Sponsorship Opportunities (Part 1)

Transcription

1 Sponsorship Opportunities (Part 1) 1 MAJOR SPONSOR PACKAGE (maximum 3) sq.m Booth in the VIS (Very Important Sponsor) Village. Satellite Symposium (400 seat conference hall and basic audio-visual equipment provided) On-site registration and Publication of satellite symposium on the CIPP web site Advertising : - Logo on CIPP website homepage with the mention "Major Sponsor" - Product advertising on scientific programs (preliminary and final) - Product advertising on conference proceedings 2 EXHIBITION UNIT Space Only * per sq.m. (including : fitted carpet, 1 KW connection for electric appliance) Equipped Booth per sq.m. (including : fitted carpet, dividing walls, sign, spotlights, 1 KW connection for electric appliance) * for a 9 sq.m. booth : 762 x 9 = 6858 Euros (excluding V.A.T) 3 SATELLITE SYMPOSIUM Announcement on the programs Availability of 400 seat conference hall and basic audio-visual equipment (slide projector and Power-point presentation, wired and VHF microphones) Invitation to the symposium sent to all registered, along with their receipt.* Invitation inserted in the delegate bags.* *Invitation cards should be supplied by the sponsor. 4 VIDEO PUBLISHING OF SYMPOSIUM ON CIPP WEBSITE Sound/video captures of speakers Coding of videos and slides Publishing of satellite symposium (video conference + slides) on CIPP website for a period of one year Creation of a link with the sponsoring company's website. 5 SCIENTIFIC SESSION SUPPORT (unrestricted educational grant) Announcement on scientific programs with corporate logo. Name and Logo of the sponsor displayed on the screen before the session starts, and during breaks, with the mention "Session supported by an unrestricted grant from "

2 Sponsorship Opportunities (Part 2) 6 SPONSORING OF AWARDS Lung & Childhood Young Investigator Award /per prize Prizes will be awarded to six young investigators. This will also be instrumental in supporting the production of the publication of the conference proceedings, which will appear as a supplement in a well-known medical journal. Top Five Poster Award (5 prizes) /per award Prize presentation to the winner by a company member during the gala dinner Account of prize presentation on the CIPP website. 7 ADVERTIZING Preliminary Program Copies Target audience: pediatricians, pulmonologists, neonatologists, allergologists, respiratory therapists, medical journalists. Size: 100 x 210 (in millimeters), 4-color printing, final films or artwork should be supplied by the advertiser. - inside page cover 2nd back cover Scientific Program Copies Target audience: pediatricians, pulmonologists, neonatologists, allergologists, respiratory therapists, medical journalists. Size: 100 x 210 (in millimeters), 4-color printing, final films or artwork should be supplied by the advertiser. Paper stock: 120g-cover 250g - inside page cover 2nd back cover Proceedings Copies 2000 Target audience: all delegates. 4-color printing, final films or artwork should be supplied by the advertiser Paper stock: 90g-cover 350g - inside page cover 2nd or 3rd back cover bookmark (recto-verso) Proceedings CD-Rom Copies Target Audience: Delegates, Journalists. 12 cm CD-Rom, Plastic cover, booklet 120 x Corporate Logo on the disk label, on opening and closing and Gif Animation on the menu.

3 Sponsorship Opportunities (Part 3) 8 LABELIZATION (2000 pax) Badges Labelization Plastic card & lanyard marking Size: 104 x 140 (in millimeters). - Exclusive marking Lanyard Labelization Delegate bags - Exclusive marking Non exclusive marking (3 sponsors maximum) Insertion Pads (front cover marking) Pens COFFEE-BREAK (Banner + marking of tablecloth and napkins) 10 AND INTERNET ACCESS AREA This area will provide Internet and access. It will be located on a highly visible location and will be operational for the full duration of the congress. A Corporate Logo provided by the sponsors, will be used as screen savers on all computer screens. Area stamped with sponsor's banner.

4 Sponsorship on the web (Part 4) 11 I- BOOTH (Web page of the sponsor on the CIPP Official website) The sponsor should provide each document. Gold Sponsorship (until next CIPP) Names, addresses, phones, fax, s and web address of the Company and of a key contact. - Corporate Logo or Banner (Gif animation) linked to your corporate website words description of your company and overview of products or services. - Link to a PDF file or a Powerpoint document to promote a product or a service display by your company ( PDF file limited to 1000 words and Powerpoint ocument to 5 slides) - Option to change link to the PDF file or PPt document not more than once a month. Silver Sponsorship (for a one-year period) Names, addresses, phones, fax, s and web address of the Company and of a key contact. - Corporate Logo or Banner (Gif animation) linked to your corporate website words description of your company and overview of products or services. Bronze Sponsorship (for a 6-month period) Names, addresses, phones, fax, s and web address of the Company and of a key contact. - Corporate Logo or Banner (Gif animation) linked to your corporate website words description of your company and overview of products or service.

