A. Board of Trustees Meeting - December 20, Election of Officers Resolution **AMENDED** (ID # 1338)

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1 QUEENS LIBRARY BOARD OF TRUSTEES THURSDAY, JANUARY 26, 2017 Central Library Merrick Boulevard, Jamaica, NY AGENDA 7:00 PM BOARD OF TRUSTEES REGULAR MEETING I. Roll Call II. Approval of BOT Minutes A. Board of Trustees Meeting - December 20, Approval of Minutes of the Board of Trustees Meeting (ID # 1341) III. Report of the Chairman of the Board 1. Election of Officers Resolution **AMENDED** (ID # 1338) IV. Committee Reports A. Finance & Investments Committee - January 26, 2017 B. Buildings & Grounds Committee - January 26, 2017 V. President's Report A. Key Performance Indicators 1. Key Performance Indicators - December 2016 (ID # 1339) B. Personnel Action Report 1. Personnel Report - November 16, 2016 to December 15, 2016 (ID # 1340) Generated 1/18/2017 2:32 PM

2 Board of Trustees Agenda January 26, 2017 VI. Executive Session A. Motion to Go into Executive Session (ID # 1345) B. Motion to Return to Public Session (ID # 1346) VII. Adjournment A. Motion to Adjourn (ID # 1337) 2 P a g e

3 2.A.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: January 26, 2017 ITEM ID #: 1341 AGENDA: Approval of Minutes of the Board of Trustees Meeting Recommended Motion for Consideration: I move that the Minutes of the Board of Trustees meeting of December 20, 2016 be approved as submitted. Attachments: Board of Trustees Minutes 12_20_16 FINAL (PDF) Packet Pg. 3

4 2.A.1.a QUEENS LIBRARY BOARD OF TRUSTEES TUESDAY, DECEMBER 20, 2016 M I N U T E S A meeting of the Board of Trustees was held at the Central Library, Merrick Boulevard, Jamaica, NY on Tuesday, December 20, The meeting was called to order at 7:08 PM by Carl S. Koerner, Esq., Chairman of the Board. I. Roll Call Attendee Name Title Status Arrived Carl S. Koerner, Esq. Chairman of the Board Present Augustus C. Agate Board Member Present Martha Baker Board Member Excused Judy E. Bergtraum, Esq. Vice Chair of the Board Present Maria Concolino Board Member Present Lenore R. Gall Ed. D Board Member Present Matthew M. Gorton Board Member Present 7:50 PM Julissa Gutierrez Board Member Excused James Haddad, Esq. Board Member Present 7:08 PM Jukay Hsu Board Member Present 8:00 PM Haeda Mihaltses Board Member Present John Ottulich Board Member Present Michael E. Rodriguez, Esq. Treasurer Present Edward Sadowsky, Esq. Board Member Excused Robert Santos, Esq. Secretary Excused Eli Shapiro, Ed. D, LCSW Board Member Present Earl G. Simons, Ed. D Assistant Treasurer Excused Lydon Sleeper-O Connell Board Member Present 7:13 PM Udai Tambar Rep - Mayor Excused Larry Schimmel, Esq. Rep - Public Advocate Absent Jimmy Yan Rep - Comptroller Present Eve Cho Guillergan, Esq. Rep - Speaker Present Angelina Martinez-Rubio, Esq. Rep - BP Present Dennis M. Walcott President & CEO Present Lewis Finkelman, Esq. General Counsel Present Johanna Richman Chief Financial Officer Present Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) Generated 1/4/2017 9:47 AM Packet Pg. 4

