PARTNERSHIP & INDUSTRY EXHIBITION PROSPECTUS

Transcription

1 PARTNERSHIP & INDUSTRY PROSPECTUS

2 Dear industry friends and colleagues, On behalf of the Australian Microscopy and Microanalysis Society, it is our pleasure to welcome you to the 19th International Microscopy Congress (IMC19), to be held from 9-14 September 2018, in the stunning new International Convention Centre (ICC Sydney) right in the heart of Sydney. We anticipate that the Congress will attract over 2,500 scientists working within and outside the microscopy sector. There will be a large interactive trade exhibition where leading suppliers are set to launch ground-breaking new instruments. WE ARE PLANNING AN OUTSTANDING SCIENTIFIC PROGRAM LED BY WORLD-RENOWNED PLENARY SPEAKERS, THAT WILL NOT ONLY BE A PLATFORM TO SHOWCASE EXCITING NEW DEVELOPMENTS IN MICROSCOPY, BUT WILL ALSO DEMONSTRATE THE TRANSFORMATIONAL ROLE OF MICROSCOPY IN UNDERPINNING A RANGE OF PHYSICAL AND LIFE SCIENCES. The Congress theme is Microscopy: Bridging the Sciences. We are planning an outstanding scientific program led by world-renowned plenary speakers, that will not only be a platform to showcase exciting new developments in microscopy, but will also demonstrate the transformational role of microscopy in underpinning a range of physical and life sciences. Sponsors of IMC will achieve unprecedented levels of industry exposure, valuable networking and workshop opportunities plus premium locations within the exhibition. We encourage you to explore the benefits of participating as a sponsor and/or exhibitor and we look forward to partnering with you for a successful IMC19 Congress in Australia. Warm regards, Professor Simon Ringer Congress Chair, IMC19 Professor Paul Munroe Congress Vice Chair, IMC19 This document is subject to copyright. Exploitation or use of any of the materials or ideas contained in this document, without the prior consent of Arinex Pty Ltd, may result in legal action being taken against those parties in breach of the copyright. Copyright in all materials contained in this document is vested in and owned by Arinex Pty Ltd.

3 New to the IMC Congress series, premium exhibit space pre-reserved for major sponsors. Also if you are an ICMA Member, be sure to check out the new member only benefits (including priority booking period) on page 7. You ll never guess who is coming to dinner. Find out on page 15. IMC19 is proud to be using the latest in Congress App technology to evoke maximum delegate engagement, interaction and communication. Details on how you can benefit as a sponsor on page 12. Position your brand along side Australia s most precious gemstone. Find out how on page 8.

4 Meet the Organising Committee Prof. Simon Ringer Congress Chair The University of Sydney Prof. Paul Munroe Congress Vice-Chair UNSW Australia Joanne Hallis Secretary of the Local Organising Committee UNSW Australia Eleanor Kable Australian Centre for Microscopy & Microanalysis Prof. Martin Saunders President of AMMS University of Western Australia Prof. Richard Tilley Treasurer, IMC19 UNSW Australia Dr. Dominique Wilson The University of Sydney Program Summary & Symposia Structure Symposia will cover a wide range of topics across three broad fields of microscopy - Life Sciences, Physical Sciences and Instrumentation. Along with internationally renowned plenary speakers, each day there will be opportunities to attend keynote addresses by prominent scientists, who will present cutting edge science in the theory, practice and application of microscopy. For regular updates on the Congress program, please visit the website at: Venue The International Convention Centre, Sydney is situated at the Sydney waterfront precinct, set amongst restaurants, retail and a vibrant public domain on Darling Harbour. ICC Sydney is only a short walk from Australia s largest CBD and surrounding university and cultural quarters. For more information about the International Convention Centre, Sydney visit Have a question? Contact us with just one click.

