SPONSORSHIP AND EXHIBITION PROSPECTUS

Transcription

1 10 12 OCTOBER 2018 BRISBANE AUSTRALIA SPONSORSHIP AND EXHIBITION PROSPECTUS Presented by Host Partner

2 SNAPSHOT OF THE PACKAGES WORLD HOSPITAL CONGRESS 2018 PACKAGES INVESTMENT $AUD OPPORTUNITIES AVAILABLE Platinum Sponsor $80,000 Exclusive opportunity Gold Sponsor $50,000 Multiple opportunities Silver Sponsor $30,000 Multiple opportunities Bronze Sponsor $15,000 Multiple opportunities Congress Gala Dinner Sponsor $40,000 Exclusive opportunity Aussie Sundowner Sponsor $30,000 Exclusive opportunity Keynote Speaker Sponsor $20,000 Five opportunities Congress App Sponsor $20,000 Exclusive opportunity Satchel Sponsor $20,000 Exclusive opportunity NOT AVAILABLE Exhibition Lounge Sponsor $40,000 Exclusive opportunity Exhibition Booth $6,500 Multiple opportunities Extra Exhibitor Staff $770 per person Additional Opportunities Scholarship Sponsor POA Multiple opportunities Pen Sponsor $2,500 Exclusive opportunity Notepad Sponsor $2,500 Exclusive opportunity Display of Marketing Collateral $550 Multiple opportunities All prices are listed in Australian dollars $AUD and are inclusive of the Goods and Services Tax (GST). FOR ENQUIRIES Lisa Robey Engagement and Business Director Australian Healthcare & Hospitals Association Phone lrobey@ahha.asn.au Krysty Monks Sponsorship Manager (World Hospital Congress) Iceberg Events Phone krysty@icebergevents.com.au World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 2

3 SPONSORSHIP AND EXHIBITION OPPORTUNITIES The World Hospital Congress is the major international conference which each year brings hospital and health services leaders from around the world together to share views and experiences, network and develop excellence in healthcare and hospital leadership. Each year the Congress is hosted by a different country and in 2018 that honour will be awarded to Australia through the Australian Healthcare and Hospitals Association in partnership with Queensland Health. The Congress was last held in Australia in 1997 when it attracted significant crowds. Anticipation is already high both for local and international delegates. Don t miss this unique opportunity to engage with the world s most influential and leading thinkers on the future of hospitals. WHY SPONSOR OR EXHIBIT? The World Hospital Congress offers exceptional sponsorship and exhibition opportunities to showcase your organisation and to associate your brand with thought leadership, sector networking and partnership development. The World Hospital Congress consistently attracts strong audiences of health executives and decision makers who are actively seeking new products and services to support their health services. This will be a rare opportunity to be able to reach up to 1,500 decision makers from across the world in one place. Not only will sponsoring the Congress provide you access to key healthcare and hospital leaders, the organising team will work closely with all sponsors to ensure you are satisfied with your involvement and return on investment. The selection of sponsorship packages featured in this prospectus varies in commitment level thus providing marketing solutions for any sized organisation. In addition to the set packages outlined, sponsorship packages can be customised to meet your organisation s objectives. Our aim is to provide support to sponsors to allow you to generate the best possible outcomes from participating in the Congress. If you are a major stakeholder in the hospital and health care sector, or are looking to play a larger role, there is no better opportunity to promote your organisation to the sector s leaders than the World Hospital Congress. DELEGATE PROFILE The International Hospital Federation (IHF) 42nd World Hospital Congress will bring together senior healthcare professionals from around the world: IHF members and global partners Senior health and government officials including international, national and state/ territory leaders Hospital CEOs, executives and senior managers from public and private sectors Primary health leaders Healthcare professionals Healthcare regulators Consumer associations Health insurers Health data leaders Pharmaceutical companies, medical device and health technology suppliers Academics in Health Sciences

4 CONGRESS HOSTS ABOUT THE AUSTRALIAN HEALTHCARE AND HOSPITALS ASSOCIATION (AHHA) The AHHA is the independent peak membership body and advocate for the Australian healthcare system and a national voice for universally accessible, high quality healthcare in Australia. Established in 1946 to ensure higher standards, greater efficiency and improved conditions for patients, the AHHA has made a significant impact on achieving these original objectives, helping to develop a culture of collective responsibility for healthcare. AHHA has a particular focus on education, research and innovation that enhances integration of care, including development of new models of care, and funding models that support a sustainable, high quality and universally accessible health system. Our collaborative and dynamic approach means AHHA is uniquely positioned to facilitate collaboration between clinicians, academics, policy makers, administrators and politicians. AHHA s members come from across the Australian health system and represent the acute, primary, community and aged care sectors as well as those organisations that support the delivery of quality health services. For more information, visit ABOUT THE INTERNATIONAL HOSPITAL FEDERATION (IHF) The International Hospital Federation (IHF) is an international not for profit, non-governmental membership organisation. The IHF s members are worldwide hospitals and healthcare organisations from both the public and private sectors having a distinct relationship with the provision of healthcare. The IHF provides them with a platform for the exchange of knowledge and strategic experience as well as opportunities for international collaborations with different actors in the health sector. Established in 1929 after the first International Hospital Congress in Atlantic City, USA as the International Hospital Association, it was re-named after the Second World War in With its Headquarters in Geneva the IHF is constituted under the Civil Code of Switzerland. The IHF recognises the essential role of hospitals and health care organisations in providing health care, supporting health services and offering education. The IHF s role is to help international hospitals and health services work towards improving the care they deliver to the population with the primary goal of improving the health of society. For more information, visit World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 4

