNING ORGANIZATION (TCC) MEETING MINUTES WEST FLORIDA REGIONAL PLANNING COUNCIL (Designated staff) Okaloosa County Administration Building, 1250 Eglin Parkway, Shalimar, FL August 16, 2018 MEMBERS ATTENDING: Trae Duley, Vice Chair Scott Bitterman Jeff Morgan Chris Frassetti Van Fuller Melvin Madsen for Tom Tolbert Glenn Lattanze MEMBERS NOT IN ATTENDANCE: Latilda Hughes-Neel Teresa Gaillard Carlos Jones Kelly Schultz Hank Woollard David Campbell Daniel Payne Robert Herbstreith Bruce Price Joel Paul Robert Roof Beckie Williams Charles Harp Ruth Lovejoy Roger Rogers Bill Smith Abra McGill Keith Williams Jim Hicks Joseph Preston Chance Powell OTHERS ATTENDING: Christy Johnson Bryant Paulk David Haight Cory Wilkinson Jennifer Ballard Henry Ennis Bill Chapman Bob Berkstresser Nathan Boyles City of Crestview Okaloosa County Public Works Okaloosa County Sherriff s Office City of Fort Walton Beach Midbay Bridge Authority Eglin Air Force Base Hurlburt Field City of Freeport City of Crestview City of Crestview City of DeFuniak Springs City of Destin City of Destin City of Fort Walton Beach City of Mary Esther City of Niceville Tri County Community Council Eglin AFB FL Dept. of Children & Families FL Dept. of Environmental Protection Elder Services of Okaloosa County Okaloosa County Airports Okaloosa County School District Okaloosa County Town of Cinco Bayou Walton County School District Walton County Walton County FDOT FDOT Atkins HDR City of Fort Walton Beach City of DeFuniak Springs Walton County Okaloosa County Okaloosa County

2 August 16, 2018 Page 2 of 7 Wiley Page Mary Beth Washnock Gary Kramer Tiffany Bates Jill Krug Jill Lavender Jo Anne Donatella Annie Walthall Atkins A. CALL TO ORDER/PLEDGE Vice Chair Trae Duley in the absence of Chair Latilda Hughes-Neel. B. APPROVAL OF AGENDA Any new action items to be added to the agenda must be approved by a vote of two-thirds (2/3) of the TPO members present. Mr. Bitterman moved to approve the agenda; seconded by Mr. Morgan. The motion was carried. C. PUBLIC FORUM Please obtain a speaker request form from WFRPC staff. Speakers are asked to limit their remarks to five minutes. D. FDOT UPDATE: Mr. Bryant Paulk, AICP, or Ms. Christy Johnson, AICP, Florida Department of Transportation (FDOT) Urban Liaisons Mr. Bryant Paulk, FDOT, announced the following: 1) The upcoming resurfacing project from Harbor Blvd (Hwy 98) from the East Pass Bridge to Airport Rd is anticipated to begin in January ) Beal Parkway turn lane and through-lane additions at Mary Esther Parkway project will wrap up next week. 3) FDOT obtained funding for program a PD&E study for SR 85 widening from the 123 interchange to north of I-10. The study will kick off in May Mr. Duley asked about design drawings for intersections from Southcrest Drive north. Mr. Paulk reported that no conceptual drawings are available yet. It will be a standalone item number in the work program, but it will go with the resurfacing and the turn lane addition to John King Road. As soon as there is a depiction, it will be shared with the TCC. E. CONSENT: 1. ALL COMMITTEES Approval of June 21, 2018 Meeting Minutes Mr. Bitterman motioned to approve the minutes; Mr. Morgan seconded the motion and it was carried. 2. TPO AND CAC ONLY Consideration of Citizens Advisory Committee (CAC) Applications from Mr. Chase Barfield and Mr. James Penrod

3 August 16, 2018 Page 3 of 7 F. ACTION: 1. ENCLOSURE A ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration of Resolution O-W Amending the FY and FY Transportation Improvement Programs to Add Design Phase for SR 8 (I-10) from P.J. Adams Parkway/Antioch Road to Rasberry Road New Interchange as Project # in FY 2018/2019 in the Total Amount of $3,080,000 Presentation by Mr. Bryant Paulk, AICP, FDOT Liaison Mr. Bitterman moved to recommend the TPO authorize the TPO chairman sign Resolution O-W amending the FY and FY Transportation Improvement Programs to add design Phase for SR 8 (I-10) from P.J. Adams Parkway/Antioch Road to Rasberry Road new interchange as Project # in FY 2018/2019 in the total amount of $3,080,000. Mr. Fuller seconded the motion and it was unanimously approved. 