QUEENS LIBRARY EXECUTIVE COMMITTEE THURSDAY, NOVEMBER 10, Central Library Merrick Blvd., Jamaica, NY AGENDA

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1 QUEENS LIBRARY EXECUTIVE COMMITTEE THURSDAY, NOVEMBER 10, 2016 Central Library Merrick Blvd., Jamaica, NY AGENDA 7:00 PM EXECUTIVE COMMITTEE REGULAR MEETING I. Call to Order 1. Roll Call II. Agenda Action Items 1. Contract Authorization Security Guard Services III. Agenda Report Items 1. Personnel Report 9/16/16 10/15/16 IV. Adjournment Motion: Second: Time:

2 Executive Committee Meeting II. Agenda Action Items 1. Contract Authorization Security Guard Services Background: Current Status: This is an action item seeking approval from the Queens Borough Public Library s Board of Trustees to enter into a contract with FJC Security Services, Inc. for security guard services for a term of three years with an option to renew for two one-year terms. The Board s approval is required pursuant to the Library s Purchasing Policy, which states, in pertinent part, that contracts for professional services with an annual cost in excess of $35,000 must be approved by the Board of Trustees. The Library utilizes contract security guards to supplement the internal security guard staff. In particular, contract security guards provide security guard services at Central and Flushing Libraries and at other community libraries when needed; operate the Library s security console station; and respond to fire and intrusion alarms and malfunctions with automated material handling machines during off hours. The Library anticipates the continued need for the above described security guard services and, in particular, anticipates needing: (i) approximately 20,592 hours of contract security guard services per year; (ii) mobile security guard services to respond to fire and intrusion alarms (other than holidays) and malfunctions with automated material handling machines at an estimate of 325 responses per year: and (iii) the need to schedule 168 hours per year of guards to respond to alarms during holidays from 10:00 AM to 10:00 PM. The Library issued a Request for Proposals (RFP) on April 6,

3 Technical & Cost Rank: Executive Committee Agenda 2016 for the above described security guard services. The RFP was advertised in the New York City Record, BidNet, and the New York State Contract Reporter and posted on the Library s website. Notification of the solicitation was sent to over onehundred firms on the Library s internal bidders list. Twenty-four firms submitted timely and responsive proposals. A selection committee comprised of Library staff evaluated the proposals, utilizing the cost and technical evaluation criteria set forth in the RFP. The results were as follows: Technical & Cost Score: Firm M/WBE Estimated Five Year Cost: FJC Security, Inc. NYS MBE $2,449, Dreamland Security Services, Inc. $2,458, Elite Security LTD NYS MBE $2,641, Summit Security Services MBE $3,786, Wisdom Protective Services MBE $2,563, Denog Protective Services $2,303, US Security Associates MBE $2,185, Blue Shield $1,774, Vets Securing America $2,678, Concept Security & Investigations MBE $3,302, Perimeter Security MBE $2,421, RP Investigation & Security $1,582, AWICS $3,659, SJ Solutions Security MBE $3,563, KA Investigations MBE $3,751, G.I.S.S. Inc. NYS MBE $2,641, Primetime Security NYS MBE $2,603, North American MBE $3,416, Tasade Security $2,566, Page

4 4 Page Executive Committee Agenda Idea Security MBE $2,619, First Alert Security $2,439, World Class Security Services LLC $2,946, MJC III Security Services NYS MBE $3,415, Obis Security $888,702, As indicated above, the proposal submitted by FJC Security, Inc. (FJC) had the highest combined technical and cost score. Over a five year period, FJC s security guard hourly rates range from $16.56 to $ These rates would also apply to scheduled mobile patrol security personnel which would typically occur on holidays. FJC s console operator hourly rates range from $18.62 to $26.70 over five years. Finally, FJC s response rates for alarms and material handling machine malfunctions range from $62.20 to $66.02 during the five year period. A full listing of all rates is attached. FJC has been the Library s provider of security guard services since 2002 and the Library has been extremely pleased with FJC s services throughout that lengthy period of time. FJC is listed in Vendex with cautions. These cautions are primarily related FJC s work with the Port Authority in which FJC s contract was terminated early. FJC does not believe that they are solely responsible for the incidents that occurred during their performance of the Port Authority contract. Other references for the firm were positive and indicated that FJC is a reputable and professional company, fully capable of providing all required security guard services. A reference from the NYC Department of Environmental Protection stated that FJC has been protecting the City s water supply system since 2001 and provides approximately $11 million in security guard services per year and indicated that the agency has never had

