PLEASE NOTE MEETING TIME

Transcription

1 August 10, 2017 PLEASE NOTE MEETING TIME The Pledge of Allegiance will be recited. Joint Meeting Agenda Regional Public Transportation Authority and Valley Metro Rail Thursday, August 17, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 12:15 p.m. Action Recommended 1. Items from Citizens Present (yellow card) 1. For information An opportunity will be provided to members of the public at the beginning of the meeting to address the Board on non-agenda items. Up to three minutes will be provided per speaker or a total of 15 minutes for all speakers. 2. Chief Executive Officer s (CEO) Report 2. For information Scott Smith, CEO, will brief the Board on current issues. 3. Minutes 3. For action Minutes from the June 22, 2017 Joint Board of Directors meeting are presented for approval. IT WAS MOVED BY COUNCILMEMBER GLOVER, SECONDED BY COUNCILMEMBER TOLMACHOFF AND UNANIMOUSLY CARRIED TO APPROVE THE JUNE 22, 2017 JOINT BOARD MEETING MINUTES. 4. Public Comment on Agenda Action Items (blue card) 4. For information The public will be provided with an opportunity at this time to address the Boards on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

2 CONSENT AGENDA 5A. Authorization to Issue a Request for Proposals for Federal Legislative Consulting Services 5A. For action Staff recommends that the Boards of Directors authorize the CEO to issue a Request for Proposals for Federal Legislative Consulting services. 5B. Authorization to Issue a Request for Proposals for State Legislative Consulting Services 5B. For action Staff recommends that the Boards of Directors authorize the CEO to issue a Request for Proposals for State Legislative Consulting services. 5C. Purchase of Nimble Storage Solutions; and Other Related Software Licenses 5C. For action Staff recommends that the Boards of Directors authorize the CEO to purchase the data storage management solution; and related data protection, management software and licenses from authorized resellers through the NASPO State of Arizona Contract, at a cost not to exceed $540,000. IT WAS MOVED BY COUNCILMEMBER GLOVER, SECONDED BY COUNCILMEMBER WILLIAMS AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. 6. Executive Session REGULAR AGENDA ITEMS 6. For action The Boards may vote to enter Executive Session for the purpose of obtaining legal advice with regard to any matter on the agenda to discuss and consult with attorney(s) concerning Valley Metro s position regarding claim(s), federal and state statutory requirements and related issues and to instruct and authorize attorney(s) to proceed regarding claims that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve possible litigation. A.R.S (A)(3) (Legal Advice) and A.R.S (A)(4) (Litigation, Contract Negotiations, and Settlement Discussions) No action taken. 2

3 7. Executive Session Action Items The Boards may take action related to items discussed as part of Agenda Item For action No action taken. 8. Fiscal Year 2017 Quarterly Reports 8. For information Quarterly Reports for Valley Metro RPTA and Valley Metro Rail are provided as an informational update of Valley Metro activities. This item was presented for information. 9. Travel, Expenditures and Solicitations 9. For information The monthly travel, expenditures and solicitations for Valley Metro RPTA and Valley Metro Rail are presented for information. This item was presented for information. 10. Future Agenda Items Request and Report on Current Events 10. For information Chairs Klapp and Glover will request future agenda items from members, and members may provide a report on current events. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at To attend this meeting via teleconference, contact the receptionist at for the dial-in-information. The supporting information for this agenda can be found on our web site at 3

4 for the additional contract services will be $20,000 and to establish a 10% contract change contingency of $2,000. The FY18 portion is included in the overall budget established for audit services. 3C. Transit Book Printing Contract Award 3C. For action to execute a Contract Change Order extending the period of performance with Trend Offset Printing Services, Inc. through October 31, 2017 for an amount not to exceed $140,000. IT WAS MOVED BY COUNCILMEMBER GLOVER, SECONDED BY COUNCILMEMBER WILLIAMS AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. REGULAR AGENDA 4. Remix Service Planning Tool Contract Award 4. For action Scott Smith, CEO, will introduce Joseph Gregory, Service Analyst II, who will provide a presentation using the Remix Service Planning tool and will request that the Board of Directors authorize the CEO to execute a three-year contract with Remix Software Inc. for transit planning sketch software for an amount not to exceed $137,400. IT WAS MOVED BY COUNCILMEMBER ORSBORN, SECONDED BY COUNCILMEMBER PETERSON AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO EXECUTE A THREE-YEAR CONTRACT WITH REMIX SOFTWARE INC. FOR TRANSIT PLANNING SKETCH SOFTWARE FOR AN AMOUNT NOT TO EXCEED $137, Future Agenda Items Request and Report on Current Events 5. For information and discussion Chair Klapp will request future agenda items from members, and members may provide a report on current events. 6. Next Meeting 6. For information The next meeting of the Board is scheduled for Thursday, September 21, 2017 at 11:15 a.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at To attend this meeting via teleconference, contact the receptionist at for the dial-in-information. The supporting information for this agenda can be found on our web site at 2

