RECORD OF BOARD PROCEEDINGS 33 (MINUTES)

Transcription

1 RECORD OF BOARD PROCEEDINGS 33 REGULAR SESSION The Marshall County Board of Education met in regular session on November 15, 2018, at 6:00 p.m. in the board room at the Marshall County Board of Education building. With all members present, Randy Travis, chairman, called the meeting to order. CONSENT AGENDA ITEMS MOTION TO APPROVE CONSENT AGENDA ITEMS # 91 A motion was made by Donna Perry, seconded by Diane Barga, to approve consent agenda items to include board meeting minutes, payment of claims, fundraisers and trip requests passed (5-0) by all members present signifying Aye. APPROVED MINUTES Minutes from the October 18, 2018 Regular Session APPROVED PAYMENT OF CLAIMS APPROVED TRIP AND FUNDRAISER REQUESTS Field Trips MCHS Cheer to Southaven, MS for a cheer competition on Oct. 27, 2018 MCHS Kentucky Jr. Historical Society to Fall Conference in Frankfort, KY, Nov , 2018 MCHS Jazz Band to Crestwood, KY Dec. 1, 2018 MCHS Cheer to Lexington, KY Dec. 7-8, 2018 MCHS Cheer to Walt Disney World, FL Feb. 8-12, 2019 MCHS Softball to Jacksonville, FL Mar. 30 Apr. 6, 2019 MCHS Quest to New York City, NY Apr. 6-10, 2020 Fundraisers NMMS Academic Team Butter Braids Fundraiser, Oct. 29 Nov. 19, 2018 NMMS KJHS Candy Sales Fundraiser beginning Dec. 1, 2018.

2 RECORD OF BOARD PROCEEDINGS 34 APPROVED ADMINISTRATIVE SUPERVISION FOR OUT-OF-STATE ATHLETIC TRIPS APPROVED QUINCY S ACADEMY OF PERFORMING ARTS TO USE THE PAC AUDITORIUM ON MAY 17-18, 2019 AMENDED CLASSIFIED SALARY SCHEDULE TO ADD: MENTAL HEALTH COUNSELOR, JOB CODE 8289, ZERO YEARS EXPERIENCE $39, 356 (BEGINNING PAY FOR RANK 3) AMENDED CLASSIFIED SALARY SCHEDULE TO ADD: FOOD SERVICES DIRECTOR, JOB CODE 7221, ZERO YEARS EXPERIENCE $39, 356 (BEGINNING PAY FOR RANK 3) REGULAR AGENDA ITEMS PUBLIC COMMENTS PERSONNEL STAFF AND INFORMATIONAL REPORTS TRANSPORTATION/FACILITIES: Jeff Stokes, Director of Transportation and Facilities Transportation: Fuel Report We spent $4, in unleaded fuel and $27, in diesel fuel last month. Prices of fuel have been declining in our last few shipments. Facilities: MCHS Project 35% completion, about 60% of the roof has been replaced this month and the stair walls have been poured in the commons. Sharpe Renovation 29% completion, they have started erecting the walls for the addition at this time. Bus Garage 30% completion, the pad is completed and we are just waiting on the building to arrive at the end of this month. GESC 85% completion, they have started working on the envelope, finishing the lighting and controls.

