Summary Meeting Minutes. RFP No. N P1 Real Estate Developer for Development of 600 N. Andrews Ave.

Transcription

1 RFP No. N P1 Real Estate Developer for Development of 600 N. Andrews Ave. Friday, September 16, 2016, 2:00 P.M. Governmental Center Building, 115 S. Andrews Avenue, Room GC430 Fort Lauderdale, FL Attendees: Committee Members: Connie Mangan, Purchasing Manager Purchasing Division, Finance and Administrative Services Department (Chair and Non-Voting Committee Member) Alan Cohen, Assistant to the County Administrator, County Administration Sandy-Michael McDonald, Director, Office of Economic and Small Business Development Ralph Stone, Division Director and Executive Director, Housing Finance and Community Development Division, Housing Finance Authority of Broward County Richard Tornese, Director, Highway Construction and Engineering Division, Public Works Department Purvi Bhogaita, Director, Real Property Section, Facilities Management Division, Public Works Department County Staff: Isha Taylor-Salmon, Purchasing Agent, Purchasing Division Rosemarie C. Fallon, Housing Finance and Community Development Division, Housing Finance Authority of Broward County Glenn Amoruso, Housing Finance and Community Development Division, Housing Finance Authority of Broward County Anthony Halmon, Assistant County Attorney, County Attorney s Office Israel Fajardo, Assistant County Attorney, County Attorney s Office Glenn Miller, Assistant County Attorney, County Attorney s Office Anna Owens, Investment Finance Coordinator, Finance and Administrative Services Department Elizabeth Plaska, Program Project Coordinator, Risk Management Division Project Consultant Debbie Zomermaand, Financial Advisor (Zomermaand Finance Advisory Services) for Housing Finance Authority of Broward County; Zomermaand Finance Advisory Services (Phone) Call to Order The meeting was called to order at 2:03 p.m. and announcements were made by Ms. Connie Mangan. Introduction and Opening Remarks: The Purchasing Division representative, Isha Taylor-Salmon, introduced County Staff made some introductory comments about the solicitation and noted that the meeting has been publicly noticed. Ms. Taylor-Salmon stated that at the time of RFP advertising deadline, 5:00 P.M., July 29, 2016, there were three (3) submittals.

2 RFP No. N P1 Real Estate Developer for Development of 600 N. Andrews Ave Quorum of voting members: Ms. Mangan stated that a Quorum was present and named the committee members present: Alan Cohen, Assistant to the County Administrator, County Administration; Sandy-Michael McDonald, Director, Office of Economic and Small Business Development; Ralph Stone, Division Director and Executive Director, Housing Finance and Community Development Division, Housing Finance Authority of Broward County; Richard Tornese, Director, Highway Construction and Engineering Division, Public Works Department and Purvi Bhogaita, Director, Real Property Section, Facilities Management Division, Public Works Department. Responsibility of the Selection Committee Ms. Mangan stated the responsibility of the Evaluation Committee was to review the vendor s submittals to ensure they are in compliance with the solicitation requirements and evaluate the submittals in order to make a recommendation to the County Commission to award a contract. Purpose of Meeting Ms. Mangan stated that the purpose of the meeting is to determine responsiveness and responsibility of the firms that submitted a proposal and that only the firms that have been determined by the Evaluation Committee to be both responsive and responsible to the requirements of the RFP will proceed to the Final Evaluation and Scoring. Ms. Mangan stated that a sign-in sheet is being circulated and to be sure that everyone signs in. She also requested that anyone on the conference call introduce themselves. Cone of Silence Ms. Mangan stated that the Cone of Silence for this project has been in effect since June 24, 2016 for County staff and upon the first meeting of the Evaluation Committee for County Commissioners and their staff; and all inquiries should be directed to the Project Managers or the Director of Purchasing. Conflict of Interest Ms. Mangan stated that in accordance with Broward County Procurement Code all Committee Members shall be free of conflicts of interest. Ms. Mangan then called on the Purchasing Division to report on their findings about responsiveness and responsibility. Purchasing Division Report Ms. Taylor-Salmon stated the four (4) responsiveness requirements involving compliance, including, receipt of a Lobbyist Registration Certification Form, acknowledgement of Must Addenda, Bond Requirement and the Domestic Partnership Act Certification Form. Ms. Taylor-Salmon then stated all three (3) of the firms are being recommended to be evaluated as responsive to the Lobbyist Registration Certification Form, acknowledgement of Must Addenda, Bond Requirement and the Domestic Partnership Act Certification requirements of the RFP. Page 2 of 4

