Summary Meeting Minutes

Transcription

1 Wednesday, July 17, 2017, 10:30 A.M. Governmental Center Building, 115 S. Andrews Avenue, Room GC430 ATTENDEES Committee Members: Mark Roberts, Purchasing Agent,, Finance and Administrative Services Department (Chair and Non-Voting Committee Member) Dr. Jennifer Jurado, Director, Environmental Planning and Community Resilience Division, Environmental Protection and Growth Management Department John Crouse, Director, Water Management Division, Water and Wastewater Services, Public Works Department Erik Neugaard, Environmental Program Manager, Seaport Engineering and Construction Division, Port Everglades Department County Staff: Nicole Sharp, Project Manager Connie Mangan, Danea Cohen-Ebanks, Daphne Jones, County Attorney s Office Maya Moore, County Attorney s Office Anna Owens, Finance and Administrative Services Department Tim Crowley, Risk Management The meeting was called to order at 10:31 a.m. and announcements were made by the Chair. Purchasing Agent, Danea Cohen-Ebanks introduced County Staff and made some introductory comments about the solicitation. She stated that at the time of RFP advertising deadline, 5:00 P.M., May 15, 2017, there were six (6) submittals and noted that the meeting has been publicly noticed. The Chair stated that a Quorum was present and named the Committee members. The Chair stated the responsibility of the Evaluation Committee. The Chair stated that the purpose of the Meeting is to determine responsiveness and responsibility of the firms that submitted a proposal and that only the firms that have been determined by the Evaluation Committee to be both responsive and responsible to the requirements of the RFP will proceed to the Final Evaluation and Scoring.

2 The Chair stated that a sign-in sheet is being circulated and to be sure that everyone signs in. The Chair stated that the cone of silence for this project has been in effect since April 12, 2017 for County Staff and upon the first meeting of the Evaluation Committee for County Commissioners and their staff; and all inquiries should be directed to the Project Manager or the Director of Purchasing. The Chair stated that in accordance with Broward County Procurement Code all Committee Members shall be free of conflicts of interest. The Purchasing Agent then reported on the s findings about the responsiveness and responsibility of the firms. The Purchasing Agent stated the responsiveness requirements and that all six firms are being recommended to be evaluated as responsive to the requirements. The Purchasing Agent stated the responsibility requirements and that all six firms are being are recommended to be evaluated as responsible to the requirements. The Purchasing Agent stated that Atkins North America, Inc. have taken exception to the County s standard terms and conditions and that the specific exception(s) taken by each firm will be addressed, for all responsive and responsible, prior to presentations at the Final Evaluation Meeting. The Chair gave the definition of responsiveness and asked for a motion. Motion was made to find all six firms responsive and motion passed unanimously. The Chair gave the definition of responsibility and asked for a motion. Motion was made to find all six firms responsible and motion passed unanimously. The Chair asked for a motion to accept the firms that have been determined to be both responsive and responsible to proceed to final evaluation and scoring. Motion was made to have all six firms proceed to the final evaluation and be numerically scored and motion passed unanimously. The Chair announced that the Final Evaluation Meeting will be held on August 16, 2017 at 1:00 p.m. in Room GC422 located at the Governmental Center, 115 S Andrews Avenue, Fort Lauderdale, Florida. The Chair asked for the length of presentations to be discussed by the Evaluation Committee. After the discussion, the Chair asked for a motion for the firms to have fifteen (15) minutes for presentations. Motion was made for the length of presentations to be 15 minutes and motion passed unanimously. The Chair announced that the order of the presentations would be chosen randomly from the draw of a hat by the. The Purchasing Agent chose the names and the order of presentation is: 1. Gahagan & Bryant Associates, Inc. 2. Applied Technology and Management, Inc. 3. CB&I Environmental Infrastructure, Inc. 4. Atkins North America, Inc. 5. Olsen Associates, Inc. 6. Coastal Systems International, Inc. Page 2 of 3

3 The Chair asked the Committee if there any questions they wish to have included or specifically addressed in the presentations. The Committee had the flowing specific questions for the firms: Overall review again of the proposed approach to the project Specific inclusion of the firm s experience in addressing hardbottom impacts particularly through planning, monitoring and mitigation Review of the key team members, their specific roles and capabilities for the project Inclusion of some specific example of how the firm has been particularly effective in navigating regulatory issue relating to the permitting of these types of projects with emphasis on inclusion of projects of a similar scale or setting with respect to our environment The Chair asked if there was any other business, seeing none, the Chair adjourned the meeting at 10:50 a.m. Page 3 of 3

4 ~~~~~~~~~~~- Bf\'6.WARD ; I COUNTY Initial Evaluation [Kl Governmental Center, 115 S. Andrews Ave, Room GC430 Evaluation Committee Meeting Short List D Presentation/Ranking 0 Combination Meeting D Our"" Best. No thing Le ss. M iiipt IWiiiipe+ Solicitation No: T P1 So Ii citation Title: Coastal Engineering Consultant Services for Segment Ill Shore Protection Date: July 17, 2017 Agency: Environmental Planning and Comm uni Project Manager: Nicole Sharp Resilience Division Purchasing Agent: Danea Cohen-Ebanks Name of Attendee Company Print Name Address Telephone No. Address J 8::.'-D fu.en_ Oi;viz. krmvl'xr-tm., Jt_ ~J'JJJ 9J;.vJ - l/~ ~ ol}/;"f C. AO ll~ S. ~ c

5 .... BPt:9=WARD... COUNTY, Initial Evaluation 0 Governmental Center, 115 S. Andrews Ave, Room GC430 Evaluation Committee Meeting Short List 0 Presentation/Ranking D Combination Meeting D Our Best. No th i n g Le ss. MI i ipi i!++.l!p&m Solicitation No: T P1 ~ So Ii citation Title: Coastal Engineering Consultant Services for Segment Ill Shore Protection Agency: Environmental Planning and Community Resilience Division Project Manager: _N_ic_ol_ e S_h_a ~rp ~_Pu_rc_h_as_in~g_A~ge_n_t: _D_an_e_a_Co_h_en_-_Eb_a_nk_s Date: July 17, 2017 Print Name of Attendee Company Address Telephone No. Address 1..&lf3 ~.{\!rd-a\ ~+, Jf\X ~ L 3l. 7.-oi/- '"'.r'' L >a."4. to <-v-11 M Gb~ QM