QUEENS LIBRARY BOARD OF TRUSTEES THURSDAY, APRIL 27, Central Library Merrick Boulevard, Jamaica, NY AGENDA

Transcription

1 QUEENS LIBRARY BOARD OF TRUSTEES THURSDAY, APRIL 27, 2017 Central Library Merrick Boulevard, Jamaica, NY AGENDA 7:15 PM BOARD OF TRUSTEES REGULAR MEETING I. Roll Call II. Approval of BOT Minutes A. Board of Trustees Meeting - March 23, Approval of Minutes of the Board of Trustees Meeting (ID # 1422) III. Report of the Chair of the Board A. BDO Auditor Presentation IV. Committee Reports A. Buildings & Grounds Committee - April 27, Approval of Building & Grounds Committee Minutes (ID # 1425) B. Finance & Investments - April 27, Approval of Finance and Investments Committee Minutes (ID # 1423) C. Executive Committee - April 27, Approval of Executive Committee Minutes (ID # 1424) D. Labor Relations Committee - April 27, Approval of Labor Relations Committee Minutes (ID # 1426) V. President's Report 1. Key Performance Indicators - March 2017 (ID # 1402) Generated 4/25/2017 5:38 PM

2 Board of Trustees Agenda April 27, Preliminary Mayor's Management Report - February 2017 (ID # 1427) VI. Other Business 1. New York City Department of Youth and Community Development Comprehensive Services for Immigrant (ID # 1413) VII. Adjournment 1. Motion to Adjourn (ID # 1410) 2 P a g e

3 2.A.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1422 AGENDA: Approval of Minutes of the Board of Trustees Meeting Recommended Motion for Consideration: I move that the Minutes of the Board of Trustees meeting of March 23, 2017 be approved as submitted. Attachments: 3_23_17 Board of Trustees Minute FINAL (PDF) Packet Pg. 3

4 2.A.1.a QUEENS LIBRARY BOARD OF TRUSTEES THURSDAY, MARCH 23, 2017 M I N U T E S A meeting of the Board of Trustees was held at the Central Library, Merrick Boulevard, Jamaica, NY on Thursday, March 23, The meeting was called to order at 7:00 PM by Vice Chair of the Board Michael E. Rodriguez Esq.. I. Roll Call Attendee Name Title Status Arrived Andrew P. Jackson Board Member Present Carl S. Koerner Esq. Board Member Present Augustus C. Agate Board Member Present Martha Baker Board Member Absent Judy E. Bergtraum Esq. Chair of the Board Excused Maria Concolino Board Member Present Lenore R. Gall Ed. D Board Member Absent Matthew M. Gorton Board Member Present 7:17 PM Julissa Gutierrez Board Member Excused James Haddad Esq. Board Member Present Jukay Hsu Board Member Excused Haeda Mihaltses Board Member Present John Ottulich Board Member Excused Michael E. Rodriguez Esq. Vice Chair of the Board Present Edward Sadowsky Esq. Board Member Present Robert Santos Esq. Treasurer Present Eli Shapiro Ed. D LCSW Secretary Present Earl G. Simons Ed. D Board Member Present Lydon Sleeper O'Connell Assistant Treasurer Present Udai Tambar Ex-Officio Rep - Mayor Excused Larry Schimmel Esq. Rep - Public Advocate Present Jimmy Yan Rep - Comptroller Present Eve Cho Guillergan Esq Rep - Speaker Present Angelina Martinez-Rubio Esq Ex-Officio Rep - BP Present Dennis M. Walcott President & CEO Present Lewis Finkelman Esq. Chief Operating Officer & Sr. VP Present Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Generated 4/25/ :03 AM Packet Pg. 4

5 Board of Trustees Minutes March 23, A.1.a II. Approval of BOT Minutes 1. Approval of Minutes of the Board of Trustees Meeting (ID # 1397) RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: III. IV. Recommended Motion for Consideration: I move that the Minutes of the Board of Trustees meeting of February 23, 2017 be approved as submitted. ADOPTED [Unanimous] Haeda Mihaltses Carl S. Koerner Esq. Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses, Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons Ed. D, O'Connell Martha Baker, Lenore R. Gall Ed. D Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich Report of the Chairman of the Board Committee Reports A. Finance & Investments Committee - March 23, 2017 RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: 1. Approval of Finance and Investments Committee Minutes (ID # 1394) Recommended Motion for Consideration: I move that the Minutes of the Finance and Investments Committee meeting of March 23, 2017 be approved as submitted. ADOPTED [Unanimous] Augustus C. Agate Carl S. Koerner Esq. Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses, Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons Ed. D, O'Connell Martha Baker, Lenore R. Gall Ed. D Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich B. Executive Committee - March 23, Approval of Executive Committee Minutes (ID # 1392) Recommended Motion for Consideration: I move that the Minutes of the Executive Committee meeting of March 23, 2017 be approved as submitted. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) 2 P a g e Packet Pg. 5

