E. N. Coulliette Bay County Council on Aging Bay County TPO Attorney

Transcription

1 Page 1 BAY COUNTY TRANSPORTATION PLANNING ORGANIZATION (TPO) October 28, 2015 West Florida Regional Planning Council (Designated staff) Government Center 840 West 11 th Street Panama City, Florida Members attending: Commissioner Mike Nichols, Chairman City of Panama City Commissioner Melba Covey City of Callaway Commissioner Joseph Ashbrook City of Lynn Haven Councilman Jeff Tendler City of Mexico Beach Councilman John Reichard City of Panama City Beach Mayor Gayle Oberst City of Panama City Beach Councilman Mike Miller City of Parker Commissioner Topeka Humphries City of Springfield Others attending: John Feilding David Haight Phil LeGrand Wiley Page Angela Bradley Keith Bryant Marc Mackey Amanda Neiman E. N. Coulliette Council on Aging W.C. Henry TPO Attorney Gene Keen Bay Town Trolley Nancy Lohr Bay Town Trolley Kathy Bedford Carpe Diem Community Solutions Lynn Cherry Carpe Diem Community Solutions Brian Cathey Cathey Construction Mayor Thomas Abbott City of Callaway/WFRPC Chairman Neil Fravel City of Panama City/TCC Chairman Mel Leonard City of Panama City Beach Lee Penton City of Springfield Walter T. Kelly Former Mayor of the City of Lynn Haven Regina Battles Alicia Brininger Brandon Bruner Cheryl Gainer-McCall Tina Hagans Starsky Harrell Ray Kirkland Suzanne K. Lex Jason Peters Maria Showalter Tim Smith

2 Page 2 Krista Wiggins Brittany Ellers Jenny Cook Traci Goodhart Kate Daniel Gary Kramer Austin Mount Mary Beth Washnock Brian Youpatoff /Executive Director A. CALL TO ORDER /PLEDGE/ INVOCATION Commissioner Nichols called the TPO meeting to order. Commissioner Ashbrook led the invocation and Mayor Oberst led the pledge. Commissioner Nichols had the honor of presenting Mayor Kelley with a certificate of appreciation from the TPO for his many years of dedication to the area. Commissioner Nichols then took the opportunity to introduce the new WFRPC Executive Director, Austin Mount. Mr. Mount informed the board that he looks forward to working with and the municipalities within the area. B. APPROVAL OF AGENDA Mr. Brian Youpatoff, WFRPC staff, informed the board that two items were requested to be added to the agenda. The first item was the selection of a new CAC member to attend the Emerald Coast Transportation Symposium and an alternate in case the member could not make the event. The second item, requested by, was for approval of a letter of support for the designation of the Tyndall Air Force Base Connecter on the Strategic Intermodal System (SIS) as a military access facility. Upon approval both of the items would be addressed at the end of action items. Councilman Reichard moved to add, to the action items, the selection of a CAC member to attend the Emerald Coast Transportation Symposium as well as an alternate and approval of a letter of support for the designation of the Tyndall Air Force Base Connecter on the Strategic Intermodal System (SIS) as a military access facility. Councilman Miller seconded the motion and the items were added to the agenda. C. PUBLIC FORUM There were no speakers from the public. D. CONSENT AGENDA: 1. Approval of July 22, 2015 TPO Meeting Minutes 2. Consideration to Remove Transit Vehicles Number 0102 (2001 Freightliner Trolley), Number 0103 (2001 Freightliner Trolley), and Number 0104 (2001 Freightliner Trolley) from Revenue Service and Transfer to an Inactive Contingency Fleet for Use in Parades or Public Relations Events 3. Consideration of Resolution BAY Accepting and Ratifying the Updated and Revised Disadvantaged Business Enterprise (DBE) Plan and Goal Methodology