5 PLATINUM SPONSOR $80,000 (inc GST) As the Platinum Congress Sponsor, your organisation will receive the highest visibility and maximum exposure associated with this prestigious event. This Congress will attract a significant number of delegates from Australia and internationally. This is a unique opportunity to showcase your brand to the delegates and receive recognition for your support of the health care sector. EXCLUSIVE CORPORATE SIGNAGE Opportunity to provide one free-standing banner to appear in the plenary Congress room for the duration of the Congress alongside the organiser and host banners (except in sponsored session during which Keynote Speaker Sponsor s banner will appear alongside Platinum Sponsor s banner). Opportunity to display two free-standing banners at the Congress registration desk or the entrance to the Congress. Opportunity to have logo included on key signage throughout the Congress venue. TRADE EXHIBITION Opportunity to display in the Exhibition Area for the Congress. Two complimentary 3m x 2m booths with lights, fascia and power. Primary choice of booth location. 50% discount for purchasing additional booths. OPPORTUNITY TO SPEAK TO DELEGATES Opportunity for a senior executive to introduce a keynote speaker in a major plenary session including providing a short (5 minute) outline of the organisation. SATCHEL INCLUSIONS Two promotional inserts (to be approved for size by the Congress Organisers) included in the delegate satchel. OTHER PROMOTIONAL ITEM A pamphlet or other promotional item to be personally handed to delegates at a plenary session (promotional item to be approved by Congress Organisers). PREMIER EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: Platinum Sponsor logo with 300-word corporate message. Website: 300-word corporate message. Platinum Sponsor logo with link to website on home page of Congress website. Promotional s: Platinum Sponsor logo to appear on Congress promotional s. Full program: One full page colour advertisement in the official Congress program in a prominent location (finished artwork to be supplied by sponsor). ACKNOWLEDGEMENT OF PLATINUM SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on PowerPoint slides during the opening session and on the Thanking Sponsors PowerPoint slide during plenary sessions. Platinum Sponsor to be clearly identified as a sponsor on your name badge. LANYARD BRANDING Opportunity to provide co-branded lanyards with IHF and AHHA to be given to all delegates with their name badges. Lanyards to be sourced by the Congress Organisers. Logo to be supplied by Platinum Sponsor (EPS format). Continued over next page. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 5

6 PLATINUM SPONSOR CONTINUED ATTENDANCE LIST Attendance numbers and an electronic delegate list (name, position and organisation) to be made available one week prior to the Congress, and final delegate list within two weeks post- Congress subject to delegate consent. SPONSOR ENTITLEMENTS Ten complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions, Congress Gala Dinner and pre-dinner VIP Cocktail Party with keynote speakers, the IHF Governing Council and selected senior health leaders. ENDORSEMENT Until 10 October 2018 the Platinum Sponsor may use the wording Platinum Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 6

7 GOLD SPONSOR $50,000 (inc GST) As a Gold Sponsor, your organisation will be a key feature of the Congress, with high visibility of your brand throughout the event. This is an excellent opportunity to affiliate your brand with this globally significant event. CORPORATE SIGNAGE Opportunity to display one free-standing banner at the entrance to the Congress. TRADE EXHIBITION Opportunity to display in the Exhibition Area for the event. Two complimentary 3m x 2m booths with lights, fascia and power. Preferential choice on booth location. 50% off purchasing additional booths. OPPORTUNITY TO SPEAK TO DELEGATES Opportunity for a senior executive to introduce a concurrent session including providing a short (5 minute) outline of the organisation. Opportunity to display one free-standing banner during the concurrent session. SATCHEL INCLUSIONS Two promotional inserts (to be approved for size by the Congress Organisers) included in the delegate satchel. PREMIER EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: Gold Sponsor logo with 150-word corporate message. Website: 150-word corporate message. Gold Sponsor logo with link to website. Full program: One full page colour advertisement in the official Congress program (finished artwork to be supplied by sponsor). MULTIPLE opportunities ACKNOWLEDGEMENT OF GOLD SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on PowerPoint slides during the opening session and on the Thanking Sponsors PowerPoint slide during plenary sessions. All Gold Sponsors to be clearly identified as a sponsor on your name badge. ATTENDANCE LIST Attendance numbers and an electronic delegate list (name, position and organisation) to be made available one week prior to the Congress, and final delegate list within two weeks post-congress subject to delegate consent. SPONSOR ENTITLEMENTS Six complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner and pre-dinner VIP Cocktail Party with keynote speakers, the IHF Governing Council and selected senior health leaders. ENDORSEMENT Until 10 October 2018 the Gold Sponsor may use the wording Gold Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 7

