1-4 MAY vancouver SPONSORSHIP AND EXHIBITION PROSPECTUS

Transcription

1 XIII International congress on obesity ICO MAY 2016 vancouver CANADA SPONSORSHIP AND EXHIBITION PROSPECTUS

2 ICO MAY 2016 vancouver CANADA Sponsorship and Exhibition Prospectus Why Sponsor ICO 2016? Drive the global effort to reduce, prevent and treat obesity. Don t miss the opportunity to be involved in the 13th International Congress on Obesity. The World Obesity Federation and Canadian Obesity Network are expecting 2,000+ attendees to gather in Vancouver to present the latest research, innovative preventative and treatment strategies, policy updates and guidelines from the world s leading obesity specialists and global alliances. In addition to helping obesity professionals to tackle this global health crisis, your sponsorship of ICO 2016 will help raise your organisation s profile. Scientists, researchers, clinicians and policy makers from around the world will see your company s commitment to their cause at this must-attend event. Different sponsorship packages will secure different levels of publicity. All come with attractive promotional benefits. For example, you could be featured in World Obesity s and on our mobile app, which both reach our extensive and influential contact list. Packages also include extras such as delegate passes and gala dinner tickets to help you to achieve maximum networking potential at this prestigious congress. 2 ICO 2016 Vancouver

3 Who attends ICO? Physicians, surgeons, scientists, clinicians, allied health professionals, policymakers and international and national industry representatives, will come together for an outstanding programme including scientific sessions, satellite meetings, debates, networking, poster sessions and more. Percentage of Professions attending ICO Expected regional attendance Other PHD Student Nutritionist Dietician Endocrinologist Epidemiologist Biologist GP Physical Therapist Policy Maker Physical Activity Expert Psychologist Diabetologist Surgeon Nurse-Practitioner Nurse North America Africa Asia Oceana Latin America Gulf Region Europe

4 Scientific programme OVERVIEW 1st May 2nd May 3rd May 4th May 07:00-09:00 Registration Sponsored Symposium Breakfast Session Sponsored Symposium Breakfast Session Sponsored Symposium Breakfast Session 09:00-10:00 Opening Ceremony/ Clinical Science Plenary Willendorf Award Basic Science Plenary André Mayer Plenary Public Health Plenary 10:30 5x Symposium A 5x Symposium A 5x Symposium A 5x Symposium A 12:30 Lunch/ Sponsored Industry Lunch Session Lunch/ Sponsored Industry Lunch Session Lunch/ Sponsored Industry Lunch Session Lunch/Debate 14:30 5x Structured Symposium B 5x Structured Symposium B 5x Structured Symposium B 5x Structured Symposium B 16:45 Plenary Plenary Plenary Breaking Plenary 17:30 Networking Event in Exhibition Area (incl. food and drink) Debate Session Gala Dinner (low cost, onsite, networking opportunity) 19:00-20:30 Sponsored Symposium Session 4 ICO 2016 Vancouver

5 premium sponsorship packages Pre-tailored packages, which offer great value for money and ensure that your organisation reaches out to the maximum number of delegates. We would be happy to create a custom sponsorship package for you organisation, please contact njoyner@worldobesity.org to discuss your requirements GOLD 40,000 Non-competing industry sponsored symposium 50 m² exhibition space 5 exhibitor registrations 3 full delegate registrations 2 gala dinner tickets 1 full page colour advertisement Twitter feed sponsorship Company profile in congress programme 1 E-bulletin Advertising slot in each daily news bulletin 1 rotating screen advertisement Mobile app advertisement silver 30,000 Lunchtime industry sponsored symposium 30 m² exhibition space 3 exhibitor registrations 2 full delegate registrations 2 gala dinner tickets 1 half page colour advertisement Company profile in congress programme 1 E-bulletin Advertising slot in one daily news bulletin 1 rotating screen advertisement Mobile app advertisement bronze 20,000 Morning or evening industry sponsored symposium 20 m² exhibition space 1 full delegate registration 1 gala dinner ticket Company profile in congress programme 1 E-bulletin 1 rotating screen advertisement Mobile app advertisement

