The Invocation was offered by Mrs. Frakes; the Pledge of Allegiance was led by Mr. Hill.

Transcription

1 REGULAR MEETING MARCH 12, 2007 The Invocation was offered by Mrs. Frakes; the Pledge of Allegiance was led by Mr. Hill. The School Board of Okaloosa County met in Regular Session on March 12, 2007, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach, Florida. PRESENT: Cathy Thigpen, Chairman Chuck Kelley, Vice-Chairman Cindy Frakes Howard Hill Rodney Walker Alexis Tibbetts, Superintendent C. Jeffrey McInnis, Esq., Attorney to the Board The Chairman called the meeting to order at 6:00 p.m. and welcomed visitors and presenters. APPROVAL OF AGENDA: Motion to approve the Agenda as amended was made by Mr. Hill, seconded by Mrs. Frakes and carried unanimously. Committee and Staff Reports: Item #7 was deleted. Consent Agenda: Added as item #3D, Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High in the amount of $13,480; correction to item #5 in the amount of $16,359,576.63; item #13 was deleted; added as item #23, Appropriation of funds for a security system to be installed at Riggs Stadium at Fort Walton Beach High school in the amount of $25,000; added as item #24, Appropriation of District 2 School Board Member Capital Outlay Funds to Longwood Elementary School in the amount of $10,000; added as item #25, Permission to accept Hazard Mitigation Grant Program funds through the Division of Emergency Management; added as item #26, Authorization to begin due diligence on a 50-acre parcel of land located adjacent to Baker School; added as item #27, authorization to begin due diligence on a 12.4 acre parcel of land located south of the School Board property recently purchased from DDJ, LLC in Crestview; added as item #28, Permission to add position for Director-Finance. Discussion Agenda: Added as item #2, Renewal of Charter School Contract with Okaloosa Academy, Inc.; added as item #3, Authorization for Niceville High School to begin fundraising activities to fund the expansion of the baseball/athletic facilities. Construction Business: Added as item #1, Notification from DOE of approval of the 5- year Educational Plant Survey. Attorney s Business: Added as item #1, Approval to retain the legal services of the firm Nabors, Giblin & Nickerson to provide legal services in Case No CA VISITORS: 1. On behalf of Congressman Jeff Miller s Office, Helen Hunt Rigdon presented a Resolution of Congress to Tavia Marez honoring her as Teacher of the Year in Okaloosa County. The Resolution was read into the Records of Congress. PERSONNEL APPOINTMENTS: 1. The Superintendent s recommendation for the appointment of Angelyn Vaughan to the position of Assistant Principal II, Pryor Middle School, was approved on a motion by Mrs. Frakes, seconded by Mr. Hill, and carried unanimously.

2 REGULAR MEETING MARCH 12, 2007 Page 2 2. Motion to approve the recommendation of the Superintendent for the appointment of Kevin Bell to the position of Vehicle Shop Foreman was approved on a motion by Mrs. Frakes, seconded by Mr. Hill and carried unanimously. COMMITTEE AND STAFF REPORTS (Workshop Only): 1. Community Affairs/Grants Update, presented by Kaye McKinley 2. In-County Travel paid for the period of February 8-21, 2007, presented by Patricia Wascom 3. Out-of-County Travel paid for the period of February 8-21, 2007, presented by Patricia Wascom 4. Toyota Tapestry Award to Greer Harvell of Meigs Middle School, presented by Guyla Hendricks 5. Presentation on Okaloosa Academy, Inc., presented by Terri Roberts 6. Okaloosa Online Mid-Year Report, presented by Jeff Welsh 7. Deleted - Final report on the Steve Riggs Stadium, presented by Tommy Kranz 8. Presentation of Facilities Review Report, presented by Tommy Kranz 9. Proposed plans for a multi-use training and teaching facility at Niceville High School, presented by Linda Smith 10. Overview of 2008 budget, presented by Patricia Wascom CONSENT AGENDA: Motion to approve the Consent Agenda as amended was made by Mr. Walker, seconded by Mr. Hill and carried unanimously. 1. Minutes of Regular Meeting of February 26, 2007 and minutes of Student Disciplinary Hearings of February 26, 2007, recommended by the Superintendent for 2. Appropriation of District 1 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom furniture in the amount of $10,000, presented by Cindy Frakes and recommended by the Superintendent for 3. Appropriation of District 5 School Board Member Capital Outlay Funds to the following schools, presented by Howard Hill and recommended by the A. Bluewater Elementary - $5350 for video surveillance cameras B. Edge Elementary - $1320 for Wireless Chalkboards C. Valparaiso Elementary - $10, for Classroom Performance Systems and Wireless Chalkboards 4. Payment of Invoices dated March 12, 2007, presented by Patricia Wascom and recommended by the Superintendent for 5. Warrants in the amount of $16,359,576.63, presented by Patricia Wascom and recommended by the Superintendent for 6. Acceptance of Donations, presented by Patricia Wascom and recommended by the Superintendent for