8 SILVER SPONSOR $30,000 (inc GST) As a silver sponsor, your organisation will be recognised as a key supporter of the health care sector. This sponsorship provides superior exposure to the delegates and other attendees. CORPORATE SIGNAGE Opportunity to display one free-standing banner at the Congress registration desk / the entrance to the Congress. TRADE EXHIBITION Opportunity to display in the Exhibition Area for the event. One complimentary 3m x 2m booth with lights, fascia and power. Preferential choice on booth location 50% off purchasing additional booths. SATCHEL INCLUSIONS One promotional insert (to be approved for size by the Congress Organisers) included in the delegate satchel. PREMIER EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: Silver Sponsor logo with 100-word corporate message. Website: 100-word corporate message. Silver Sponsor logo with link to website. Full program: One half page colour advertisement in the official Congress program (finished artwork to be supplied by sponsor). Promotional s: Silver Sponsor logo to appear on all promotional s. MULTIPLE opportunities ACKNOWLEDGEMENT OF SILVER SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on PowerPoint slides during the opening session and on the Thanking Sponsors PowerPoint slide during the plenary sessions. All Silver Sponsors to be clearly identified as a sponsor on your name badge. ATTENDANCE LIST Attendance numbers and an electronic delegate list (name, position and organisation) to be made available one week prior to the Congress, and final delegate list within two weeks post-congress subject to delegate consent. SPONSOR ENTITLEMENTS Four complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner and pre-dinner VIP Cocktail Party with keynote speakers, the IHF Governing Council and selected senior health leaders. ENDORSEMENT Until 10 October 2018 the Silver Sponsor may use the wording Silver Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 8

9 BRONZE SPONSOR $15,000 (inc GST) A bronze sponsorship provides the opportunity to elevate your presence at the World Hospital Congress, demonstrating your commitment to the hospital sector. TRADE EXHIBITION Opportunity to display in the Exhibition Area for the event. One complimentary 3m x 2m booth with lights, fascia and power. Preferential choice on booth location. 50% off purchasing additional booths. PREMIER EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: Bronze Sponsor logo with 100-word corporate message. Website: 100-word corporate message. Bronze Sponsor logo with link to website. MULTIPLE opportunities ENDORSEMENT Until 10 October 2018 the Bronze Sponsor may use the wording Bronze Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. ACKNOWLEDGEMENT OF BRONZE SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on PowerPoint slides during the opening session and on the Thanking Sponsors PowerPoint slide during the plenary sessions. All Bronze Sponsors to be clearly identified as a sponsor on your name badge. ATTENDANCE LIST Attendance numbers and an electronic delegate list (name, position and organisation) to be made available one week prior to the Congress, and final delegate list within two weeks post- Congress subject to delegate consent. SPONSOR ENTITLEMENTS Two complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 9

10 CONGRESS GALA DINNER SPONSOR $40,000 (inc GST) The Gala Dinner is the social highlight of the World Hospital Congress. Delegates will gather for a sophisticated evening of socialising and relaxing. One opportunity exists for your organisation to sponsor the Congress Gala Dinner to be held in the Plaza Ballroom, Brisbane Convention & Exhibition Centre on Thursday 11 October TRADE EXHIBITION Opportunity to display in the Exhibition Area for the event. One complimentary 3m x 2m booth with lights, fascia and power. Preferential choice on booth location. 50% discount for purchasing additional booths. EXPOSURE AT THE CONGRESS GALA DINNER Opportunity to address attendees during a 10-minute welcome speech at the Congress Gala Dinner. Opportunity to provide two (2) freestanding banners to appear exclusively at the Congress Gala Dinner venue. Congress Gala Dinner Sponsor logo to be displayed on each table menu. Congress Gala Dinner Sponsor logo to be displayed on the Congress Gala Dinner tickets given to all delegates attending the function. Sponsor hosted table at the Congress Gala Dinner in a prominent location. EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: Congress Gala Dinner Sponsor logo with 100-word corporate message. Website: 100-word corporate message. Congress Gala Dinner Sponsor logo with link to website. Full program: One half page colour advertisement in the official Congress program (finished artwork to be supplied by sponsor). ACKNOWLEDGEMENT OF CONGRESS GALA DINNER SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on the Thanking Sponsors PowerPoint slide during plenary sessions. Congress Gala Dinner Sponsor to be clearly identified as a sponsor on your name badge. ATTENDANCE LIST Attendance numbers and an electronic delegate list (name, position and organisation) to be made available one week prior to the Congress, and final delegate list within two weeks post-congress subject to delegate consent. SATCHEL INCLUSIONS One promotional insert (to be approved for size by the Congress Organisers) included in the delegate satchel. Continued over next page. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 10

