January 8, 2018, Council Minutes

Transcription

1 MINUTES OF REGULAR COUNCIL MEETING VENTURA, IOWA Item # 1 Call Meeting to order/roll call A regular meeting of the City Council of Ventura, Iowa was held on January 8, The meeting was called to order at 7:00 p.m. by Mayor Lynn Benson. The meeting was held at the Ventura City Hall. The following Council Members were present: Dar Avery, John Quintus, Brian Vaage and Pete Cash. Also present were: City Administrator Else Taylor, Public Works Director Bill Bredlow, Attorney John Sorensen and Captain Mike Colby with the Clear Lake Police Department. Absent: Mike Thackery. Item # 2 - Consent Agenda Motion by Avery / Vaage to approve the consent agenda for January 8, Passed unanimously. a. Agenda January 8, 2018 b. Regular Minutes December 11, 2017 c. Claims Register January 8, 2018 d. Treasurer s Report December 2017 Disbursement Paid Chk# BREDLOW, WILLIAM D 12/13/2017 $1, PAYROLL Paid Chk# QUINTERO, ROBERT 12/13/2017 $ PAYROLL Paid Chk# TAYLOR, ELSE 12/13/2017 $1, PAYROLL Paid Chk# ABSOLUTE WASTE REMOVAL 12/26/2017 $3, SANITATION SERVICE DEC 2017 Paid Chk# ALLIANT ENERGY-IP&L 12/26/2017 $3, UTILITIES Paid Chk# BMC AGGREGATES L.C. 12/26/2017 $66.52 ROADSTONE - ROAD EDGING Paid Chk# CENTRAL IOWA DISTRIBUTING, INC 12/26/2017 $ BATTERIES, FLOOR MACHINE - COM Paid Chk# CITY OF CLEAR LAKE 12/26/2017 $5, WATERSHED COORDINATOR (ANNUAL) Paid Chk# HUBER SUPPLY CO., INC. 12/26/2017 $43.91 WELDING WIRE Paid Chk# HYGIENIC LABORATORY 12/26/2017 $13.00 BACTERIA TEST Paid Chk# IAWEA 12/26/2017 $30.00 ANNUAL DUES Paid Chk# LAKE CHEVROLET 12/26/2017 $29.82 KEY (BROKEN KEY) 2010 TRK Paid Chk# MIDWEST SAFETY COUNSELORS 12/26/2017 $ FD - O2 SENSOR, INSTR. CALIB. Paid Chk# POSTMASTER 12/26/2017 $ POSTAGE - BILLING (DEC & JAN), Paid Chk# QUILL CORPORATION 12/26/2017 $ PAPER,TONER Paid Chk# R COMM WIRELESS 12/26/2017 $25.00 FD - ANTENNA Paid Chk# RENNER & BIRCHEM, P.C. 12/26/2017 $3, AUDIT FEE FY16-17 Paid Chk# STAPLES INC. 12/26/2017 $ W2 FORMS, 1099, CALENDARS Paid Chk# OFFICE OF AUDITOR OF STATE 12/26/2017 $ AUDIT FEE FY16-17 Paid Chk# WELLMARK BLUECROSS 12/26/2017 $3, HEALTH INSURANCE JANUARY 2018 Paid Chk# WILLIAM BREDLOW 12/26/2017 $ CELL PHONE REIMBURSEMENT 2017 Paid Chk# CITY OF CLEAR LAKE 12/26/2017 $ AMBULANCE NOV Paid Chk# BREDLOW, WILLIAM D 12/27/2017 $1, PAYROLL Paid Chk# QUINTERO, ROBERT 12/27/2017 $ PAYROLL Paid Chk# TAYLOR, ELSE 12/27/2017 $1, PAYROLL Paid Chk# D&D SALES, INC 12/19/2017 $30.00 NAME PLATE - P CASH Paid Chk# IDNR WATER SUPPLY SECTION 12/19/2017 $ (2) DNR CERT. OPERATOR WATER D Paid Chk# STATE OF IOWA 12/19/2017 $ DEC 17 WITHHOLDING Paid Chk# STATE OF IOWA 12/28/2017 $ SALES TAX - DEC Paid Chk# CLEMENS, CAROL 1/2/2018 $1, PAYROLL Paid Chk# DOMONOSKE, TAMARA 1/2/2018 $ PAYROLL Paid Chk# MARINO, JOHN 1/2/2018 $ PAYROLL Paid Chk# PASCHAL, DEBBIE 1/2/2018 $ PAYROLL Paid Chk# SKENE, CAROLYN 1/2/2018 $ PAYROLL Paid Chk# A & D DISTRIBUTIN CO, INC. 1/8/2018 $ FD & CC FLAGS Paid Chk# ACE/KRAMER HARDWARE INC. 1/8/2018 $64.89 MISC SHOP SUPPLIES Paid Chk# CENTER POINT LARGE PRINT 1/8/2018 $87.96 LB - BOOK ORDER Paid Chk# CLEAR LAKE MIRROR REPORTER 1/8/2018 $ LEGAL PUBLICATIONS Paid Chk# CLTEL 1/8/2018 $71.30 ALARM LINE - WELL HOUSE Paid Chk# CONSOLIDATED ENERGY CO. 1/8/2018 $ FUEL - COMMUNITY C Paid Chk# CONTINENTAL RESEARCH CORP. 1/8/2018 $ CLEANING SUPPLIES COMMUNITY CE Paid Chk# DEMCO 1/8/2018 $43.85 LB - CATALOGING SUPPLIES Paid Chk# FARMERS STATE BANK 1/8/2018 $ ACH PROCESSING FEES OCT