5 Board of Trustees Minutes December 20, A.1.a II. Approval of BOT Minutes Approval of Minutes of the Board of Trustees Meeting (ID # 1305) RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: III. Recommended Motion for Consideration: I move that the Minutes of the Board of Trustees meeting of November 22, 2016 be approved as submitted. ADOPTED [UNANIMOUS] Judy E. Bergtraum, Vice Chair of the Board Haeda Mihaltses, Board Member Koerner, Agate, Bergtraum, Concolino, Gall, Haddad, Mihaltses, Ottulich, Rodriguez, Shapiro Matthew M. Gorton, Jukay Hsu, Lydon Sleeper-O Connell Baker, Gutierrez, Sadowsky, Santos, Simons Report of the Chairman of the Board The Chairman of the Board announced that James Farrell of the Queens Tribune is here this evening. The Chairman announced that this was the final meeting of the calendar and the end of a 2- cycle of officers. He thanked his fellow officers for their time commitment and their excellent service. He thanked the Board of Trustees for giving him the privilege of being the Chair. While he was Chair, he had the pleasure of representing the Trustees at a number of events. He was also able to meet many members of the staff and mentioned that they are all wonderful, energetic and highly motivated people. He met many of the customers, spoke to them and learned their individual stories and how the Library has helped them and transformed their lives. He mentioned that it was a great experience and he will carry those memories for a lifetime. A. Nomination of Officers The Nominating Committee recommended the following slate of Officers: Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) Chair of the Board: Vice Chair of the Board: Secretary: Treasurer: Assistant Treasurer: Judy Bergtraum Michael Rodriguez Eli Shapiro Robert Santos Lydon Sleeper-O Connell 2 P a g e Packet Pg. 5

6 Board of Trustees Minutes December 20, A.1.a The Chairman asked if any Trustees would like to nominate any other officers at this time. No other nominations were given; the Chairman entertained a motion that the nomination be closed. He announced that all officers will be elected at the January meeting, wished them great success and thanked them for their service. RESULT: MOVER: SECONDER: AYES: ABSENT: EXCUSED: IV. ADOPTED [UNANIMOUS] Augustus C. Agate, Board Member Haeda Mihaltses, Board Member Koerner, Agate, Bergtraum, Concolino, Gall, Haddad, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell Matthew M. Gorton, Jukay Hsu Baker, Gutierrez, Sadowsky, Santos, Simons Committee Reports A. Labor Relations Committee - December 20, 2016 RESULT: MOVER: SECONDER: AYES: EXCUSED: The Chair of the Labor Relations Committee reported on two actions that the Committee recommended at a meeting which was held prior to the Board meeting (Amendments to the Donated Sick Leave Program Agreement and Authorization for the President and CEO to Execute a New Collective Bargaining Agreement with the Union). 1. Report of the Labor Relations Committee Meeting (ID # 1318) Recommended Motion for Consideration: I move that the Report of the Labor Relations Committee meeting of December 20, 2016, be accepted. ADOPTED [UNANIMOUS] Augustus C. Agate, Board Member Michael E. Rodriguez, Treasurer Koerner, Agate, Bergtraum, Concolino, Gall, Gorton, Haddad, Hsu, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell Baker, Gutierrez, Sadowsky, Santos, Simons B. Finance & Investment Committee - December 20, 2016 Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) The Finance and Investment Committee agenda items were brought to the Board of Trustees directly as the Committee did not have a quorum at its scheduled time to meet prior to the Board meeting. 1. Payroll for the Month of November 2016 (ID # 1319) 3 P a g e Packet Pg. 6

7 RESULT: RESULT: MOVER: SECONDER: AYES: EXCUSED: RESULT: MOVER: SECONDER: AYES: EXCUSED: Board of Trustees Minutes December 20, 2016 After the payroll report for November 2016 was presented, it was moved by Ms. Mihaltses to accept the report. The motion was seconded by Judge Agate. The motion passed unanimously. PRESENTED 2. Approval of Bills for the Month of November 2016 (ID # 1320) I move that the Board of Trustees approve the November 2016 bills in the aggregate sum of $3,892,984. ADOPTED [UNANIMOUS] Augustus C. Agate, Board Member John Ottulich, Board Member Koerner, Agate, Bergtraum, Concolino, Gall, Gorton, Haddad, Hsu, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell Baker, Gutierrez, Sadowsky, Santos, Simons 3. Acceptance of Financial Report for the Period Ending November 2016 (ID # 1321) Trustee James Haddad reported that the Ad hoc Subcommittee reviewing the Library's investment policies is continuing its work to report to the Finance Committee about what tweaks and improvements can be made to these policies, which govern the investments of the Library as well as the Foundation. They are working with Johanna Richman, VP and Chief Financial Officer, in that regard. Their next step is to schedule meetings with the three current investment advisors and work toward a more unified reporting procedure and making recommendations on how to change our investment policies. I move that the Board of Trustees approve that the Budget Reports for Board approved operating funds and Balance Sheets for all funds as of November 30, 2016 be accepted. ADOPTED [UNANIMOUS] Augustus C. Agate, Board Member James Haddad, Board Member Koerner, Agate, Bergtraum, Concolino, Gall, Gorton, Haddad, Hsu, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell Baker, Gutierrez, Sadowsky, Santos, Simons 2.A.1.a Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) V. President's Report The President thanked the Chairman and Officers of the Board as well as the Board Members for their leadership this past. He indicated that the Chairman had the opportunity to see all of the staff members at the All-Staff event at York College. He 4 P a g e Packet Pg. 7