11 CONGRESS GALA DINNER SPONSOR CONTINUED SPONSOR ENTITLEMENTS Four complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner and pre-dinner VIP Cocktail Party with keynote speakers, the IHF Governing Council and selected senior health leaders. Six complimentary additional tickets to the Congress Gala Dinner and pre-dinner VIP Cocktail Party with keynote speakers, the IHF Governing council and selected senior health leaders. ENDORSEMENT Until 10 October 2018 the Congress Gala Dinner Sponsor may use the wording Congress Gala Dinner Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 11

12 AUSSIE SUNDOWNER SPONSOR $30,000 (inc GST) The Aussie Sundowner will close the World Hospital Congress in style. One opportunity exists for your organisation to sponsor this event to be held within the trade exhibition, Exhibition Hall 1, Brisbane Convention & Exhibition Centre on Friday 12 October Join the delegates as they embrace the Aussie tradition of finishing a Friday with a drink and some great food while networking and enjoying some distinctly Australian entertainment. TRADE EXHIBITION Opportunity to display in the Exhibition Area for the event. One complimentary 3m x 2m booth with lights, fascia and power. Preferential choice on booth location 50% off purchasing additional booths. EXPOSURE AT THE AUSSIE SUNDOWNER Opportunity to address attendees during a 5-minute welcome speech at the Aussie Sundowner. Opportunity to provide one freestanding banner on stage at the Aussie Sundowner venue. SATCHEL INCLUSIONS One promotional insert (to be approved for size by the Congress Organisers) included in the delegate satchel. EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: Aussie Sundowner Sponsor logo with 100-word corporate message. Website: 100-word corporate message. Aussie Sundowner Sponsor logo with link to website. EXCLUSIVE OPPORTUNITY Full program: One half page colour advertisement in the official Congress program (finished artwork to be supplied by sponsor). ACKNOWLEDGEMENT OF AUSSIE SUNDOWNER SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on the Thanking Sponsors PowerPoint slide during the plenary sessions. Aussie Sundowner Sponsor to be clearly identified as a sponsor on your name badge. ATTENDANCE LIST Attendance numbers and an electronic delegate list (name, position and organisation) to be made available one week prior to the Congress, and final delegate list within two weeks post-congress subject to delegate consent. SPONSOR ENTITLEMENTS Four complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner and pre-dinner VIP Cocktail Party with keynote speakers, the IHF Governing Council and selected senior health leaders. Four complimentary additional tickets to the Aussie Sundowner. ENDORSEMENT Until 10 October 2018 the Aussie Sundowner Sponsor may use the wording Aussie Sundowner Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 12

13 KEYNOTE SPEAKER SPONSOR 4 EXCLUSIVE opportunities remaining OPPORTUNITY $20,000 (inc GST) This sponsorship opportunity includes naming rights to a plenary session. A major highlight of the Congress program, plenary sessions are presented by key industry leaders and draw some of the largest audiences of any session throughout the Congress. A copy of the program will be provided to enable sponsors to select the plenary session that best suits their marketing objectives, in consultation with the Congress Organisers and Program Committee. CORPORATE SIGNAGE Opportunity to display one free-standing banner in the sponsored keynote speaker session room. SATCHEL INCLUSIONS One promotional insert (to be approved for size by the Congress Organisers) included in the delegate satchel EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: 100-word corporate message. Website: 100-word corporate message. Keynote Speaker Sponsor logo with link to website. SPONSOR ENTITLEMENTS Two complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner and pre-dinner VIP Cocktail Party with keynote speakers, the IHF Governing Council and selected senior health leaders. ENDORSEMENT Until 10 October 2018 the Keynote Speaker Sponsor may use the wording Keynote Speaker Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. ACKNOWLEDGEMENT OF KEYNOTE SPEAKER SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on the Thanking Sponsors PowerPoint slide during the plenary sessions. All Keynote Speaker Sponsors to be clearly identified as a sponsor on your name badge. Opportunity to introduce speaker of sponsored session. ATTENDANCE LIST Hard copy delegate list to be provided at the Congress subject to delegate consent. Delegate list to include (full name, position and organisation), subject to delegate consent. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 13