5 Executive Committee Agenda any issues with the firm s performance. A reference from the NYC Department of Homeless Services stated that FJC has been providing that agency with excellent service since 1998 and that FJC is on target to be paid approximately $85 million this year for security guard services. A reference from the National Park Service stated that FJC provided exemplary security guard services for the Statue of Liberty and Ellis Island from 2012 through September 2016 at an annual cost of approximately $7 million. FJC has recently been awarded a new contract with the National Park Service to continue the aforementioned services. Finally, while there are cautions in the City s Vendex system pertaining to FJC s performance of a contract with the Port Authority several years ago, the Port Authority ultimately terminated the contract for convenience and without cause in 2013 and the City and other public entities have awarded contracts to FJC and extensively used such contracts for hundreds of millions of dollars of security guard services. Recommended Motion for Consideration by the Executive Committee: I move that the Executive Committee recommend to the Board of Trustees that the President and CEO be authorized to execute a contract with FJC Security Services, Inc. for a term of three years with an option to extend for two one-year periods at the proposed rates. 5 Page

6 Executive Committee Meeting FJC s Rates for Service 1A. Uniform Unarmed Security Guard FJC Security Year 1 Hourly Bill Rate: $ Year 2 Hourly Bill Rate: $ Year 3 Hourly Bill Rate: $ Year 4 Hourly Bill Rate: $ Year 5 Hourly Bill Rate: $ B. Console Operator FJC Security Year 1 Hourly Bill Rate: $ Year 2 Hourly Bill Rate: $ Year 3 Hourly Bill Rate: $ Year 4 Hourly Bill Rate: $ Year 5 Hourly Bill Rate: $ Security Guard 24 X 7 Intrusion Alarms And Fire Alarms Response Unit System Wide FJC Security Year 1 Response Rate: $ Year 2 Response Rate: $ Year 3 Response Rate: $ Year 4 Response Rate: $ Year 5 Response Rate: $ Uniform Unarmed Security Guard Exterior RFID Book Returns Mobile Response Unit FJC Security Services System Wide. Year 1 Response Rate: $ Year 2 Response Rate: $ Year 3 Response Rate: $ Year 4 Response Rate: $ Year 5 Response Rate: $ Uniform Unarmed Security Guard Mobile RFID Book Drop Scheduled Holidays and As FJC Security May be Scheduled by the Library. Year 1 Hourly Bill Rate: $ Year 2 Hourly Bill Rate: $ Year 3 Hourly Bill Rate: $ Year 4 Hourly Bill Rate: $ Year 5 Hourly Bill Rate: $ 24.82

7 Executive Committee Agenda III. Agenda Report Items 1. Personnel Report The attached Personnel Report is provided for your information as certified by the Director of Human Resources, for the period of September 16, 2016 to October 15, 2016: Promotions Appointments Transfers Leaves Without Pay Returns from Leave Separations: Terminations/Resignations 7 Page