8 Board of Trustees Minutes December 20, A.1.a thanked all of the Board Members for their participation in all of the Library s activities. He added that it has been an honor to be a part of this team. RESULT: RESULT: RESULT: VI. The President commented on the Grand Opening of the Elmhurst Library earlier that day. He noted that it was a glorious day. He mentioned that the staff worked diligently, day and night, to ensure that the Grand Opening was a success. It was the result of a great team effort. The number of visitors on Opening Day exceeded the visitors count at both Flushing and Central for that day. The staff will continue tracking these numbers to see how they compare. Every elected official serving that District, the Borough President and representatives of other elected officials were present at the Grand Opening. They all stayed after the event, which further demonstrates the success of this opening. He thanked Nick Buron, Kelvin Watson and everyone else who had been involved in making this event successful and meeting the timeline. He then proceeded to give updates on some of the major projects that are underway. A. Key Performance Indicators Key Performance Indicators - November 2016 (ID # 1307) PRESENTED B. Personnel Action Report - October 16, 2016 to November 15, 2016 Personnel Report (ID # 1314) PRESENTED C. President's External Meetings and Outreach Activities - October 22, November 12, 2016 President's External Meetings and Outreach Activities November 14, December 12, 2016 (ID # 1310) PRESENTED Agenda Report Items 1. Agenda Change Report (ID # 1323) The Chairman of the Board asked that the order of the agenda be changed to discuss the New York Rising Community Centers - Public Services Grant action item prior to voting to go into Executive Session. Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) 5 P a g e Packet Pg. 8

9 2.A.1.a Board of Trustees Minutes December 20, 2016 RESULT: PRESENTED VII. Other Business The General Counsel provided details of the action item for the NY Rising Community Center Public Service Grant which the Library received for storm recovery in connection with programs in the Rockaway West and Rockaway East communities. New York Rising Community Centers - Public Services Grant (ID # 1304) Proposed Motion: I move that the Board of Trustees approve the adoption of the attached Resolution that is required pursuant to the applicable federal laws and regulations pertaining to the expenditure of the CDBG-DR funds in the amount of $552,500 for delivery of disaster recovery and resiliency services in the Rockaway West and Rockaway East communities. RESOLUTION A RESOLUTION ADOPTING THE FOLLOWING PROCEDURES AND POLICIES FOR QUEENS BOROUGH PUBLIC LIBRARY FOR THE PROCUREMENT OF GOODS AND SERVICES NECESSARY FOR THE IMPLEMENTATION OF PROJECTS FUNDED BY THE GOVERNOR S OFFICE OF STORM RECOVERY OF THE NEW YORK STATE HOUSING TRUST FUND CORPORATION WHEREAS, Queens Borough Public Library has entered into a subrecipient agreement with the Governor s Office of Storm Recovery, an office of the New York State Housing Trust Fund Corporation, that provides funds for eligible Community Development Block Grant - Disaster Recovery (CDBG-DR) expenditures; and WHEREAS, the subrecipient agreement requires procurement activities funded in whole or in part with CDBG-DR funds to be conducted in compliance with applicable United States Department of Housing and Urban Development (HUD) procurement regulations as well as applicable state and local law; and WHEREAS, on December 26, 2013, the Office of Management and Budget (OMB) published (at 78 Federal Register 78608) the 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards that superseded the HUD procurement provisions of 24 CFR Parts 84 and 85; and WHEREAS, HUD has issued new procurement standards as set forth in Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) 6 P a g e Packet Pg. 9

