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10 BoardDocs Pro 3/29/17, 9)24 PM Tuesday, March 21, 2017 Public Board (Rescheduled) 200 East North Avenue 1st Floor Board Room 6:00pm 1. OPENING OF MEETING AND EXECUTIVE SESSION 1.01 The Board may adjourn to closed session in accordance with Section of the State Government Article of the Annotated Code of Maryland. Mar 21, Public Board (Rescheduled) 1. OPENING OF MEETING AND EXECUTIVE SESSION Information, Discussion File Attachments Public Agenda.pdf (542 KB) 2. PUBLIC BUSINESS MEETING RE-OPENING 2.01 Call to Order - Presentation of colors by the JROTC from Frederick Douglass High School Mar 21, Public Board (Rescheduled) 2. PUBLIC BUSINESS MEETING RE-OPENING Information 2.02 Moment of Silence Mar 21, Public Board (Rescheduled) 2. PUBLIC BUSINESS MEETING RE-OPENING Information There are no moment of silence to report Approval of prior open session minutes and closed session summaries Mar 21, Public Board (Rescheduled) 2. PUBLIC BUSINESS MEETING RE-OPENING Action File Attachments Summary of Executive Closed Session and Transcribed Board Minutes.pdf (865 KB) Page 1 of 14

11 BoardDocs Pro 3/29/17, 9)24 PM Motion & Voting to approve prior open session minutes and closed session summaries Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam Recommended Action 2.04 Approval of consent agenda Mar 21, Public Board (Rescheduled) 2. PUBLIC BUSINESS MEETING RE-OPENING Action (Consent) To approve items as presented. Approval of prior meeting minutes. Appeals and Hearings PEP Procurement Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam 3. CHAIRMAN'S COMMENTS 3.01 Chairman's Comments Mar 21, Public Board (Rescheduled) 3. CHAIRMAN'S COMMENTS Report Page 2 of 14

12 BoardDocs Pro 3/29/17, 9)24 PM 4. CEO'S COMMENTS 4.01 CEO's Comments Mar 21, Public Board (Rescheduled) 4. CEO'S COMMENTS 5. GIFTS AND DONATIONS 5.01 No gifts or donations have been reported for this period. Mar 21, Public Board (Rescheduled) 5. GIFTS AND DONATIONS Information 6. PUBLIC COMMENT 6.01 Parent Community Advisory Board (PCAB) - Trish Garcia Pilla, Chair Mar 21, Public Board (Rescheduled) 6. PUBLIC COMMENT Information, Discussion File Attachments Public Invite pdf (466 KB) 6.02 Baltimore Teachers Union (BTU) - Marietta English, President Mar 21, Public Board (Rescheduled) 6. PUBLIC COMMENT Information 6.03 General Public Comment Mar 21, Public Board (Rescheduled) 6. PUBLIC COMMENT Discussion Up to ten members of the public may register for an opportunity to speak by signing Public Comment Sign-up sheet located at the Information Desk in the front lobby. The Public Comment Sign-up sheet will be made available on the day of the regularly scheduled public board meeting from 4:30 p.m. to 5:45 p.m. or until the ten speaking opportunities have been taken. Groups shall designate only one (1) person to speak on their behalf; no more than one entry on the sign-up sheet will be recognized at a board meeting. Each person wishing to speak MUST complete the following information on the Public Comment Sign-up sheet or they Page 3 of 14

13 BoardDocs Pro 3/29/17, 9)24 PM may void their opportunity to speak: a. name; b. address; c. address (if applicable) d. telephone number (if applicable); e. school / civic / community affiliation; and f. agenda topic about which the registrant wishes to speak. 4. Each speaker shall be limited to three minutes. Individuals that have not fully completed the Public Comment Sign-up sheet may not be called for public comment. 5. No speaker may use the opportunity to air employee grievances or make complaints on behalf of specific, individual students. Speakers are prohibited from discussing any matters that might come before the Board in the form of an appeal. 6. Speakers may not yield their time to another individual. 7. Time shall be kept by designated staff, and an audible warning shall be given at the conclusion of the three minutes of allotted time. When the speaker s time has expired, he or she may thereafter conclude his or her remarks in a sentence or two, but may not exceed an additional 15 seconds time. The Chair shall then call for the next speaker. 8. The Chair shall rule out of order the comments of any speaker who verbally and personally attacks a school system employee or Board member. Any comments made after the speaker is ruled out of order shall not be part of the formal record (minutes) of the meeting. 9. The Chair shall also rule out of order the comments of any speaker who strays from the agenda item/topic on which the person signed up to speak. 10. A person attending an open session of the Board may not engage in any conduct that disrupts the session or that interferes with the right of members of the public to attend and observe the session. File Attachments People for Public Schools Letter to School Board Mar docx - Google Docs.pdf (224 KB) 7. INFORMATION AND DISCUSSION 7.01 Legislative Update Mar 21, Public Board (Rescheduled) 7. INFORMATION AND DISCUSSION Information, Discussion Page 4 of 14