3 Page 3 4. Consideration to Surplus a Motorola MTR 2000 UHF Repeater and to Transfer Ownership of Said Repeater Over to the Board of County Commissioners Emergency Services Department 5. Consideration to Surplus Transit Vehicles Number S9801 (1998 Chevrolet Car), Number S0001 (2000 Chevrolet Van), Number S0105 (2001 Chevrolet Van), Number 0402 (2004 Champion Bus), Number 0701 (2007 Champion Bus), Number 0707 (2007 Champion Bus), and Number 1002 (2010 Champion Bus) 6. Consideration to Add a Bay Town Trolley Holiday Route Titled Dickens of a Christmas on December 4, 11, and 18, Bay Town Trolley Bus Stop Americans with Disabilities Act (ADA) Remediation Change Order Approving Additional Work Required for Phase Two of the ADA Remediation Work at Bus Stops, and an Extension of the Contract Time for the Previously Selected Contractor, Coastline Engineering and Construction, Inc. Mayor Oberst moved to approve the consent agenda as presented. Commissioner Covey seconded the motion and it was passed unanimously. E. ACTION ITEMS: 1. Consideration of Resolution BAY Accepting the Florida Department of Transportation () Fiscal Years Tentative Work Program Ms. Regina Battles,, presented this item to the board. She briefly reviewed the changes to the Fiscal Years Tentative Work Program, to include additions, deletions and deferrals. Comments and/or objections are asked to be submitted by November 17 th. Councilman Tendler asked for further detail on the deletion of 36 th Street over Bayou Bridge and where the project is. Ms. Battles explained that there were adequate right-of-way funds from fiscal year 16; therefore that funding is no longer necessary. She also informed him that the project is in Mexico Beach. Commissioner Ashbrook asked for clarification on the advancement on Arthur Drive. Ms. Battles explained that the right-of-way is not required for the project therefore allowing the project to begin ahead of schedule. Both advisory committees recommended approval of this item. Commissioner Ashbrook moved to approve authorizing the TPO chair to sign Resolution BAY accepting the Florida Department of Transportation () Fiscal Years Tentative Work Program. Councilman Miller seconded the motion and it was passed unanimously. 2. Consideration of Resolution BAY Amending the Fiscal Years Project Priorities for Congestion Mitigation Air Quality (CMAQ) Projects Traci Goodhart, WFRPC staff, presented this item to the board. She explained that WFRPC staff has been working with the Northwest Florida Clean Cities Coalition, and will be working with the Department of Energy for a designation that will serve the area under the Northwest Florida Regional Transportation Planning Organization. There was brief general discussion regarding who will be able to use the funding. Ms. Goodhart briefly explained that the entire state of Florida is under attainment; therefore the funds are being distributed based on population. The funds are

4 Page 4 available for the area and staff is recommending that the TPO to take advantage of them. Both advisory committees recommended approval of this item. Commissioner Ashbrook moved to approve authorizing the TPO chair to sign Resolution BAY amending the Fiscal Years Project Priorities for Congestion Mitigation Air Quality (CMAQ) Projects. Commissioner Covey seconded the motion and it was passed unanimously by roll call vote. 3. Consideration of Resolution BAY Authorizing the TPO Transportation Director to Sign a Memorandum of Agreement Between the Florida-Alabama, Okaloosa-Walton, and TPOs and North America, Inc. as the General Planning Consultant (GPC) Mr. Brian Youpatoff, WFRPC staff, presented this item. He informed the board that North America, Inc. is the current General Planning Consultant and the request for proposal process that led to the recommendation. The Memorandum of Agreement will go into effect immediately upon TPO approval. Both advisory committees recommended approval of this item. Chairman Nichols commended the team. Councilman Miller moved to approve authorizing the TPO chair to sign Resolution BAY authorizing the TPO Transportation Director to sign a Memorandum of Agreement between the Florida-Alabama, Okaloosa-Walton, and TPOs and North America, Inc. as the General Planning Consultant (GPC). Commissioner Ashbrook seconded the motion and it was passed unanimously. 4. Consideration to Cease Notification s of Approved TPO Action Items Mr. Brian Youpatoff, WFRPC staff, presented this item to the board. He explained that this item originated from the TPO chairman, Commissioner Mike Nichols. Approval of this item will eliminate s stating that the items adopted by the TPO have been posted to the WFRPC website. The items adopted will still be posted to the website as normal. Both advisory committees recommended approval of this item. Chairman Nichols expanded on his reasons for bringing this item before the board. Councilman Miller moved to direct WFRPC staff to cease notification s of approved TPO action items. Commissioner Ashbrook seconded the motion and it was passed unanimously. 5. Construction Approval of Contract Change Order for Cost Additions/Reductions and Contract Duration Time for the Bay Town Trolley Operations and Maintenance Complex Mr. David Haight,, introduced the Bay Town Trolley Operations and Maintenance complex Construction Manager, Mr. Phil LeGrand. Mr. LeGrand gave the board further detail on the change order and why it is requested. Chairman Nichols advocated for these changes to be made. There was further general discussion regarding the limits to the Buy America provisions required by the funding for this project. Commissioner Ashbrook moved to approve the contract change order for cost additions/reductions and contract duration time for the Bay Town Trolley Operations and Maintenance Complex. Commissioner Covey seconded the motion and it was passed unanimously.