5 About the Host Organisations The Australian Microscopy and Microanalysis Society is a non-profit organisation dedicated to the promotion and advancement of the knowledge of the science and practice of all microscopical imaging, analysis and diffraction techniques useful for elucidating the ultrastructure and function of matter in diverse areas of biological, materials, medical and physical sciences. According to our Constitution, the objects of our Society are: To promote within Australia and Internationally all forms of microscopy and microanalysis, including, but not limited to, electron microscopy, light microscopy, scanning probe microscopy and electron beam microanalytical techniques. To co-operate and form affiliations with other organisations having similar objects both within and outside Australia. To encourage specialist sub-groups in different areas of microscopy and microanalysis. The Society's major activities are the convening of multidisciplinary conferences and workshops, the publishing of a quarterly newsletter and the co-ordination of activities with similar groups within Australia and overseas. AMMS Inc is a member of Science & Technology Australia (STA), a lobby group that seeks to influence government decision making about science and technology. AMMS Inc. is also a member of the International Federation of Societies for Microscopy (IFSM) which has members from microscopy societies from around the world and aims to advance microscopy in all its aspects. The aim of The International Federation of Societies for Microscopy (IFSM) is to contribute to the advancement of microscopy in all its aspects. It comprises of microscopy societies from all around the world. The most important activity of IFSM is the sponsorship of the most important series of meetings on microscopy: the International Microscopy Congress (the IMC) held every 4 years. IFSM also supports young scientists to attend meetings of our Members. Activities between the IMCs are managed by the IFSM Executive Board which is led by the President, the Immediate Past President (Vice-President) and the General Secretary. The General Assembly takes place every 4 years at the IMC. At that time, the General Assembly selects the site for the next IMC from proposals submitted by Members of IFSM

6 Sponsor and Exhibitor Guidelines Approximately 2,500 delegates are expected to attend the 19th International Microscopy Congress in These include representation of the following specialties: Biological: Ecology, Genetics, Evolutionary Biology, Marine Biology, Botany, Zoology, Environmental Biology, etc. Geosciences: Geophysics Planetary Sciences Materials: Chemistry, Design & Application of Materials, Mechanical behaviour of Materials, Material Engineering, etc. Medical: Chemistry, Biology, Biochemistry, Pathology, Immunology, Pharmacology, etc. Physical: Physics, Mathematics, etc. Delegates will represent a truly global audience with expected attendance representing the following regions: Nth America 14% Europe 12% Sth America 3% Africa 1% Oceania 35% Asia 35% IMC19 Congress Organisers Arinex Pty Ltd has been appointed as the official Professional Conference Organiser (PCO) for IMC19 and we look forward to delivering a highly interactive and inspiring experience. P: W: E: sponsorship@arinex.com.au

7 ICMA Members participating at IMC19, will receive the following in addition to their selected sponsorship or exhibition benefits: Priority booking period until 31 January 2017 Priority booking rights on all partnership and exhibition bookings made prior to 31 January (Non-members are still encouraged to book, however only ICMA Members can have their preferences confirmed prior to 31 January 2017). ICMA Members Networking Event The purpose of this event is to provide ICMA Members with a valuable and intimate gathering to connect with Key Speakers/VIP/ICMA Representatives and members of the IMC19 Organising Committee. This provides the opportunity to thank the members and acknowledge their continued support. It is expected this event will run for approximately 20-30mins and possibly just prior to the Welcome Reception. 2 additional Vendor Registrations Regardless of the level of participation at the Congress, ICMA Members will receive two (2) additional Vendor Registrations at no extra cost. Vendor Registrations will also have access to attend all program sessions at the IMC19 Congress. Vendor Workshop (Symposium) ICMA Members taking up a Major Level Congress Sponsorship will also receive the opportunity to host a vendor workshop during the Congress in addition to their respective benefits. This can consist of a demonstration within the exhibition, or a site visit (pre or post Congress) or if required, a meeting room can be provided within the Congress venue. The Local Organising Committee will assist with each Major Partner s operational requirements. Sponsor and Exhibitor Guidelines In reference to the following partnership and sponsorship opportunities, please refer to the following guidelines. * Exposure in the Congress publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible. ** The delegate list will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act. *** Advertisement specifications will be provided after the confirmation of booking.

8 ARGYLE DIAMOND PARTNER HIGHLIGHTS: A tailored package would be designed based on the Diamond Partner s requirements. Exclusive to only one partner, this level of representation can be negotiated directly with the sponsor and would require an investment significantly higher than that of the Opal level. ARGYLE DIAMOND PARTNER Nowhere else in the world will you find such a rare trove of pink diamonds, with an intensity of colour that is unmatched by any other pink diamond, than in the East Kimberley, Western Australia. And nowhere else will you encounter as awe-inspiring a terrain. This very special birthplace mesmerises visitors with the pristine nature of its vast ochre landscape of rocky gorges, cascading waterfalls, deserts and abundant native flora. It is here, in this hauntingly remote vista, where Mother Nature harbours the ultimate treasures - diamonds, with glimpses of the past, present and future, that from the outset have captured the hearts and minds of all who come into contact with them. A fitting name for our highest level partner. Entitlements to be negotiated directly with the sponsor based on their agreed level of investment into the IMC19 Congress. For enquiries on this level of sponsorship, please contact the IMC19 Congress Managers to discuss your requirements. DIAMOND PARTNER A$POA Three times larger than England, with a population of less than 40000, the Kimberley region is one of the world's largest wilderness frontiers.

