REGULAR MEETING - SEPTEMBER 8, 2003 PAGE 1. The Invocation was offered by Mr. Taylor; the Pledge of Allegiance was led by Mrs. Thigpen.

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1 REGULAR MEETING - SEPTEMBER 8, 2003 PAGE 1 The Invocation was offered by Mr. Taylor; the Pledge of Allegiance was led by Mrs. Thigpen. The School Board of Okaloosa County met in Regular Session on September 8, 2003, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach, Florida. PRESENT: Cindy Frakes, Chairman Cathy Thigpen, Vice-Chairman Howard Hill Lloyd Taylor Rodney Walker Don Gaetz, Superintendent C. Jeffrey McInnis, Esq., Attorney to the Board The Chairman called the meeting to order at 6:00 p.m. and welcomed visitors and presenters. APPROVAL OF AGENDA: Motion to approve the Agenda as amended was made by Mr. Hill, seconded by Mrs. Thigpen and carried unanimously: Consent Agenda: Item #9 was deleted; added as item #20, Title V Grant Application; added as item #21, Software License Agreement with Ucompass.com, Inc. Superintendent s Business: Added as item #5, Memorandum of Agreement with OCEA regarding Virtual Courses; added as item #6, Memorandum of Agreement with OCEA regarding Title II Literacy Coaches VISITORS: No Request PUBLIC DISCUSSION: No Request PERSONNEL APPOINTMENTS: 1. The Superintendent s recommendation for the appointment of Alan Lambert as Principal of Kenwood Elementary School was approved on a motion by Mr. Hill, seconded by Mr. Taylor and carried unanimously (Exhibit ). COMMITTEE AND STAFF REPORTS (Workshop Only): 1. Facilities Construction Update, presented by Bill Smith 2. Community Affairs/Grants Update, presented by Ray Sansom A. Grants Summary (Exhibit ) B. Evaluation of Tobacco Prevention and Intervention Grant (Exhibit ) 3. In-County Travel paid for the period of August 14-26, 2003, presented by Patricia Wascom (Exhibit ) 4. Out-of-County Travel paid for the period of August 14-26, 2003, presented by Patricia Wascom (Exhibit ) CONSENT AGENDA: Motion to approve the Consent Agenda as amended was made by Mr. Hill, seconded by Mrs. Thigpen and carried unanimously:

2 REGULAR MEETING - SEPTEMBER 8, 2003 PAGE 2 1. Minutes of Regular Meeting of August 25, 2003; Minutes of Special Meeting of August 27, 2003; Minutes of Special Disciplinary Hearing of August 25, 2003, recommended by the Superintendent for approval. 2. Superintendent s Annual Financial Report and Report of Financial Data to the Commissioner of Education for the Fiscal Year ended June 30, 2003, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 3. Payment of Invoices dated September 8, 2003, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 4. Warrants in the amount of $7,150,750.22, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 5. Acceptance of Donations, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ): A. To Choctawhatchee High School from American Realty of Northwest Florida in the amount of $ B. To Crestview High School from Tim Hester in the amount of $ C. To Cherokee Elementary School from the Eglin Chaplain Fund in the amount of $ D. To Fort Walton Beach High School from the Law Offices of Matthews & Hawkins in the amount of $500.00; Wal-Mart Foundation in the amount of $ ; ReMax Realty in the amount of $500.00; Dwayne Williams in the amount of $ ; Jim Liufau Insurance in the amount of $900.00; City of Destin in the amount of $ Renewal of Economic Development Council Membership for in the amount of $ , presented by Cindy Frakes and recommended by the Superintendent for approval (Exhibit ). 7. Easement to be granted to the Florida Department of Transportation for the construction of a pedestrian overpass on Highway 20 in front of Niceville High School subject to receiving and approving a site plan for pedestrian traffic control, presented by Dr. Bill Smith and recommended by the Superintendent for approval (Exhibit ). 8. Volunteer List, compiled by Ray Sansom and recommended by the Superintendent for approval (Exhibit ). 9. Deleted - Contract for Professional Services between the School Board of Okaloosa County and Okaloosa-Walton Community College for Adult Education classes, presented by J. J. Steele and recommended by the Superintendent for approval. 10. Comprehensive School Reform, Title I, Part F, Project Application for , presented by Patti Boyles and recommended by the Superintendent for approval (Exhibit ). 11. Personnel Recommendations, presented by Mike Foxworthy and recommended by the Superintendent for approval: A. New Hire Report (Exhibit ) B. Leave Requests (Exhibit ) C. Transfer Report (Exhibit ) 12. Employment Separations, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit ).