3 RECORD OF BOARD PROCEEDINGS 35 ATTENDANCE REPORT: Angie Fisk, Instructional Supervisor The attendance report was read. District third month attendance was 95.38%. Benton Elementary School had the highest elementary attendance at 97.18%. South Marshall Middle School had the highest middle school attendance at 95.05%. ACTION ITEMS MOTION TO APPROVE TREASURER S REPORT # 92 Jill Morris, Chief Finance Officer, made a recommendation to approve the Treasurer s Report for the month ending on October 31, The MUNIS Cash Balance at the close of the month totaled $23,327, The Special Events monthly financial report was included. Also, the MUNIS monthly report for October, which shows the detail of revenues and expenditures (by function) was presented and will be posted to the finance website for the public to view. Tiffany Carlson made the motion as presented; the motion was seconded by Jeff Waters, with all members in agreement (5-0). MOTION TO APPROVE MULTIYEAR POSTAGE METER AGREEMENT FOR THE DISTRICT OFFICE # 93 Jill Morris made a recommendation to approve the multiyear postage meter agreement for the district office with Pitney Bowes. A 60 month lease with Pitney Bowes was approved as presented. This agreements contains the multi-year, annual right of cancellation statement. Jeff Waters made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0). MOTION TO APPROVE FY17-18 AUDIT # 94 Jill Morris made a recommendation to approve the FY audit. Kim Ham of Kim Ham, CPA was present to review and discuss the FY17-18 audit for both the district and schools. Donna Perry made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0). MOTION TO APPROVE CAPITAL FUNDS REQUEST FORM #1, FY19 # 95 Jill Morris made a recommendation to approve the Capital Funds Request Form #1, FY19. The purpose of this request is to allow use of building funds for BG18-278, JES Waste Water Treatment Plant. Jeff Waters made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0).

4 RECORD OF BOARD PROCEEDINGS 36 MOTION TO APPROVE KETS FIRST OFFER OF ASSISTANCE # 96 Jill Morris recommended that the board approve the KETS first offer of assistance. The first FY-2019 SFCC Technology offer of assistance was presented. This offer is based on $9.00 per final FY18 ADA (4, ), in the amount of $37,993. The Board unanimously agreed to accept and match the entire offer. Diane Barga made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO APPROVE PROPOSED FALL BREAK # 97 Angie Fisk, Instructional Supervisor, made a recommendation that the board approve October 7 through October 11, 2019 as the Fall Break. Jeff Waters made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0). MOTION TO ACCEPT THE BID OF $75,000 FOR THE OLD SOUTH MARSHALL MIDDLE SCHOOL SUBJECT TO KDE APPROVAL # 98 Trent Lovett, Superintendent, made a recommendation that the Board approve the sale of the old South Marshall Middle School to Casey L. Riggs for a bid of $75,000. This sale is subject to KDE approval. Diane Barga made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO APPROVE SCHEMATIC DESIGN PHASE DRAWING(S) FOR THE MARSHALL COUNTY BOARD OF EDUCATION CAMPUS MUNICIPAL SEWER PROJECT # 99 Jeff Stokes, Director of Facilities and Transportation, made a Recommendation to approve the schematic design phase drawing(s) for the Marshall County Board of Education Campus Municipal Sewer Project. This is the next step in the project that KDE requires. Donna Perry made the motion as presented; the motion was seconded by Jeff Waters, with all members in agreement (5-0). MOTION TO APPROVE REVISED BG-1 FOR THE SHARPE ELEMENTARY PROJECT # 100 Jeff Stokes made a recommendation to approve the Revised BG-1 for the Sharpe Elementary School Project. The original BG-1 required revision due to the depletion of the project contingency fund. Donna Perry made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0).

5 RECORD OF BOARD PROCEEDINGS 37 MOTION TO APPROVE INITIAL BG-1 FOR THE ROOF RENOVATION AT SOUTH MARSHALL ELEMENTARY # 101 Jeff Stokes made a recommendation to approve the Initial BG-1 for the Roof Renovation at South Marshall Elementary. The roof has reached a point where it can no longer be repaired and must be replaced; it is part of the district facility plan. Diane Barga made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0). MOTION TO APPROVE PAYMENT OF INVOICE # 9 TO PERFORMANCE SERVICES, INC. IN THE AMOUNT OF $712, FOR THE GUARANTEED ENERGY SAVINGS CONTRACT FOR MARSHALL COUNTY SCHOOLS BG # # 102 Jeff Stokes made a recommendation to approve payment of Invoice # 9 to Performance Services, Inc. in the amount of $712, for the Guaranteed Energy Savings Contract for Marshall County Schools BG # Jeff Waters made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0). MOTION TO APPROVE PAYMENT OF INVOICE # 13 TO SHERMAN CARTER BARNHART ARCHITECTS IN THE AMOUNT OF $8, FOR THE MARSHALL COUNTY HIGH SCHOOL RENOVATION PROJECT BG # # 103 Jeff Stokes made a recommendation to approve payment of Invoice # 13 to Sherman Carter Barnhart Architects in the amount of $8, for the Marshall County High School Renovation Project BG # This is the 13 th payment to Sherman Carter Barnhart Architects. Diane Barga made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO APPROVE PAY APPLICATION # 5 TO A & K CONSTRUCTION, INC IN THE AMOUNT OF $423, FOR THE MARSHALL COUNTY HIGH SCHOOL RENOVATION PROJECT BG # # 104 Jeff Stokes made a recommendation to approve Pay Application # 5 to A & K Construction, Inc in the amount of $423, for the Marshall County High School Renovation Project BG # Diane Barga made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0).