6 RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: Board of Trustees Minutes March 23, 2017 ADOPTED [Unanimous] Augustus C. Agate Andrew P. Jackson Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses, Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons Ed. D, O'Connell Martha Baker, Lenore R. Gall Ed. D Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich C. Labor Relations Committee - March 23, Meeting Postponed V. President's Report Dennis Walcott called on members of the Management Team to report to the Board on the current status of the Library. Amy Mugavero, Director of QLF, confirmed that the 2017 Queens Library Gala will be held at Queens Museum on Tuesday, October 17, There will be three Gala honorees, Dr. Lester W. Young Jr., Ed.D, Regent At Large, Board of Regents, Jeffrey Barker, NYS President, Bank of America and Patricia E. Harris, CEO of Bloomberg Philanthropies. The Foundation anticipates sending the Save the Date cards and invitations by late Spring or early Summer. The Foundation has been actively meeting with current and potential donors. Ms. Mugavero has conducted site visits with two of the Foundation s major donors, The Fan Fox and Leslie R. Samuels Foundation, Inc., which recently donated $110,000 over a two period for senior and adult programs, and the Pinkerton Foundation, which donates $152,000, annually. Ms. Mugavero is also scheduled to meet with the Citi Foundation to discuss a substantial gift to QLF. This would be the first major gift from the Citi Foundation. Jonathan Chung, Director of Government Affairs (GCA), was asked to give updates on the latest advocacy efforts regarding the City and State budgets and meetings with state legislators. He reported that the governor and legislators are currently in negotiations to adopt a budget after the Assembly and Senate passed their One House Resolutions. The Assembly has restored the $4 million budget cut that was proposed by the governor, and has added $11 million to the capital budget, which includes $6 million in new funds plus the $5 million restoration. The Senate budget increased operational aid by $8 million, which includes $4 million in new funding plus the $4 million restoration. The Senate proposed an additional $15 million to the capital budget, which includes $10 million in new funding on top of the $5 million restoration of the governor s proposed cut. The restorations were due in part to the concerted effort of the all the NYS library systems rallying on March 1 in Albany, NY for Library Day, where Queens played a significant role with the largest number of advocates. The governor s budget cuts are still 2.A.1.a Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) 3 P a g e Packet Pg. 6

7 Board of Trustees Minutes March 23, A.1.a pending, however, the library systems are optimistic these cuts will be restored. The Government Affairs office is currently wrapping up scheduled meetings with City Council Members regarding capital projects, needs, and advocacy within their districts. Mr. Walcott met with the Queens Delegation to present the Library s request of $5 million for capital funding, and $800,000 to expand the STACKS Program, the Library s after school program. GCA has also met with OMB to give updates on the Library s 10- capital plan and the status of Hunters Point. To thank the public officials for showing their support and advocacy for the Library, GCA has taken pictures of the officials involved in advocacy efforts to create Read Posters, which will be sent to their office for display. Mr. Jackson, a Board Trustee, suggested that the posters should be also displayed in the official's local libraries. Mr. Walcott stated to the Board that the Library gave their testimony at the Preliminary Budget Hearing - Council Committee on Cultural Affairs and Libraries on March 8. At the Hearing, the Tri-Library systems requested $34 million in additional operating funding, of which Queens would receive $9.75 million to: expand 7-day service in every Council district (one library per district), translation services, Stacks and Google CS programming, materials collection, purchase new hotspots, and to expand the New Americans Program and Jobs & Business Academy; and $120 million in capital funding, with $40 million to be allocated to Queens. The Preliminary budget hearings will be complete by March 30 th. At this time, the Council will post their responses to the Preliminary budget plan. The Tri-library systems have begun collaborating on a response to the preliminary plan. Dennis Verriello, VP, Capital Projects and Facilities Management (CFM), was asked to give updates on the capital projects. He stated that the capital projects are moving along well. CFM is currently working on the 10- capital plan. Ozone Park Library will be opening soon and awaiting furniture to be delivered by mid-april. The Flushing Library Children s Room will be completed and will have a grand opening on April 4. Queensboro Hill Library is anticipated to be substantially completed by DDC on April 4 th for transfer to the Library for internal cleaning and furniture outfitting. Kew Gardens Hills Library is anticipated to be completed by DDC no later than mid-april. When the Kew Gardens Hills Library is completed by DDC and accepted by the Library, it will take approximately 3 months to be outfitted and opened to the public. As for the Hunter s Point project, there is a labor strike in Spain that is preventing a glass shipment to be delivered. The project has been delayed for approximately 6 weeks. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Lewis Finkelman, Chief Operating Officer, was asked to give the Board an update on the new Vice President of IT, William Goldband. Mr. Finkelman stated that Mr. Goldband began his position on February 8 th. He came from the Department of Education where he 4 P a g e Packet Pg. 7