3 REGULAR MEETING - SEPTEMBER 8, 2003 PAGE Cleared Certification Requirements and Issuance of Contract for School Year, presented by Mike Foxworthy and recommended by the Superintendent for approval: None 14. Reinstatement of Sick Leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit ): A. Karen Lehman, Transportation, 18 hours B. Pat Mixon, Niceville High School, 2 days C. Orville J. Moser, Maintenance, 10 days D. Mickey Palpallatoc, Bruner Middle School, 10 days 15. Renewal of Commercial General Liability Policy with Stonington Insurance Company for Before and After School Programs for , presented by Jim Palmer and recommended by the Superintendent for approval (Exhibit ). 16. Administrative Service Agreement between the School Board of Okaloosa County and Saltmarsh, Cleaveland & Gund for the 403(b) Program administrative services, presented by Jim Palmer and recommended by the Superintendent for approval (Exhibit ). 17. Zoning Waivers, presented by Assistant Superintendents and recommended by the Superintendent for approval (Exhibit ): A. Central Zone Schools B. North Zone Schools C. South Zone Schools 18. Bids and Purchasing, presented by Rick Norris and recommended by the Superintendent for approval: A. Approval of Bids and Purchasing Requests: None B. Rejection of Bids and Purchasing Requests: None 19. Memorandum of Understanding between the School Board of Okaloosa County and the 96 th Medical Group, Eglin Air Force Base, to provide special clinical training to Niceville High School students participating in the internship program, presented by Joan Peavy and recommended by the Superintendent for approval (Exhibit ). 20. Application for Title V, Part A, Innovative Programs Project, presented by Terry Bevino and recommended by the Superintendent for approval (Exhibit ). 21. Software License Agreement between the School Board Of Okaloosa County and Ucompass.com, Inc., for Florida Virtual High School courses, presented by Jeff McInnis and recommended by the Superintendent for approval (Exhbit ). DISCUSSION AGENDA: 1. Motion to approve the request for a food waiver submitted by Oak Hill Elementary School was made by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit ). 2. The Pay for Performance Plan presented by Mike Foxworthy and recommended for approval by the Superintendent was approved subject to ratification by the teachers on a motion by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit ). 3. Motion was made by Mr. Walker that the Board finds the services of Heffley and Associates have been beneficial to the mission of the school district and therefore approves the recommendation of the Superintendent to enter into a letter of agreement for the continuation of Heffley and Associates representation of the school district in state regulatory and legislative affairs on terms the same as or

4 REGULAR MEETING - SEPTEMBER 8, 2003 PAGE 4 similar to the contract at an annual fee of $60,000. The motion was seconded by Mr. Taylor and carried unanimously. (Exhibit ) CONSTRUCTION PROGRAM/OWNER'S REPRESENTATIVE'S BUSINESS: Mr. Walker stated that he will be meeting with Jacobs/Titan to discuss construction projects that can be started during the school year. A list of the projects will be provided to the board members. BIDS AND PURCHASING: None ATTORNEY S BUSINESS: None SUPERINTENDENT S BUSINESS: 1. Baker School JROTC to attend Drill Meet in Baldwin County, Alabama, on December 13, 2003 (Exhibit ). 2. Crestview High School wrestling team to participate in wrestling events in Calvert County, Maryland, January 7-11, 2004 (Exhibit ). 3. Choctawhatchee High School cheerleaders to participate in the NCA High School National Competition in Dallas, Texas, December 27-30, 2003 (Exhibit ). 4. Niceville High School cross country team to compete in the Azalea City Classic at the University of South Alabama on September 20, 2003 (Exhibit ). 5. Memorandum of Agreement between the School Board of Okaloosa County and Okaloosa County Education Association regarding compensation to teachers to teach virtual courses during the school year (Exhibit ). 6. Memorandum of Agreement between the School Board of Okaloosa County and Okaloosa County Education Association regarding the elementary literacy coaching model for the Title II Project (Exhibit ). Mr. Gaetz announced that Education Commissioner Jim Horne has released $2,575, in School Recognition Funds to reward thirty-three of the district s thirty-five schools that earned A rankings from the Department of Education. The method of deciding how the funds are used is mandated by the Florida Legislature, not local school boards. School employees propose how the funds should be distributed and the school advisory councils have the authority to approve the proposals. In the past years, over twothirds of the funds were paid to employees in cash bonuses (not recurring salary obligations). The funds may also be used for academic services and programs to enhance student achievement. Mr. Gaetz stated that responses to the RFQ for Independent Construction Cost Estimating Services have been received. He requested the Chairman appoint the following individuals to the selection committee to review the responses and make a recommendation to the Board: Mr. Walker as chairman and voting member, Rita Scallan, Pat Hagan, Wayne Ansley, and a representative from Carr, Riggs and Ingram, LLP. The committee members as recommended were so appointed by Chairman Frakes. BOARD MEMBERS BUSINESS: None The Chairman recessed the Regular Meeting and called to order the Public Hearing at 6:15 p.m. PUBLIC HEARING:

