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1 BoardDocs Pro Page 1 of2 ~\\U c ~......~. l. ;;'!:~~a. (11~~ ~~.' ;, fh..!v ""...,., ~.,.:. j's..;.~<i!i(j, ~ Iih"' ~ st\ ~ ~ ~ -~""" '71111T:u(i.~~, As.enda Item Details Meeting Category Subject Access Type Fiscal Impact Budgeted Jul 13, Regular Meeting 8. Consent Agenda 8.21 ITB Fixed Price Fence Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Public Action (Consent) Yes Yes Budget Source Capital Funds-as available Recommended Motion to approve the committee's recommendation to award ITB Fixed Price Action Fence Bid to Harris Fence Installation, Inc. as Primary Service Provider and Shalimar Fence as Secondary Service Provider, based on fixed pricing, on an as needed basis. Public Content Request approval of the committee's recommendation to award ITB Fixed Price Fence Bid to Harris Fence Installation, Inc. as Primary Service Provider and Shalimar Fence as Secondary Service Provider, based on fixed pricing, on an as needed basis. The contract is effective July 14, 2015 through July 13, A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) ITB pdf (57 KB) - - ~ Administrative Content I,. Board \llatinq /~ 0+~~~ "1'-oos~ cp Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a cons~sting several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Votins. Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7/14/2015

TABULATION AND RECOMENDATION FOR ITB 15-21 FIXED PRICE FENCE~ OPEINING DATE AND TIME 6/18/15 2:00PM CT Feet High Chain Link Fence and Gate 5 Feet High Chain Link Fence and Gate 6 Feet High Chain Link

2 TABULATION AND RECOMENDATION FOR ITB FIXED PRICE FENCE~ OPEINING DATE AND TIME 6/18/15 2:00PM CT Feet High Chain Link Fence and Gate 5 Feet High Chain Link Fence and Gate 6 Feet High Chain Link Fence and Gate 8 Feet High Chain Link Fence and Gate 10 Feet High Chain Link Fence and Gate 6 Installation or Repair of Chain Link Fencing-Related Work $ $ $ $ Total Bid Price 7, , , , Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, If any are hereby rejected as late. BIDDERS WHO BID "NO BID: NONE NON-RESPONSIVE BIDDERS: NONE RECOMMENDATION FOR AWARD COMMITTEE: S1eve Bolton. Prooram Director-Maintenance Luke Mitchell. Foreman-Maintenance Basis of Award: Multiple award all or none to the overall lowest responsive and responsible bidder, that complies with all provisions of this solicitation. Bidders are required to bid all items in order to be considered for award. The District anticipates making award on the basis of a primary (low bid) and a secondary (next lowest bid) service provider(s). The primary service provider shall be utilized first. If the primary service provider is not able to respond and/or complete an order within specified requirements, the secondary service provider shall be utilized. Should the secondary service provider be unable to responds and/or complete a purchase within the necessary timeframe, the district reserves the right to acquire the goods specified herein from any other source or via any other procurement method deemed by the School Board of Okaloosa County to be in its best interest. The Board reserves the right to waive any informality, to make mathematical correction to errorts in any bid, waive any minor irregularity or technicality in bids received or to reject all bids andreadvemse, with either the identical or revised specifications After bids are opened and tabulated, the Board reserves the right to delete any item(s) listed herein that in its judgment will be in the best interest of the School District of Okaloosa County. Recommendation for Award: Committee recommends award to the lowest responsive and responsible bidder that complies with all provisions of this solicitation to Harris Fence Installation. Inc. as the Primary Service Provider (low bid) and Shalimar Fence as the Secondary Service Provider (next lowest bid). This Contract is for a three (3) year period commencing on or around July 14, Per the terms and conditions of the bid, the Committee would like to delete Item 2 (5 Feet High Chain Link Fence and Gate- 2a thru 2m) and Item 5 (1 0 Feet High Chain Link Fence and Gate Sa thru 5o) from this bid. Consideration of the items to be deleted from this bid are in the best interest of the School District of Okaloosa County and have not been contracted items for the past several years. This Contract is for a three (3) year peliod commencing on or around July 14, The normal ending date for this contract shalt be July 13, FUNDING: District Wide Capital Funds as Made Available. "FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN FLORIDA STATUTES (3) SHALL CONSTITUTE A WAIVER OF PROCEEDING UNDER CHAPTER 120, FLORIDA STATUTES" POSTED: 6/30/1510:11AM CT

3 CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED FL DEPARTMENT OF TRANSPORTATION. AKIAIALLSTATE MIKE PARRISH BUILDERS, OKALOOSA COUNTY DEPT. OF ENGINEERING OKALOOSA I SANTA ROSA SCHOOLS, DESTIN COMMONS MARK MOXLEY, JEFF PETERS MANUFACTURER'S STANDARD WARRANTY ON MATERIAL DEFECTS AND A STANDARD ONE (1) YEAR WARRANTY ON WORKMANSHIP FIVE (5) YEAR WARRANTY COVERS MATERIAL AND WORKMANSHIP ONE(1)YEAR WORKMANSHIP WARRANTY OF ONE (1) YEAR 2

4 CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. INCLUDED 3

5 CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, 4

6 GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED 5

7 HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL 6

For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850)

For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) BoardDocs Pro Page 1 of2 Agenda Item Details Meeting Mar 14, 2016 - Regular Meeting Category Subject Access Type Fiscal Impact Budgeted 7. Consent Agenda 7.17 ITB 16-04 Network Infrastructure Equipment