14 CONGRESS APP SPONSOR $20,000 (inc GST) Put your business in the palm of every delegate s hand during the Congress. The app will be a central hub for attendees to connect, build their schedule, and stay up to-date on Congress events. Delegates will personalise their program, review speaker information, search the sponsor and exhibitor listings, view floor plans and see offers through the app. The app will be the main tool for communication and information for delegates at the Congress. TRADE EXHIBITION Opportunity to display in the Exhibition Area for the event. One complimentary 3m x 2m booth with lights, fascia and power. Preferential choice on booth location 50% discount for purchasing additional booths. SATCHEL INCLUSIONS One promotional insert (to be approved for size by the Congress Organisers) included in the delegate satchel EXCLUSIVE OPPORTUNITY ACKNOWLEDGEMENT OF CONGRESS APP SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on the Thanking Sponsors PowerPoint slide during the plenary sessions. Congress App Sponsor to be clearly identified as a sponsor on your name badge. ATTENDANCE LIST Attendance numbers and an electronic delegate list (name, position and organisation) to be made available one week prior to the Congress, and final delegate list within two weeks post-congress subject to delegate consent. SPONSOR ENTITLEMENTS Two complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner. EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: High profile branding within the app, including use of your corporate colours, logo and other messaging (in consultation with the Congress Organisers and AHHA). Congress App Sponsor logo with 150-word corporate message. Website: 150-word corporate message. Congress App Sponsor logo with link to website. Promotional s: Congress App Sponsor logo to appear on promotional s providing delegates with access to the Congress App. Sponsored SPONSORED by BY SPONSORED BY World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 14

15 CONGRESS APP SPONSOR CONTINUED ENDORSEMENT Until 10 October 2018 the Congress App Sponsor may use the wording Congress App Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 15

16 SATCHEL SPONSOR $20,000 (inc GST) NOT AVAILABLE Distributed to every delegate upon registration, satchels are constantly used through and after the Congress. Sponsorship of the satchel offers excellent exposure as it will make your organisation a constant presence for the duration of the event and beyond. The satchel will contain the Congress program, full delegate list (subject to delegate consent) and sponsor promotional material. EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: Satchel Sponsor logo with 80-word corporate message. Website: 80-word corporate message. Satchel Sponsor logo with link to website. ENDORSEMENT Until 10 October 2018 the Satchel Sponsor may use the wording Satchel Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. SATCHEL INCLUSIONS Two promotional inserts (to be approved for size by the Congress Organisers) included in the delegate satchel ACKNOWLEDGEMENT AT THE CONGRESS Logo to appear on the Thanking Sponsors PowerPoint slide during the opening plenary session. ATTENDANCE LIST Hard copy delegate list to be provided at the Congress subject to delegate consent. Delegate list to include (full name, position and organisation), subject to delegate consent. SPONSOR ENTITLEMENTS Two complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner. Your company logo to appear on the front of the satchel (Organising Committee s discretion as to logo being printed in full colour or mono). Note: satchel to be sourced by Congress Organisers. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 16

17 EXHIBITION LOUNGE SPONSOR $40,000 (inc GST) An opportunity to be the sole sponsor of the exhibition lounge and sole provider of baristastyle coffee to all Congress delegates and exhibitors for the duration of the Congress. The exhibition lounge will be in the centre of the exhibition area and includes two exclusive barista stations, comfortable lounges to encourage networking, espresso coffee supply, baristas and consumables. The exhibition lounge will be staffed during all catering breaks. TRADE EXHIBITION Opportunity to display in the Exhibition Area for the event. Two complimentary 3m x 2m booths with lights, fascia and power. The Exhibition Lounge Sponsor will have a choice of booth locations at either booth 33/34, 36/37, 39/40 or 43/44 which are positioned closest to the lounge area as per the exhibition floor plan on page 22. EXCLUSIVE BARISTA STATION SPONSORSHIP: Opportunity to be the sole provider of baristastyle coffee (includes the cost of coffee, hire of coffee machines and barista staff). Opportunity to provide sponsor-branded coffee cups (to be supplied by the sponsor subject to approval by the Brisbane Convention & Exhibition Centre and Congress Organisers and at sponsor s expense). Opportunity to provide sponsor branded uniforms (hats, aprons, etc.) for the barista station staff to wear (to be supplied by the sponsor subject to approval by the Brisbane Convention & Exhibition Centre and Congress Organisers and at sponsor s expense). Corporate signage (one pull-up banner) to be prominently displayed at the Barista Station (to be supplied by the sponsor). SATCHEL INCLUSIONS One promotional insert (to be approved for size by the Congress Organisers) included in the delegate satchel. EXPOSURE ON PRINT AND PROMOTIONAL MATERIAL Congress app: Exhibition Lounge Sponsor logo with 150-word corporate message. Website: 150-word corporate message. Exhibition Lounge Sponsor logo with link to website. Full program: One half page colour advertisement in the official Congress program (finished artwork to be supplied by sponsor). ACKNOWLEDGEMENT OF EXHIBITION LOUNGE SPONSOR AT THE CONGRESS Verbal recognition of sponsorship at the opening plenary session. Logo to appear on the Thanking Sponsors PowerPoint slide during plenary sessions. Exhibition Lounge Sponsor to be clearly identified as a sponsor on your name badge. ATTENDANCE LIST Attendance numbers and an electronic delegate list (name, position and organisation) to be made available one week prior to the Congress, and final delegate list within two weeks post-congress subject to delegate consent. SPONSOR ENTITLEMENTS Four complimentary Congress registrations, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner and pre-dinner VIP Cocktail Party with keynote speakers, the IHF Governing Council and selected senior health leaders. Continued over next page. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 17