8 Executive Committee Meeting PROMOTIONS: Employee Name Old Job Title Old Position Title New Job Title New Position Title Promotion Date Brandone, Michelle Librarian 1 Teen Librarian Senior Librarian 1 Teen Librarian 10/4/2016 Choi, Kyung Librarian 1 General Librarian Senior Librarian 1 General Librarian 9/6/2016 Czerwinski, Linda Librarian 1 General Librarian Senior Librarian 1 General Librarian 10/4/2016 Diamond-Velox, Sharon Senior Librarian 2 Finger, Daniel Senior Librarian 2 Senior Librarian 3 Senior Librarian 3 9/6/2016 9/6/2016 Finz, Scott Librarian 1 General Librarian Senior Librarian 1 General Librarian 10/4/2016 Gaines, Chante Librarian 1 Children's Librarian Senior Librarian 1 Children's Librarian 9/20/2016 Hasson, Alisha Librarian 1 Teen Librarian Senior Librarian 1 Teen Librarian 9/20/2016 Housel, Zachary Librarian 1 General Librarian Senior Librarian 1 General Librarian 10/4/2016 Hwang, Ju Wang Librarian 1 General Librarian Senior Librarian 1 General Librarian 10/4/2016 Islam, Salma Librarian 1 Children's Librarian Senior Librarian 1 Children's Librarian 9/20/2016 Kiladitis, Rosemary Senior Librarian 1 Children's Librarian Senior Librarian 2 Children's Librarian 10/4/2016 Lazarev, Yulia Librarian 1 General Librarian Senior Librarian 1 General Librarian 9/20/2016 Paredes, Susan Supervising Librarian 1 Supervising Librarian 2 9/6/2016 Parish, Christiana Senior Librarian 1 Children's Librarian Senior Librarian 2 Children's Librarian 9/20/2016 Petrushka, Esther Librarian 1 Children's Librarian Senior Librarian 1 Children's Librarian 10/18/2016 Ramsey, Shanequa Senior Librarian 1 Children's Librarian Senior Librarian 2 Children's Librarian 9/20/2016 Soorenko, Ilana Senior Librarian 1 Teen Librarian Senior Librarian 2 Teen Librarian 10/4/2016 Tucker, Meghan Librarian 1 Children's Librarian Senior Librarian 1 Children's Librarian 10/4/2016 Wagner, Jeannine M. Librarian 1 Children's Librarian Senior Librarian 1 Children's Librarian 9/20/2016 Walsh, Danielle Senior Librarian 1 Children's Librarian Senior Librarian 2 9/25/2016 Yao, Hong Employee Count: 22 Coordinating Librarian Coordinator of Collection Development Coordinating Librarian Assistant Director of Technical Services 10/12/2016

9 Executive Committee Agenda APPOINTMENTS: Employee Name Job Title Position Title Hire Date Simon, Kenward Library Maintainer Security Technician 9/18/2016 Employee Count: 1 TRANSFERS: Employee Name Job Title Position Title Effective Date Miller, Susan Senior Librarian 2 General Librarian 10/9/2016 Williams, Rodney Junior Library Custodian Junior Library Custodian 10/2/2016 Employee Count: 2 9 Page

10 Executive Committee Meeting LEAVE WITHOUT PAY: Employee Name Job Title Position Title Last Day Paid Barnaby, Bernadet Office Associate 2 Customer Service Supervisor 10/4/2016 Joynes, Brian Library Custodian Library Custodian 9/26/2016 Khan-Dwarka, Sheherazad Office Associate 1 Office Associate 9/2/2016 Marra, Margaret Office Aide 3 Customer Service Representative 9/27/2016 O'Sullivan, Doreen Librarian 1 General Librarian 9/22/2016 Ramos, Carmen Junior Library Custodian Junior Library Custodian 9/26/2016 Tate, William Library Custodian Library Custodian 9/28/2016 Employee Count: 7 RETURN FROM LEAVE OF ABSENCE: Employee Name Job Title Position Title Change Date Amaye-Obu, Sharonda Supervising Museum Library Literacy Assistant Center Instructor 2 Manager 9/30/2016 Khan-Dwarka, Sheherazad Office Associate 1 Office Associate 10/3/2016 Lal, Basmattie Office Aide 1 Customer Service Representative 9/19/2016 Employee Count: 3

11 Executive Committee Meeting SEPARATIONS: Employee Name Job Title Position Title Date of Hire Years Daly, Michael Dent, Johnnie Heau, Karen Knutt, Donna Leung, Florence Supervising Investigator Supervising Librarian 2 Supervising Librarian 2 Technical Support Aide 2 Supervising Librarian 2 Vice President, Logistics & Security Management Community Library Manager Youth Services Manager Customer Service Specialist Community Library Manager 7/15/ /4/ /28/ /26/ /25/ Maijeh, Ife Staff Analyst 1 Case Manager 1/24/ Midouin, John Staff Analyst 1 HSE Program Specialist 3/6/ Smith, James Library Maintainer Library Maintainer 1/16/ Employee Count: 8