10 RESULT: MOVER: SECONDER: AYES: EXCUSED: Board of Trustees Minutes December 20, 2016 Notice: SD : Transition to 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Guidance and in Notice: CPD Additional Transition and Implementation Guidance for Recipients of Community Planning and Development (CPD) Funds for 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; and WHEREAS, Queens Borough Public Library desires to revise and amend its procurement procedures to be consistent with the HUD Notices on 2 CFR Part 200; and WHEREAS, Queens Borough Public Library desires to apply the amended and revised procurement procedures to future CDBG-DR procurements. NOW, THEREFORE BE IT RESOLVED by Queens Borough Public Library, on behalf of Queens Borough Public Library that for CDBG-DR procurement actions undertaken on or after January 1, 2017, Queens Borough Public Library shall comply with the procurement standards as set forth in 2 CFR Parts through In the event of a conflict between State or local laws and regulations and the procurement requirements of 2 CFR Part 200, the more stringent requirements will apply. ADOPTED [UNANIMOUS] Augustus C. Agate, Board Member Michael E. Rodriguez, Treasurer Koerner, Agate, Bergtraum, Concolino, Gall, Gorton, Haddad, Hsu, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell Baker, Gutierrez, Sadowsky, Santos, Simons The General Counsel reported that after having received and reviewed all of the Conflicts of Interest Disclosure Forms from the Trustees and the representatives of the ex-officio members, he has determined that all of the members of the Board of Trustees are independent Trustees. VIII. Executive Session 1. Motion to Go into Executive Session (ID # 1312) The meeting moved into Executive Session at 7:46 PM to discuss a personnel appointment and the status of a particular vendor. Recommended Motion for Consideration: I move that the meeting move into Executive Session. 2.A.1.a Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) 7 P a g e Packet Pg. 10

11 RESULT: MOVER: SECONDER: AYES: EXCUSED: Board of Trustees Minutes December 20, 2016 ADOPTED [UNANIMOUS] Judy E. Bergtraum, Vice Chair of the Board Augustus C. Agate, Board Member Koerner, Agate, Bergtraum, Concolino, Gall, Gorton, Haddad, Hsu, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell Baker, Gutierrez, Sadowsky, Santos, Simons 2. Motion to Return to Public Session (ID # 1313) RESULT: MOVER: SECONDER: AYES: EXCUSED: IX. The meeting returned to public session at 8:06 PM. Recommended Motion for Consideration: I move that the meeting return to Public Session. ADOPTED [UNANIMOUS] Augustus C. Agate, Board Member Lydon Sleeper, Board Member Koerner, Agate, Bergtraum, Concolino, Gall, Gorton, Haddad, Hsu, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell Baker, Gutierrez, Sadowsky, Santos, Simons Agenda Action Items 1. Action Resulting from Executive Session Discussion (ID # 1322) I move that the Board of Trustee approve the adoption of the below Resolution: RESOLUTION WHEREAS, the ByLaws of the Queens Library Foundation provide that the Foundation s appointment, upon the recommendation of the Queens Library s President and CEO, of an Executive Director of the Foundation is subject to approval of the Queens Library s Board of Trustees, and WHEREAS, Dennis M. Walcott, the Queens Library s President and CEO, has selected Amy Mugavero to be Executive Director of the Queens Library Foundation; and WHEREAS, the Queens Library Foundation has approved the selection of Ms. Mugavero as Executive Director of the Foundation. NOW THEREFORE, BE IT RESOLVED that, after due deliberation, the Queens Library s Board of Trustees approves the appointment of Amy Mugavero to the position of Executive Director of the Queens Library Foundation. 2.A.1.a Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) 8 P a g e Packet Pg. 11