9 HIGHLIGHTS: 72sqm premium exhibition space 15% discount on additional exhibit space if required 10 Vendor Registrations Choice of additional brand positioning sponsorship or Business Networking sponsorship to the value of $20,000 to make your Opal Partnership unique to your brand. Send a personable message to all delegates at the Congress via a push notification on the Congress App If you are an ICMA Member, be sure to include the additional benefits listed on page 7 We view our Opal Partners not just as leading industry identities, but also key partners in the successful delivery of the IMC19 Congress. The Opal level sponsorship is unique with exceptionally high levels of brand saturation, industry engagement and exposure that extends well beyond the Congress itself. Opal Partners also receive real Opals for their staff to wear. Being Australia s national gemstone, these make the perfect conversation starter to break the ice and unique to Australia. Recognition as a sponsor (with organisation 15% discount on additional exhibit space (in logo) addition to what is included with the Opal level Recognition as a sponsor (with organisation Partnership). logo) on the sponsors page of the official One (1) promotional insert into the Congress Congress Website, including a hyperlink to the bag (refer to satchel insert information). organisation s Opal Partners may provide a freestanding Acknowledgement as a sponsor on the official banner which will be positioned in the sponsor acknowledgement signage situated Registration Area for the duration of the onsite at the Congress.* Congress (maximum size 2m high x 1m wide). Use of the Congress logo until the end of Opal Partners may provide delegates with a October branded gift (Opal Partner to supply gifts). 72sqm premium exhibition space. Opal Partners will receive an opal pin gift for Ten (10) Vendor Registrations. each of their onsite staff to keep and wear Delegate list supplied six (6) weeks prior to the during the Congress to highlight their level of Congress.** commitment and investment. 400 word profile in the Congress App and on the Congress Website. One (1) push notification via the Congress App. Additional Brand Positioning or Business Networking sponsorship option of your choice to the value of $20,000. Full page advertising space in the Congress Pocket Program (artwork to be supplied by the Opal Partner).*** A$130,000 The Three Sisters, located in the World Heritage listed Blue Mountains are just a 2-hour train ride from downtown Sydney.

10 HIGHLIGHTS: 54sqm premium exhibition space 15% discount on additional exhibit space if required 8 Vendor Registrations Choice of additional brand positioning sponsorship or Business Networking sponsorship to the value of $10,000 to make your Gold Partnership unique to your brand If you are an ICMA Member, be sure to include the additional benefits listed on page 7 Brands positioned at Gold Partner level represent key industry leaders who have made a significant investment into the future education and development of microscopy worldwide. Gold Partners will benefit from premium levels of brand saturation, industry engagement and exposure that extends well beyond the Congress itself. Recognition as a sponsor (with organisation Additional Brand Positioning or Business logo) Networking sponsorship option of your choice to Recognition as a sponsor (with organisation the value of $10,000. logo) on the sponsors page of the official Half page advertising space in the Congress Congress Website, including a hyperlink to the Pocket Program (artwork to be supplied by the organisation s Gold Partner).*** Acknowledgement as a sponsor on the official 15% discount on additional exhibit space (in sponsor acknowledgement signage situated addition to what is included with the Gold level onsite at the Congress.* Partnership). Use of the Congress logo until the end of One (1) promotional insert into the Congress October bag (refer to satchel insert information). 54sqm premium exhibition space. Eight (8) Vendor Registrations. Delegate list supplied four(4) weeks prior to the Congress.** 300 word profile in the Congress App and on the Congress Website. A$90,000 Native to Australia, the Koala are a popular attraction amongst visitors worldwide. Making their home among the many Eucalypt trees throughout Australia, no visit to Australia would be complete without seeing a Koala.