8 Board of Trustees Minutes March 23, A.1.a served as the IT Chief Administrator and has over 20 s of experience overseeing IT functions. RESULT: VI. Mr. Finkelman also announced the addition of the Queens Memory Project to the Queens Library website. In conjunction with QueensMemory.org, people can contribute and upload historical pictures and memories of Queens to the website. Mr. Finkelman also announced that the new Collective Bargaining Agreement has just been executed, is fully enforceable and will be implemented immediately. The new agreement includes 4 hours of excused time for various cancer screenings, which will be retroactive to January 1, Mr. Walcott and the union president will sign a joint letter thanking the Governor for this provision of the new agreement. This agreement will be enforceable for the next four s. Mr. Walcott gave praise to the Library s IT department for working diligently to resolve the IT issues and challenges with SAP. He also stated that Finance has hired a Senior Payroll Manager who will help resolve SAP payroll issues and reduce the use of SAP consultants to assist in resolving payroll issues. Nick Buron, Chief Librarian, and Gitte Peng, Chief of Staff, were asked to give a joint overview regarding public service within the Library. Mr. Buron gave an overview of the Public Service Staff Meeting, which is held twice per. On March 23 rd, over 200 staff members attended this event. At the meeting, staff enthusiastically responded to Ms. Peng s presentation about the upcoming Queens Library is for Everyone campaign. This campaign is a collective effort to welcome and support people of all backgrounds, identities, beliefs, and circumstances and will focus on three main components - raising public awareness of the Library s inclusivity and offerings, engaging staff in a culture of welcoming to reach and serve customers, and expanding programs and services for vulnerable communities. The Library will partner with several organizations to provide staff training and information, for example, regarding immigrant rights and services, and will use private funds to support the innovation and creativity of staff in alignment with the campaign. A. Key Performance Indicators 1. Key Performance Indicators - February 2017 (ID # 1375) Other Business PRESENTED Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) A. Motion to Enter into Executive Session - Personnel Matter 1. Motion to Go into Executive Session (ID # 1395) 5 P a g e Packet Pg. 8

9 Board of Trustees Minutes March 23, A.1.a RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: VII. Recommended Motion for Consideration: I move that the meeting move into Executive Session to discuss personnel matters. ADOPTED [Unanimous] Augustus C. Agate Maria Concolino Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses, Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons Ed. D, O'Connell Martha Baker, Lenore R. Gall Ed. D Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich 2. Motion to Return to Public Session (ID # 1396) Recommended Motion for Consideration: I move that the meeting return to Public Session. ADOPTED [Unanimous] Augustus C. Agate Lydon Sleeper O'Connell Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses, Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons Ed. D, O'Connell Martha Baker, Lenore R. Gall Ed. D Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich Action Resulting from Executive Session 1. Resolution #1 - Key Executive Personnel (ID # 1420) Recommended Motion for Consideration by the Board of Trustees: I move that the attached resolution be adopted as presented by the Board of Trustees: RESOLUTION #1 WHEREAS, the Library s By-Laws provide, in pertinent part, that, with the exception of the President and Chief Executive Officer, the other key executive personnel of the Library be appointed by the President and Chief Executive Officer with the consent of the Board of Trustees; WHEREAS, Dennis M. Walcott, the Library s President and Chief Executive Officer, selected Lewis Finkelman as Chief Operating Officer and Senior Vice President; WHEREAS, after due deliberation, the Board of Trustees consented to the appointment Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) 6 P a g e Packet Pg. 9

10 Board of Trustees Minutes March 23, A.1.a RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: of Mr. Finkelman to the position of Chief Operating Officer and Senior Vice President at its January 26, 2017 meeting; and WHEREAS, Mr. Finkelman has been serving as Chief Operating Officer and Senior Vice President since February 21, NOW, THEREFORE, BE IT RESOLVED that, the records of the Board of Trustees reflect its consent to Mr. Finkelman s appointment to the position of Chief Operating Officer and Senior Vice President. ADOPTED [Unanimous] Earl G. Simons Ed. D Haeda Mihaltses Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses, Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons Ed. D, O'Connell Martha Baker, Lenore R. Gall Ed. D Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich 2. Resolution #2 - Key Executive Personnel (ID # 1421) Recommended Motion for Consideration by the Board of Trustees: I move that the attached resolution be adopted as presented by the Board of Trustees: RESOLUTION #2 WHEREAS, the Library s By-Laws provide, in pertinent part, that, with the exception of the President and Chief Executive Officer, the other key executive personnel of the Library be appointed by the President and Chief Executive Officer with the consent of the Board of Trustees; and WHEREAS, Dennis M. Walcott, the Library s President and Chief Executive Officer, has selected Sung Mo Kim as General Counsel and Senior Vice President, subject to the Board of Trustee s consent. NOW, THEREFORE, BE IT RESOLVED that, after due deliberation, the Board of Trustees consent to the appointment of Mr. Kim to the position of General Counsel and Senior Vice President. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) 7 P a g e Packet Pg. 10