12 Board of Trustees Minutes December 20, A.1.a RESULT: MOVER: SECONDER: AYES: EXCUSED: ADOPTED [UNANIMOUS] Augustus C. Agate, Board Member James Haddad, Board Member Koerner Esq., Agate, Bergtraum, Concolino, Gall, Gorton, Haddad, Hsu, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell Baker, Gutierrez, Sadowsky, Santos, Simons X. Adjournment Motion to Adjourn (ID # 1311) Recommended Motion for Consideration: I move that the meeting be adjourned. RESULT: ADOPTED [UNANIMOUS] MOVER: Augustus C. Agate, Board Member SECONDER: Lenore R. Gall, Board Member AYES: Koerner, Agate, Bergtraum, Concolino, Gall, Gorton, Haddad, Hsu, Mihaltses, Ottulich, Rodriguez, Shapiro, Sleeper-O Connell EXCUSED: Baker, Gutierrez, Sadowsky, Santos, Simons The meeting was closed at 8:11 PM. Secretary Attachment: Board of Trustees Minutes 12_20_16 FINAL (1341 : Approval of Board Minutes) 9 P a g e Packet Pg. 12

13 3.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: January 26, 2017 ITEM ID #: 1338 AGENDA: Election of Officers - Resolution Recommended Motion for Consideration by the Board of Trustees: I move that the Nominations of the Officers for 2017 be accepted as presented by the Nominating Committee: Chairman of the Board: Vice Chair: Secretary: Treasurer: Assistant Treasurer: Judy Bergtraum, Esq. Michael Rodriguez, Esq. Eli Shapiro, Ed. D, LCSW Robert Santos, Esq. Lydon Sleeper-O Connell RESOLUTION WHEREAS, at its regularly scheduled meeting held on November 22, 2016, the Board of Trustees of the Queens Borough Public Library elected a Nominating Committee comprised of the following Trustees: Eli Shapiro, Lydon Sleeper-O Connell, Carl Koerner (Chair of the Committee), Haeda Mihaltses and Judge Augustus Agate; and WHEREAS, the Nominating Committee prepared and submitted to the Board of Trustees, at least ten (10) days prior to the Board s regularly scheduled meeting held on December 20, 2016, its recommended slate of candidates for officers of the Library for calendar 2017; and WHEREAS, at the Board s regularly scheduled meeting held on December 20, 2016, the Nominating Committee recommended the following slate of officers of the Library for calendar 2017: Chairman of the Board: Judy Bergtraum, Esq. Vice Chair: Michael Rodriguez, Esq. Secretary: Eli Shapiro, Ed. D, LCSW Treasurer: Robert Santos, Esq. Assistant Treasurer: Lydon Sleeper-O Connell Packet Pg. 13

14 3.1 WHEREAS, at the December 20, 2016 meeting, the Chairman of the Board asked if any Trustee would like to nominate any other officers and no other nominations were offered; and WHEREAS, at the December 20, 2016 meeting, the Board of Trustees unanimously approved a motion to close nominations for officers of the Library for calendar NOW THEREFORE, BE IT RESOLVED by the Board of Trustees that, after due deliberation, the following Trustees are elected as the officers of the Library for calendar 2017 and shall continue in office until their successors shall have been elected and qualified: Chairman of the Board: Judy Bergtraum, Esq. Vice Chair: Michael Rodriguez, Esq. Secretary: Eli Shapiro, Ed. D, LCSW Treasurer: Robert Santos, Esq. Assistant Treasurer: Lydon Sleeper-O Connell Packet Pg. 14

15 5.A.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: January 26, 2017 ITEM ID #: 1339 AGENDA: Key Performance Indicators December 2016 Attachments: Dec 2016 YTD Board Report-Word (DOC) Packet Pg. 15

16 5.A.1.a Agency Circulation In person visits Program Attendance Reference Arverne 118, % 57, % 5, % 7, % 4 Astoria 42, % 43, % 6, % 8, % Auburndale 85, % 42, % 6, % 17, % Baisley Park 33, % 38, % 4, % 14, % Bayside 183, % 91, % 6, % 22, % Bay Terrace 53, % 44, % 4, % 8, % Bellerose 72, % 58, % 5, % 22, % Briarwood 68, % 51, % 10, % 20, % 1 Broadway 111, % 125, % 29, % 34, % Broad Channel 37, % 10, % % % Cambria Heights 41, % 78, % 18, % 9, % Corona 103, % 126, % 22, % 9, % Court Square 41, % 49, % 7, % 9, % Douglaston 73, % 50, % 2, % 9, % East Elmhurst 27, % 35, % 3, % 3, % 1 East Flushing 62, % 40, % 3, % 6, % Elmhurst 115, % 65, % 1, % 16, % 1,2 Far Rockaway 58, % 81, % 7, % 23, % Forest Hills 198, % 156, % 23, % 98, % Fresh Meadows 274, % 108, % 7, % 40, % Notes Attachment: Dec 2016 YTD Board Report-Word (1339 : Key Performance Indicators Report) Glen Oaks 160, % 80, % 21, % 32, % Packet Pg. 16