11 HIGHLIGHTS: 36sqm premium exhibition space 15% discount on additional exhibit space if required 6 Vendor Registrations Choice of additional brand positioning sponsorship or Business Networking sponsorship to the value of $6,000 to make your Silver Partnership unique to your brand If you are an ICMA Member, be sure to include the additional benefits listed on page 7 Silver Partners represent key industry leaders in the future education and development of microscopy worldwide. Apart from prominent brand representation, Silver Partners can also tailor their own packages with additional exhibit space if needed and select from a range of additional sponsorship options to include with their package. Recognition as a sponsor (with organisation logo) Recognition as a sponsor (with organisation logo) on the sponsors page of the official Congress Website, including a hyperlink to the organisation s Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* Use of the Congress logo until the end of October sqm premium exhibition space. Six (6) Vendor Registrations. Delegate list supplied two (2) weeks prior to the Congress.** 200 word profile in the Congress App and on the Congress Website. Additional Brand Positioning or Business Networking sponsorship option of your choice to the value of $6,000. Half page advertising space in the Congress Pocket Program (artwork to be supplied by the Silver Partner).*** 15% discount on additional exhibit space (in addition to what is included with the Silver level Partnership). One (1) promotional insert into the Congress bag (refer to satchel insert information). A$65,000 Ultimately Australia s most famous beach, Bondi Beach is just a short ride from downtown Sydney.

12 HIGHLIGHTS: 18sqm premium exhibition space 15% discount on additional exhibit space if required 6 Vendor Registrations If you are an ICMA Member, be sure to include the additional benefits listed on page 7 Bronze Partnership offers a value added level of representation and positions your brand prominently as a major Partner of IMC19. Select from premium space within the industry exhibition with the option to purchase additional space if required at a discount rate. Recognition as a sponsor (with organisation logo) Recognition as a sponsor (with organisation logo) on the sponsors page of the official Congress Website, including a hyperlink to the organisation s Acknowledgement as a sponsor on the official sponsor acknowledgement signage situated onsite at the Congress.* Use of the Congress logo until the end of October sqm premium exhibition space. Four (4) Vendor Registrations. Delegate list supplied at the Congress.** 100 word profile in the Congress App and on the Congress Website. Half page advertising space in the Congress Pocket Program (artwork to be supplied by the Bronze Partner).*** 15% discount on additional exhibit space (in addition to what is included with the Bronze level Partnership). A$35,000 Uluru is an iconic landmark in central Australia. 600million years old, the rock is a sacred place to native Aborigines.

13 ING CONGRESS BAGS A$35,000 Logo to appear on the Congress Bag alongside the ICM19 logo. (The Organising Committee reserves the right to source and select the Congress bags). Option to hand out Congress Bags in the registration area. CONGRESS LANYARDS A$20,000 Sponsor has the opportunity to provide their own branded lanyards to be issued to delegates as the official Congress lanyard. (Lanyard design must include a safety catch and be approved by the Organising Committee). CONGRESS APP Profile Sponsor Page on the app. 1 push notification sent to delegates during the Congress on behalf of the sponsor. 1 Promoted post for 1 day. CONGRESS WI-FI A$20,000 Opportunity to nominate a word to be used as the access password for the Wi-Fi. Sponsor logo to be displayed on Wi-Fi information and instructional sheets. Sponsor logo to be displayed in Congress Pocket Program alongside Wi-Fi information. A$10,000

14 ING POCKET PROGRAM.. Logo printed on the cover of the Congress Pocket Program alongside the IMC19 logo.*** Full page advertising space on the back cover of the Congress Pocket Program (artwork to be supplied by sponsor).*** SPEAKER S LOUNGE A$10,000 A$10,000.. Sponsor s logo to be displayed on screen saver of computers in Speakers Lounge. The sponsor may provide a freestanding banner which will be positioned in the Speakers Preparation Room for the duration of the congress (maximum size 2m high x 1m wide). Additional customisation of this space maybe permitted subject to Committee approval. PLENARY SESSION A$10,000.. Your organisation logo, advert/message or a 30 second promotional video will feature on the audio visual screen in the Plenary Session room prior to and at the conclusion of the sponsored Plenary Session. Verbal recognition by the Session Chair directly before and after the Plenary Session. The sponsor may provide a freestanding banner which will be positioned in a prominent location during the sponsored session (maximum size 2m high x 1m wide). Four (4) passes for nominated guests to attend the sponsored session (these passes are for the sponsored session only, attendance to other sessions is not included). Speaker of sponsored Plenary will be invited to be available on the sponsor s trade stand for one tea break during the Congress to liaise with delegates. Have a question? Contact us with just one click.

