LEXINGTON SCHOOL DISTRICT ONE Board Meeting Minutes November 15, 2016

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1 LEXINGTON SCHOOL DISTRICT ONE Board Meeting Minutes November 15, 2016 The Lexington County School District One Board of Trustees convened in executive session at 6:00 p.m. Tuesday, November 15, 2016, in the Lexington County School District One boardroom to discuss, property matters and personnel recommendations. Open session began immediately after the executive session. Board Members: Chair Debbie Knight, Vice Chair Ed Harmon, Secretary Cynthia Smith, Sandra Backman, Jean Haggard, Brad Pitts and Brent Powers Media: No media in attendance 1.0 Call to Order Chair Knight called the meeting to order. She welcomed the new board members Anne Marie Green and Grady Harmon who were in attendance in the audience. She thanked them for their willingness to serve the children of Lexington One. 2.0 Executive Session Chair Knight called for a motion to enter into executive session. A motion was made to begin executive session. 3.0 Adjourn Executive Session Chair Knight called for a motion to come out of executive session and enter into general session. A motion was made to do so. 4.0 Call to Order General Session 4.1 Invocation Dr. Brad Pitts 4.2 Notification meeting is being recorded. 4.3 Notification of compliance with South Carolina Freedom of Information Act 5.0 Approval of Agenda Chair Knight called for a motion to approve the agenda as presented. A motion was made to approve the agenda as presented.

2 Page Two 6.0 Approval of Minutes Minutes of the October 18, 2016, board meeting were included for board approval. Chair Knight called for any additions or corrections to the minutes. Minutes were accepted as received. 7.0 Reports and Action Items from Executive Session Employment Matters Chair Knight called for a motion to approve four certified recommendations for the school year. A motion was made to approve the six certified recommendations as presented. Powers Harmon Approved Unanimously Chair Knight called for a motion to approve two administrative recommendations for the school year. A motion was made to approve the two administrative recommendations as presented. Smith Pitts Approved Unanimously CONTRACTUAL MATTERS Chair Knight called for a motion regarding renovations to Gilbert High School. A motion was made that the board approve the recommendation of the Architectural Selection Committee to award an architectural services contract for renovations to the Gilbert High School Athletic Facilities to Jumper, Carter, Sease Architects, PA, 412 Meeting Street, West Columbia, SC Discussion: Jeff Salters explained that this was for improvements to the softball stadium at high school, the scoreboard, the sound system and the track field. This will also address storm water retention issues. Chair Knight called for a motion regarding renovations to Pelion High School. A motion was made that the board approve the recommendation of the Architectural Selection Committee to award an architectural services contract for renovations to Pinnacle Architecture, PA, 630 Team Road, Suite 200, Matthews, NC, Haggard Harmon Approved Unanimously Discussion: Jeff Salters said that this was for improvements to the softball stadium dug outs and bleachers. At the softball stadium, there will be a shared hitting facility. Renovations will me made to the baseball field providing parking and improve accessibility to the stadium. Additional work will be done to the fencing and the stadium sound system.

3 Page Three 7.0 Reports and Action Items from Executive Session (continued) Chair Knight called for a motion regarding renovations to White Knoll High School. A motion was made that the board approve the recommendation of the Architectural Selection Committee to award an architectural services contract for renovations to the White Knoll High School Athletic Facilities to JHS Architecture: Integrated Design, Inc., 1812 Lincoln Street. Backman Haggard Approved Unanimously Discussion: Jeff Salters said this is for improving softball field dug gouts, the scoreboard and the softball stadium. It will include improvement of storage at athletic complex and improving drainage under the main stadium bleachers. 8.0 Honors and Achievements Chair Debra Knight, Superintendent Gregory Little and school board members recognized honorees who were present to receive state and national awards. 9.0 Citizens Participation Chair Knight invited those present to address the board. No one addressed the board of trustees at this time Action Items 10.1 Action Resolution Jeff Salters The administration recommended the approval of a resolution approving the sale of land and approving amendment of base lease and facilities agreement with Lexington One Facilities Corp, all relating to New Providence Elementary School. A motion was made that the board authorize the execution of an Agreement of Sale and Purchase between Lexington County School District One and Old Cherokee Investors, LLC, located on at 3120 Main Street, 10 th Floor, Columbia, South Carolina, for the sale of property containing 7.54 acres, more or less, located on Old Chapin Road in Lexington for the sum of two hundred sixty three thousand and nine hundred dollars. ($263, ) 10.2 Second Reading Policy ILBB-R State Assessment Program Gloria Talley, Dr. Gloria Talley presented Policy ILBB-R Statewide Assessment Program for second reading and approval. A motion was made to approve the policy as presented. Smith Harmon Approved Unanimously 10.3 Second Reading Policy ADF-R School Wellness Gloria Talley Gloria Talley presented revisions to Policy ADF-R School Wellness for approval. A motion was made to approve the revisions as presented. Brad Haggard Approved Unanimously