14 BoardDocs Pro 3/29/17, 9)24 PM 7.02 Board Policy JJJ: Academic Eligibility for Extracurricular Activities - 1st Reader Mar 21, Public Board (Rescheduled) 7. INFORMATION AND DISCUSSION Information File Attachments JJJ-RA 1st Reader.pdf (168 KB) Policy- JJJ 1st Reader.pdf (145 KB) Presentation JJJ 1st Reader.pdf (309 KB) 7.03 Board Policy JLF: Child Abuse/Neglect - 1st Reader Mar 21, Public Board (Rescheduled) 7. INFORMATION AND DISCUSSION Information File Attachments Policy- JLF 1st Reader.pdf (329 KB) JLF-RA 1st Reader.pdf (236 KB) JLF - RA - Attachment A (Local Office Telephone Numbers).pdf (177 KB) JLF - RA - Attachment B (reporting form).pdf (98 KB) Presentation JLF 1st Reader.pdf (676 KB) 7.04 Board Policies IKEA, IKEB, IKEC, and IKED: Promotion, Retention, and Graduation Mar 21, Public Board (Rescheduled) 7. INFORMATION AND DISCUSSION Information File Attachments Policy- IKEA 1st Reader.pdf (191 KB) IKEA-RA 1st Reader.pdf (175 KB) Policy- IKEB 1st Reader.pdf (353 KB) IKEB-RA 1st Reader.pdf (285 KB) Presntation IKEA.IKEB.IKEC.IKED 1st Reader.pdf (891 KB) 8. ACTION ITEMS 8.01 Personnel, Employment and Payroll (PEP) Report Mar 21, Public Board (Rescheduled) 8. ACTION ITEMS Action (Consent) Page 5 of 14

15 BoardDocs Pro 3/29/17, 9)24 PM Recommended Action Approve the PEP as presented. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam 8.02 Appeals and Hearings Case No t Recommended Action Mar 21, Public Board (Rescheduled) 8. ACTION ITEMS Action (Consent) to approve as presented. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam 8.03 Appeals and Hearings Case No 16-03a Mar 21, Public Board (Rescheduled) 8. ACTION ITEMS Action (Consent) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Page 6 of 14

16 BoardDocs Pro 3/29/17, 9)24 PM Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam 8.04 Lakewood Zone Change - Deferred until April 25, 2017 Mar 21, Public Board (Rescheduled) 8. ACTION ITEMS Information This item was removed from tonight's agenda at the request of the CEO. The Board vote for Lakewood has been postponed from March 21 st unbl April 25 th so that more community engagement can be completed and we can conbnue to explore all opbons. Recommended Action 8.05 FY17 Supplemental Appropriation Mar 21, Public Board (Rescheduled) 8. ACTION ITEMS Action (Consent) Approve the supplemental appropriation as presented. File Attachments FY 2017 Supplemental Appropriation - Request to Utilize Special Revenue Fund Restricted Fund Balance (Board ).pdf (295 KB) Agenda Item Summary - FY 2017 Supplemental Appropriation - Request to Utilize Special Revenue Fund Restricted Fund Balance (Board ).pdf (210 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam 8.06 Waiver Application for Post-Labor Day Executive Order Requirements Page 7 of 14

17 BoardDocs Pro 3/29/17, 9)24 PM Recommended Action Mar 21, Public Board (Rescheduled) 8. ACTION ITEMS Action (Consent) Approve the waiver application for Post-Labor Day Executive Order requirements. File Attachments Waiver Application for Post-Labor Day Executive Order Requirements. UPDATED pdf (526 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam 9. PROCUREMENT - BOARD EXECUTIVE OFFICER Recommended Action 9.01 CRC Salomon, Inc. Mar 21, Public Board (Rescheduled) 9. PROCUREMENT - BOARD EXECUTIVE OFFICER Action (Consent) The Board Executive Officer requests the Board's approval of a requirements contract with CRC-Salomon, Inc. for an estimated annual amount of $50,000 to provide transcription services to City Schools. The contract term is for a period of five years: March 22, 2017, through March 21, Pursuant to State Government Article Section and COMAR 13A , the School Board is required to keep accurate minutes of its public proceedings. The labor contract with the Baltimore Teachers Union (BTU) also stipulates transcriptions of all hearings involving BTU represented employees. Section 9.01 BOARD EXECUTIVE CRC Salomon, Inc. Transcription Services Request of the Board The Board Executive Officer requests the Board's approval of a requirements contract with CRC-Salomon, Inc. for an estimated annual amount of $50,000 to provide transcription services to City Schools. The contract term is for a period of five years: March 22, 2017, through March 21, Page 8 of 14