11 RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: VIII. Adjournment Board of Trustees Minutes March 23, 2017 ADOPTED [Unanimous] Carl S. Koerner Esq. James Haddad Esq. Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses, Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons Ed. D, O'Connell Martha Baker, Lenore R. Gall Ed. D Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich 1. Motion to Adjourn (ID # 1389) RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: Recommended Motion for Consideration: I move that the meeting be adjourned. ADOPTED [Unanimous] Augustus C. Agate Haeda Mihaltses Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses, Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons Ed. D, O'Connell Martha Baker, Lenore R. Gall Ed. D Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich The meeting was closed at 7:45 PM. Secretary 2.A.1.a Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) 8 P a g e Packet Pg. 11

12 2.A.1.a 2.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1397 AGENDA: Approval of Minutes of the Board of Trustees Meeting Recommended Motion for Consideration: I move that the Minutes of the Board of Trustees meeting of February 23, 2017 be approved as submitted. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg. 12 9

13 2.A.1.a 4.A.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1394 AGENDA: Approval of Finance and Investments Committee Minutes Recommended Motion for Consideration: I move that the Minutes of the Finance and Investments Committee meeting of March 23, 2017 be approved as submitted. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg

14 2.A.1.a 4.B.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1392 AGENDA: Approval of Executive Committee Minutes Recommended Motion for Consideration: I move that the Minutes of the Executive Committee meeting of March 23, 2017 be approved as submitted. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg

15 2.A.1.a 5.A.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1375 AGENDA: Key Performance Indicators - February 2017 Attachments: Feb 2017 YTD Board Report-Word (DOC) Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg

16 5.A.1.a 2.A.1.a Agency Circulation In person visits Program Attendance Reference Arverne 153, % 72, % 7, % 9, % 4 Astoria 55, % 56, % 8, % 11, % Auburndale 111, % 54, % 8, % 22, % Baisley Park 42, % 50, % 7, % 18, % Bayside 234, % 117, % 8, % 30, % Bay Terrace 68, % 58, % 5, % 10, % Bellerose 93, % 76, % 6, % 28, % Briarwood 85, % 67, % 14, % 33, % 1 Broadway 142, % 164, % 40, % 49, % Broad Channel 48, % 13, % % % Cambria Heights 53, % 106, % 25, % 10, % Corona 132, % 163, % 27, % 11, % Court Square 54, % 66, % 10, % 12, % Douglaston 93, % 67, % 3, % 12, % East Elmhurst 27, % 35, % 3, % 3, % 1 East Flushing 81, % 52, % 4, % 8, % Elmhurst 226, % 146, % 5, % 28, % 1,2 Far Rockaway 74, % 105, % 10, % 28, % Forest Hills 255, % 201, % 29, % 132, % Fresh Meadows 359, % 141, % 9, % 55, % Glen Oaks 205, % 103, % 27, % 41, % Notes Attachment: 3_23_17 Feb Board 2017 YTD of Trustees Board Report-Word Minute FINAL (1375 (1422 : Key : Approval Performance of Board Indicators Minutes Report) - March 23, Packet Pg

17 5.A.1.a 2.A.1.a Agency Circulation In person visits Program Attendance Reference Glendale 63, % 40, % 10, % 1, % Hillcrest 125, % 75, % 6, % 23, % Hollis 58, % 53, % 4, % 8, % Howard Beach 86, % 58, % 2, % 13, % Jackson Heights 270, % 267, % 46, % 49, % Kew Gardens 77, % 70, % % 25, % Hills Langston Hughes 56, % 97, % 7, % 8, % Laurelton 49, % 83, % 15, % 28, % Lefferts 118, % 113, % 11, % 44, % Lefrak City 74, % 97, % 9, % 18, % Long Island City 91, % 99, % 50, % 49, % 8 Maspeth 145, % 93, % 8, % 25, % McGoldrick 27, % 16, % 1, % 2, % 1 Middle Village 44, % 29, % 2, % 2, % Mitchell-Linden 167, % 107, % 12, % 22, % North Forest Park 94, % 67, % 2, % 17, % North Hills 79, % 45, % 4, % 17, % Ozone Park 2, % % % % 1 Peninsula 150, % 92, % 9, % 7, % 2,4,8 Pomonok 66, % 61, % 12, % 8, % Poppenhusen 64, % 53, % 3, % 10, % Notes Attachment: 3_23_17 Feb Board 2017 YTD of Trustees Board Report-Word Minute FINAL (1375 (1422 : Key : Approval Performance of Board Indicators Minutes Report) - March 23, Packet Pg