18 EXHIBITION LOUNGE SPONSOR CONTINUED ENDORSEMENT Until 10 October 2018 the Exhibition Lounge Sponsor may use the wording Exhibition Lounge Sponsor: IHF World Hospital Congress 2018 and the Congress logo according to the below conditions: Specific to your sponsorship category, the sponsor may use the above wording in your corporate media releases, stationery, etc. Sponsor may use Congress logo for promotional purposes. This entitlement is subject to approval by the Congress Organisers. Each time the Congress 2018 logo is used, approval must be granted by the organisers before it can be published. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 18

19 EXHIBITION BOOTH $6,500 (inc GST) The World Hospital Congress trade exhibition is renowned for showcasing the best products and services available to the health sector. With access to healthcare leaders from across the globe, exhibiting at the World Hospital Congress is the ideal opportunity to showcase your products and services to key decision makers. All catering breaks during the Congress and the Aussie Sundowner (10 October) will be taken amongst the exhibition stands providing high exposure to the delegates for all exhibitors. If you want to showcase your products and services on the world stage, this is the ideal opportunity. TRADE EXHIBITION Opportunity to display in the Exhibition Area for the event: Booth size: one complimentary 3m x 2m booth Walls: 2.5m high polished aluminium frame with white melamine infill panels Fascia: polished aluminium fascia, 300mm deep on all aisle frontages. Standard fascia colour is white, with allowance for organisation name in black print (up to 30 characters). Signage: all open aisle frontages will have a fascia sign consisting of company name and stand number Lighting: two track spotlights per 6sqm; lights are mounted on the inside of the front fascia Power: one single power outlet per booth (4amp); positioned in rear of booth Flooring: existing venue carpet Furniture hire: booths are provided as an empty shell to be furnished and decorated by the exhibitor. Exhibitors are responsible for hiring any equipment or furniture required for their booth from the appointed exhibition provider at the expense of the exhibitor. MULTIPLE opportunities EXPOSURE ON CONGRESS PROMOTIONAL MATERIAL Congress app: Exhibitor logo with 80-word corporate message. Website: 80-word corporate message. 2500mm Exhibitor logo with link to website. ACKNOWLEDGEMENT AT THE CONGRESS Logo to appear on the Thanking Sponsors PowerPoint slide during the opening plenary session. All exhibitors to be clearly identified as exhibitor on your name badge. ATTENDANCE LIST Hard copy delegate list to be provided at the Congress subject to delegate consent. Delegate list to include (full name, position and organisation), subject to delegate consent. SPONSOR ENTITLEMENTS One complimentary Congress registration, where registration includes attendance at the Aussie Sundowner, Plenary Sessions, Concurrent Sessions and Congress Gala Dinner. 1940mm internal 2930mm internal World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 19

20 EXTRA EXHIBITOR STAFF $770 per person (inc GST) Your booth package includes one full time complimentary Congress registration only. Extra staff on the exhibition booth will have access to a reduced exhibitor registration fee of $770 per person. Each organisation is entitled up to 3 extra staff registrations per booth. For security purposes, ALL exhibitor staff manning booths must be registered and wear an exhibitor name badge at all times whilst at the Congress. EXTRA EXHIBITOR STAFF REGISTRATIONS INCLUDES: Access to the exhibition area Attendance to plenary and concurrent sessions Name badge and satchel Catering breaks during the Congress Aussie Sundowner EXTRA EXHIBITOR STAFF REGISTRATION DOES NOT INCLUDE: Congress Gala Dinner A registration form will be provided to all confirmed sponsors and exhibitors allowing them to purchase extra exhibitor registrations for their staff and the opportunity to purchase additional social function tickets. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 20

21 KEY EXHIBITION INFORMATION The 42nd IHF World Hospital Congress will be held in the Great Hall (Merivale St entrance) at the Brisbane Convention & Exhibition Centre (BCEC) from October DATE Monday 8 October 2018 Tuesday 9 October 2018 Wednesday 10 October 2018 Thursday 11 October 2018 Friday 12 October 2018 WHAT S HAPPENING Exhibition build, Exhibition Hall 1 BCEC Exhibitor bump-in, Exhibition Hall 1 BCEC Exhibitor bump-in (only for those exhibiting at both the World Hospital Congress and IFHE 2018) Congress Gala Dinner, Plaza Ballroom BCEC Aussie Sundowner, Exhibition Hall 1 BCEC Exhibitor bump-out and exhibition dismantle, Exhibition Hall BCEC Note: Exhibitor bump-in and bump-out is indicative only and is subject to change at the discretion of the Congress Organisers. Exact timings will be provided to confirmed exhibitors in the weeks leading up to the Congress. OTHER INDUSTRY EVENTS As a representative of the healthcare industry you may also be interested in sponsoring or exhibiting at the 25th Congress of the International Federation of Hospital Engineering (IFHE 2018), preceding the World Health Congress. IFHE 2018 will be held on the Plaza Level (Grey St entrance) at the Brisbane Convention & Exhibition Centre (BCEC) from 6-11 October Benefits of sponsoring and exhibiting at both World Hospital Congress 2018 and IFHE 2018: Engage and interact with several thousand healthcare professionals Support the healthcare sector whilst gaining elevated company presence Increased brand awareness of your products or services among the international and local healthcare industry If you are exhibiting at IFHE 2018 and would like to also exhibit at the World Hospital Congress 2018, please contact the Sponsorship Manager on the details below to obtain the sponsorship prospectus. If you are exhibiting at the World Health Congress 2018 and would like to also exhibit at IFHE 2018, please contact the Sponsorship Manager to obtain sponsorship packages. FOR ENQUIRIES Krysty Monks Sponsorship Manager (World Hospital Congress) Iceberg Events Phone krysty@icebergevents.com.au World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 21

