The Invocation was offered by Mr. Hill; the Pledge of Allegiance was led by Mr. Kelley.

Transcription

1 The Invocation was offered by Mr. Hill; the Pledge of Allegiance was led by Mr. Kelley. The School Board of Okaloosa County met in Regular Session on October 9, 2006, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach, Florida. PRESENT: Cathy Thigpen, Chairman Howard Hill, Vice-Chairman Chuck Kelley Rodney Walker Don Gaetz, Superintendent C. Jeffrey McInnis, Esq., Attorney to the Board ABSENT: Cindy Frakes The Chairman called the meeting to order at 6:00 p.m. and welcomed visitors and presenters. APPROVAL OF AGENDA: Motion to approve the Agenda as amended was made by Mr. Hill, seconded by Mr. Kelley and carried 4-0: Consent Agenda: Item #20C(6) was deleted; added as item #22, Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School Band; added as item #23, Addendum to Out-of-Field Report for first semester ; added as item #24, Cleared Certification Requirements for issuance of contract for Attorney s Business: Added as item #1, Notification of Termination of Memorandum of Agreement with Eglin AFB for use of facilities by the Niceville High School swim team Superintendent s Business: Added as item #4, Fort Walton Beach High School forensic team trip request; added as item #5, OCEA delegates to attend the FEA Convention on October 26-27, 2006 VISITORS: 1. Linda Holloway, physical education teacher at Valparaiso Elementary School, was recognized for being selected as Florida Physical Education Teacher of the Year 2006 by the Florida Alliance for Health, Physical Education, Recreation, Dance and Sport. On a motion by Mr. Hill and seconded by Mr. Kelley, the Board unanimously adopted Resolution extending highest commendations and congratulations to Mrs. Holloway. PUBLIC DISCUSSION: No Request PERSONNEL APPOINTMENTS: None COMMITTEE AND STAFF REPORTS: 1. Community Affairs/Grants Update, presented by Ray Sansom (Exhibit ) 2. In-County Travel paid for the period of September 7-20, 2006, presented by Patricia Wascom (Exhibit ) 163

2 3. Out-of-County Travel paid for the period of September 7-20, 2006, presented by Patricia Wascom (Exhibit ) 4. Presentation of Audit Findings for School Internal Funds for fiscal year ended June 30, 2006, presented by Carr, Riggs & Ingram, LLC (Exhibit ) 5. Liza Jackson Preparatory School, Inc., Audited Financial Statements and Supplemental Information for fiscal year ended June 30, 2006, presented by Patricia Wascom (Exhibit ) 6. Okaloosa Academy, Inc., Audited Financial Statements and Supplemental Information for fiscal year ended June 30, 2006, presented by Patricia Wascom (Exhibit ) 7. Report on Significant Findings and Financial Trends in Charter School and Charter Technical Career Center Audit Reports prepared by Independent Certified Public Accountants for the fiscal year ended June 30, 2005, presented by Patricia Wascom (Exhibit ) CONSENT AGENDA: Motion to approve the Consent Agenda as amended was made by Mr. Hill, seconded by Mr. Kelley and carried unanimously: 1. Minutes of Regular Meeting of September 25, 2006 and Minutes of Student Disciplinary Hearings of September 25, 2006, recommended by the Superintendent for approval. 2. Renewal of Economic Development Council Membership Dues for in the amount of $2550, presented by Cathy Thigpen and recommended by the Superintendent for approval (Exhibit ). 3. Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Elementary School for musical instruments in the amount of $16,000, presented by Cathy Thigpen and recommended by the Superintendent for approval (Exhibit ). 4. Contract for Legal Services Addendum between the School Board of Okaloosa County and C. Jeffrey McInnis and the firm of Anchors Smith Grimsley, P.L., presented by Jeff McInnis and recommended by the Superintendent for approval (Exhibit ). 5. Assignment of Agreement between the School Board of Okaloosa County and Hanscomb, Inc., to Faithful+Gould, Inc., presented by Jeff McInnis and recommended by the Superintendent for approval (Exhibit ). 6. Contract Extension Agreement between the School Board of Okaloosa County and Faithful+Gould, Inc. (f/k/a Hanscomb, Inc.), presented by Jeff McInnis and recommended by the Superintendent for approval (Exhibit ). 7. Authorization to issue a RFQ for Independent Construction Cost Estimating Services, presented by Patricia Wascom and Jeff McInnis and recommended by the Superintendent for approval. 8. Payment of Invoices dated October 9, 2006, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 164