18 5.A.1.a 2.A.1.a Agency Circulation In person visits Program Attendance Reference Queensboro Hill 28, % 23, % 1, % 2, % 1 Queens Village 71, % 67, % 11, % 15, % 9 Rego Park 133, % 125, % 7, % 12, % Richmond Hill 110, % 104, % 40, % 44, % Ridgewood 108, % 175, % 37, % 99, % Rochdale Village 45, % 85, % 9, % 12, % 8 Rosedale 45, % 69, % 7, % 26, % Seaside 71, % 54, % 5, % % 4 South Hollis 40, % 70, % 19, % 36, % South Jamaica 38, % 69, % 12, % 17, % South Ozone 49, % 51, % 4, % 11, % Park St. Albans 47, % 72, % 4, % 2, % Steinway 152, % 135, % 14, % 33, % Sunnyside 138, % 145, % 10, % 34, % Whitestone 110, % 62, % 9, % 41, % Windsor Park 116, % 83, % 6, % 16, % Woodhaven 99, % 89, % 17, % 12, % Woodside 104, % 109, % 18, % 26, % Community Libraries Total 6,030, % 5,140, % 730, % 1,395, % Notes Attachment: 3_23_17 Feb Board 2017 YTD of Trustees Board Report-Word Minute FINAL (1375 (1422 : Key : Approval Performance of Board Indicators Minutes Report) - March 23, Packet Pg

19 5.A.1.a 2.A.1.a Agency Central Library Adult Learning Elmezzi LIC Center Adult Learning Center Elmhurst Adult Learning Center Flushing Adult Learning Center Jackson Heights Adult Learning Center Peninsula Adult Learning Center Rochdale Adult Learning Center Steinway Adult Learning Center Adult Learning Center Total Central Adult Fiction Central Adult Fiction Ask at Central Adult Desk Non-Fiction Central Adult Non-Fiction Ask at Central Desk International languages Circulation In person visits Program Attendance Reference 1, % % 2, % % 6,8 1, % 46, % 5,279 X % % % 4, % % 8 5, % 72, % 15, % % Notes 7,817 X 523 X % % 9, % % 6, % % 7, % % 6, % % % % 6,10 11, % 118, % 53, % 9, % 58, % 20, % 117, % 64, % 9, % Attachment: 3_23_17 Feb Board 2017 YTD of Trustees Board Report-Word Minute FINAL (1375 (1422 : Key : Approval Performance of Board Indicators Minutes Report) - March 23, Packet Pg

20 5.A.1.a 2.A.1.a Agency Central International Languages Central Library Ask Current Central Collection Library Fine Arts/Media Central Library Center Others Central Library Hot Picks Central Library Interloan Central Library Job Info Center Central Library Young Adult Children s Library Room Discovery Center Circulation 1, % 34, % 337, % 36, % 41, % % 1, % 49, % In person visits Program Attendance Reference 219, % 256, % 27, % 33, % Central Total 970, % 1,037, % 94, % 212, % 3 Flushing 660, % Flushing IRC 14, % Flushing Job Info Center (JIC) Flushing Media Center % 76, % Flushing Total 789, % 1,062, % 43, % 223, % 7 Notes Attachment: 3_23_17 Feb Board 2017 YTD of Trustees Board Report-Word Minute FINAL (1375 (1422 : Key : Approval Performance of Board Indicators Minutes Report) - March 23, Packet Pg

21 5.A.1.a 2.A.1.a Notes: Agency E-book and E- Magazines Virtual Music and Movies Virtual Library Total Langston Hughes Black Heritage Queens Village Mail-A-Book Miscellaneous Other Miscellaneous Total Circulation 407, % 282, % In person visits Program Attendance Reference 690, % 5 5, % 32, % 4, % 16, % 462, % System Total 8,570, % 7,399, % 927, % 1,831, % Website Visits 4,880, % Wireless Use 301, % Computer Sessions 1,966, % 1 -- Library closed for renovation during a portion of the current fiscal Library closed for renovation during a portion of last fiscal Central Library partially closed during renovation in current fiscal Closed/Partially closed due to damage from Hurricane Sandy. 5 - Formerly called All E-Content; Streaming e-content metrics started 2/ CEL ALC moved from Annex to CEL branch starting Jan no accurate gate count possible 7 - Flushing Library partially closed for renovation in current fiscal. 8 - ALC programs listed under separate ALC location starting in FY Queens Village gate counter was down in June; June gate count is estimated Steinway ALC moved to Jackson Heights ALC Notes 11 - Wireless Sessions reporting vendor was changed in September 2016; monthly usage is estimated Attachment: 3_23_17 Feb Board 2017 YTD of Trustees Board Report-Word Minute FINAL (1375 (1422 : Key : Approval Performance of Board Indicators Minutes Report) - March 23, Packet Pg

22 2.A.1.a 6.A.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1395 AGENDA: Motion to Go into Executive Session Recommended Motion for Consideration: I move that the meeting move into Executive Session to discuss personnel matters. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg

23 2.A.1.a 6.A.2 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1396 AGENDA: Motion to Return to Public Session Recommended Motion for Consideration: I move that the meeting return to Public Session. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg

24 2.A.1.a 7.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1420 AGENDA: Resolution #1 - Key Executive Personnel Recommended Motion for Consideration by the Board of Trustees: I move that the attached resolution be adopted as presented by the Board of Trustees: RESOLUTION #1 WHEREAS, the Library s By-Laws provide, in pertinent part, that, with the exception of the President and Chief Executive Officer, the other key executive personnel of the Library be appointed by the President and Chief Executive Officer with the consent of the Board of Trustees; WHEREAS, Dennis M. Walcott, the Library s President and Chief Executive Officer, selected Lewis Finkelman as Chief Operating Officer and Senior Vice President; WHEREAS, after due deliberation, the Board of Trustees consented to the appointment of Mr. Finkelman to the position of Chief Operating Officer and Senior Vice President at its January 26, 2017 meeting; and WHEREAS, Mr. Finkelman has been serving as Chief Operating Officer and Senior Vice President since February 21, NOW, THEREFORE, BE IT RESOLVED that, the records of the Board of Trustees reflect its consent to Mr. Finkelman s appointment to the position of Chief Operating Officer and Senior Vice President. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg

25 2.A.1.a 7.2 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1421 AGENDA: Resolution #2 - Key Executive Personnel Recommended Motion for Consideration by the Board of Trustees: I move that the attached resolution be adopted as presented by the Board of Trustees: RESOLUTION #2 WHEREAS, the Library s By-Laws provide, in pertinent part, that, with the exception of the President and Chief Executive Officer, the other key executive personnel of the Library be appointed by the President and Chief Executive Officer with the consent of the Board of Trustees; and WHEREAS, Dennis M. Walcott, the Library s President and Chief Executive Officer, has selected Sung Mo Kim as General Counsel and Senior Vice President, subject to the Board of Trustee s consent. NOW, THEREFORE, BE IT RESOLVED that, after due deliberation, the Board of Trustees consent to the appointment of Mr. Kim to the position of General Counsel and Senior Vice President. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg

26 2.A.1.a 8.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: March 23, 2017 ITEM ID #: 1389 AGENDA: Motion to Adjourn Recommended Motion for Consideration: I move that the meeting be adjourned. Attachment: 3_23_17 Board of Trustees Minute FINAL (1422 : Approval of Board Minutes - March 23, 2017) Packet Pg

27 4.A.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1425 AGENDA: Approval of Building & Grounds Committee Minutes Recommended Motion for Consideration: I move that the Minutes of the Building and Grounds Committee meeting of April 27, 2017, be approved as submitted. Packet Pg. 27

28 4.B.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1423 AGENDA: Approval of Finance and Investments Committee Minutes Recommended Motion for Consideration: I move that the Minutes of the Finance and Investments Committee meeting of April 27, 2017 be approved as submitted. Packet Pg. 28

29 4.C.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1424 AGENDA: Approval of Executive Committee Minutes Recommended Motion for Consideration: I move that the Minutes of the Executive Committee meeting of April 27, 2017 be approved as submitted. Packet Pg. 29

30 4.D.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1426 AGENDA: Approval of Labor Relations Committee Minutes Recommended Motion for Consideration: I move that the Minutes of the Labor Relations Committee meeting of April 27, 2017, be approved as submitted. Packet Pg. 30

31 5.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1402 AGENDA: Key Performance Indicators - March 2017 Attachments: Mar 2017 YTD Board Report-Word (DOC) Packet Pg. 31

32 5.1.a Agency Circulation In person visits Program Attendance Reference Arverne 172, % 82, % 9, % 11, % 4 Astoria 63, % 63, % 8, % 12, % Auburndale 126, % 61, % 9, % 25, % Baisley Park 47, % 57, % 8, % 21, % Bayside 263, % 131, % 9, % 34, % Bay Terrace 77, % 66, % 7, % 11, % Bellerose 105, % 86, % 7, % 30, % Briarwood 98, % 77, % 17, % 42, % 1 Broadway 160, % 184, % 45, % 55, % Broad Channel 54, % 15, % % 0 X Cambria Heights 59, % 123, % 28, % 11, % Corona 147, % 186, % 30, % 12, % Court Square 61, % 75, % 11, % 14, % Douglaston 105, % 77, % 4, % 14, % East Elmhurst 28, % 39, % 4, % 3, % 1 East Flushing 91, % 59, % 5, % 10, % Elmhurst 295, % 188, % 7, % 34, % 1,2 Far Rockaway 83, % 118, % 11, % 32, % Forest Hills 287, % 228, % 33, % 144, % Fresh Meadows 404, % 160, % 10, % 60, % Notes Attachment: Mar 2017 YTD Board Report-Word (1402 : Key Performance Indicators Report) Glen Oaks 231, % 117, % 31, % 46, % Packet Pg. 32

