For those participating by telephone, please mute your phone when not speaking.

Transcription

1 May 14, 2014 Board of Directors ACTION ITEMS Thursday, May 22, 2014 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 12:15 p.m. For those participating by telephone, please mute your phone when not speaking. Members please make sure your microphone is turned on when speaking and turned off when you are not speaking. The Pledge of Allegiance will be said at the beginning of the meeting. Action Recommended 1. Public Comment 1. For information A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the Board on all agenda items. The Chair may recognize members of the public during the meeting at his/her discretion. Up to three minutes will be provided per speaker or a total of 15 minutes total for all speakers. 2. Minutes 2. For action Minutes from the April 17, 2014 Board meeting are presented for approval. IT WAS MOVED BY VICE MAYOR AAMES, SECONDED BY COUNCILMEMBER WILLIAMS AND UNANIMOUSLY CARRIED TO APPROVE THE MINUTES FROM APRIL 17, Chief Executive Officer s Report 3. For information Steve Banta, Chief Executive Officer (CEO), will brief the Board on current issues. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

2 CONSENT AGENDA 4A. Authorization to Issue a Contract to Arthur J. Gallagher & Company for Property and Casualty Insurance Brokerage, Claims Management, and Risk Management Consulting Services 4A. For action issue a five-year joint RPTA/METRO contract for property and casualty insurance brokerage, claims management, and risk management consulting services for Valley Metro to Arthur J. Gallagher & Company for the period July 1, 2014 to June 30, 2019 in an amount not to exceed $556,100. 4B. Zonar Software Maintenance and Hosting Agreement 4B. For action execute a contract with Zonar Systems, Inc. for a five year software support and maintenance agreement for an amount not to exceed $590,650. 4C. Authorization to Issue a Request for Proposals (RFP) for Contracted Transportation Services to Operate Route 685 (Ajo/Gila Bend) Rural Connector Service 4C. For action issue a RFP under a joint procurement process with the Regional Transportation Authority (RTA) of Pima County for contracted transportation services to operate Route 685 (Ajo/Gila Bend) Rural Connector Service. 4D. Authorization to Issue an Invitation for Bid (IFB) for Contracted Services to Install and Maintain the Nextride Program Signs 4D. For action issue an IFB for contracted services to install and maintain NextRide signs and Kiosk posters at regional bus and train stops. IT WAS MOVED BY COUNCILMEMBER SHERWOOD, SECONDED BY VICE MAYOR AAMES AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. 2

3 REGULAR AGENDA 5. Valley Metro Fiscal Year 2015 (FY15) Operating and Capital Budget and Five-Year Operating Forecast Capital Program (FY15 thru FY19) 5. For action Steve Banta, CEO, will introduce John McCormack, Chief Financial Officer, who will request that the Board of Directors approve the FY15 Budget and acceptance of the Five-Year Plan and Five-Year Operating Forecast Capital Program (FY15 thru FY19). Approval of the budget provides funding for Boardapproved TLCP projects and allows RPTA to implement capital and operating projects approved by voters in Proposition 400. Arizona State statutes require annual Board adoption of the budget. IT WAS MOVED BY VICE MAYOR AAMES, SECONDED BY COUNCILMEMBER SHERWOOD AND UNANIMOUSLY CARRIED TO APPROVE THE VALLEY METRO PROPOSED FISCAL YEAR 2015 OPERATING AND CAPITAL BUDGET (JULY 1, 2014 THRU JUNE 30, 2015) AND ACCEPTANCE OF THE FIVE- YEAR OPERATING FORECAST AND CAPITAL PROGRAM (FY 2015 THRU 2019). 6. Transit Life Cycle Program Update 6. For information Steve Banta, CEO, will introduce Paul Hodgins, Manager of Revenue Generation and Financial Planning, who will provide information to member cities concerning the draft 2014 TLCP Update. The item will cover both the bus and rail programs within the TLCP. This item was presented for information only. 7. Mayor Scruggs Internship Program Update 7. For information Steve Banta, CEO, will introduce Sam Stevenson, the FY14 Mayor Scruggs Intern, who will provide an informational update on his experience in the internship program. This item was presented for information only. 3

4 8. Future Agenda Items Request and Report on Current Events 8. For information and discussion Chair Somers will request future agenda items from members, and members may provide a report on current events. 9. Next Meeting 9. For information The next meeting of the Board is scheduled for Thursday, June 19, 2014 at 12:15 p.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at To attend this meeting via teleconference, contact the receptionist at for the dial-ininformation. The supporting information for this agenda can be found on our web site at 4