5 Page 5 6. Consideration of Allowing First Transit, Inc. to Provide Maintenance and Inspections on Behalf of the Council on Aging and to Modify the Agreement Between First Transit, Inc. and the Bay County TPO Allowing First Transit, Inc. to Enter into a Contract with the Council on Aging Ms. Angela Bradley, staff, presented this item to the board. She took this opportunity to say that staff appreciates the funding and recommended members of the board schedule a tour of the facility. Ms. Bradley explained that the Council on Aging has sent a request to enter into an agreement with First Transit, Inc. to perform inspections and maintenance services. Approval of this item would require an amendment to the agreement between the firms to provide the requested services. The Council on Aging will be responsible for reimbursement of parts, mechanic time, etc. There was brief general discussion. Ms. Beth Coulliette, Executive Director of the Council on Aging, explained that the modifications and wiring of these vehicles have made finding mechanics to work on them difficult. suggested that the Council on Aging enter into an agreement, because the mechanics are certified in these special modifications and wiring. Commissioner Ashbrook moved to approve First Transit, Inc. to provide maintenance and inspections on behalf of the Council on Aging and to modify the agreement between First Transit, Inc. and the TPO allowing First Transit, Inc. to enter into a contract with the Council on Aging. Mayor Oberst seconded the motion and it was passed unanimously. 7. Add On Item: Selection of a Citizens' Advisory Committee (CAC) member to attend the Emerald Coast Transportation Symposium and an alternate. Mr. Brian Youpatoff, WFRPC staff, informed the board the CAC is recommending that registration and travel expenses be paid for Ms. Dee Rowland, Citizens' Advisory Committee (CAC) member, to attend the 3 rd Annual Emerald Coast Transportation Symposium on November 12-13, They also recommended that Ms. Marty Kirkland, CAC member, be selected as the alternate. This selection was due to Ms Pamela Dorwarth, CAC member, indicating she would be unable to attend the symposium. Ms. Dorwarth was originally approved by the TPO. Councilman Miller moved to approve registration and travel expenses be paid for Ms. Dee Rowland, Citizens' Advisory Committee (CAC) member, to attend the 3 rd Annual Emerald Coast Transportation Symposium on November 12-13, 2015 and to approve Ms. Marty Kirkland, CAC member, as the alternate. Mayor Oberst seconded the motion and it was passed unanimously. 8. Add On Item: Consideration of a letter of support for the designation of the Tyndall Air Force Base Connector on the Strategic Intermodal System (SIS) as a military access facility. The draft letter was ed to members of the board prior to the meeting for review as well as provided at the meeting. Both advisory committees recommended approval of this item. Mr. Harrell explained that Tyndall Air Force Base is signing a letter of support as well; however they are still in the process of approving the project. Both advisory committees recommended approval of this item. Commissioner Covey moved to approve authorizing the TPO chair to sign a letter of support for the designation of the Tyndall Air Force Base Connecter on the Strategic Intermodal System (SIS) as a military access facility. Mayor Oberst seconded the motion and it was passed unanimously.