6 RECORD OF BOARD PROCEEDINGS 38 MOTION TO APPROVE PAY APPLICATION # 4-DIRECT PURCHASE ORDERS IN THE AMOUNT OF $365, FOR THE MARSHALL COUNTY HIGH SCHOOL RENOVATION PROJECT BG # # 105 Jeff Stokes made a recommendation to approve Pay Application # 4-Direct Purchase Orders in the amount of $365, for the Marshall County High School Renovation Project BG # Diane Barga made the motion as presented; the motion was seconded by Jeff Waters, with all members in agreement (5-0). MOTION TO APPROVE PAY APPLICATION # 6 TO PINNACLE, INC IN THE AMOUNT OF $82,023 FOR THE NEW MARSHALL COUNTY SCHOOL BUS GARAGE PROJECT BG # # 106 Jeff Stokes made a recommendation to approve Pay Application # 6 to Pinnacle, Inc in the amount of $82, for the New Marshall County School Bus Garage Project BG # Donna Perry made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0). MOTION TO APPROVE PAYMENT OF INVOICE # 11 TO CMS ARCHITECTS FOR A TOTAL AMOUNT OF $2, FOR THE SHARPE ELEMENTARY SCHOOL PROJECT BG # # 107 Jeff Stokes made a recommendation to approve payment of Invoice # 11 to CMS Architects for a total amount of $2, for the Sharpe Elementary School Project BG # Diane Barga made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0). MOTION TO APPROVE PAY APPLICATION # 5 TO MITCHELL CONSTRUCTION, LLC IN THE AMOUNT OF $136, FOR THE SHARPE ELEMENTARY PROJECT BG # # 108 Jeff Stokes made a recommendation to approve Pay Application # 5 to Mitchell Construction, LLC in the amount of $136, for the Sharpe Elementary Project BG # Donna Perry made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0). MOTION TO APPROVE PAY APPLICATION #5-DIRECT PURCHASE ORDERS IN THE AMOUNT OF $9, FOR THE SHARPE ELEMENTARY SCHOOL PROJECT BG # # 109 Jeff Stokes made a recommendation to approve Pay Application #5-Direct Purchase Orders in the amount of $9, for the Sharpe Elementary School Project BG # Tiffany Carlson made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0).

7 RECORD OF BOARD PROCEEDINGS 39 RECOMMENDATION TO APPROVE THE OWNER-ARCHITECT AGREEMENT WITH CMS ARCHITECTS RESPECTIVE TO THE SOUTH MARSHALL ELEMENTARY SCHOOL REROOFING PROJECT # 110 Jeff Stokes made a recommendation to approve the Owner-Architect Agreement with CMS Architects respective to the South Marshall Elementary School Reroofing Project. This is the contract between the Marshall County Board of Education and CMS Architects for the South Marshall Elementary Roof Project. Jeff Waters made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0). MOTION TO APPROVE REVISED BG-1 FOR THE JONATHAN ELEMENTARY WASTE WATER TREATMENT PLANT PROJECT BG # 111 Jeff Stokes made a recommendation to approve the Revised BG-1 for the Jonathan Elementary Waste Water Treatment Plant Project BG # This BG-1 required revision to match the funds needed and the source of funding. The CFR for this project was approved earlier in this board meeting. Diane Barga made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO ADJOURN # 112 With all business complete, Randy Travis seconded a motion by Donna Perry to adjourn. Motion carried (5-0) by accord. Randy Travis, Chairperson Trent Lovett, Secretary