5 PLEASE NOTE MEETING TIME August 10, 2017 Board of Directors ACTION ITEMS Thursday, August 17, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 12:15 p.m. Action Recommended 1. Public Comment on Agenda Action Items (blue card) 1. For information The public will be provided with an opportunity at this time to address the Board on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. 2. Minutes 2. For action Minutes from the June 22, 2017 Board meeting are presented for approval. IT WAS MOVED BY COUNCILMEMBER WILLIAMS, SECONDED BY COUNCILMEMBER GLOVER AND UNANIMOUSLY CARRIED TO APPROVE THE JUNE 22, 2017 BOARD MINUTES. CONSENT AGENDA 3A. Contract Options Years for Investment Management Services (IMS) 3A. For action to exercise the first one-year option to the contract with PFM Asset Management LLC for Investment Management Services for a notto-exceed cost of $60,000. 3B. Financial Audit Services Contract Authority 3B. For action to procure the additional required financial audit services for Valley Metro (for RPTA) from CliftonLarsonAllen LLP utilizing a Cooperative Agreement through the State of Arizona Contract ADSP The additional FY18 portion is included in the overall budget established for audit services. The RPTA portion VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

6 for the additional contract services will be $20,000 and to establish a 10% contract change contingency of $2,000. The FY18 portion is included in the overall budget established for audit services. 3C. Transit Book Printing Contract Award 3C. For action to execute a Contract Change Order extending the period of performance with Trend Offset Printing Services, Inc. through October 31, 2017 for an amount not to exceed $140,000. IT WAS MOVED BY COUNCILMEMBER GLOVER, SECONDED BY COUNCILMEMBER WILLIAMS AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. REGULAR AGENDA 4. Remix Service Planning Tool Contract Award 4. For action Scott Smith, CEO, will introduce Joseph Gregory, Service Analyst II, who will provide a presentation using the Remix Service Planning tool and will request that the Board of Directors authorize the CEO to execute a three-year contract with Remix Software Inc. for transit planning sketch software for an amount not to exceed $137,400. IT WAS MOVED BY COUNCILMEMBER ORSBORN, SECONDED BY COUNCILMEMBER PETERSON AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO EXECUTE A THREE-YEAR CONTRACT WITH REMIX SOFTWARE INC. FOR TRANSIT PLANNING SKETCH SOFTWARE FOR AN AMOUNT NOT TO EXCEED $137, Future Agenda Items Request and Report on Current Events 5. For information and discussion Chair Klapp will request future agenda items from members, and members may provide a report on current events. 6. Next Meeting 6. For information The next meeting of the Board is scheduled for Thursday, September 21, 2017 at 11:15 a.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at To attend this meeting via teleconference, contact the receptionist at for the dial-in-information. The supporting information for this agenda can be found on our web site at 2

7 PLEASE NOTE MEETING TIME August 10, 2017 Board of Directors Thursday, August 17, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 12:15 p.m. Action Recommended 1. Public Comment on Agenda Action Items (blue card) 1. For information The public will be provided with an opportunity at this time to address the Board on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. 2. Minutes 2. For action Minutes from the June 22, 2017 Board meeting are presented for approval. IT WAS MOVED BY COUNCILMEMBER WILLIAMS, SECONDED BY COUNCILMEMBER ARREDONDO-SAVAGE AND UNANIMOUSLY CARRIED TO APPROVE THE JUNE 22, 2017 BOARD MINUTES. CONSENT AGENDA 3A. South Central Extension Public Art Services Contract Awards 3A. For action to execute 14 contracts, selected by the Stakeholder Art Review Committees, for the South Central Extension Public Art Services for a sum total $3,000,000 plus an additional $300,000 (10%) contingency for unforeseen circumstances. 3B. Tempe Streetcar Construction Manager at Risk Contract Amendment 3B. For action to execute a contract amendment for the Tempe Streetcar Construction Manager at Risk contractor, Stacy & Witbeck, to procure track work and construct a second early utility work VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

8 package for an amount not to exceed $14,996,866, plus an additional $1,499,687 (10%) contingency for unforeseen circumstances. 3C. Office Space Reconfiguration 3C. For action to execute a contract for a general contractor and vendors to buildout and furnish our current leased space at a project cost not to exceed $311,000. IT WAS MOVED BY COUNCILMEMBER WILLIAMS, SECONDED BY COUNCILMEMBER ARREDONDO-SAVAGE AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. 4. Light Rail Collision Analysis REGULAR AGENDA 4. For information Scott Smith, CEO, will introduce Omar Peters, Planner II, who will provide an overview of trends involving collisions on the Light Rail Transit system between 2009 and This item was presented for information. 5. Tempe Streetcar Paint Scheme 5. For action Scott Smith, CEO, will introduce Hillary Foose, Director of Communication and Marketing, who will request that the Board of Directors approve the streetcar vehicle paint scheme. 6. Light Rail Vehicle Paint Scheme 6. For action Scott Smith, CEO, will introduce Hillary Foose, Director of Communication and Marketing, who will request that the Board of Directors approve the light rail vehicle paint scheme. IT WAS MOVED BY COUNCILMEMBER WILLIAMS, SECONDED BY COUNCILMEMBER ARREDONDO-SAVAGE AND UNANIMOUSLY CARRIED TO APPROVE THE PAINT SCHEMES IDENTIFIED IN AGENDA ITEMS 5 AND 6. 2

9 7. Future Agenda Items Request and Report on Current Events 7. For information Chair Glover will request future Board agenda items from members and members may provide a report on current events. 8. Next Meeting 8. For Information The next meeting of the Board is scheduled for Thursday, September 21, 2017 at 11:15 a.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at To attend this meeting via teleconference, contact the receptionist at for the dial-in-information. The supporting information for this agenda can be found on our web site at 3