6 Educational Sponsorship Limited availability and on a first come first serve basis with Gold and Silver sponsors taking priority. Industry Sponsored Symposium Sessions* Non-competing symposia sessions are available for an additional charge of 3, ,000 Lunchtime symposia session 10,000 Morning or evening symposia session Please refer to the programme overview to view timing options for symposia. Symposia sponsorship includes the following: 1 full delegate registration SCOPE/CPD accreditation (if applicable) Publicity for your symposium in the congress programme, on the congress webpages, during the registration process and in advance of the congress in communications to World Obesity s extensive contact database and pre-registered congress delegates *A provisional programme must be submitted with the booking form. *SCOPE accreditation goes through the World Obesity Clinical Care Committee for formal review. *Food and beverages can be purchased for an additional fee. ICO Expo Hub 2 x 45 minute non-accredited event provides the opportunity to showcase a product or present new data on the exhibition floor. Capacity for expo hub is 50 delegates. Banners will be provided outside the expo hub in the exhibition hall, advertising all expo sessions to delegates. Expo Hub session listed in the congress programme 8,000 * A provisional programme must be submitted with the booking form *Food and beverages can be purchased for an additional fee Awards for Scientific Excellence 3,000 per award Choose from 4 prestigious awards spanning clinical research, basic science, public health and outstanding research Company logo on award plaque Company logo on session holding slide 1 full delegate registration Acknowledgement in congress guide and on website Company representative to present the award 6 ICO 2016 Vancouver

7 New Investigator Award Sponsorship Support upcoming scientists in the obesity research field. These abstract awards celebrate innovation, quality of science and research design. Company pull-up banners in session* Company representative to present the award Company logo on certificates and award plaque Acknowledgement in congress guide and website 15,000 for full sponsorship or partial sponsorship of 3,000 1 free delegate registration (not included in partial sponsorship) *Sponsor to provide the pull up banners Poster Sessions Company Logo on poster boards Company representative to present poster prize in expo theatre 1 full delegate registration 5,000 Acknowledgement in congress guide and website Travel Fellowships Support World Obesity travel bursary awards to help scientists and clinicians attend ICO Awards are offered to those who would otherwise be precluded from participation for financial reasons. Acknowledgement in congress guide and on website 300-1,500 Abstract USB Company Logo and branding on congress abstract USB 7,000 Private Meeting Rooms Prices start from 250 per hour and depend on the size and setup of the room. Room rental does not include AV or food and beverages. Please contact the Natasha Joyner, World Obesity Events Manager, for further information: njoyner@worldobesity.org From 250

8 wellbeing and networking sponsorship Support the wellbeing of attendees before, after and in-between the scientific sessions. 5km Fun Run 5,000 Encourage delegates to be active and explore Vancouver with a Fun 5k run along the waterfront of the iconic Stanley Park. Sponsor will receive logo recognition on congress website with a link to your site and recognition in the final program. Branding opportunities in the form of t-shirts and hats are also available.* *All promotional materials must be approved by World Obesity and provided by the Sponsor Morning Yoga 4,000 Support morning yoga sessions to be held at an onsite hotel during the congress. Gala Dinner Company representative will be introduced as the event sponsor before the dinner commences and invited to thank everyone for attending. Company logo displayed at the reception entrance Acknowledgement and company logo on menus and in programme book 5,000 Hydration Stations 1,500-4,000 Healthy Lunch breaks 2,000-5,000 2 invitations to the Gala Dinner 1 full delegate registration 1,500 per day or 4,000 for the whole congress Keep congress delegates hydrated by supporting tasty and healthy beverages during refreshment breaks. Company logo on signage at Hydration Stations in exhibition area Company acknowledgement in congress guide and website 2,000 per day or 5,000 for the whole congress Company logo on signage at lunch breaks Acknowledgement in congress guide and website 1 complimentary delegate registration (not included in partial sponsorship) 8 ICO 2016 Vancouver

9 advertising opportunities in the convention centre Hanging Banners 3,000-4,000 Limited availability and on a first come first serve basis Advertise your company with a stand location in a prominent area of the convention centre. Choose from the following sizes:- Horizontal banner - 1.8m x 4.6m Vertical banner 2.4m x 4.6m Banner Stands 2,000 Charging Stations 3,000 Rotating Ad on Digital Screens 750 digital and e-marketing Mobile App Listing 1,000 Limited availability and on a first come first serve basis Company advertisement is prominently included on a freestanding double-sided signboard placed in high traffic areas throughout the convention centre. Located in the Exhibition hall, the two charging stations enable attendees to re-charge their devices without leaving the focal point of the congress centre. Company branding on charging stations and signage Deliver your message with the cutting edge design and wow factor using the convention center digital screens in front of the exhibition hall and breakout rooms. Stand out and distinguish your company by having it listed at the top of the mobile app. Ad in Daily News Bulletin s Each day of the conference, attendees receive an ICO e-bulletin. Include your company s advertisement in the daily bulletin for one day of the congress or for the duration of the whole conference 750 per bulletin or 2,500 for all Pre and Post event s to delegates 1,500 Twitter Feed 6,500 Company logo and full profile included in the exhibitor Interact and engage with delegates through the congress Twitter wall. Your company logo will be featured on the Twitter wall.