3 REGULAR MEETING MARCH 12, 2007 Page 3 7. Authorization to commence due diligence work on a possible swap of property across the street from Meigs Middle School with the Town of Shalimar, presented by Tommy Kranz and recommended by the Superintendent for 8. Lease Agreement between the School Board of Okaloosa County and Williams Scotsman for portable classrooms at Edge Elementary and Mary Esther Elementary, presented by Tommy Kranz and recommended by the Superintendent for 9. Request to increase student admission prices from $4.00 to $5.00 for football games at Niceville High School, presented by Linda Smith and recommended by the Superintendent for 10. Contract between The School Board of Okaloosa County and YMCA of Florida s Emerald Coast for a summer child care program at Laurel Hill School, presented by Susan Lowrey and recommended by the Superintendent for approval 11. Volunteer list presented by Kaye McKinley and recommended by the Superintendent for 12. The School Year Calendar, presented by Bill Avery and recommended by the Superintendent for 13. Deleted - The 2007 Extended School Year Calendar, presented by Guyla Hendricks and recommended by the Superintendent for 14. Course Additions, presented by Guyla Hendricks and recommended by the A. Analysis of Functions (Honors) B. World Geography and Career Planning C. World Geography Advanced and Career Planning 15. Educational Services Agreement between The School Board of Okaloosa County and the Destin Fire Rescue Foundation for a Junior Lifeguard Program, presented by Steve McLaughlin and recommended by the Superintendent for 16. Personnel Recommendations, presented by Mike Foxworthy and recommended by the A. New Hire Report B. Leave Requests C. Transfer Report D. Suspension of Employee # xxxx 17. Employment Separations, presented by Mike Foxworthy and recommended by the Superintendent for 18. Reinstatement of Sick Leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy and recommended by the A. Timothy Barrow, Transportation, 2.50 hrs. B. Linda Cavett, Student Intervention Services, 3.75 hrs. C. Linda Enzor, Transportation, 5.0 hrs. D. Donna Fleming, Bob Sikes Elementary, hrs. E. Robin Flippo, Mary Esther Elementary, 16.0 hrs. F. Brooke Lord, Choctawhatchee Senior High, 15.0 hrs. G. Amy Taylor, Cherokee Elementary, 75.0 hrs. H. Mary Wooley, Oak Hill Elementary, hrs. I. Monika Wyatt, Transportation, 5.50 hrs.

4 REGULAR MEETING MARCH 12, 2007 Page Zoning Waivers, presented by Deputy Superintendents and recommended by the Superintendent for 20. Bids and Purchasing, presented by Rick Norris and recommended by the A. Approval of Bids and Purchasing Requests: (1) RFB 07-B26 Roll Toilet Tissue & Paper Towel, Group I awarded to Crest Supply and Group II to Supreme Paper, fixed prices (2) RFB 07-B29 Computer Paper-Information Systems, awarded to Supreme Paper, fixed prices (3) RFB 06-B49 District Wide Magazine Subscriptions, awarded to Magazine Subscription Service Agency, Discount 18.25% (4) Tag-on-Bid No Audiology Equipment, Accessories and Supplies - University of Wisconsin-Madison, awarded to OTICON, Inc., $29, (5) Crosspointe, LLC, Sole Source, Software Maintenance Renewal Data processing, $38, B. Rejection of Bids and Purchasing Requests: None C. Service Agreements: (1) Amendment to Service Agreement # Pediatric Occupational Therapist, ESE Department, $17, (2) SA# Soliant Health, Provide Direct Educationally Relevant Therapy to Individual Students and Students in Small Groups, ESE Department, $22, (3) SA# Sue Nicholson, Beginning and Intermediate Level Instruction - Pryor Middle School, $1, Proposed Budget Amendment for CHOICE-Health & Medical Devices Institute Funds, presented by Frank Fuller and recommended by the Superintendent for 22. Contract for Services between the School Board of Okaloosa County and Workforce Florida, Inc., for the Employ Florida Banner Center for Career Academies, presented by Frank Fuller and recommended by the Superintendent for 23. Appropriation of funds for a security system to be installed at Riggs Stadium at Fort Walton Beach High School in the amount of $25,000, presented by Steve Bolton and recommended by the Superintendent for 24. Appropriation of District 2 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom furniture in the amount of $10,000, presented by Chuck Kelley and recommended by the Superintendent for 25. Permission to accept Hazard Mitigation Grant Program funds through the Division of Emergency Management to structurally enhance or retrofit a public hurricane evacuation shelter, presented by Rodney Nobles and recommended by the Superintendent for