22 EXHIBITION AREA FLOOR PLAN CONGRESS VENUE Brisbane Convention and Exhibition Centre (BCEC) Cnr Merivale and Glenelg Streets, South Bank, Queensland 4101 Australia (entry via Merivale Street) The exhibition area will be in Exhibition Hall 1, Ground Level of BCEC. POSTER BOARDS EXHIBITION HALL 1 LOUNGE AREA W 1/ FHR SPONSORED LOUNGE AREA Note: Standard booth size is 3m x 2m. This floor plan is indicative only and is subject to change at the discretion of the Congress Organisers. Indicate your top 6 booth location preferences on the sponsor agreement form. Allocation of booths will be based on: 1) Level of investment and 2) Date of receipt of the sponsor agreement form. Please advise the Sponsorship Manager if you will have a custom stand. 27 W 1/ POSTER BOARDS The Sponsorship Manager will confirm your final booth allocation 4-6 weeks prior to the Congress. The Exhibitor Kit (venue rules, shipping information, storage details, etc.) will be sent to you approximately 4-6 weeks prior to the event once all booth allocations are confirmed by the Congress Organisers. ENTRY Please refer to page 25 for the terms and conditions. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 22

23 ADDITIONAL OPPORTUNITIES SCHOLARSHIPS Price On Application Attendance at a prestigious, thought leading event such as the World Hospital Congress is a fantastic opportunity to grow both personally and professionally through the information learned and the connections made. However, the costs associated with registration, accommodation and travel on top of time away from work can be prohibitive for certain groups. MULTIPLE opportunities AHHA is interested in working with sponsors to support the attendance at the Congress by both Australian and international: Healthcare consumers; Indigenous health professionals; Delegates from developing nations; and Early career health professionals. If your organisation would like to support the attendance of representatives of one or more of the above groups, please contact us to discuss the options. The number, geographic region and process to select scholars would be determined in partnership with the sponsor. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 23

24 PEN SPONSOR $2,500 (inc GST) Branded pens to be supplied by sponsor at own expense. This item will be sold on a first come, first serve basis. One pen to be inserted into delegate satchel and provided to all Congress attendees. NOTEPAD SPONSOR $2,500 (inc GST) EXCLUSIVE OPPORTUNITY Branded notepads to be supplied by sponsor at own expense. This item will be sold on a first come, first serve basis. One notepad (no larger than A5 size) to be inserted into delegate satchel and provided to all Congress attendees. DISPLAY OF MARKETING COLLATERAL $550 (inc GST) MULTIPLE OPPORTUNITIES This year the World Health Congress will feature an Information Kiosk within the Exhibition Area. The Information Kiosk provides delegates with a unique opportunity to browse and select the information relevant to them ensuring your marketing collateral reaches its target and achieves maximum impact. By displaying one item of marketing collateral at the Information Kiosk, your company s brand will be exposed to all attending delegates. This could include: Small postcard DL size postcard or flyer A4 flyer Artwork to be single or double-sided (no brochures or items larger than A4), provided by sponsor at their own expense and subject to approval of Congress Organisers. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 24