2. ENCLOSURE B ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration of Resolution O-W Amending the FY and FY Transportation Improvement Programs to Add Design Phase for SR 85 (S. Ferdon Boulevard) from Southcrest Drive to Hospital Drive Interchange Improvement as Project # in FY 2018/2019 in the Total Amount of $530,624 Presentation by Mr. Bryant Paulk, AICP, FDOT Liaison Mr. Paulk said this will include an additional turn lane from westbound I-1o onto SR 85S and a turn lane from SR 85 N onto I-1o and a left-hand turn lane westbound onto I-10 and a northbound through lane. Ms. Washnock reported that the CAC commented that the SR 85 northbound lane onto westbound I-10 needed more capacity. They did recommend approval of the resolution but wanted to make that comment. Mr. Morgan asked for clarification of the northbound SR 85 extension onto westbound Mr. Paulk said that current project will move ahead as scheduled and extend the existing lane onto westbound I-1o. Future projects will add dual left turn lanes. Mr. Bitterman moved to recommend the TPO authorize the TPO chairman to sign Resolution O-W amending the FY and FY Transportation Improvement Programs to add design Phase for SR 85 (S. Ferdon Boulevard) from Southcrest Drive to Hospital Drive interchange improvement as Project # in FY 2018/2019 in the total tmount of $530,624. The motion was seconded by Mr. Fuller and it was unanimously approved. 3. ENCLOSURE C ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration of Resolution O-W Amending the FY and FY Transportation Improvement Programs to Add Construction Phase for SR 189 (Beal Parkway NE) from Hollywood Boulevard to Carmel Drive/Clifford Street, Lighting Project as Project # in FY 2018/2019 in the amount of $390,435 Presentation by Mr. Bryant Paulk, AICP, FDOT Liaison Ms. Washnock reported the CAC supported this recommendation. Mr. Paulk said this would cover additional roadway lighting at the signalized intersections. All intersections with existing lighting would be retrofitted with LED and any intersections without lighting would have lighting installed. This was funded by federal safety funds to help prevent pedestrian and vehicle accidents at signalized intersections.

4 August 16, 2018 Page 4 of 7 Mr. Frassetti asked if this was a separate project from the corridor management study. Mr. Paulk explained that this was an independent effort that began prior to the CMS. There was statewide emphasis to add additional lighting at signalized intersections to improve bicycle and pedestrian safety. Mr. Morgan moved to recommend the TPO authorize the TPO chairman to sign Resolution O-W amending the FY and FY Transportation Improvement Programs to add construction phase for SR 189 (Beal Parkway NE) from Hollywood Boulevard to Carmel Drive/Clifford Street, lighting project as Project # in FY 2018/2019 in the amount of $390,435. Mr. Bitterman seconded the motion and it was unanimously approved. 4. ENCLOSURE D ALL COMMITTEES Consideration of Resolution O-W Authorizing to Begin Negotiations with HDR Engineering, Inc. and Atkins, and Authorizing the Executive Director to Sign the Memorandums of Agreement Between the Florida-Alabama, Okaloosa-Walton, and Bay County TPOs and the Selected Consultants on the General Planning Consultant (GPC) Contract Presentation by Ms. Jill Lavender, Ms. Washnock noted that this resolution was recommended for approval by the CAC. Ms. Lavendar said that currently there is only one General Planning Consultant across three TPO areas. The contract expires in October The new agreement would be for a 3-year period with two one-year extensions. Requests for Letters of Interest went out in March and were due in April. The selection committee was comprised of a member from each of the three CACs, TCCs, and TPOs, as well as WFRPC staff and met in May. FDOT liaisons were present and oversaw the process. The selection committee met again in July with the top 3 short-listed firms and finalized their scores. HDR was selected as the primary consultant and Atkins was selected as the second. Ms. Washnock added that the council attorney would review any agreements before they were signed. Mr. Bitterman moved to recommend the TPO authorize the TPO chairman to sign Resolution O-W authorizing WFRPC staff to begin negotiations with HDR Engineering, Inc. and Atkins, and authorizing the executive director to sign the memorandums of agreement between the Florida-Alabama, Okaloosa-Walton, and Bay County TPOs and the selected consultants on the General Planning Consultant (GPC) Contract. Mr. Frassetti seconded the motion and it was unanimously approved. 5. ENCLOSURE E ALL COMMITTEES Consideration of Resolution O-W Adding SR 85 from Airport Road/Old Bethel Road to Antioch Road Corridor Management Study to the Corridor Management Plan List in the Draft FY FY 2024 Project Priorities Presentation by Mr. Trae Duley, City of Crestview Staff