3 9. Warrants in the amount of $23,723,956.90, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 10. Acceptance of Donations, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ): A. To Bruner Middle School from Wal-Mart - $1000 B. To Davidson Middle School from Respiratory Services - $3000 C. To Destin Middle School from Sandestin Resort - $2000 D. To Fort Walton Beach High School from Kenner Kentucky Fried Chicken - $15,000; Transition, Inc. of Fort Walton Beach - $15,000; Legendary - $5000 E. To Niceville High School from Ritz Salon - $1000; Caruthers Family Trust - $500; Ralph and Libby Ruyle - $1000; Beach Community Bank - $500; Lt. Col. and Mrs. Jeff Vista - $500; Dr. and Mrs. Harvey Hsiang - $ Audit Report of School Internal Funds for fiscal year ended June 30, 2006, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 12. Volunteer Lists, presented by Ray Sansom and recommended by the Superintendent for approval (Exhibit ). 13. Title V LEA Annual Report for , presented by Guyla Hendricks and recommended by the Superintendent for approval (Exhibit ). 14. Agreement between the School Board of Okaloosa County and Childcare Network to provide training to ESE students participating in the School-to-Work program, presented by Guyla Hendricks and recommended by the Superintendent for approval (Exhibit ). 15. Florida Department of Health School Health Services Plan for , presented by Guyla Hendricks and Catherine Spears (Okaloosa County Health Department) and recommended by the Superintendent for approval (Exhibit ). 16. Personnel Recommendations, presented by Mike Foxworthy and recommended by the Superintendent for approval: A. New Hire Report (Exhibit ) B. Leave Requests (Exhibit ) C. Transfer Report (Exhibit ) 17. Employment Separations, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit ). 18. Reinstatement of Sick Leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit ): A. Linda Cavett, Student Services, 3.75 hours B. Craig Laberee, Silver Sands School, 15 hours 19. Zoning Waivers, presented by Assistant Superintendents and recommended by the Superintendent for approval (Exhibit ; see Zoning Waiver file): A. Central Zone Schools B. North Zone Schools C. South Zone Schools 20. Bids and Purchasing, presented by Rick Norris and recommended by the Superintendent for approval (Exhibit ; see bid file for additional information): A. Approval of Bids and Purchasing Requests: 165

4 (1) RFB 07-B18 Office and Classroom Cut Paper awarded to Office Depot, BSD (2) Renewal of RFB 06-B25 Transportation Replacement School Bus Parts awarded to First Class Coach, Florida Transportation Systems, Heavy Duty Bus Parts, NAPA Crestview, School Bus Parts, Co., Ward International Trucks, Inc. (3) Renewal of RFP 06-P05 Fire Alarm Certification and Repair awarded to Ivanco, Inc. B. Rejection of Bids and Purchasing Requests: None C. Service Agreements: (1) SA# Michelle Tredway, Piano Accompanist, Crestview High School - $ (2) SA# Lookhere, LLC, Classroom Concepts of Aircraft and AUV Aircraft Construction Techniques, CHOICE School - $5000 (3) SA# Embry-Riddle Aeronautical University, Develop a semester course covering the history, applications, construction and future of uninhabited aerial vehicles, CHOICE School - $5000 (4) SA# Pediatric Occupational Therapist, P.A., Provide direct educationally relevant therapy, ESE Department - $6175 (5) SA#7-144 Embry-Riddle Aeronautical University, Provider to Operate a Regional Uninhabited Aerial Vehicle Conference in Okaloosa County-CHOICE Aviation Institute/Manufacturing Wired Grant School - $6000 (6) Deleted - SA# University of West Florida, Provide services under the conditions of the WIRED Grant and the Allied Health Institute, WIRED Grant/CHOICE Allied Health Institute School - $25, Contract Modification Agreement between the School Board of Okaloosa County and Gulf Coast Treatment Center, Inc., presented by Jeff McInnis and recommended by the Superintendent for approval (Exhibit ). 22. Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School in the amount of $10,003 for band instruments, presented by Rodney Walker and recommended by the Superintendent for approval (Exhibit ). 23. Addendum to Out-of-Field Report for first semester school year, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit ). 24. Cleared Certification Requirements for issuance of contract for school year, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit ). 166