2 Paid Chk# FEDEX 1/8/2018 $27.92 SHIPPING - WATER SAMPLES Paid Chk# FLOYD & LEONARD AUTO ELE. 1/8/2018 $1, GENERATOR & CHAIN SAW Paid Chk# GARRY MILLER 1/8/2018 $45.04 LB - REPAIR CABINET DOOR Paid Chk# INGRAM LIBRARY SERVICES 1/8/2018 $ LB - BOOK ORDER Paid Chk# J & J MACHINING WELDING 1/8/2018 $19.74 PLATE - TRACTOR Paid Chk# JIM HUNT ELECTRIC 1/8/2018 $1, TRANSFER SWITCH - SHOP GENERATOR Paid Chk# LAKE AUTO 1/8/2018 $46.20 GREASE Paid Chk# LARSEN PLUMBING & HEATING, INC 1/8/2018 $60.68 LB - FILTERS (FURNACE) Paid Chk# MIDAMERICA BOOKS 1/8/2018 $ LB - BOOK ORDER Paid Chk# MIDWEST BREATHING AIR 1/8/2018 $ FD - AIR TEST Paid Chk# PENWORTHY 1/8/2018 $91.06 LB - BOOK ORDER Paid Chk# QUILL CORPORATION 1/8/2018 $85.08 KEY BOX - COMMUNITY CENTER Paid Chk# STEVE SUKUP 1/8/2018 $87.45 REFUND METER DEPOSIT & CREDIT Paid Chk# VEENSTRA & KIMM, INC. 1/8/2018 $ E LAKE STREET RECREATIONAL TRAIL Paid Chk# VENTURA LIBRARY 1/8/2018 $34.65 LB - PETTY CASH FOR SHIPPING Paid Chk# VTEL 1/8/2018 $80.25 FIBER - TRAFFIC CAM Paid Chk# WELLMARK BLUECROSS 1/8/2018 $ HEALTH INSURANCE JAN 2018 DENT E LINE ACCOUNT CORRECTION 12/18/2017 $0.00 MIDWEST SAFETY COUNSELORS E INTERNAL REVENUE SERVICE 12/19/2017 $4, TAXES DEC E IOWA PUBLIC EMPLOYMENT R. 12/19/2017 $2, DEC 2017 RETIREMENT CONTRIBUTI TOTAL CLAIMS $44, Dec Revenue Totals by Fund Dec Claim Totals by Fund General Fund $26, General Fund $93, Road Use Fund $7, Road Use Fund $22, Local Option Sales Tax $9, Local Option Sales T Special Assessments $2, Special Assessments 0.00 Debt Service $5, Debt Service 0.00 Capital Project 0.00 Capital Project $19, Water Fund $12, Water Fund $7, Sewer Fund $5, Sewer Fund $2, Total $68, Total $145, Item # 3 - Police Report Captain Colby reported 105 calls for service from 12/11/ /07/2018: Traffic Citations (4), Traffic Warnings (5), Traffic Complaint (3), Collision (1), Motorist Assist (2), Radar (1), Warrant (1), Domestic (1), Family Offense (2), Extra Patrol Request (45), Special Assignment (5), Permit / Inspections (2), Theft (1), Fraud (2), Suspicion (3), Tobacco (1), Medical (3), Parking (3), Business (10), Animal (2), Fire (3), Open Door / Window (2), Community Policing (1), Other (2). Captain Colby stated the new CAD Zuercher dispatch system should be online early March. Item # Appointments Chief of Police Peter Roth City Treasurer Else Taylor (term 2 years) - after every general election Board of Adjustment 12/31/2018 Jim Cash (5 yr term) 12/31/2019 Jim Sholly 12/31/2020 Gary Coe 12/31/2021 Jeff Meints 12/31/2022 Jeff Finley Library Board 12/31/2023 Lori Smith (6yr term) 12/31/2023 Elda Stone 12/31/2018 Carol Prescott (rural seat) 12/31/2020 Geri Delaney 12/31/2020 Kelly Schneiders Motion by Avery and seconded by Vaage, that the above mayoral appointments be approved. Passed unanimously. 2

3 Council Appointments Planning & Zoning 12/31/2018 Bruce Cook (5 yr term) 12/31/2018 Greg Welp 12/31/2019 George Simpson 12/31/2020 Daryl Heinemann 12/31/2020 Bob Hackenmiller 12/31/2021 Larry Costello 12/31/2021 Rusty Clemens Landfill Board John Quintus No alternate allowed Emergency Management Lynn Benson Alternate (or other elected official) E911 Board Kristie Meints Alternate Douglas Phinney Clear Lake Watershed Pete Cash Advisory Board Commissioner of 12/31/2018 Bob Hackenmiller Housing Authority (3 yr term) City Administrator Else Taylor City Clerk Else Taylor (term 2 years) - after every general election Zoning Administrator John Marino Street Labor City Forester Public Works Director Fire Chief City Attorney s John Quintus John Sorensen and Michael Moeller Motion by Avery and seconded by Vaage, that the above Council appointments be approved. Quintus abstained from the vote, due to conflict with the Fire Chief position. Passed unanimously. Mayor Benson named the following standing committees: Finance Committee Avery & Thackery Sewer Quintus & Thackery Street Lighting Cash & Vaage Street & Alley Avery & Vaage Public Safety & Health Quintus & Cash Solid Waste Agency Lynn Benson Water Committee Thackery & Vaage REAP Lynn Benson Motion by Quintus and seconded by Avery, to approve the committees listed above. Passed unanimously. Motion by Avery and seconded by Quintus, to approve the finance committee s recommendation to allow the City Clerk to pay set salaries, overtime, withholding, loan interest, principal and postage without prior approval from the committee. Passed unanimously. Total Gross Wages for 2017 Avery, Darwin $1, Paschal, Debbie $4, Boyes, Martha J. $6, Quintero, Robert $30, Bredlow, William D $53, Quintus, John $1,

4 Benson, Lynn $1, Taylor, Else $53, Clemens, Carol $28, Thackery, Michael $1, Domonoske, Tamara $4, Vaage, Brian $1, Marino, John $7, Skene, Carolyn $2, Meints, Crystal $1, Total Gross Wages for 2017 $200, Item # 5 Resolution Designating a Depository and Newspaper for 2018 Resolution was introduced by Avery, approval of A RESOLUTION DESIGNATING A DEPOSITORY AND NEWSPAPER FOR CALENDAR YEAR 2018 FOR THE CITY OF VENTURA, IOWA, and seconded by Vaage. The Mayor put the question upon the motion and the following Council Members voted as follows: Ayes Avery, Quintus, Vaage & Cash Nays None Whereupon the Mayor declared Resolution duly adopted. Item # 6 Resolution 18-02, TO FIX A DATE FOR PUBLIC HEARING ON A GENERAL OBLIGATION REFUNDING LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $1,900,000 City Administrator Else Taylor explained to the Council that using the special assessment funds to pay down the debt early would save the City over $100,000 in interest. The remaining payments on the street project will be restructured and any additional special assessment funds that are accrued, will be used to make the final payment. The proposed date for the public hearing is February 12, 2018 and the public notice will be published in the Clear Lake Mirror Reporter on January 31, Resolution was introduced by Avery, approval of RESOLUTION TO FIX DATE FOR PUBLIC HEARING ON A GENERAL OBLIGATION REFUNDING LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $1,900,000, and seconded by Quintus. The Mayor put the question upon the motion and the following Council Members voted as follows: Ayes Cash, Quintus, Vaage & Avery Nays none Whereupon the Mayor declared Resolution duly adopted. Item # 7 Public Works Report Public Works Director Bill Bredlow reported on the following items: a. The shop generator has been purchased and the electrical work is also complete. b. Fielded a complaint regarding excessive use of sand on the streets. c. We are on call with the City of Garner for sanding their streets while they are having their sander repaired / replaced. We will barter out the sanding service with street sweeping next summer. Item # 8 Old Business City Attorney John Sorensen advised the Council to pursue a matter involving a signal strike to small claims court. Item # 9 New Business Council Member Avery mentioned he fielded a complaint that Ventura was void of holiday lighting. City Administrator Else Taylor reported that the string lights that were wrapped around the new light poles last year were not usable for a second year. The other mitigating factor was that the City does not have a boom truck available and the use of a ladder against a light pole is not safe. We can take inventory of the remaining old style brackets on the Alliant Energy poles and see if we can t get some of the old style decorations back up next year. Council Member Vaage fielded a complaint that the bushes at the corner of Kimball Road and East Lake Street need trimming. City Administrator Else Taylor informed Council Member Vaage that the bushes were trimmed along Kimball Road and around the fire hydrant this past fall during regular yearly tree trimming operations. 4

5 Item # 10 Public Forum none Item # 11 Adjournment Motion by Vaage and seconded by Quintus to adjourn at 7:52 P.M. Lynn Benson, Mayor Else Taylor, City Administrator/ City Clerk 5