5 May 14, 2014 Board of Directors ACTION ITEMS Thursday, May 22, 2014 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 1:30 p.m. For those participating by telephone, please mute your phone when not speaking. Members please make sure your microphone is turned on when speaking and turned off when you are not speaking. Action Recommended 1. Public Comment 1. For information A 15-minute opportunity will be provided to members of the public at the beginning of the meeting to address the Board on all agenda items. The Chair may recognize members of the public during the meeting at his/her discretion. Up to three minutes will be provided per speaker or a total of 15 minutes total for all speakers. 2. Minutes Minutes from the April 17, 2014 Board meeting are presented for approval. 2. For action IT WAS MOVED BY COUNCILMEMBER SHERWOOD, SECONDED BY COUNCILMEMBER WILLIAMS AND UNANIMOUSLY CARRIED TO APPROVE MINUTES FROM APRIL 17, Chief Executive Officer s Report 3. For information Steve Banta, Chief Executive Officer (CEO), will brief the Board on current issues. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

6 4. Authorization to Issue a Contract to Arthur J. Gallagher & Company for Property and Casualty Insurance Brokerage, Claims Management, and Risk Management Consulting Services 4. For action issue a five-year joint RPTA/METRO contract for property and casualty insurance brokerage, claims management, and risk management consulting services for Valley Metro to Arthur J. Gallagher & Company for the period July 1, 2014 to June 30, 2019 in an amount not to exceed $556,100. IT WAS MOVED BY COUNCILMEMBER WILLIAMS, SECONDED BY COUNCILMEMBER SHERWOOD AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO ISSUE A FIVE-YEAR CONTRACT FOR PROPERTY AND CASUALTY INSURANCE BROKERAGE, CLAIMS MANAGEMENT, AND RISK MANAGEMENT CONSULTING SERVICES TO ARTHUR J. GALLAGHER & COMPANY IN AN AMOUNT NOT TO EXCEED $556,100, WITH A METRO OBLIGATION NOT TO EXCEED $478, Valley Metro Rail Inc., Fiscal Year 2015 (FY15) Operating and Capital Budget and Five-Year Operating Forecast Capital Program (FY 2015 thru 2019) 5. For action Steve Banta, CEO, will introduce John McCormack, Chief Financial Officer, who will request that the Board of Directors approve the FY15 Budget (July 1, 2014 thru June 30, 2015) and acceptance of the Five-Year Operating Forecast Capital Program (FY 2015 thru 2019). IT WAS MOVED BY COUNCILMEMBER SHERWOOD, SECONDED BY VICE MAYOR HEUMANN AND UNANIMOUSLY CARRIED TO APPROVE THE FY15 OPERATING AND CAPITAL BUDGET (JULY 1, 2014 THRU JUNE 30, 2015) AND ACCEPT THE FIVE-YEAR OPERATING FORECAST AND CAPITAL PROGRAM (FY 2015 THRU 2019). 2

7 6. Amendment No. 2 to the Gilbert Road Light Rail Transit Extension Environmental Assessment Funding Agreement No For action Steve Banta CEO, will introduce Wulf Grote, P.E. Director, Planning and Development, who will request the Board of Directors approve Amendment No. 2 to Funding Agreement No with the City of Mesa for the Gilbert Road Extension. This amendment is for the City of Mesa to provide up to $235,738 matching funds for a federal grant to continue the project s design and real estate acquisition activities and to extend the term of the agreement to December 31, IT WAS MOVED BY JODI SORRELL, SECONDED BY COUNCILMEMBER WILLIAMS AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO EXECUTE AMENDMENT NO. 2 TO THE GILBERT ROAD EXTENSION AGREEMENT NO FOR THE CITY OF MESA TO PROVIDE UP TO $235,738 IN MATCHING FUNDS AND TO EXTEND THE TERM OF THE AGREEMENT THROUGH DECEMBER 31, 2015, CONTINGENT UPON FUNDING APPROVAL BY THE MESA CITY COUNCIL. 7. Transit Life Cycle Program Update 7. For information Steve Banta, CEO, will introduce Paul Hodgins, Manager of Revenue Generation and Financial Planning, who will provide information to member cities concerning the draft 2014 TLCP Update. The item will cover both the bus and rail programs within the TLCP. This item was presented for information only. 8. Future Agenda Items Request and Report on Current Events 8. For information Chair Ellis will request future Board agenda items from members and members may provide a report on current events. 9. Next Meeting 9. For information The next meeting of the Board is scheduled for Thursday, June 19, 2014 at 1:30 p.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at

8 To attend this meeting via teleconference, contact the receptionist at for the dial-ininformation. The supporting information for this agenda can be found on our web site at 4