17 5.A.1.a Agency Circulation In person visits Program Attendance Reference Glendale 49, % 31, % 9, % 1, % Hillcrest 96, % 57, % 4, % 16, % Hollis 45, % 40, % 3, % 6, % Howard Beach 66, % 44, % 2, % 10, % Jackson Heights 214, % 207, % 43, % 38, % Kew Gardens 58, % 54, % % 18, % Hills Langston Hughes 42, % 72, % 6, % 6, % Laurelton 37, % 64, % 11, % 23, % Lefferts 85, % 89, % 9, % 34, % Lefrak City 59, % 75, % 6, % 13, % Long Island City 70, % 75, % 39, % 36, % 8 Maspeth 116, % 75, % 6, % 21, % McGoldrick 27, % 16, % 1, % 2, % 1 Middle Village 34, % 22, % 1, % 1, % Mitchell-Linden 128, % 83, % 9, % 17, % North Forest Park 72, % 52, % 2, % 14, % North Hills 61, % 31, % 3, % 14, % Ozone Park 1, % % % % 1 Peninsula 115, % 71, % 6, % 5, % 2,4,8 Pomonok 51, % 47, % 8, % 4, % Notes Attachment: Dec 2016 YTD Board Report-Word (1339 : Key Performance Indicators Report) Poppenhusen 50, % 41, % 2, % 8, % Packet Pg. 17

18 5.A.1.a Agency Circulation In person visits Program Attendance Reference Queensboro Hill 27, % 23, % 1, % 2, % 1 Queens Village 56, % 51, % 9, % 11, % 9 Rego Park 102, % 95, % 5, % 9, % Richmond Hill 83, % 79, % 27, % 33, % Ridgewood 85, % 132, % 31, % 74, % Rochdale Village 34, % 64, % 8, % 8, % 8 Rosedale 35, % 52, % 6, % 20, % Seaside 55, % 42, % 3, % % 4 South Hollis 31, % 52, % 15, % 28, % South Jamaica 29, % 52, % 8, % 12, % South Ozone Park 38, % 39, % 3, % 9, % St. Albans 36, % 56, % 4, % 1, % Steinway 118, % 102, % 11, % 28, % Sunnyside 107, % 111, % 8, % 26, % Whitestone 86, % 47, % 6, % 30, % Windsor Park 89, % 63, % 4, % 13, % Woodhaven 76, % 67, % 13, % 9, % Woodside 82, % 83, % 14, % 20, % Community Libraries Total 4,630, % 3,916, % 566, % 1,054, % Notes Attachment: Dec 2016 YTD Board Report-Word (1339 : Key Performance Indicators Report) Packet Pg. 18

19 5.A.1.a Agency Central Library Adult Learning Elmezzi LIC Center Adult Learning Center Elmhurst Adult Learning Center Flushing Adult Learning Center Jackson Heights Adult Learning Center Peninsula Adult Learning Center Rochdale Adult Learning Center Steinway Adult Learning Center Adult Learning Center Total Central Adult Fiction Central Adult Fiction Ask at Central Adult Desk Non-Fiction Central Adult Non-Fiction Ask at Central Desk International languages Central International Languages Ask Circulation In person visits Program Attendance Reference 1, % 0 X 2, % % 6,8 1, % 33, % 3,220 X % % % 1, % % 8 4, % 56, % 11, % % Notes 5,423 X 336 X % % 6, % % 6, % % 4, % % 6, % % % % 6,10 8, % 89, % 36, % 6, % 44, % 16, % 89, % 49, % 7, % 1, % Attachment: Dec 2016 YTD Board Report-Word (1339 : Key Performance Indicators Report) Packet Pg. 19