18 BoardDocs Pro 3/29/17, 9)24 PM Pursuant to State Government Article Section and COMAR 13A , the School Board is required to keep accurate minutes of its public proceedings. The labor contract with the Baltimore Teachers Union (BTU) also stipulates transcriptions of all hearings involving BTU represented employees. Selection Methodology Evidence of Effectiveness Contract : Requirements Contract Multiple Award: No Contract Term: March 22, 2017, through March 21, 2022 Prior Contract End Date: April 12, 2017 Lowest Bidder: Yes Contract Increase: No Vendor & Amount: CRC Salomon, Inc. $50,000 annual estimate Funding Source: Central General: 3001.XX Solicitation Process: Pursuant to Section 3-101(2) of the Procurement Administrative Regulations, on January 6, 2017 City Schools issued a competitive sealed bid IFB Two (2) bids were received. CRC Salomon, Inc. was the lowest responsive and responsible bidder. MBE/WBE Results: A waiver was granted for this solicitation by the Office of Minority and Women Business Enterprise. As required, City Schools shall have accurately transcribed minutes of public meetings of the Board of School Commissioners and hearings as outlined in the BTU contract. Author: A.J. Bellido de Luna, Board Executive Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam 10. PROCUREMENT - CHIEF ACADEMIC OFFICER Instructional Materials Mar 21, Public Board (Rescheduled) 10. PROCUREMENT - CHIEF ACADEMIC OFFICER Action (Consent) Page 9 of 14

19 BoardDocs Pro 3/29/17, 9)24 PM Recommended Action The Chief Academic Officer requests the Board s approval to piggyback Anne Arundel County Public Schools competitively bid requirements contract with thirteen (13) vendors (listed below) to provide various instructional supplies and materials. These contracts offer discounts ranging from 5% to 27% off catalog pricing for in-stock instructional items. Funding for the purchases is derived from individual school or department budgets. The period of performance is April 1, 2017 through March 31, The estimated annual amount is $1,200, Total expenditures for the prior 10-month period is $1,045, Section CHIEF ACADEMIC OFFICER Instructional Materials Various Vendors Request of the Board The Chief Academic Officer requests the Board s approval to piggyback Anne Arundel County Public Schools competitively bid requirements contract with thirteen (13) vendors (listed below) to provide various instructional supplies and materials. These contracts offer discounts ranging from 5% to 27% off catalog pricing for in-stock instructional items. Funding for the purchases is derived from individual school or department budgets. The period of performance is April 1, 2017 through March 31, The estimated annual amount is $1,200, Total expenditures for the prior 10-month period is $1,045, Selection Methodology Contract : Requirements Contract Multiple Awards: Yes Prior contract end date March 31, 2017 Contract Term: April 1, 2017 through March 31, 2018 Lowest Bidder(s): N/A Contract Increase N/A Vendors & Amounts: 1. ETA Hand2Mind 2. Frey Scientific Company 3. Kurtz Brothers 4. Lakeshore Learning 5. Nasco 6. Dick Blick Art Materials 7. Kaplan Early Learning 8. U.S. Toy Co., Inc. 9. Becker s School Supplies 10. Demco, Inc. 11. Medco Supply 12. Office Depot, Inc. 13. Pocket Nurse Funding Source(s): Various school or department budgets Solicitation process: In accordance with Section of City Schools Administrative Procurement Regulations, City Schools is piggybacking Anne Arundel County Public Schools Contract #06CM-77. MBE/WBE Results: N/A Page 10 of 14