10 advertising opportunities cont. congress materials Congress Guide Advertisement Full or half page advertisement in programme book 1,500-2,000 Pocket Programme Company logo and advert on pocket programme 3,000 Delegate Bags 5,000 Delegate Pad and Pen 5,000 Lanyards Company logo on delegate bag.* *Placement of logo is at discretion of organisers Designed for use during the conference and at home afterwards. Each notepad features your company logo on all the pages and on the pen. Company to provide the necessary artwork. Company logo on each attendee lanyard. Company to provide necessary artwork. World Obesity will provide the lanyards. 3, ICO 2016 Vancouver

11 exhibition space The exhibition will be the interactive focal point of the congress housing the congress Welcome Reception, ICO Expo hub, charging lounges, posters, catering and refreshments. Space at the exhibition will be sold on a first come first serve basis with Gold and Silver sponsors taking priority. Stands are priced according to size, (per square metre) and type (shell scheme or space only), and are VAT exempt. Shell Scheme Stands Shell scheme stands are available in a variety of sizes starting from 9 square metres (3m x 3m). The cost of this package is 400 per square metre. The package includes: 3m wide 3m deep hard wall booth space. 4 x chairs 1 x table 1 x lockable counter 1 x dustbin 1 x coat stand 2 x spotlight 13 amp electrical outlet Fascia name board Company listing in the congress programme Two exhibitor registrations per 9m² stand Cleaning service during congress Not for profits are entitled to a 20% discount on the shell scheme exhibition. Space Only Stands For the construction of custom designed stands, space is available at the discounted Space Only rate of 350 per square metre. This is only available for stands 18 square metres and above. Exhibitor Registration Includes: Access to the Commercial Exhibition Attendance at the Welcome Reception Lunch and refreshment at all scheduled breaks Please note Exhibitor Registration does not include access to the scientific sessions Additional Exhibitor Registrations will be charged at 200 each. The exhibition manual will be distributed approximately 2 months prior to the congress. The manual will contain details of the costs and booking arrangements for additional carpet, electricity, AV, furniture, lighting and catering. Exhibition Timetable (provisional) Saturday 30th April Sunday 1st May Monday 2nd May Tuesday 3rd May Wednesday 4th May Exhibition Build Exhibition Open Exhibition Open Exhibition Open Exhibition Open This package includes: Raw Space Two exhibitor Registrations per 9m ² Company listing in the congress programme Wednesday 4th May Exhibition closes and breakdown commences

12 exhibition space (floorplan provisional)

13 ICO 2016 sponsorship and exhibition SPACE Booking form Company Name... Contact... Position... Address... Postcode... Country... Telephone We agree to abide by the terms and conditions set out in this brochure. Payment Schedule 25% of the sponsorship and exhibition costs are required on signing of Booking Form to secure your preferred option. Remainder is due by the 1st February Payments must be made by either Direct bank transfer (and transfer fees must be paid by the payee and will not be paid by World Obesity) Company Cheque payable to Obesity International Trading Ltd Credit card payment form available on request Payments must be in Pounds Sterling

14 ICO 2016 sponsorship and exhibition space booking form sponsorship We wish to reserve sponsorship as follows: Gold Sponsorship: 40,000 Silver Sponsorship: 30,000 Bronze Sponsorship: 20,000 Educational Sponsorship Industry Sponsored Symposium Session ( 12,000 luchtime; 10,000 morning or evening; + 3,000 for non-competing): Lunchtime Morning Evening Non-Competing ICO Expo Hub: 8,000 Awards for Scientific Excellence: 3,000 each New Investigator Award Sponsorship: Full ( 15,000) Partial ( 3,000) Poster Sessions: 5,000 Travel Fellowships: 300-1,500 Abstract USB: 7,000 Private Meeting Rooms: From 250 Wellbeing and Networking Sponsorship 5km Fun Run: 5,000 Morning Yoga: 4,000 Gala Dinner: 5,000 Hydration Stations: No of days ( 1,500 per day) Whole Congress ( 4,000) Healthy Lunch Breaks: No of days ( 2,000 per day) Whole Congress ( 5,000) Advertising Opportunities In the Convention Centre Hanging Banners: Horizontal ( 3,000) Vertical ( 4,000) Banner Stands: 2,000 Charging Stations: 3,000 Rotating Ad on Digital Screens: 750 Digital and E-marketing Mobile App Listing: 1,000 Ad in Daily News Bulletin s No of days ( 750 per day) Every Day( 2,500) Pre and Post event s to delegates: 1,500 Twitter Feed: 6, 500 Congress Materials Congress Guide Advertisement Full ( 2,000) Half ( 1,500) Pocket Programme: 3,000 Delegate Bags: 5,000 Delegate Pad and Pen: 5,000 Lanyards: 3,000 exhibition space We wish to reserve space in the commercial exhibition at ICO Shell Scheme (area...m per square metre) Space Only (area...m per square metre) Our preferred stand positions are: payment summary Sponsorship Total:... Exhibition Space Total:... TOTAL:...