5 REGULAR MEETING - SEPTEMBER 8, 2003 PAGE 5 Mr. McInnis stated that the purpose of the hearing was to consider approval of three new job descriptions and the budget for As required by state law, each millage rate must be considered separately and in total as well as the budget by fund and by total followed by a Resolution of the Board adopting the final budget. Mr. McInnis presented each of the millage levies and budget funds as recommended by the Superintendent for approval. none. Required Local The Chairman called for public comment; there was Motion to adopt the Required Local Effort millage rate of was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. none. Basic The Chairman called for public comment; there was Motion to adopt the Basic Discretionary millage rate of was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Supplemental The Chairman called for public comment; there was none. Motion to adopt the Supplemental Discretionary millage rate of was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Capital The Chairman called for public comment; there was none. Motion to adopt the Capital Outlay millage rate of was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. none. Total millage rate of The Chairman called for public comment; there was Motion to adopt the total millage rate of was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. General $204,680, Mr. Gaetz noted that this includes all the School Performance Plans and budget details adopted in the Superintendent s preliminary and tentative budget in July. The Chairman called for public comment; there was none. Motion to adopt the General Fund in the amount of $204,680, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Debt Service $6,574, The Chairman called for public comment; there was none. Motion to adopt the Debt Service Fund in the amount of $6,574, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Capital Projects $34,038, The Chairman called for public comment; there was none. Motion to adopt the Capital Projects Fund in the amount of $34,038, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Special Revenue - Food $8,892, The Chairman called for public comment; there was none.

6 REGULAR MEETING - SEPTEMBER 8, 2003 PAGE 6 Motion to adopt the Special Revenue Fund - Food Service in the amount of $8,892, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Special Revenue - $13,964, The Chairman called for public comment; there was none. Motion to adopt the Special Revenue Fund - Other in the amount of $13,964, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Total Budget of $268,150, The Chairman called for public comment; there was none. Motion to adopt the final total budget in the amount of $268,150, was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. Resolution No adopting the final budget for The Chairman called for public comment; there was none. Motion to adopt Resolution No of the Okaloosa County School Board adopting the final budget for fiscal year was made by Mr. Walker, seconded by Mr. Hill and carried unanimously (Exhibit Budget Summary). Mr. McInnis presented a new job description for Manager, Central Production Facility, recommended by the Superintendent for approval. The Chairman called for public comment; there was none. Motion to approve the job description for Manager, Central Production Facility, was made by Mr. Hill, seconded by Mr. Walker and carried unanimously (Exhibit ). Mr. McInnis presented a new job description for Manager, Free and Reduced Program, recommended by the Superintendent for approval. The Chairman called for public comment; there was none. Motion to approve the job description for Manager, Free and Reduced Program, was made by Mr. Hill, seconded by Mr. Walker and carried unanimously (Exhibit ). Mr. McInnis presented a new job description for Manager, Staff Training and Development, recommended by the Superintendent for approval. The Chairman called for public comment; there was none. Motion to approve the job description for Manager, Staff Training and Development, was made by Mr. Hill, seconded by Mr. Walker and carried unanimously (Exhibit ). The Chairman concluded the Public Hearing at 6:23 p.m. and reconvened the Regular Meeting. There being no further business, and upon motion being duly made and seconded, the meeting was adjourned at 6:23 p.m. Teresa Epperson, Recorder DON GAETZ LUCINDA J. FRAKES SUPERINTENDENT AND CHAIRMAN OF THE BOARD CORPORATE SECRETARY