33 5.1.a Agency Circulation In person visits Program Attendance Reference Glendale 72, % 46, % 11, % 2, % Hillcrest 141, % 84, % 8, % 29, % Hollis 65, % 60, % 5, % 9, % Howard Beach 97, % 66, % 3, % 14, % Jackson Heights 301, % 300, % 48, % 56, % Kew Gardens 87, % 78, % % 29, % Hills Langston Hughes 63, % 110, % 9, % 9, % Laurelton 55, % 95, % 17, % 31, % Lefferts 144, % 125, % 12, % 50, % Lefrak City 82, % 110, % 11, % 22, % Long Island City 101, % 110, % 55, % 56, % 8 Maspeth 161, % 104, % 9, % 28, % McGoldrick 28, % 16, % 1, % 2, % 1 Middle Village 50, % 33, % 2, % 3, % Mitchell-Linden 188, % 120, % 14, % 26, % North Forest Park 106, % 75, % 3, % 19, % North Hills 89, % 54, % 5, % 20, % Ozone Park 2, % % % % 1 Peninsula 169, % 103, % 9, % 8, % 2,4,8 Pomonok 74, % 69, % 14, % 9, % Notes Attachment: Mar 2017 YTD Board Report-Word (1402 : Key Performance Indicators Report) Poppenhusen 73, % 59, % 4, % 11, % Packet Pg. 33

34 5.1.a Agency Circulation In person visits Program Attendance Reference Queensboro Hill 28, % 23, % 1, % 2, % 1 Queens Village 80, % 75, % 13, % 17, % 9 Rego Park 149, % 141, % 8, % 14, % Richmond Hill 125, % 119, % 47, % 51, % Ridgewood 121, % 200, % 41, % 114, % Rochdale Village 51, % 96, % 10, % 13, % 8 Rosedale 50, % 79, % 8, % 30, % Seaside 79, % 60, % 6, % % 4 South Hollis 46, % 80, % 22, % 41, % South Jamaica 43, % 79, % 16, % 22, % South Ozone 55, % 57, % 5, % 12, % Park St. Albans 52, % 81, % 5, % 2, % Steinway 171, % 155, % 16, % 38, % Sunnyside 156, % 164, % 12, % 38, % Whitestone 124, % 70, % 11, % 46, % Windsor Park 131, % 94, % 8, % 19, % Woodhaven 112, % 100, % 19, % 14, % Woodside 115, % 123, % 20, % 29, % Community Libraries Total 6,821, % 5,836, % 830, % 1,584, % Notes Attachment: Mar 2017 YTD Board Report-Word (1402 : Key Performance Indicators Report) Packet Pg. 34

35 5.1.a Agency Central Library Adult Learning Elmezzi LIC Center Adult Learning Center Elmhurst Adult Learning Center Flushing Adult Learning Center Jackson Heights Adult Learning Center Peninsula Adult Learning Center Rochdale Adult Learning Center Steinway Adult Learning Center Adult Learning Center Total Central Adult Fiction Central Adult Fiction Ask at Central Adult Desk Non-Fiction Central Adult Non-Fiction Ask at Central Desk International languages Circulation In person visits Program Attendance Reference 1, % % 3, % % 6,8 2, % 50, % 5, % % % % 6, % % 8 6, % 81, % 18, % % Notes 9,282 X 577 X % % 11, % % 6,8 1, % % 9, % % 6, % % % % 6,10 12, % 132, % 62, % 10, % 64, % 23, % 133, % 73, % 10, % Attachment: Mar 2017 YTD Board Report-Word (1402 : Key Performance Indicators Report) Packet Pg. 35

36 5.1.a Agency Central International Languages Central Library Ask Current Central Collection Library Fine Arts/Media Central Library Center Others Central Library Hot Picks Central Library Interloan Central Library Job Info Center Central Library Young Adult Children s Library Room Discovery Center Circulation 2, % 38, % 379, % 41, % 45, % % 1, % 54, % In person visits Program Attendance Reference 244, % 286, % 29, % 36, % Central Total 1,088, % 1,174, % 103, % 240, % 3 Flushing 733, % Flushing IRC 16, % Flushing Job Info Center (JIC) Flushing Media Center % 89, % Notes Attachment: Mar 2017 YTD Board Report-Word (1402 : Key Performance Indicators Report) Flushing Total 882, % 1,193, % 48, % 258, % 7 Packet Pg. 36