6 Page 6 F. FLORIDA DEPARTMENT OF TRANSPORTATION () UPDATE Mr. Jason Peters, Director of Transportation Development with, approached the board. He took the opportunity to express his appreciation of the relationship between the TPO and the Florida Department of Transportation. He then introduced Ms. Suzanne Lex who has taken the Urban Liaison position. She was previously the Urban Liaison for District 1. She has also worked for the Department of Community Affairs and helped implement the Sector Plan for. Mr. Peters also introduced Mr. Tim Smith the new Intermodal Systems Development Manager, over Planning, Project Development and Environment (PD&E), and Multi-Modal Programs. He comes from the design department, has spent some time as the District Construction Engineer and a Maintenance Operation Center Manager. He has replaced Ms. Blair Martin who has moved into a new position in district materials. Chairman Nichols informed him that he looks forward to working with the new people and that he has a great staff. G. REVIEW / INFORMATION ITEMS: 1. Review of the Draft 2040 TPO Long Range Transportation Plan (LRTP) Needs Assessment Mr. Gary Kramer, WFRPC staff, introduced Mr. Wiley Page,, to present this item. Mr. Page gave a brief overview of the Long Range Transportation Plan (LRTP) process. He informed the board that there will be a final steering committee on Monday, November 2 nd and comments are asked to be submitted by November 13 th. This item will be for adoption at the December TPO and advisory committee meetings. Commissioner Covey asked about the widening project for S.R. 22 from Business 98 to Star Avenue. She explained that it has recently been resurfaced as a two lane road and citizens want to know why you have just resurfaced if there are plans to widen the roadway and why there are rough patches from the resurfacing. Mr. Page informed her that it is a measure to insure that the road can withstand the traffic until construction of the roadway. Mr. Harrell informed her that there may be more construction to finish the area, but he will get information regarding the issue and get back to her. There was further brief general discussion regarding right-of-way. 2. Update on Legal Action Against the TPO, Florida Department of Transportation (), and West Florida Regional Planning Council (WFRPC) by Santa Ynez Valley Transportation Services, L.L.C. Mr. W.C. Henry, TPO attorney, presented this item. He explained that since the information regarding the allegations was brought to the board in June, West Florida Regional Planning Council (WFRPC) has been added to the allegations. He informed the board that WFRPC has approached him to represent them as well. He sees no conflict with going forward with representing WFRPC as well as the TPO. He is asking for a consensus of the board to move forward with this representation. He explained how the process will unfold from this point. There was further general discussion. The consensus of the board was for Mr. W.C. Henry to move forward with representing West Florida Regional Planning Council in this case. 3. Review of the Transportation Alternatives Program (TAP) Project Scoring Criteria Ms. Jenny Cook, WFRPC staff, presented this item. She provided the current adopted criteria, and the draft with proposed changes. She gave a brief presentation explaining the changes made to the criteria and the comments behind them. Councilman Tendler expressed his appreciation for the attempt to remove the bias in the new draft Transportation Alternatives Program (TAP) project scoring criteria.

7 Page 7 4. TPO Transit Development Plan (TDP) Major Update and Announcement of Public Workshop Mr. David Haight,, presented this item to the committee. He encouraged staff to attend and comment. He gave further detail regarding the extensive public outreach and heavy social media presence. 5. Discussion on Rebranding the TPO Transit System and Transit Stop Signage Mr. Youpatoff informed the board that he received an from Commissioner Friend, who was unable to make the meeting due to the Quarterly MPOAC meeting, regarding this item and the next. Commissioner Friend expressed his approval of further researching both items and moving forward. Ms. Angela Bradley,, presented this item. Since the inception of the TPO transit system twenty years ago, the identity of both the fixed route and demand response transit systems have remained the same. Each transit vehicle and over three hundred transit stops are identified with the TPO s original brand and logos. In order to maintain marketability, reach new customers, and communicate more clearly, the TPO will review its current brand and logo to determine if change is necessary. There was lengthy general discussion on the subject. The board came to a consensus for staff to move forward with this item. 6. Discussion About the Possibility of Ownership and Oversight by Another Entity Such as a Transit Authority or a Smaller Decision Making Body Consisting of TPO Members for the Bay County TPO Transit System Chairman Nichols presented this item to the board. Currently, the TPO governs the deviated fixed route service in the Panama City Urbanized Area and the demand response service throughout, Florida. Chairman Nichols asked for the board to discuss the possibility of ownership and oversight by another entity such as a transit authority or a smaller decision making body consisting of TPO members for the TPO transit system. After lengthy discussion the TPO came to a consensus to bring this item back in 2016 for consideration of action after research has been conducted by transit staff and the TPO attorney. H. INFORMATION ITEMS (No Presentation Necessary) Mr. Brian Youpatoff informed the board that due to the holidays, the next TPO meeting will be at the beginning of December as opposed to the end. I. OTHER BUSINESS Mr. Brian Youpatoff reminded the board that the Emerald Coast Transportation Symposium will be held November 12 th and 13 th at the Grande Sandestin Golf and Beach Resort. He informed the board that Chairman Nichols will be participating in the event and recommended that anyone who could should attend. J. ADJOURN There being no further business the meeting was adjourned at 5:21 p.m. Approved by TPO DATE: December 2, 2015 SIGNED: