QUEENS LIBRARY EXECUTIVE COMMITTEE THURSDAY, MARCH 23, Central Library Merrick Blvd., Jamaica, NY AGENDA

Transcription

1 QUEENS LIBRARY EXECUTIVE COMMITTEE THURSDAY, MARCH 23, 2017 Central Library Merrick Blvd., Jamaica, NY AGENDA 6:30 PM EXECUTIVE COMMITTEE REGULAR MEETING I. Call to Order II. Agenda Action Items 1. Contract Authorization - Library Borrower Smart Cards (ID # 1361) III. Agenda Report Items 1. Personnel Report (ID # 1369) IV. Adjournment 1. Motion to Adjourn (ID # 1373) Generated 3/20/2017 4:08 PM

2 2.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Executive Committee DATE OF MEETING: March 23, 2017 ITEM ID #: 1361 AGENDA: Contract Authorization - Library Borrower Smart Cards Background: This is an action item seeking approval from the Queens Borough Public Library s Board of Trustees to purchase library borrower smart cards ( library cards ), which approval is required pursuant to the Library s Purchasing Policy. The Policy states, in pertinent part, that [p]urchases of furniture or equipment at a price in excess of $20,000 for the total order shall be awarded only after soliciting sealed competitive bids and that [a]ll purchases which require competitive bidding shall be awarded by the Board of Trustees. The Queens Library requires library cards to have an individual barcode number and a computer chip that is pre-programmed with the barcode number for each library card. The Library orders approximately 100,000 library cards per year. Current Status: On November 21, 2016, the Library issued a sealed competitive bid for library cards seeking to purchase 100,000 library cards per order for three (3) years with two (2) one (1) year options to extend. In accordance with the bid terms, the successful bidder is required to maintain its bid prices for the first two years of the contract and any annual increase in future pricing is tied to increases in the local Consumer Price Index, with the caveat that no increase may exceed five (5) percent per annum. The solicitation was advertised in the City Record and Bidnet, and sent to eight (8) vendors on Queens Library s internal bidders list. Eight (8) firms responded to the solicitation and provided pricing as detailed in the table below: Packet Pg. 2

3 2.1 BIDDER NAME M/WBE Price Per 100,000 Cards SmartCard America USA $17, non-responsive American Solutions for Business $32, non-responsive Smart Source, LLC $36, SoundCraft Inc., dba Secura Key $37, Color ID LLC $40, Vanguard ID Systems $61, Veridos America Inc. $89, SmartCard America USA provided the lowest bid; however, it did not provide the required information about the firm s financial condition despite being provided a second opportunity to do so. Accordingly, its bid was deemed non-responsive. American Solutions for Business also provided a non-responsive bid which was rejected since it attempted to increase its bid price and it did not comply with the requirement of a fixed price for the first two years of the contract. Smart Source, LLC ( Smart Source ) was determined to be the lowest bid responsible bidder. Smart Source presently supplies the Library with its plastic bags and has previously supplied the Library with library cards. Smart Source, LLC has been responsive to the Library s needs and has previously provided all contractually-required services in an extremely competent and professional manner. Moreover, Smart Source has a current Vendex questionnaire on file with the City, which does not disclose any cautions. The vendor s references (Modell s Sporting Goods, LA Fitness and Booksamillion) all provided extremely positive feedback regarding its performance. Recommended Motion for Consideration by the Executive Committee: I move that the Executive Committee recommend to the Board of Trustees that the Library s President and CEO be authorized to execute a three-year contract with two one-year options to extend with Smart Sources, LLC in the estimated amount of $108, to supply the Library with library cards. Packet Pg. 3

4 3.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Executive Committee DATE OF MEETING: March 23, 2017 ITEM ID #: 1369 AGENDA: Personnel Report Agenda Item: PERSONNEL REPORT 1/16/17 2/15/17 The attached Personnel Report is provided for your information as certified by the Director of Human Resources, for the period of January 16, 2017 to February 15, 2017: Appointments Promotions Transfers Leaves Without Pay Returns from Leave Separations: Terminations/Resignations Attachments: Accela Bd Report -Jan to Feb (XLS) Packet Pg. 4

5 APPOINTMENTS: Employee Name Job Title Position Title Hire Date Lobaccaro, Laura Staff Analyst 1 Benefits Administrator 1/29/2017 McConnel, Ramona Staff Analyst 2 Director of Facilities Management & 2/5/2017 Environmental Services Mora, Angelica Senior Librarian 1 Children's Librarian 1/22/2017 Reed, Sara Senior Librarian 2 Teen Librarian 2/5/2017 Strong, Scott Junior Library Junior Library 2/5/2017 Employee Count: 5 Packet Pg. 5

6 PROMOTIONS: Employee Name Old Job Title Old Position Title New Job Title New Position Title Promotion Date Calderon, Raynelda Librarian 1 General Librarian Senior Librarian 1 General Librarian 11/15/2016 Associate Engineering Computer Assisted Drafting Associate Engineering Carbonero, Carlos Assistant Library Planner 12/26/2016 Technician 2 Drafter Technician 2 Brauner, Jesse Librarian 1 General Librarian Senior Librarian 1 General Librarian 2/7/2017 Camusci, Joseph Supervising Librarian 2 Central Library Assistant Manager Principal Librarian 1 Central Library Manager 2/12/2017 Islam, Shahnoor Supervising Librarian 1 Metadata Services Metadata Services Supervising Librarian 2 Supervisor Supervisor 12/27/2016 Joseph, Lakisha Office Aide 3 Office Associate 1 Representative Supervisor 1/17/2017 Keogan, Elizabeth Librarian 1 General Librarian Senior Librarian 1 General Librarian 2/7/2017 Lee, Susie Librarian 1 General Librarian Senior Librarian 1 General Librarian 1/10/2017 Loveless, Amber Librarian 1 Young Adult Librarian Senior Librarian 1 Young Adult Librarian 1/24/2017 McNeil-Capers, Kim Staff Analyst 2 Coordinator for Outreach Director of Community Staff Analyst 2 Services Engagement 2/13/2017 Semple, Thoko Librarian 1 General Librarian Senior Librarian 1 General Librarian 2/1/2017 Unni, Asha Supervising Librarian 1 Central Library Assistant Central Library Assistant Supervising Librarian 2 Manager Manager 1/10/2017 Wang, Chiang Supervising Librarian 2 Assistant Community Community Library Supervising Librarian 2 Library Manager Manager 2/12/2017 Zavaleta, Carlos Assistant Library Assistant Library Library Library 2/12/2017 Employee Count: 12 Packet Pg. 6

7 TRANSFERS: Employee Name Job Title Position Title Effective Date Amarosa, Andria Office Aide 3 Representative 1/22/2017 Brown, Kory Junior Library Junior Library 2/5/2017 Chiu, Tammie Technical Support Aide 2 Specialist 2/12/2017 Distier, Derek Library Library 12/4/2016 Hui, Yin Office Aide 3 Representative 2/5/2017 Jackson, Sharema Junior Library Junior Library 1/29/2017 Jacobs, Ismael Office Aide 3 Representative 1/22/2017 O'Sullivan, Doreen Librarian 1 General Librarian 1 12/16/2016 Williams, Allesia Office Aide 3 Representative 1/22/2017 Wright, Charles Junior Library Junior Library 1/29/2017 Employee Count: 10 Packet Pg. 7

8 LEAVE WITHOUT PAY: Employee Name Job Title Position Title Last Day Paid Guzman, Carmen Office Associate 1 Edwards, Precious Principal Administrative Associate 1 Delmy, Angela Technical Support Aide 2 Supervisor Executive Assistant to Chief Librarian Specialist 2/15/2017 2/8/2017 1/14/2017 Jackson, Sharema Junior Library Junior Library 2/14/2017 Employee Count: 4 Packet Pg. 8

9 RETURN FROM LEAVE OF ABSENCE: Employee Name Job Title Position Title Change Date Ayers, Tyrone Junior Library Junior Library 1/31/2017 Barnaby, Bernadet Office Associate 2 Supervisor 1/23/2017 Purewal, Karamjit Technical Support Aide 2 Specialist 1/27/2017 Employee Count: 3 Packet Pg. 9

10 SEPARATIONS: Employee Name Job Title Position Title Date of Hire Years Anderson Jr, Aaron Junior Library Blanchard, Tyhessia Office Associate 2 Edwards, Gregory Junior Library Hartley, Fedrecia Staff Analyst 1 Junior Library Supervisor Junior Library ONA Community Outreach Counselor 10/18/ /26/ /21/ /1/ Haughton, Morya Senior Librarian 2 General Librarian 2/22/ Purewal, Karamjit Technical Support Aide 2 Specialist 11/15/ Yogman, Ian Senior Library Senior Library 4/22/ Employee Count: 7 Packet Pg. 10

11 4.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Executive Committee DATE OF MEETING: March 23, 2017 ITEM ID #: 1373 AGENDA: Motion to Adjourn Recommended Motion for Consideration: I move that the meeting be adjourned. Packet Pg. 11