4 Page Four 10.4 Action Amendment to 457 Deferred Compensation Plan John Butler On behalf of John Butler, Jeff Salters presented amendments to the 457 Deferred Compensation Plan for consideration and approval. A motion was made to approve the amendments as presented. Harmon Pitts Approved Unanimously 10.5 Weather Related Calendar Changes Gloria Talley Chair Knight called for a motion to approve the administration s recommendation regarding calendar changes. A motion was made to add Monday, June 5, 2017, and Tuesday, January 3, 2017 to the academic calendar as the 190 th day for teachers. Powers Haggard Approved Unanimously Discussion: Board member Cindy Smith asked if these changes use all of our weather make-up days. Dr. Talley confirmed that it does Student Travel Requests Gloria Talley Chair Knight called for a motion to approve 17 student travel requests. A motion was made to approve the travel requests as presented Superintendent s Report 11.1 Report Superintendent s Update Superintendent Greg Little, Ed.D. Superintendent Greg Little said the board members would hear three reports. A representative from the firm of Green, Finney & Horton, C.P.A would present the audit report. Dr. Shane Phillips will present the district status report and Jeff Salters would talk about the AdvancED accreditation process. A. Report Audit Report On behalf of John Butler, Jeff Salters introduced Ms. Emily Sobczak of Green Finney and Horton who presented the audit report. Ms. Sobczak reported that the district staff worked well with the accounting firm to prepare the financial report. All amounts and disclosures are the responsibility of the district. The accounting firm s job is to provide and an opinion. The firm has issued a clean unmodified option which is the best opinion the district can receive.

5 Page Five B. District Status Report Dr. Shane Phillips Dr. Shane Phillips presented the district status report. The district has 31 schools and continues to grow. Lexington One has more than 3700 employees, 25,000 students and is economically diverse. Forty percent of students in Lexington One live in poverty. The Profile of the South Carolina Graduate encourages three areas of student achievement. In the area of World Class Knowledge, sixty-eight percent of our Lexington One students are plurilingual. This means that students score at the intermediate level in reading, writing, speaking or listening in a world language. Lexington One has 1380 students enrolled in a world language partial immersion program. In the area of World Class Skills, 1653 Lexington One students have earned professional certifications, 93.2 percent of the students who have taken ACT Workkeys in the eleventh grade have scored at the Platinum, Gold, Silver or Bronze level. Our students also do well in the Life and Career Characteristics category. Eighty-eight percent of our kindergarten students are reading ready. The student attendance rate is 95.4 percent. Seventy-eight percent of our students are enrolled in post-secondary schools and 88.6 percent are four-year graduates. Dr. Phillips presentation is included as part of the record for further review. C. Report Accreditation Process Jeff Salters Chief Operations Officer, Jeff, Salters, reported that as part of the AdvancED process, all parent, student and staff surveys were completed with good results. We are reviewing the data received with all principals and schools. We are now reviewing Standard 5. The AdvancED review team will be in Lexington on March 5-8, Items for Board Information The remaining items were for board information only Adjourn Chair Knight called for a motion to adjourn. A motion was made to adjourn. Haggard Powers Approved Unanimously Respectfully submitted, Cynthia S. Smith, Secretary