3 RFP No. N P1 Real Estate Developer for Development of 600 N. Andrews Ave Ms. Taylor-Salmon stated the five areas of responsibility in the RFP concerning litigation history, financial information, the Authority to Conduct Business in the State of Florida, Affiliated Entities of the Principal(s), and Proof of Insurance. Ms. Taylor-Salmon all three firms provided the required litigation information, financial information, the Authority to Conduct Business in the State of Florida, Affiliated Entities of the Principal(s) and Proof of Insurance. Lastly, Ms. Taylor-Salmon stated that all three firms accepted the County s standard terms and conditions. Determination of Respondents Responsiveness Ms. Mangan gave the definition of responsive proposer as a person who has submitted a bid which conforms in all material respects to the solicitation. A bid or proposal of a responsive bidder must be submitted on the required forms, which contain all required information, signatures, notarizations, insurance, bonding, security, or other mandated requirements required by the bid document to be submitted at time of bid opening. Ms. Mangan then asked if there was any discussion as it pertains to the responsiveness of the firms. There was no discussion. Mr. Stone made the motion to find all firms responsive and the motion was seconded and passed. Determination of Respondents Responsibility Ms. Mangan gave the definition of a responsible proposer as an offeror who has the capability in all respects to perform the contract requirements, and the integrity and reliability which will assure good faith performance. Ms. Mangan then asked if there was any discussion as it pertains to the responsibility of the firms. There was no discussion. Mr. Tornese made the motion to find all firms responsible and the motion was seconded and passed. Determination of the Number of Firms to Proceed to Final Evaluation Ms. Mangan asked for a motion to accept the firms that have been determined to be both responsive and responsible to proceed to final evaluation and scoring. Mr. Tornese made the motion to move both firms proceed to the final evaluation and be numerically scored; the motion was seconded and was passed. Announce Final Evaluation Meeting Date, Time and Guidelines Ms. Mangan announced that the date of the Final Evaluation Meeting will be held on October 21, 2016 at 2:00 P.M in Room 430 located at the Governmental Center Building, 115 S. Andrews Avenue, Fort Lauderdale, FL Ms. Mangan then asked for the length of presentations to be discussed by the Evaluation Committee. After some the discussion, including confirmation that question and answer time is unlimited, Ms. Mangan asked for a motion for length of presentations. Mr. Tornese made the motion for the length of presentations to be 20 minutes and the motion was seconded and passed. Page 3 of 4

4 RFP No. N P1 Real Estate Developer for Development of 600 N. Andrews Ave Ms. Mangan announced that the order of the presentations would be chosen randomly from the draw of a hat by the Purchasing Division. The Purchasing Division representatives then drew from the hat and announced the order of presentations as: 1. Art Lofts Workforce Developers, LLC; 2. Turnstone Development Corporation and Fort Lauderdale Community Center (joint venture); 3. Related FATVillage, LLC. Ms. Mangan asked the Committee if there any questions they wish to have included or specifically addressed in the presentations. The Evaluation Committee member then announced what they wanted to see in each firm s presentation: Clarify land lease information in proposal. It was clarified by Mr. Stone that the lease terms were negotiable. Other Business The Chair asked if there was any other business. There was no other business brought up by the Committee. Ms. Mangan then noted that an additional matrix will be completed by the Broward County s Housing Finance Authority s Financial Advisor. It will be distributed to the Evaluation Committee members and will be posted on the Purchasing Division s repository. This matrix will be a review of the financial proformas submitted by each of the proposers. It is anticipated include an overview of each proforma, such as identifying different assumptions or conditions of financing, calculating an average price per sq. foot for development, and other major components of the pro forma. In additional, the Financial Advisor will be available at the Final Evaluation Committee meeting if there are any questions the Evaluation Committee has of her. Ms. Mangan then asked if there were questions on the additional matrix. There was none. The Chair adjourned the meeting at 2:18 p.m. Adjourn Meeting Ms. Mangan adjourned the meeting at 2:18 p.m. Page 4 of 4

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