15 ING CONGRESS SESSION Your organisation logo will feature on the audio visual screen in the session room prior to and at conclusion of the session. Verbal recognition by the Session Chair directly before and after the sponsored session. CONGRESS PENS A$6,000 Sponsor has the opportunity to provide their own branded pens to be included in the satchels as official Congress stationery. A$6,000 CONGRESS NOTE PADS Sponsor has the opportunity to provide their own branded pads to be included in the satchels as official Congress stationery. MESSAGE BOARD A$6,000 Sponsor logo to be displayed on the Message Board situated next to the registration desk. Daily quiz competition Opportunity to run a daily quiz or competition from the message board. A$3,000

16 BUSINESS GALA DINNER Ten (10) tickets for the sponsor s staff or guests to attend the Gala Dinner. Two (2) reserved VIP tables for the sponsor to invite guests to be seated with them. Note: all guests must have a ticket to the function, whether offered from the above allocation or additional tickets are purchased. The sponsor may provide a freestanding banner which will be positioned at the entrance to the Gala Dinner venue (maximum size 2m high x 1m wide). Small table signs featuring the organisation name and logo displayed on the tables at the Gala Dinner (Congress Managers to supply). Opportunity for organisation representative to present a five minute speech at the function (basic audio visual will be provided additional AV is at the expense of the sponsor). Organisation logo printed on all dinner menus and tickets. Sponsor may provide the Gala Dinner guests with a branded gift (sponsor to supply gift). Opportunity for the sponsor to provide branded materials such as napkins for use by guests during the function. We welcome your ideas to provide additional theming for the function, subject to the approval of the Organising Committee. A$55,000 COCKTAIL EVENT A$30,000 Opportunity to provide additional theming and catering for the Welcome Cocktail event. This would be subject to Committee approval and at the expense of the sponsor. The sponsor may provide a freestanding banner which will be positioned at the entrance to the Welcome Reception venue (maximum size 2m high x 1m wide). Four (4) tickets to the Welcome Reception. Opportunity for organisation representative to present a three (3) minute speech at the Welcome Reception (basic audio visual will be provided additional audio visual is at the expense of the sponsor). Sponsor may provide the welcome reception guests with a branded gift (sponsor to supply gifts). Have a question? Contact us with just one click.

17 BUSINESS POSTER SESSIONS Light catering provided by the Congress during Poster Sessions. Opportunity to provide three (3) promotional posters to be displayed in the poster viewing area (sponsor to supply) during the sponsored poster session. Sponsor may provide two (2) provide freestanding banners to be positioned in the Poster Viewing Area. SPECIALISED VENDOR WORKSHOPS Several vendor workshops will be available throughout the Congress such as morning breakfast or lunchtime workshops so as not to compete with the Congress program. A$10,000 PER DAY A$20,000 For available dates and times, contact the IMC19 Congress Managers. Workshops will be allocated on a first booked basis once approved by the IMC19 Program Committee. It would be expected for breakfast or lunchtime sessions that some light catering be provided by the sponsor, at the sponsor s expense. Dedicated meeting room can be provided inclusive of basic AV and presentation screen. Vendor workshop to be listed within the Congress program.* HOSPITALITY SUITE Naming rights to the hospitality suite when sponsored. Dedicated space that can be closed off if needed. Basic lounge furniture or meeting table format will be available. Sponsor may provide theming, catering or AV equipment (at the expense of the Sponsor). & REFRESHMENT BREAK A$10,000 PER DAY A$6,000 Small table signs featuring the sponsor s logo will be displayed at the catering stations (Congress Managers to supply). Exclusive branding and customisation of Industry Delegate Lounge during the sponsored Networking Break. The sponsor may provide two (2) freestanding banners, which will be positioned near the entry to the Networking Break area and in the delegate lounge area. Two (2) passes for nominated guests to attend the networking break (these passes are for the sponsored networking break only).

