City of Waynesboro. 628 Myrick Street ~ Waynesboro, Georgia Phone (706) ~ Fax (706)

Transcription

1 PAULINE W. JENKINS Mayor JERRY L. COALSON City Manager CHRISTOPHER DUBE City Attorney City of Waynesboro 628 Myrick Street ~ Waynesboro, Georgia Phone (706) ~ Fax (706) REGULAR COUNCIL MEETING FEBRUARY 6, 2017 ~ 6:30 P.M. AGENDA CITY COUNCIL ALBERTA J. ANDERSON HERMAN BROWN RICHARD H. BYNE BRENDA LEWIS BILL TINLEY WILLIE R. WILLIAMS 1. Approval of Presiding Officer 2. Invocation: Council Member 3. Pledge of Allegiance lead by: 4. Approval of the Minutes (pg. 2) 5. Unveiling of New Street Sign 6. Discussion of Registration and Training Expenses for GMA Mayors Day 7. Discussion of the Use of Agenda and Minute Management Software 8. Housing/Recreation/CDBG Committee Report (pg. 13) 9. Adjourn

2 REGULAR COUNCIL MEETING January 17, 2017 PRESENT: Vice Mayor Brown, Council Members Lewis, Williams, Tinley, Anderson and Byne, City Manager Coalson and City Attorney Dube 1. The meeting was called to order by Vice Mayor Brown at 6:32 p.m. 2. The invocation was given by Reverend Greg Carswell. 3. Council Member Byne led those present in the Pledge of Allegiance. 4. Council reviewed the minutes from the Regular Council Meeting on January 3, Council Member Byne made a motion to approve the minutes. Council Member Lewis seconded the motion. Council voted unanimously in favor of the motion. 5. Council reviewed Resolution No to Authorize Temporary Borrowing of Money. If adopted, the resolution authorizes the City to borrow funds in lieu of property taxes in an amount up to $1,009,891 for the year 2017 if needed to fund operating expenses. Following discussion, Council Member Byne made a motion to approve Resolution No Council Member Tinley seconded the motion. Council voted unanimously in favor of the motion. 6. Council reviewed bids for the City s Phase II Veteran s Memorial Plaza North US 25/SR 121 Project. The following bids were received for the project: Dabbs Williams General Contractors: $166, R.W. Allen: $147, City Engineer Charlie Armentrout recommended the following for consideration by Council: Approve an award for Phase II-Veteran s Memorial Plaza-North US 25/SR 121 for a maximum contract amount of $147, Authorize the City Manager to issue a Notice of Award to R.W. Allen. Authorize the execution of the contracts on behalf of the City. After the contracts have been executed, authorize the City Manager to issue a Notice to Proceed to R.W. Allen. City Manager Coalson also requested that Council authorize the City to negotiate with the contractor to lower the costs associated with the project. Following discussion, Council Member Tinley made a motion to adopt City Engineer Charlie Armentrout s recommendations and authorize the City to negotiate with the contractor to lower the costs associated with the 2

3 project. Council Member Lewis seconded the motion. Council voted unanimously in favor of the motion. 7. Council discussed the use of Agenda and Minute Management Software. City Manager Coalson provided an overview of the software recommended by the Georgia Municipal Association, known as Accela. Accela s meeting software improves the efficiency, accountability, and transparency of city government meetings by providing the following: digital preparation of meeting agendas and packets, assistance with compilation of minutes, and provision of smartphone and tablet agenda access. In addition, video and document syncing and live webcasting are available as add-ons. The cost of the software would be approximately $5,200 a year. Following discussion, Council requested that City Manager Coalson gather more information regarding the software to present at a future meeting. 8. Council discussed the heating and air conditioning replacement cost for the building located at 567 W. 9 th Street. Following discussion, Council Member Byne made a motion to purchase a new heating and air conditioning unit for the building at a cost of $25,000. Council Member Lewis seconded the motion. Council voted unanimously in favor of the motion. 9. A Housing/Recreation/CDBG Meeting is planned for Thursday, January 19, 2017 at 4 p.m. at City Hall. 10. With no further business on the agenda, the meeting was adjourned at 7:18 p.m. 3

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13 HOUSING/RECREATION/CDBG COMMITTEE MEETING January 19, :00 p.m. ~ City Council Room PRESENT: Committee Chairwoman Alberta Anderson, Community Development Director Trinetta Skinner, City Manager Jerry Coalson ABSENT: Committee Members Willie Williams and Bill Tinley 1. The meeting was called to order by Committee Chairwoman Anderson at 4:00 p.m. 2. The Committee discussed the following projects: a. Dilapidated Housing: A list of dilapidated housing properties was presented. b. Update on CDBG and CHIP Projects: 1. CDBG 2016: Housing, sewer and infrastructure improvements will be made on Tucker Avenue and Cates Avenue. 2. CHIP 2014: Housing improvements will be made on Rogers Drive, Jones Avenue, Holly Drive and Herman Lodge Boulevard. 3. The Committee discussed the process for bidding playground equipment. The Committee discussed the cost of replacing the entire set of playground equipment at the City Park and repairing the equipment at all other park sites. The Committee also discussed including the park at Davis Road as an alternate/additional site. 4. The Committee discussed proposed subdivision projects and variances. Two developers want to subdivide property off Herndon Road. They will be submitting ditch section requests. 5. With no further business on the agenda, the meeting was adjourned at 4:45 p.m. 13