15 terms and conditions 1. If the Exhibitor fails to comply in any substantial respect with the terms of this agreement, the Organisers shall have the right to sell the space to another company. The Exhibitor, however, will be liable for any loss suffered by the Organisers thereby, and all monies paid by the Exhibitor hereunder shall be absolutely forfeited to the Organisers. If, in the event of the Exhibitor failing to comply to occupy the said space by the advertised opening time of the show, the Organisers are authorised to occupy the said space in such manner as it may deem best in the interests of the Exhibition without refund to the said Exhibitor and without releasing the exhibitor from any liability hereunder. 2. No exhibitor shall erect any sign, stand wall, or obstruction, which in the opinion of the Organisers interferes with an adjoining Exhibitor. Plans of the proposed exhibition stand must be supplied to the Organisers for approval by the date stipulated in the Exhibitor Manual. 3. All exhibitors shall be producers, importers or representatives for goods and/or services displayed. No Exhibitor shall display on his stand any advertisement for goods manufactured and/or sold, or services provided by a non-exhibitor unless written permission has been obtained from the organisers. 4. Dismantling the Exhibits Exhibits must not be removed and displays must not be dismantled either partly or totally, before closing time on the last day of the Exhibition 4th May All exhibits and display material must be removed by the time indicated by the Organisers in the Exhibitor Manual. Early dismantle may result in the Exhibitor being prohibited from exhibiting at future ICOs. 5. Exhibitors shall comply with the Rules and Regulations stipulated by the Organisers, the relevant Health and Fire Departments and with all relevant State Acts. 6. The Exhibitor will not damage any walls or floors or ceiling of the exhibition area in which the stand is located by nails, screws, oil, paint or by any other cause whatsoever. The Exhibitor guarantees to pay for the repair of any damage caused. 7. Exhibitors have thirty (30) days in which to make their final payment when it falls due. After this time, and only when monies have not been paid, the stand will be available to another firm. All deposits paid at this stage will automatically be forfeited and no refund will be made and no Exhibitor shall occupy his stand space in the Exhibition until all monies owing to the Organisers by the Exhibitor are paid in full. 8. Exhibitor s Liability Every Exhibitor hereby accepts liability for all acts or omissions by himself, his servants, contractors, agents and visitors and undertakes to indemnify the Organisers and to keep them indemnified against all liability in respect thereof and against all actions, suits, proceedings, claims demands, costs and expenses whatsoever, which may be taken by the Organisers or made against the Organisers or incurred or become payable by them. Arising there from or in respect thereof including any claims arising out of the supply or demonstration by the Exhibitor of samples of any kind whatsoever whether such samples be sold or given away free and including any legal costs and expenses and any compensation costs and disbursements paid by the Organisers on the advice of Counsel to compromise or settle any such claims. Notwithstanding the indemnity hereby given, the Exhibitor undertakes to arrange appropriate third party liability insurance. 9. Insurance Liability Neither the organisers nor Levy Show Services Inc. will be responsible for the safety of any exhibit or property of any Exhibitor, or any person, for the loss or damage of, or destruction to the same, by theft or fire or any cause whatsoever, or for any loss or damage whatsoever sustained by the Exhibitor by reason of any defect in the building caused by fire, storm, tempest, lightening, national emergency, war, labour disputes, strikes or lock outs, civil disturbances, explosion, inevitable accident, force majeure or any other cause not within the control of the Organisers or for any loss or damaged occasioned, if by reason of happenings of any such event, the opening of the Exhibition is prevented or postponed or delayed or abandoned, or the building becomes wholly or partially unavailable for the holding of the Exhibition. The Exhibitor agrees and undertakes to insure in their full replacement value the contents of the stand and all associated equipment and materials. The Exhibitor will produce proof of coverage upon request from the Organisers. 10. The Exhibitor is responsible for the safety of products and general display of the stand. During move-in and move-out period, material should not be left unattended at any time. 11. It is the responsibility of the Exhibitor to leave the stand clean and tidy during the Exhibition and after moving out. 12. The Organisers reserve the right to postpone the holding of the Exhibition from the set dates, and to hold the exhibition on other dates as near to the original dates as practicable, utilising the right only where circumstances necessitate such action and without any liability to the Organisers. 