18 & ADVERTISING SATCHEL INSERTS 10 AVAILABLE Get your corporate literature, special offer OR promotional item into the hands of every single delegate via insertion into each of the delegate satchels. All inserts must be approved by the Congress Managers. Corporate Literature - (A4 size up to four 4 single pages in length) to be inserted in all delegates satchels (satchel insert provider to supply brochure or flyer). Promotional item/product included into all delegate satchels. One item only. A printed flyer/product description tag may be affixed to the promotional item, however if you wish to include a separate flyer or descriptor then an additional cost of $1,500 will apply. LOUNGE LIBRARY Within the industry exhibition is the delegate networking lounge, providing a comfortable space in which to relax and network with fellow colleagues in between sessions. A$3,200 A$1,900 Included in the lounge area will be a library of publications and literature for delegates to peruse or to take at their discretion any literature of interest. Literature displayed (minimum 1 facing) within the Industry Lounge. PRE-SESSION ADVERTISING ON THE BIG SCREEN Just like at the cinema, have your brand or message played on the big screen as delegates are taking their seats. Sponsored advertising will revolve in sessions that do not have pre-existing sponsorship and will run for the duration of the Congress. Adverts can be a still image or video with sound, with each running for 15 seconds per time. (Artwork/video production to be produced by the sponsor). Book early as only 10 advertising opportunities are available. POCKET PROGRAM ADVERTISING Advertising is available within the Congress Pocket Program. A handy sized publication, which delegates can access program information quickly and easily in an easy to carry pocket sized guide. Booking deadline: Monday 01 July 2018 Artwork deadline: Monday 02 September 2018 Book early as only 10 advertising positions available. A$4,900 A$3,900 FULL PAGE A$2,900 HALF PAGE

19 INDUSTRY MODULE OR POD / 9SQM Featuring Octonorm walling, lights, power and your organisation name on the fascia, this is a pre-built stand to allow personalisation by each exhibitor. Deluxe shell scheme One (1) Vendor Registration Daily lunch and tea breaks Attendance to IMC19 sessions Attendance to Welcome Cocktail Event Congress Bag with delegate list RAW SPACE / 9SQM Raw floor space only, this option is for any organisation planning to erect their own custom built stand. One (1) Vendor Registration Daily lunch and tea breaks Attendance to IMC19 sessions Attendance to Welcome Cocktail Event Congress Bag with delegate list A$7,800 A$6,900 LOUNGE Create a comfortable and inviting space with the networking lounge package. Configured to be open and inviting to evoke relaxed networking and discussion with your clients. Choice of furniture colours and options available. 1 sofa and 2 chairs with a coffee table Two (2) Vendor Registrations Daily lunch and tea breaks Attendance to IMC19 sessions Attendance to Welcome Cocktail Event Congress Bag with delegate list VENDOR DEMONSTRATION Engage with delegates during busy break periods with a vendor demonstration. Each vendor has the capacity to run a short hands on workshop to demonstrate products, or present their services. Only 2 vendor workshops can be accommodated per break, so we encourage you to book early. Workshops can only be booked by organisations who are exhibiting at the Congress. A$10,800 A$3,900 Vendors wishing to purchase additional Welcome Function tickets or tickets to the Congress Dinner, contact the IMC19 Congress Managers. Have a question? Contact us with just one click.

20 INDUSTRY Locations shaded in red have been sold Locations shaded in Orange are pre-reserved for IMC19 Sponsors. Companies taking up sponsorship of IMC19 may select from these locations as part of their premium space entitlements. Floor plan is subject to change without notice. Have a question? Contact us with just one click. ENTRY / EXIT