20 BoardDocs Pro 3/29/17, 9)24 PM Evidence of Effectiveness Seven of these vendors listed above are existing providers of products and services to City Schools. Approval of this request will provide schools and departments with access to these preferred vendors through K12Buy.com. Author: Suzanne Addington, Buyer Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam 11. PROCUREMENT - CHIEF FINANCIAL OFFICER Agenda items were not submitted for this meeting. Mar 21, Public Board (Rescheduled) 11. PROCUREMENT - CHIEF FINANCIAL OFFICER Information 12. PROCUREMENT - CHIEF INFORMATION TECHNOLOGY OFFICER Agenda items were not submitted for this meeting. Mar 21, Public Board (Rescheduled) 12. PROCUREMENT - CHIEF INFORMATION TECHNOLOGY OFFICER Information 13. PROCUREMENT - CHIEF OPERATING OFFICER Recommended Action Chilmar Corporation Mar 21, Public Board (Rescheduled) 13. PROCUREMENT - CHIEF OPERATING OFFICER Action (Consent) The Chief Operating Officer requests the Board's approval of a competitively bid contract with Chilmar Corporation, in the total amount of $1,105, The contract provides fire and safety upgrade services at James McHenry PK-8 School #10. This price includes base bid item #1 in the amount of $1,023, as well as $81, project contingency. SECTION Page 11 of 14

21 BoardDocs Pro 3/29/17, 9)24 PM Request of the Board CHIEF OPERATING OFFICER Chilmar Corporation Fire Safety System Upgrade Services at James McHenry PK-8 School #10 The Chief Operating Officer requests the Board's approval of a competitively bid contract with Chilmar Corporation, in the total amount of $1,105, The contract provides fire and safety upgrade services at James McHenry PK-8 School #10. This price includes base bid item #1 in the amount of $1,023, as well as $81, project contingency. Selection Methodology Funding Source: Contract : New Contract Multiple Awards: No Contract Term: All work shall be completed within 12 months from the date of NTP. Lowest Bidder(s) Yes Contract Increase N/A Vendor & Amount Chilmar Corporation - $1,105, Capital Funds FR Solicitation process: Pursuant to Section 3-101(2) of the Procurement Administrative Regulations, on November 22, 2016, City Schools issued a competitive sealed bid IFB Two (2) bids were received on January 19, 2017, and Chilmar Corporation, was deemed the lowest, responsive and responsible bidder. MBE/WBE Results: The MBE/WBE goals for this solicitation were 27% with subgoals of 7% African-American and 4% Asian-American in accordance with State of Maryland guidelines. The actual results were 27% with sub-goals of 10% African- American and 4% Asian-American. City Schools MBE/WBE Liaison has reviewed and approved contractor s compliance with the stated MBE subcontracting goals. Evidence of Effectiveness Approval of this request will replace the fire safety system at James McHenry PK-8 School #10 and improve the school s public safety. Author: Ms. Cynthia Smith, Director Facilities Design and Construction Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Page 12 of 14

22 BoardDocs Pro 3/29/17, 9)24 PM Andrew Frank, Martha James-Hassan, Peter Kannam 14. PROCUREMENT- CHIEF HUMAN CAPITAL OFFICER Agenda items were not submitted for this meeting. Mar 21, Public Board (Rescheduled) 14. PROCUREMENT- CHIEF HUMAN CAPITAL OFFICER Information 15. PROCUREMENT - CHIEF ACCOUNTABILITY OFFICER Agenda items were not submitted for this meeting. Mar 21, Public Board (Rescheduled) 15. PROCUREMENT - CHIEF ACCOUNTABILITY OFFICER Information 16. PROCUREMENT - CHIEF LEGAL OFFICER Agenda items were not submitted for this meeting. Mar 21, Public Board (Rescheduled) 16. PROCUREMENT - CHIEF LEGAL OFFICER Information 17. PROCUREMENT - CHIEF SCHOOL SUPPORT NETWORKS OFFICER Agenda items were not submitted for this meeting. Mar 21, Public Board (Rescheduled) 17. PROCUREMENT - CHIEF SCHOOL SUPPORT NETWORKS OFFICER Information 18. SCHEDULE OF MEETINGS Upcoming s Mar 21, Public Board (Rescheduled) 18. SCHEDULE OF MEETINGS Information Baltimore City Board of School Commissioners Regularly scheduled public meetings of the Baltimore City Board of School Commissioners are held on the second and fourth Tuesday of each month during the school year, and once a month during holiday and summer months. Page 13 of 14