13. If due to any unforeseen circumstance it is found necessary to close the Exhibition on any day or days to vary the hours the Exhibition is open, the Organisers reserve the right to do so at their sole discretion without any liability to the Organisers. 14. The Organisers may from time to time add or vary the foregoing Rules and Regulations and do anything at their sole discretion they deem desirable for the proper conduct of the Exhibition, provided that such amendments or additions do not operate to diminish the rights reserved to the Exhibitor under this agreement and shall not operate to increase the liabilities of the Organisers. 15. Cancellation of Space In exceptional circumstances the Organisers will be prepared to consider cancellation of the Contract with Exhibitors, but only if the following conditions are complied with: a) That the request for cancellation is submitted by registered post b) That the request is received at least three months prior to the opening of the Exhibition. c) That the Organisers are able to re-let the cancelled space in its entirety. d) That the reason given for the request of the cancellations is, in the opinion of the Organisers, well-founded. e) That the Exhibitor agrees that the Organisers shall retain 25% of the contract price if the cancellation is accepted more than six months before the Exhibition, 50% of the contract price if the cancellation is accepted between six and three months before the exhibition and 100% of the contract price if the cancellation is accepted within three months of the opening of the Exhibition. 16. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site of the space reallocated by the Organisers. 17. Conduct of Exhibitor and Representatives a) Annoyance: The Organisers reserve the right to stop any activity on the part of any Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitor s own stand and under no circumstances may this be carried out from a gangway or elsewhere in the Exhibition. b) Microphones: The use of microphones, speakers and sound equipment is permitted, but the volume must not be such as to cause any annoyance to other Exhibitors. The Organisers reserve the right to prohibit their use if in the Organisers opinion any annoyance is being caused. c) Gangways: Any encroachment upon gangways or passages shall be deemed to be in breach of contract and articles and goods found there during the period of the Exhibition may be removed by the Organisers or their agents. The Organisers shall not be responsible for any loss there to be occasioned by such removal. 18. The Organisers shall not be responsible for any damages claimed by any damages claimed by any person or persons who may be injured whilst in the area allotted to the Exhibitor and the Exhibitor agrees to indemnify the Organisers in the Event of any claim made against the Organisers. 19. Right of Rejection Exhibits are admitted to the exhibition, and shall remain there, solely on strict compliance with these Rules and Regulations. The Organisers reserve the right to prohibit in whole or part and reject any Exhibitor or his representative in the case of failure to comply with the Rules and Regulations. The Organisers reserve the right to reject applications for exhibit space when they deem such application is not appropriate to the exhibition. In the case of non-compliance with the rules and regulations there shall be no return of payment if such rejection or prohibition is deemed necessary by the organisers. 20.No stand may be sub-let in any manner without the consent of the Organisers. 21. All prices for exhibition are VAT exempt. All prices for sponsorship are inclusive of UK VAT (20%) 22. The organisers reserve the right to accept or decline all offers of sponsorship and applications for exhibition space. 23. Only registered congress delegates will be granted access to the commercial exhibition 24. The organisers reserve the right to amend the attached floorplan should it be felt that such an amendment would benefit the congress as a whole. 25. The organisers must approve all Space Only stand designs. 26. In return for a hyperlink from your company name on the congress website, the sponsor is required to provide a reciprocal link from their website to the congress website ico/ico-2016/ 27. Payment Schedule - 25% of the sponsorship and exhibition costs are required on signing of Booking Form to secure your preferred option. The remainder is due by the 1st February Payments must be made by either direct bank transfer (transfer fees must be paid by the payee and will not be paid by World Obesity), company cheque payable to Obesity International Trading Ltd, credit card payment form available on request. All Payments must be made in Pounds Sterling. 28. The details in this document are correct at the time of printing. The organisers do not accept liability for any changes that may occur. 29. All Payments must be made in Pounds Sterling.

16 ICO MAY 2016 vancouver CANADA XIII International Congress on Obesity World Obesity Federation Charles Darwin House, 12 Roger Street, London, WC1N 2JU, UK Tel +44 (0) Registered Charity No /