5 DISCUSSION AGENDA: 1. Consideration of School Improvement Plan Requests, Responses and Updates, presented by Dr. Diane Kelley and recommended by the Superintendent for approval: A. Motion to approve the School Advisory Council Membership for was made by Mr. Walker, seconded by Mr. Hill and carried 4-0 (Exhibit ). CONSTRUCTION PROGRAM/OWNER S REPRESENTATIVE S BUSINESS: 1. Authorization for Faithful+Gould to provide Cost Verification Services for Jacobs/Titan Construction Program No. 3, Task Orders No. 11, 15, and 17, presented by Jeff McInnis and recommended by the Superintendent for approval, was granted on a motion by Mr. Walker, seconded by Mr. Hill and carried 4-0 (Exhibit ). INFORMATION TECHNOLOGY SEAT MANAGEMENT CONTRACT: None BIDS AND PURCHASING: None ATTORNEY S BUSINESS: 1. Receipt of notification of termination of the Memorandum of Agreement between the School Board of Okaloosa County and the 96 th Air Base Wing, Eglin Air Force Base, for use of facilities by the Niceville High School swim team, presented by Jeff McInnis (Exhibit ) BOARD MEMBERS BUSINESS: Mr. Walker stated that it has been suggested to him that teachers are being required to have printers and to purchase printer cartridges out of their own pockets or out of their Teacher Lead or per teacher supply funds. He asked the Superintendent to find out if teachers are required to have printers and how printer cartridges are supplied. If teachers are having to pay for the printer cartridges, he suggested a district-wide purchase be considered. Mr. Gaetz stated that he would inquire with the principals to find out if classroom teachers have been provided Teacher Lead funding for supplies, if and how much additional supplemental supply funds are provided, if teachers are required to have individual printers for their computers, and if teachers are required to purchase their own printer cartridges. A report of this information will be made to the Board. SUPERINTENDENT S BUSINESS: 1. Bruner Middle School chorus students to compete in the Dothan Choral Competiton in Dothan, AL, November 6 or 7, 2006 (Exhibit ). 2. Crestview High School wrestling team to participate in a wrestling event in Calvert County, Maryland, January 2-8, 2007 (Exhibit ). 3. Pryor Middle School sixth grade students to attend the Shakespeare Festival in Montgomery, AL, on December 13, 2006 (Exhibit ). 4. Fort Walton Beach High School forensic team to participate in a tournament in Peachtree, GA, October 13-15, 2006 (Exhibit ). 167

6 Mr. Gaetz distributed a copy of the Letter of Engagement with Carr, Riggs & Ingram to perform a financial and operations review of the District s food service operations. Evergreen Solutions has been included by CRI as part of the review team. Evergreen has considerable experience in helping school districts evaluate the level of efficiency in their operations and developing realistic recommendations for improvement. The review will begin immediately and a formal report communicating their observations and recommendations will be completed in mid-november. (Exhibit ) Mr. Walker asked if labor costs would be included in the review. Mrs. Wascom responded that the review will include an analysis of internal controls, a financial analysis of operations, and an analysis of staffing and operational procedures. Mr. Gaetz added that this is not a financial audit, that has already been done. This is an operational review which will include an analysis of labor costs, food costs, and operational costs for efficiency and profitability. Mr. Hill asked if site visits would be conducted. Mrs. Wascom responded that site visits would be minimal. Most of the information needed for this review will be in the financial records. 5. OCEA Delegates to attend the FEA Convention on October 26-27, 2006 (Exhibit ). There being no further business, and upon motion being duly made and seconded, the meeting was adjourned at 6:35 p.m. Teresa Epperson, Recorder DON GAETZ CATHERINE S. THIGPEN SUPERINTENDENT AND CHAIRMAN OF THE BOARD CORPORATE SECRETARY 168