23 BoardDocs Pro 3/29/17, 9)24 PM The executive session begins at 3 p.m. at the district office, 200 E. North Ave., Baltimore, MD The public session begins at 6 p.m. and may last up to four hours. The public sessions are held at the district office in the 1 st Floor Board Room. Schedule changes are publicized on the district website and posted throughout the district office. For the school year, the meeting schedule is as follows: January 10, 2017 July 12, 2016 January 24, 2017 August 9, 2016 February 14, 2017 September 13, 2016 February 28, 2017 September 27, 2016 March 14, 2017 October 11, 2016 March 28, 2017 October 25, 2016 April 25, 2017 **November 15, 2016 May 9, 2017 December 13, 2016 May 23, 2017 June 13, 2017 **This board meeting date is outside of the normal schedule due to the general election. Public Comment: Up to 10 members of the public may register for an opportunity to speak by signing the public comment sign up sheet. The sign up sheet is available in the lobby outside the 1st Floor Board Room from 4:30 to 5:45 p.m. on the day of each Board meeting. All public comments should address agenda items or items of educational interest. For more information regarding public comment procedures, please visit the Board section of the City Schools website at E. North Avenue, Room 406 Baltimore, Maryland Phone: (443) Fax: (410) Visit us on the web at: ADJOURNMENT Adjournment Mar 21, Public Board (Rescheduled) 19. ADJOURNMENT Action Motion & Voting to adjourn meeting at 7:41pm Motion by Tina Hike Hubbard - Vice Chair, second by Cheryl Casciani. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam Page 14 of 14

24 BoardDocs Pro 3/29/17, 9)24 PM Agenda Item Details Mar 21, Public Board (Rescheduled) Recommended Action 8. ACTION ITEMS 8.06 Waiver Application for Post-Labor Day Executive Order Requirements Action (Consent) Approve the waiver application for Post-Labor Day Executive Order requirements. Waiver Application for Post-Labor Day Executive Order Requirements. UPDATED pdf (526 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting To approve items as presented. Motion by Tina Hike Hubbard - Vice Chair, second by Martha James-Hassan. Final Resolution: Motion Carries Yea: Marnell A Cooper - Chair, Tina Hike Hubbard - Vice Chair, Muriel Berkeley, Cheryl Casciani, Linda Chinnia, Andrew Frank, Martha James-Hassan, Peter Kannam Page 1 of 1

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38 Karen B. Salmon, Ph.D. State Superintendent of Schools 200 West Baltimore Street Baltimore, MD TTY/TDD msde.maryland.gov TO: FROM: Members of the State Board of Education Karen B. Salmon, Ph.D. DATE: April 25, 2017 SUBJECT: Request to Waive the 180-Day School Year Requirement for Carroll County Public Schools PURPOSE: To consider the request to waive one day of student attendance for Carroll County Public Schools for the school year. BACKGROUND/HISTORICAL PERSPECTIVE: Education Article requires that schools be open for student attendance for 180 days. The State Board of Education has the authority to adjust the length of the school year by granting waivers of the 180-day requirement. Such adjustments may be granted if normal school attendance is prevented because of natural disaster, civil disaster, or severe weather conditions. The conditions for granting a waiver of the 180-day school year requirement are specified in Code of Maryland Regulation (COMAR) 13A and include the following: 1. The school system demonstrates they have made sufficient effort in providing instruction through calendar planning and modifications; and 2. Natural disasters, civil disasters, or severe weather conditions are sufficiently significant to warrant a waiver of days. The conditions required for waiver applications are specified in COMAR 13A (C) and includes the following: 1. The local school system developed a calendar which included days to be used to make-up days lost. Depending upon past experience, this number could range from 3 to 10 days; and 2. The local school system has modified its calendar by scheduling school on make-up days provided in the original calendar and by extending the school year 5 days beyond the previously scheduled closing date. In considering applications for waivers, the State Board of Education may waive the final day needed to complete the 180-day schedule if that day falls on a Monday.

39 Members of the Maryland State Board of Education April 25, 2017 Page Two EXECUTIVE SUMMARY: Carroll County Public Schools were closed on January 11, 2017; February 9, 2017; and March 14, 2017 due to inclement weather. In compliance with COMAR 13A , adjustments were made to the school calendar to make-up days lost. Calendar modifications resulted in the last day of school being rescheduled from Friday, June 9, 2017 to Monday, June 12, According to COMAR 13A , the State Board of Education may grant a waiver of student attendance if the final day needed to complete the 180 day schedule falls on a Monday. As a result, the Superintendent of Carroll County Public Schools is requesting that the State Board of Education grant a waiver of student attendance for Monday, June 12, ACTION: It is being requested that the State Board of Education approve the request to waive one day of student attendance for Carroll County Public Schools for the school year. Attachment: Waiver Request from Carroll County Public Schools

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