5 REGULAR MEETING MARCH 12, 2007 Page Authorization to begin due diligence on a 50-acre parcel of land located adjacent to Baker School, presented by Tommy Kranz and recommended by the Superintendent for 27. Authorization to begin due diligence on a 12.4 acre parcel of land located south of the School Board property recently purchased from DDJ, LLC in Crestview, presented by Tommy Kranz and recommended by the Superintendent for 28. Permission to allocate an additional position for Director-Finance, presented by Patricia Wascom and recommended by the Superintendent for DISCUSSION AGENDA 1. Consideration of School Improvement Plan Requests, Responses and Updates, presented by Deputy Superintendents and recommended by the Superintendent for approval: None 2. Motion to approve the Renewal of Charter School Contract with Okaloosa Academy, Inc., presented by Terri Roberts and recommended by the Superintendent for approval, was made by Mr. Walker, seconded by Mrs. Frakes and carried unanimously. 3. Motion to authorize Niceville High School to begin fundraising activities to fund the expansion of the baseball/athletic facilities with the following conditions was made by Mr. Hill, seconded by Mr. Kelley and carried unanimously: All non-district funds collected for the NHS baseball/athletic facilities expansion must be properly deposited and accounted for in a designated internal fund account at NHS. Construction of equitable athletic facilities will be in parallel with Title IX requirements, as determined by the office of Civil Rights. Costs for provision of equitable Title IX facilities will be added to the required amount of funds needed for the Niceville High School athletic facilities expansion. Should the School Board fund the cost of construction of a single story concession stand and restrooms, funds to cover any additional costs for the NHS stadium visitor concession stand and restrooms caused by the planned NHS. Construction of the expansion facilities may be done incrementally or completely as long as sufficient funds are available in the internal account and construction on the baseball and softball facilities essentially proceed in parallel fashion. Engineering plans must be submitted to and approved by the District Facilities Planning Office prior to start of actual construction activities. NHS must use the District s Total Program Manager or a licensed, bonded general contractor who will provide a guaranteed maximum price and timetable. Mr. Walker noted that the Hill Soccer Complex is available for the school s use. Mr. Walker noted that the sewer project was recommended and approved by the Board and is separate from the restrooms and concession stand project.

6 REGULAR MEETING MARCH 12, 2007 Page 6 CONSTRUCTION PROGRAM/OWNER S REPRESENTATIVE S BUSINESS: 1. Tommy provided the School Board with a copy of the notification from the Department of Education of approval of the 5-year Educational Plant Survey which allows the District to proceed with the construction of the new middle school in Crestview INFORMATION TECHNOLOGY SEAT MANAGEMENT CONTRACT: None BIDS AND PURCHASING: None ATTORNEY S BUSINESS: 1. Mr. McInnis requested approval to retain the firm of Nabors, Giblin & Nickerson to provide legal services in a class action lawsuit served on the School Board along with certain other Okaloosa and Walton County governmental agencies challenging the Save Our Homes Amendment. He explained that the legal expenses would be shared equally by the defendants who agree to contract with this same law firm. Mr. Kelley suggested that a review be made once the legal expenses have reached $25,000. Motion to retain the firm of Nabors, Giblin & Nickerson to provide legal services to the Board relating to the class action suit described and that a report be made to the Board if and when the cost of services has reached $25,000 was made by Mr. Kelly, seconded by Mr. Hill and carried unanimously. Mr. McInnis stated that Mrs. Scallan would not be available to serve on the Selection Committee for the Construction Cost Engineering Firm. He requested the Board allow Patricia Wascom to serve on the committee in place of Mrs. Scallan. Motion to appoint Mrs. Wascom to the Construction Cost Engineering Firm Selection Committee was made by Mr. Hill, seconded by Mrs. Frakes and carried unanimously. SUPERINTENDENT S BUSINESS: 1. Out-of-state student field trips. Dr. Tibbetts reported that students, parents, and teachers from Choctawhatchee High School and Fort Walton Beach High School traveled to Enterprise, Alabama to help with the clean up efforts, and raised funds for the community in the aftermath of the recent tornadoes. She reported that donations in the amount of $6,000, and Wal- Mart gift cards totaling $1,500 were donated to Enterprise High School. BOARD MEMBERS BUSINESS: In regard to the Facilities Review, Mr. Kelley asked Mr. Kranz to provide the list of projects under Priority #1 and Priority #2. Mr. Walker stated that the maintenance projects would be broken out separately from construction projects. Roofing projects and technology projects would be itemized separately as well. Board members input on the projects is requested prior to finalizing the Five Year Capital Outlay Plan. Dr. Tibbetts recognized Steve Bolton and the maintenance crews for completing approximately 60% of outstanding maintenance projects. They were commended for their hard work. Mr. Hill asked if coaches who are not employees of the District are subject to the same professional ethics as school employees. Dr. Tibbetts stated that the Board should be notified if they are not upholding the professional ethics as expected by the District.

7 REGULAR MEETING MARCH 12, 2007 Page 7 There being no further business, and upon motion being duly made and seconded, the meeting was adjourned at 6:45 p.m. Jan Crawford, Recorder ALEXIS TIBBETTS SUPERINTENDENT AND CORPORATE SECRETARY CATHERINE S. THIGPEN CHAIRMAN OF THE BOARD