25 SPONSOR & EXHIBITOR TERMS AND CONDITIONS Sponsor agreement Completion of the sponsor agreement form does not confirm acceptance of offer. The Congress Organisers, Iceberg Events, reserve the right to determine which applications are accepted. All sponsorships will be confirmed in writing by the Congress Organisers. Payment Acceptance of offer is by completion of Sponsor Agreement Form. Payment is required within 7 business days of receiving the sponsorship tax invoice supplied by Australian Healthcare & Hospitals Association (AHHA). Special arrangements can be made. All payments must be received by the due date. Failure to comply with payment terms may result in the sponsor not receiving full benefits as outlined in the package. All sponsors benefits are conditional on receiving payment, and receiving artwork, goods etcetera in a timely manner and are subject to meeting publication deadlines. Should a sponsorship benefit precede payment that benefit will no longer be available to the sponsor. Cancellation Notification of cancellation must be submitted in writing to the Congress Organisers. Cancellations on or before 10 April 2018, may incur a cancellation fee (at the discretion of the Congress Organisers). Cancellations between 11 April and 10 July 2018, 50% of total sponsorship will apply as a cancellation fee. Cancellations after 10 July 2018, will receive no refund. The sponsor and/or exhibitor shall not be entitled to any refund in the event of cancellation of the sponsorship because of industrial action, blackouts or any cause outside the control of the Congress Organisers. Exhibition booth allocation Booth locations will be allocated according to the level of the sponsorship package, and in the order in which sponsorships are booked. By selecting your booth preferences, you understand that it is an indication only and is subject to availability and change. The Sponsorship Manager will confirm your final booth allocation 4-6 weeks prior to the Congress. The Congress Organisers have the exclusive right to allocate exhibition booths available to the exhibitor and may alter the exhibition, should it prove necessary. The exhibitor s wishes will be considered as far as possible. The final exhibition floor plan may vary resulting in trade display position changes from the original floor plan due to updated trade floor plans. Exhibitors Must have current public liability insurance cover for their booth. Are wholly responsible for the security and safekeeping of items and staff at their booths. Will be responsible for any damage to the walls or the floor of the building occupied by the booth. Will be responsible for any loss or damage to the booth, partitions, electrical fittings, and lights provided for the exhibitor. The offering and distribution of promotional materials may only take place within the immediate vicinity of booths, except where expressly permitted. Participation is entirely at the exhibitors risk. The exhibitor guarantees the Congress Organisers against all claims by third parties in consequence of damage caused by the exhibitor during the exhibition. Congress Organisers May postpone or amend the time the exhibition will be held to a more suitable time. Shall not be held liable for any losses, damage, or injuries caused except in cases of demonstrated negligence. Coffee No barista or coffee machines are allowed at individual booths in the exhibition area (excluding arrangements made for the Exhibition Lounge Sponsor). Exhibitors cannot provide any hot beverages to Congress attendees (excluding arrangements made for the Exhibition Lounge Sponsor). Liability Waiver In the event of industrial disruptions and any other circumstances that occur that mean the Congress cannot take place, the organisers accept no responsibility for losses incurred by Congress participants, sponsors and exhibitors. Participation in the exhibition does not imply any endorsement or approval by the Congress Organisers. The Congress Organisers take no responsibility in relation to the displays, products representations or promotional material of the participants. The Congress Organisers have not assessed, endorsed or approved any display, product representation or promotional material. World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 25

26 THE INTERNATIONAL HOSPITAL FEDERATION (IHF) 42 ND WORLD HOSPITAL CONGRESS OCTOBER 2018, BRISBANE AUSTRALIA SPONSOR AGREEMENT FORM NOTE: THIS EDITABLE PDF MUST BE DOWNLOADED BEFORE COMPLETING AND SUBMITTING CONTACT DETAILS Title (Mr/Mrs/Ms) First Name Surname Job Title/Position Organisation Postal Address Suburb/City State Postcode Country Phone ( ) Mobile DECLARATION I have read the Sponsorship and Exhibition Prospectus and agree to the Terms & Conditions outlined in the document. I declare that I am authorised to make this commitment on behalf of my organisation. By selecting my booth preferences, I understand that it is an indication only and is subject to availability and change. The Sponsorship Manager will confirm my final booth allocation 4-6 weeks prior to the Congress. Name: Signature: ARE YOU Having a custom stand? Yes No Exhibiting at IFHE 2018? Yes No BOOTH PREFERENCES (Please select your top 6 preferences from the Exhibition Area Floor Plan on page 22) #1 #2 #3 #4 #5 #6 SPONSORSHIP OPPORTUNITIES (INC GST) Platinum Sponsor $80,000 Gold Sponsor $50,000 Silver Sponsor $30,000 Satchel Sponsor $20,000 NOT AVAILABLE Exhibition Lounge Sponsor $40,000 Exhibition Booth $6,500 Bronze Sponsor $15,000 Scholarship Sponsor POA Congress Gala Dinner Sponsor $40,000 Aussie Sundowner Sponsor $30,000 Keynote Speaker Sponsor $20,000 Pen Sponsor $2,500 Notepad Sponsor $2,500 Display of Marketing Collateral $550 Congress App Sponsor $20,000 PAYMENT DETAILS Total Amount Payable AUD $ AHHA will send an invoice upon acceptance of sponsorship. Once confirmed, Congress Organisers will be in contact regarding your sponsorship entitlements. TO SECURE YOUR PLACE: DOWNLOAD THIS PDF, COMPLETE AND RETURN TO: krysty@icebergevents.com.au or Post World Hospital Congress 2018, c/- Iceberg Events, PO Box 1179, Milton Qld 4064 Enquiries to Krysty Monks, Sponsorship Manager, Iceberg Events or krysty@icebergevents.com.au World Hospital Congress 2018 Sponsorship and Exhibition Prospectus 26