20 5.A.1.a Agency Central Library Current Central Collection Library Fine Arts/Media Central Library Center Others Central Library Hot Picks Central Library Interloan Central Library Job Info Center Central Library Young Adult Children s Library Room Discovery Center Circulation 26, % 263, % 28, % 32, % % 1, % 39, % In person visits Program Attendance Reference 170, % 202, % 20, % 26, % Central Total 752, % 792, % 60, % 161, % 3 Flushing 520, % Flushing IRC 11, % Flushing Job Info Center (JIC) Flushing Media Center % 52, % Flushing Total 614, % 819, % 33, % 174, % 7 Notes Attachment: Dec 2016 YTD Board Report-Word (1339 : Key Performance Indicators Report) E-book and E- Magazines 300, % Packet Pg. 20

21 5.A.1.a Notes: Agency Virtual Music and Movies Virtual Library Total Langston Hughes Black Heritage Queens Village Mail-A-Book Miscellaneous Other Miscellaneous Total Circulation 225, % In person visits Program Attendance Reference 526, % 5 3, % 25, % 2, % 13, % 342, % System Total 6,579, % 5,646, % 700, % 1,390, % Website Visits 3,680, % Wireless Use 231, % Computer Sessions 1,505, % 1 -- Library closed for renovation during a portion of the current fiscal Library closed for renovation during a portion of last fiscal Central Library partially closed during renovation in current fiscal Closed/Partially closed due to damage from Hurricane Sandy. 5 - Formerly called All E-Content; Streaming e-content metrics started 2/2014 Notes 6 - CEL ALC moved from Annex to CEL branch starting Jan no accurate gate count possible 7 - Flushing Library partially closed for renovation in current fiscal. 8 - ALC programs listed under separate ALC location starting in FY Queens Village gate counter was down in June; June gate count is estimated Steinway ALC moved to Jackson Heights ALC 11 - Wireless Sessions reporting vendor was changed in September 2016; Sept and Oct monthly usage is estimated Attachment: Dec 2016 YTD Board Report-Word (1339 : Key Performance Indicators Report) Packet Pg. 21

22 5.B.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: January 26, 2017 ITEM ID #: 1340 AGENDA: Personnel Report for Period of November 16, 2016 to December 15, 2016 Agenda Item: PERSONNEL REPORT 11/16/16 12/15/16 The attached Personnel Report is provided for your information as certified by the Director of Human Resources, for the period of November 16, 2016 to December 15, 2016: Appointments Promotions Transfers Leaves Without Pay Returns from Leave Separations: Terminations/Resignations Attachments: Accela Bd Report -Nov to Dec (XLS) Packet Pg. 22

23 5.B.1.a APPOINTMENTS: Employee Name Job Title Position Title Hire Date Alvarez, Gloria Staff Analyst 1 Immigration Education Counselor 12/11/2016 Casasnovas, Suzanne Librarian 1 Children's Librarian 11/27/2016 Cooper, James Junior Library Custodian Junior Library Custodian 12/11/2016 Day, Tasha Principal Administrative Associate 1 Administrative Assistant 11/27/2016 Hodge, Lance Junior Library Custodian Junior Library Custodian 12/11/2016 Jeffries, Chad Staff Analyst 1 Assistant Coordinator of Correctional Outreach 11/27/2016 Macaulay, Patrick Senior Investigator Assistant Fire Safety Manager 11/27/2016 Mugavero Hopkins, Amy Administrative Public Information Specialist Executive Director, QLF 11/27/2016 Pastuizaca, Tania Staff Analyst 1 HSE Program Specialist 11/27/2016 Poole, Aleece Principal Administrative Associate 1 Correctional Outreach Services Assistant 11/27/2016 Employee Count: 10 Attachment: Accela Bd Report -Nov to Dec (1340 : Personnel Report) Packet Pg. 23