5 August 16, 2018 Page 5 of 7 Mr. Duley s full presentation can be viewed on the West Florida Regional Planning Council website. Mr. Duley reported that SR 85 typically saw 52,000 trips on a 4-lane roadway. The Level of Service on the majority of SR 85 is classified as an F, and it is projected that these areas would be operating at 145% to 165% capacity within 8-10 years. Over 30% of truck volume supported by the interstate is carried by SR 85. According to Signal Four Analytics, there was at least one accident per day during the period of January 2017-July This resulted in a cost for public service agencies as well as increased queue time, driver injury, loss of life, and vehicle and property damage. Goals and expectations of the Corridor Management Study would include public safety, economic vitality, and improved freight capabilities. Mr. Duley said the intent of the Corridor Management Study would be to improve traffic on SR 85 in its entirety, for the Crestview urbanized area and northern portion of Okaloosa County. Mr. Morgan moved to recommend the TPO to authorize the TPO chairman to sign Resolution O-W adding SR 85 from Airport Road/Old Bethel Road to Antioch Road Corridor Management Study to the Corridor Management plan list in the draft FY FY 2024 Project Priorities. Mr. Bitterman seconded the motion and it was unanimously approved. G. WEST FLORIDA REGIONAL PLANNING COUNCIL EXECUTIVE DIRECTOR S BRIEF TPO ONLY Mr. Austin Mount, WFRPC Executive Director H. PRESENTATIONS (no action required): 1. ENCLOSURE F ALL COMMITTEES Okaloosa-Walton TPO FY Project Priorities Presentation by Mr. Gary Kramer, Mr. Kramer presented the draft Fiscal Year Project Priorities. The document may be viewed in its entirety on the West Florida Regional Planning Council website. Products that the TPO produces are the Unified Planning Work Program, Bike Ped Plan, Congestion Management Process Plan, Public Involvement Plan, Long Range Transportation Plan, Transportation Improvement Program, and the Project Priorities. There were public outreach events and a public workshop during June and July. Comments from those events are included in the agenda enclosure. Mr. Kramer asked the members to pay attention to comments #9, #13, #15, which may need to be acted upon at September s meeting. A committee workshop for CAC, TCC, and TPO will be held August 28 at 1 pm at the Freeport Community Center. This will be an action item at the next meeting in September and sent to FDOT by October 1 st for consideration in their work program. 2. ENCLOSURE G ALL COMMITTEES Targets for System Performance, Pavement, and Bridge Performance Measures Presentation by Mr. Gary Kramer,

6 August 16, 2018 Page 6 of 7 3. ENCLOSURE H ALL COMMITTEES Congestion Management Process Plan Minor Update Presentation by Ms. Jill Lavender, WFRPC Staff 4. ENCLOSURE I ALL COMMITTEES Regional Intelligent Transportation Systems (ITS) Plan (Adopted in 2010) Progress Report on Implementation Presentation by Ms. Jill Lavender, 5. ENCLOSURE J ALL COMMITTEES Crestview Western Bypass Update Presentation by Mr. Scott Bitterman, Okaloosa County Staff Mr. Bitterman said that all rights-of-way for Phases I, II, and III have been cleared for construction, but still await Army Corps of Engineers approval. Once the 404 permit is in hand it would be 4-5 months before construction would begin. Mr. Bitterman said that a piece of property existed that the field office believed would be a good fit for the wetland mitigation. The property cost $212,000. A conservation easement would be placed on that property. Mr. Bitterman said the attorneys were reviewing the feasibility of the site and purchase. Mr. Morgan asked how long the county had been waiting for approval