37 5.1.a Notes: Agency E-book and E- Magazines Virtual Music and Movies Virtual Library Total Langston Hughes Black Heritage Queens Village Mail-A-Book Miscellaneous Other Miscellaneous Total Circulation 459, % 319, % In person visits Program Attendance Reference 778, % 5 5, % 37, % 3, % 17, % 520, % System Total 9,670, % 8,383, % 1,051, % 2,084, % Website Visits 5,496, % Wireless Use 340, % Computer Sessions 2,220, % 1 -- Library closed for renovation during a portion of the current fiscal Library closed for renovation during a portion of last fiscal Central Library partially closed during renovation in current fiscal. Notes 6 - CEL ALC moved from Annex to CEL branch starting Jan no accurate gate count possible 7 - Flushing Library partially closed for renovation in current fiscal. 8 - ALC programs listed under separate ALC location starting in FY Queens Village gate counter was down in June; June gate count is estimated. Attachment: Mar 2017 YTD Board Report-Word (1402 : Key Performance Indicators Report) 4 -- Closed/Partially closed due to damage from Hurricane Sandy. 5 - Formerly called All E-Content; Streaming e-content metrics started 2/ Steinway ALC moved to Jackson Heights ALC 11 - Wireless Sessions reporting vendor was changed in September 2016; monthly usage is estimated Packet Pg. 37

38 5.2 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1427 AGENDA: Preliminary Mayor's Management Report - February 2017 Attachments: PMMR - February 2017 (PDF) Packet Pg. 38

39 5.2.a Attachment: PMMR - February 2017 (1427 : Preliminary Mayor's Management Report (PMMR) - February 2017) Packet Pg. 39

40 5.2.a Attachment: PMMR - February 2017 (1427 : Preliminary Mayor's Management Report (PMMR) - February 2017) Packet Pg. 40

41 5.2.a Attachment: PMMR - February 2017 (1427 : Preliminary Mayor's Management Report (PMMR) - February 2017) Packet Pg. 41

42 5.2.a Attachment: PMMR - February 2017 (1427 : Preliminary Mayor's Management Report (PMMR) - February 2017) Packet Pg. 42

43 5.2.a Attachment: PMMR - February 2017 (1427 : Preliminary Mayor's Management Report (PMMR) - February 2017) Packet Pg. 43

44 5.2.a Attachment: PMMR - February 2017 (1427 : Preliminary Mayor's Management Report (PMMR) - February 2017) Packet Pg. 44

45 6.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1413 AGENDA: New York City Department of Youth and Community Development Comprehensive Services for Immigrant Background: The Library has been awarded a grant of three hundred sixty thousand dollars ($360,000.00) from the New York City Department of Youth and Community Development (the DYCD ) to deliver services related to the Comprehensive Services for Immigrant Families programs, which aims to identify the complex and multiple needs of newlyarrived immigrant families and help them gain the knowledge to enable them to address specific challenges and navigate key systems that impact their lives (e.g., education, healthcare, housing, benefits, tax, workplace, and legal and immigration systems). In particular, this grant would help fund case management services at the Elmhurst Adult Learning Center from July 1, 2017, through June 30, Current Status: As a recipient of the grant DYCD requires the Library s Board of Trustees to adopt a resolution authorizing its President and Chief Executive Officer and its Chief Financial Officer to execute the requisite grant paperwork on behalf of the Library s Board of Trustees. Recommended Motion for Consideration: I move that the Board of Trustees approve the adoption of the attached Resolution authorizing the Library s President and Chief Executive Officer and its Chief Financial Officer to execute the requisite paperwork regarding the Comprehensive Services for Immigrant Families grant on behalf of the Library s Board of Trustees. Attachments: DYCD Board Resolution for BOT adoption (2) (DOC) Packet Pg. 45

46 6.1.a RESOLUTION WHEREAS, the City of New York (the City ) through the Department of Youth and Community Development proposes to enter into a contract (the Contract ) with the Queens Borough Public Library, through funding under the Comprehensive Services for Immigrant Families Program (Contract ID #776203) for services provided during the period from July 1, 2017, through June 30, WHEREAS, the contract is being funded through the New York City Department of Youth and Community Development in the amount of $120,000 per, over a three-(3)- period; and Now, THEREFORE, be it resolved that the Board of Trustees does hereby authorize and direct that: 1. Dennis M. Walcott, the President and Chief Executive Officer of the Queens Borough Public Library is hereby authorized and directed to execute and deliver the Contract on behalf of the Queens Borough Public Library s Board of Trustees and under the seal of Queens Borough Public Library, where appropriate; and 2. Johanna Richman, the Chief Financial Officer of the Queens Borough Public Library is hereby authorized to certify claims and other financial-related documents on behalf of the Queens Borough Public Library s Board of Trustees. Judith E. Bergtraum, Esq. Chair of the Board of Trustees Queens Borough Public Library Attachment: DYCD Board Resolution for BOT adoption (2) (1413 : New York City Department of Youth and Community Development Packet Pg. 46

47 7.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: April 27, 2017 ITEM ID #: 1410 AGENDA: Motion to Adjourn Recommended Motion for Consideration: I move that the meeting be adjourned. Packet Pg. 47