24 5.B.1.a PROMOTIONS: Employee Name Old Job Title Old Position Title New Job Title New Position Title Promotion Date Altema, Shanice Office Aide 1 Customer Service Representative Technical Support Aide 2 Customer Service Specialist 12/11/2016 Desai, Tejas Senior Librarian 2 Assistant Community Assistant Community Library Senior Librarian 3 11/30/2016 Library Manager Manager Elmeawad, Salwa Senior Librarian 2 Assistant Community Assistant Community Library Senior Librarian 3 11/30/2016 Library Manager Manager Hennig, Sarah Librarian 1 Children's Librarian Senior Librarian 1 Children's Librarian 11/29/2016 Metes, Dacia Supervising Librarian 1 Digital Archives Manager Supervising Librarian 2 Digital Archives Manager 8/21/2016 Moran, Lauren Senior Librarian 2 Assistant Community Assistant Community Library Senior Librarian 3 11/30/2016 Library Manager Manager Zavaleta, Steffany Technical Support Aide 2 Technology Trainer Staff Analyst 1 Employment Counselor 12/5/2016 Employee Count: 7 Attachment: Accela Bd Report -Nov to Dec (1340 : Personnel Report) Packet Pg. 24

25 5.B.1.a TRANSFERS: Employee Name Job Title Position Title Effective Date Barr, Frank Library Custodian Library Custodian 11/13/2016 Echevarria, Anthony Junior Library Custodian Junior Library Custodian 10/30/2016 Jackson, Sharema Library Custodian Library Custodian 12/4/2016 Kiladitis, Rosemary Senior Librarian 2 Children's Librarian 11/13/2016 Melton, LaTia Junior Library Custodian Junior Library Custodian 10/30/2016 Simpkins, Aaron Junior Library Custodian Junior Library Custodian 10/9/2016 Snyder, Nancy Senior Librarian 2 Children's Librarian 11/27/2016 Venkusawmy, Dhanwantie Technical Support Aide 2 Customer Service Specialist 12/5/2016 Wang, David Senior Librarian 2 General Librarian 12/11/2016 Employee Count: 9 Attachment: Accela Bd Report -Nov to Dec (1340 : Personnel Report) Packet Pg. 25

26 5.B.1.a LEAVE WITHOUT PAY: Employee Name Job Title Position Title Last Day Paid Ayers, Tyrone Junior Library Custodian Junior Library Custodian 11/30/2016 Garcia, Rosa Office Aide 3 Customer Service Representative 11/28/2016 Miller, Patricia Senior Librarian 2 General Librarian 11/7/2016 Purewal, Karamjit Technical Support Aide 2 Customer Service Specialist 11/14/2016 Employee Count: 4 Attachment: Accela Bd Report -Nov to Dec (1340 : Personnel Report) Packet Pg. 26

27 5.B.1.a RETURN FROM LEAVE OF ABSENCE: Employee Name Job Title Position Title Change Date Miller, Patricia Senior Librarian 2 General Librarian 12/12/2016 Siska, Patricia Senior Librarian 2 General Librarian 11/28/2016 Employee Count: 2 Attachment: Accela Bd Report -Nov to Dec (1340 : Personnel Report) Packet Pg. 27

28 5.B.1.a SEPARATIONS: Employee Name Job Title Position Title Date of Hire Years Bajwa, Nazish Librarian 1 General Librarian 1/24/ Public Relations Government Affairs Gallegos Sarango, Larry Assistant Manager 2/1/ Kavanagh, Barbara Ann Senior Investigator Assistant Director of Security 9/23/ Marcus, Michelle Senior Librarian 2 Children's Librarian 3/6/ Stephens, Jeffrey Principal Librarian 2 Central Library Manager 11/8/ Employee Count: 5 Attachment: Accela Bd Report -Nov to Dec (1340 : Personnel Report) Packet Pg. 28

29 6.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: January 26, 2017 ITEM ID #: 1345 AGENDA: Motion to Go into Executive Session Recommended Motion for Consideration: I move that the meeting move into Executive Session to discuss personnel matters. Packet Pg. 29

30 6.2 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: January 26, 2017 ITEM ID #: 1346 AGENDA: Motion to Return to Public Session Recommended Motion for Consideration: I move that the meeting return to Public Session Packet Pg. 30

31 7.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Board of Trustees DATE OF MEETING: January 26, 2017 ITEM ID #: 1337 AGENDA: Motion to Adjourn Recommended Motion for Consideration: I move that the meeting be adjourned. Packet Pg. 31