from the Army. Mr. Bitterman replied that it had been over a year. The reason that they have some concern is due to mineral rights that are on the property. To put a conservation easement on that property, the Army would need to verify that no one could come in and cut the trees down and mine on it. Mr. Bitterman said the risk is low that would ever happen. But that has been the hang up. Mr. Morgan asked if there was a backup plan if a permit is not granted. Mr. Bitterman said the county would look for another piece of property. Mr. Duley asked if there was enough money and land in the easement to cover the rest of the construction project west and north to the interchange. Mr. Bitterman said it only covers the first three phases, but the county has been in touch with a company that is putting together a mitigation bank which could provide alternate land options for future phases. 6. ENCLOSURE K ALL COMMITTEES Discussion of Bicycle Pedestrian Priorities List Presentation by Ms. Mary Beth Washnock, WFRPC Transportation Manager Ms. Washnock said at the Project Priorities workshop held in July there was discussion about the existing bicycle pedestrian project list. The overall desire of the attendees was to update the list removing projects that are no longer valid. The TPO staff recommends the following options: 1) Scrub the list so that all projects are up to date and requested by the local governments in the TPO 2) Request FDOT to fund a bike ped master plan 3) Request the local governments to jointly fund a major bike/ped update 4) Wait and include in the UPWP

7 August 16, 2018 Page 7 of 7 The CAC recommended the TPO direct staff to work with all the cities and counties in the TPO area to compile a list of current bicycle/pedestrian projects. Mr. Bitterman asked why there was a separate list for transportation alternatives and another for sidewalks and bicycles. Ms. Washnock explained that the TAP is a specific funding source and an application process is involved. Bike/ped priorities do not go through this process. Mr. Bitterman asked if it would make sense for them to go on both lists. Mr. Kramer said they can be on both lists, but it is more likely the TAP projects are shorter and could be funded before the bike/ped plan. In the LRTP there are only a certain amount of set aside funds for bike/ped projects. The higher a project is ranked on the TAP the more likely it is to be funded than on the bike/ped list. Mr. Morgan asked if there was something in place to automatically remove a project from either list if it gets funded. Ms. Washnock said that was the case, but there may be some projects in which a phase had been funded and it would be a holdover. These are things that need to get researched individually. Mr. Duley suggested there be a comprehensive look at the lists and feedback on projects. Ms. Washnock said that there could be more workshops under the current budget. I. INFORMATION ITEMS (no presentations necessary): 1. ENCLOSURE L ALL COMMITTEES TCC and CAC June Meeting Minutes O-W TPO June Actions Report FDOT Letter Modification to the FY Transportation Improvement Plan 5 th Annual Transportation Symposium Flyer 2018 O-W TPO Schedule J. OTHER BUSINESS The next Okaloosa-Walton TPO meeting will be September 20, 2018 at 3:00 p.m. at the Walton County Courthouse in DeFuniak Springs, FL. The CAC will meet at 9:30 a.m. and the TCC will meet at 1:30 p.m. Mr. Duley asked staff for a follow up regarding reaching out to TCC members that seldom attend the TCC meetings. Ms. Krug reported that she had reached out to several members and is still working on getting responses. Mr. Morgan offered that if there is no feedback from an agency, that would indicate their intent. Ms. Washnock said in the past the TCC had included representatives from the school board, chambers of commerce, freight users, etc. She asked members to share with the committee any possible representatives that could be added to the TCC. K. ADJOURNMENT Mr. Bitterman moved to adjourn the meeting; Mr. Fuller seconded the motion and it was unanimously approved. The meeting was adjourned at 2:15pm. Stay up to date with TPO events and activities on Facebook: Questions? Ms. Jill Krug, Transportation Program Coordinator, at jill.krug@wfrpc.org