21 IMC19 A. PARTNERSHIP / PACKAGE(S) REQUESTED:.TOTAL A$.. B. ITEMS REQUESTED (please add quantity): 3x3m Module/pod 3x3m Raw Space Networking Lounge Vendor Demonstration A$7,800 (incl. GST) A$6,900 (incl. GST) A$10,800 (incl. GST) A$3,900 (incl. GST) If you intend to install a custom stand, please select Raw Space option. Vendor demonstrations can only be booked by companies who are exhibiting at IMC19. Preferred exhibit Position(s) (refer to floor plan) TOTAL A$:.. AMOUNT PAYABLE (TOTAL OF A & B): A$... 50% deposit payable 30 days from date of invoice. Balance due: 08 June Organisation name (for marketing purposes): Organisation name (for invoicing purposes): Address: Postcode: State: Country: Contact person: Mr / Mrs / Ms / Other: Position: Tel: Yes I have read and agree to the booking terms and conditions on the following page. Authorised by: Name: Date: Signature: Please note that your booking will not be processed unless all sections above are completed. Fax: Website: City: IMC Congress Managers Arinex Pty Ltd Level 10, 51 Druitt Street SYDNEY NSW 2000, Australia T: F: E: sponsorship@arinex.com.au W: Have a question? Contact us with just one click. PAYMENT DETAILS (please tick) We wish to pay via company cheque. Note all cheques must be made payable to: Arinex Pty Ltd on behalf of IMC and should be forwarded to the Congress Managers at the above address. We wish to pay via EFT. Bank details will be provided with your tax invoice. We wish to pay via credit card. (Please note a separate booking form will be provided for you to include our credit card information) Please note, for all bookings up to $5,000 and paid via credit card, the full amount will be charged. SEE OVER FOR TERMS AND CONDITIONS

22 BOOKING TERMS & CONDITIONS : Where appropriate, Goods & Services Tax (GST) is applicable to goods and services offered by the Congress Managers. All prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Congress Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 08 June Applications received after 08 June 2018 must include full payment. All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd for and on behalf of the IMC and must be drawn on an Australian bank. All monies due and payable must be received (and cheques cleared) by the Congress Managers prior to the event. No organisation will not be listed as a sponsor in any official Congress material until full payment and a booking form have been received by the Congress Managers. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to 09 March 2018 No refunds will be made for cancellations after this date and full payment will be required. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable and the Congress Managers will issue an invoice which will be payable within seven (7) days. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Congress Managers. Sponsorship monies will facilitate towards the successful planning and promotion of the Congress in addition to subsidising the cost of management, communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the Congress. Sponsorship entitlements including organisation logo on the Congress website and other marketing material will be delivered only after receipt of the required deposit or full payment. Speaker s contract will make it clear that these speakers must present leading edge non commercial papers with no obvious product endorsement and they must act ethically, not commenting on other speakers their presentations or sponsors products. Sponsorship of any session is not a direct endorsement of the sponsor by the speaker in that session. Sponsors entitled to host an endorsed private function, do so at their own expense and at a time and date approved by the Congress Managers and IMC19 Committee The Delegate List may be used by the sponsors up to and not beyond 14 September 2019 for the purposes of contacting IMC19 Congress delegates. The list must not be used in conjunction with any other nonrelated Congress matters nor is the list to be used for future Congress marketing, or transferred in whole or in part to any third party. Privacy Statement YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd. [ ] NO, I do not consent. : Where appropriate, Goods & Services Tax (GST) is applicable to goods and services offered by the Congress Managers. All prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Congress Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. Exhibition space will be allocated only on receipt of signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 08 June Applications received after 08 June 2018, must include full payment. All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd on behalf for and on behalf of IMC and must be drawn on an Australian bank. All monies due and payable must be received (and cheques cleared) by the Congress Managers prior to the event. No exhibitor will be allowed to begin move-in operations or be listed as an exhibitor in the onsite publications until full payment and a booking form have been received by the Congress Managers. Public and Product Liability insurance to a minimum of A$10 million must be taken out by each exhibitor at their own expense. A copy of the organisation s public and product liability certificate must be submitted to the Congress Managers at the time of submitting their booking form or by no later than 08 June CANCELLATION POLICY: In the event of cancellation, a service fee of A$1, applies per 9 square metre space booked for cancellations made on or before 09 March No refunds will be made for cancellations after this date. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable and the Congress Managers will issue an invoice which will be payable within seven (7) days. After space has been confirmed and accepted, a reduction in space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the Congress Managers. Any space not claimed and occupied before move in will be reassigned without refund. The Congress Managers reserve the right to rearrange the floor plan and relocate any exhibit without notice. The Congress Managers will not discount or refund for any facilities not used or required. If the exhibitor intends to install a custom built stand, the Congress Managers must be advised and such advice must include full details and stand dimensions. This information must be received no later than xxx. All display construction requires the approval of the Congress Managers and venue management. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the floor plan. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the Congress Managers. Delegate List may be used by the Exhibitor for the purpose of contacting IMC19 delegates only. The list must not be used for the purpose related to future Congresses, and shall not be transferred in whole or in part to any Third party. Privacy Statement YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd. [ ] NO, I do not consent.