5 Exhibition Map AGORA = 9 Sq.m booth

6 Exhibitor Registration Form To be returned to : CIPP VIII Secretariat 27 Rue Masséna, Nice, France Company... Person in charge... Invoicing Address... City & Zip code...country... Phone... Fax Products / Services exhibited... 1 MAJOR SPONSOR PACKAGE 2 EXHIBITION UNIT Space only x... sq.m. = Equipped Booth x... sq.m. = 3 SATELLITE SYMPOSIUM 4 VIDEO PUBLISHING OF SATELLITE SYMPOSIUM ON THE CIPP WEBSITE 5 SCIENTIFIC SESSION SUPPORT 6 SPONSORING OF AWARDS 7 ADVERTIZING 8 LABELIZATION Lung & Childhood Young Investigator Award x... = Top Five Poster Award x... = Preliminary Program Scientific Program Proceedings Delegate's bags insertion (maximum 5 sponsors) Proceedings CD-Rom Badges Delegate s Bags Pads Pens 9 COFFE-BREAK x...= 10 & INTERNET ACCESS AREA 11 I-BOOTH Payment corresponding to : 50 % of amount must be enclosed - 80 % of total amount must be paid before September 30, Balance before December 31, Handling fee 152,50 Total HT V.A.T. 19,6% TOTAL TTC We enclose a cheque (in Euros only) / amount... to the order of : MEDI@XA / CIPP VIII Instruction have been given for a bank transfer to MEDI@XA / CIPP VIII to the following account : Name and adresse of the Bank: BNP Agence Masséna / 5 bis, place Masséna Nice, France Bank Code : Branch Code : Account Nb: A complete exhibition file will be sent to you in January 2008 DATE : NAME : SIGNATURE : COMPANY SEAL:

7 Exhibition Rules Clause 1 DATE AND DURATION OF THE EXHIBITION The exhibition in connection with the CIPP VIII will be held at the Acropolis Convention center (Nice, France) from March 29th to 31st, Clause 2 ADMISSION Application shall be examined by the local Organizing Committee which decides whether they shall be accepted or rejected. The Committee not being required to give the grounds upon which the decision has been made. No application shall be considered until the enclosed registration form has been received, signed by a person regarded as qualified to commit the applicant company and after receipt of the first installment. Clause 3 RIGHTS AND DUTIES OF EXHIBITORS Application implies submitting to the provisions of the present regulations as well as to police regulations tha are likely to be ordained by public authorities or by the Local Organizing Committee. Any violation of the present regulations shall result in the immediate loss of the right to take part in the exhibition, with no compensation or refunding of the monies paid and without prejudice to any legal action that is likely to be taken against the exhibitor. Through his application, an exhibitor takes a definitive and irrevocable commitment to occupy the space allocated to him and keep it fitted until the date and time of the closure of the exhibition. In case of cancellation on account of an exhibitor, the monies paid shall not be refunded. Payment of total amount will be due should cancellation occur after September 30, Exhibitors are not allowed to present on their respective spaces anything but the equipment, products or services listed in their application and accepted by the Local Organizing Committee. Advertising in any form for non exhibitors and sub-renting all or part of the space are prohibited. Clause 4 RIGHTS AND DUTIES OF THE ORGANIZING COMMITTEE The Local Organizing Committee is not responsible for any damage (including disturbance of possession and commercial prejudices) that may be, including delay in opening and premature closing of the exhibition, the closing or destruction of stands, fires and other accidents. In case of cancellation of the exhibition due to Force majeure the monies remaining available after deduction of expenses incurred by the Local Organizing Committee, shall be distributed among the exhibitors in proportion to the amount paid by each and the exhibitors will have no claim whatever against the Local Organizing Committee. The Local Organizing committee shall allocate spaces taking into account whenever possible, the wishes of the exhibitors. The Committee will be able to alter the size and the location of the spaces applied for at any time. The Local Organizing Committee reserves the right to allocate to another company the spaces that shall not have been occupied the day before the opening of the exhibition. Exhibitors who fail to show up shall not be entitled to demand the refunding of the monies they paid or any compensation whatsoever. Clause 5 PAYMENT Applications have to come with a first installment representing the handling fees and a deposit payment of 50 % of the space reserved. Another payment amounting to 30 % of the rent of the reserved space has to be made before September 30, 2007, and the balance before December 31, Applications made between September 30, 2007 and December 31st, 2007 shall have to come with a first installment representing the handling fees and 80 % of the rent of the reserved space, the balance being due before December 31st, Applications made after December 31, 2007, shall to come with the payment of the handling fees and the full amount of the rent of the reserved space. Clause 6 POSTING SIGNS Advertising panels or signs are prohibited outside the space allocated to exhibitors. Should this rule be broken, the Local Organizing Committee shall have the panels removed, without prior warning, at the violator's expenses and risks. Clause 7 DAMAGE AND INSURANCE Exhibitors shall forget any legal action against the Local Organizing Committee and its authorized agents. They shall pledge to take out an insurance policy covering risks for the exhibited and installed equipment and civil liability. Clause 8 EXHIBITOR'S FILES A technical guide shall be provided to each exhibitor as soon as his application is accepted by the Local Organizing Committee. The document will include: the different space possibilities offered, the different services available (electrical works, telephones, furniture renting, plants, audio-visual equipment, etc...), safety rules to be followed in settinbg up the stands, additional information regarding the conference and the exhibition, forms for badges, dates and times of assembling and dismantling of boothes. Clause 9 LITIGATION Any litigation that may occur between the Local Organizing Committee and exhibitors shall be settled according to French current laws. The Nice Court shall be the sole court regarded in any possible litigation. Participation to the CIPP VIII Congress automatically involves acceptance of the present rules.