VENTURA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Minutes Tuesday, September 27, 2016

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1 VENTURA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Minutes Tuesday, September 27, 2016 Call to Order The Board of Education of the met on Tuesday, September 27, 2016 in the City of Ventura, Council Chamber, and 501 Poli Street, Ventura, California. President Barbara Fitzgerald called the meeting to order at 6:00 p.m. Dr. Babb called roll and noted that all Board members present. President: Vice President: Board Member: Board Member: Board Member: Superintendent: Deputy Superintendent Asst. Supt. /Ed. Services: Asst. Supt. /Certificated HR: General Counsel: Debbie Golden Barbara Fitzgerald Velma Lomax John B. Walker Mary Haffner Dr. Michael Babb Joseph Richards, Jr. Matty Zamora Kristin Mayville Anthony Ramos Adoption of Agenda It was moved by Mrs. Haffner, seconded by Mrs. Golden and carried on a roll call vote of 5-0; the Board approved the agenda as presented. Public Comment on Closed Session Items - None Closed Session It was moved by Mrs. Lomax, seconded Mr. Walker and carried on a roll call vote of 5-0; the Board adjourn to closed session to discuss conference with legal counsel anticipated litigation, public employee discipline/dismissal/release, conference with labor negotiators, and pupil matters. At 7:00 p.m., President Fitzgerald called the regular meeting to order at which time student board members Kelsie Dugas-Ventura High School, Claire Hanson-Buena High School, Zayan Reza-El Camino High School, shared reading of the Vision, Mission and Governing Principals. Report of Action taken in Closed Session No action taken. Good News Dr. Babb welcomed each student board member and read a short bio provided to him by their school principal. Student Zayan Reza noted that El Camino students did an outstanding job on the state achievement test. Students are utilizing the opportunity to attended Ventura College and utilizing knowledge of their teachers to reach their full potential. Students are fully engaged in school fun nights, hybrid classes, clubs, campus competitions and all that El Camino has to offer. Student Kelsie Dugas noted that Ventura High School Students are busy with many school activities. Over 700 students participated in the Neon Dance and raised $3,500. The school had a very successful Jungle Safari Homecoming event thanks to the Art Department and PTSA for their help. School Club Week provided students with the opportunity to check out the many clubs and get involved. 1

2 Student Claire Hanson noted that Buena High School will be hosting the annual Dia de los Muertos, a community event featuring student projects, art work, interactive booths and music. For the Homecoming game, the Buena Varsity Boys football played Bonita and won. School is planning a college night and preparing to welcome parents at the upcoming back-to-school night. Presentation - Summary Report for High School Athletics during the School Year The high school athletic directors, Emily Stevens, Foothill; Dave Hess, Ventura; and Craig Williams, Buena presented a summary report for the athletics. The report included information on student participation, sport offerings, coaches training and student grade point average. Public Comments - None Correspondence Mrs. Fitzgerald noted receipt of letter from the Ventura County Medical Center asking Board consideration to adopt a resolution in support of Prop 56 the tobacco tax. Report on Board Appointed Committees Mrs. Lomax noted appreciation expressed by teachers regarding the recently installed interactive smart boards. Mrs. Fitzgerald noted that a beautiful mural was added to the side wall of the Ventura Neighborhood for learning playroom at Sheridan Way. CONFERENCE AGENDA Presentation for Proposed Changes, Deletion, Addition to Board Bylaw, BB 9270, Conflict of Interest Code (Action Requested) On May 12, 2016, the Board of Education unanimously approved the recommendation of the Superintendent to establish a new classification: Deputy Superintendent, Business Services. Pursuant to Government Code , all Conflict of Interest Codes must be reviewed and amended as needed by the District every even-numbered year. Therefore, the new classification: Deputy Superintendent/Business Services will be added to the District s Conflict of Interest Code as shown in Exhibit A. It was moved by Mrs. Golden, seconded by Mrs. Haffner and carried on a roll call vote of 5-0; the Board approved resolution #16-19 and revised Board Bylaw Presentation and Discussion of Changes to Board Policy (BP) and Administrative Regulation (AR) 5134 Student Voter Registration The Board and Superintendent reviewed and discussed the possible addition of BP/AR 5134, Student Voter Registration. Continued Discussion and Approval of Resolution #16-24, regarding Proposition 64, California Marijuana Legalization Initiative (Action Requested) It was moved by Mr. Walker, seconded by Mrs. Lomax and carried on a roll call vote of 5-0; the Board approved resolution #16-24 in opposition of proposition 64. Continued Discussion and Approval of Resolution #16-21, regarding Proposition 51, Kindergarten through Community College Public Education Facilities Bond Act of 2016 (Action Requested) It was moved by Mrs. Haffner, seconded by Mr. Walker and carried on a roll call vote of 5-0; the Board approved resolution #16-21 in support of proposition 51. 2

3 Continued Discussion and Approval of Resolution #16-22, regarding Proposition 55, 2016 California Children s Education and Health Care Protection Act of 2016 (Action Requested) It was moved by Mrs. Lomax, seconded by Mrs. Golden and carried on a roll call vote of 5-0; the Board approved resolution #16-22 in support of proposition 55. Continued Discussion and Approval of Resolution #16-23, regarding Proposition 58, California Education for a Global Economy (EdGE) Initiative (Action Requested) I was moved by Mrs. Haffner, seconded by Mr. Walker and carried on a roll call vote of 5-0; the Board approved resolution #16-23 in support of proposition 58. Notice of Public Hearing Regarding Sufficiency of Textbooks or Instructional Materials or both for the School Year Education Code requires the Governing Board hold an annual public hearing regarding the sufficiency of textbooks or instructional or both that are aligned to the content standards adopted by the state board and determine through a resolution whether each student has sufficient instructional materials. Therefore, a public hearing will be held on October 11, 2016 at 7:30 p.m., Ventura City Hall, 501 Poli Street, Ventura, CA after which approval of a resolution of sufficiency of textbooks or instructional materials, or both that are aligned to the content standards. Announcement of Ventura Educational Support Professionals Association s (VESPA) Intended Appointee to the Personnel Commission and Notice of Public Hearing The Board of Education will announce the Ventura Educational Support Professionals Association s (VESPA) person it intends to name as its representative on the Personnel Commission and set the date of the public hearing on their intended appointee for November 8, 2016 at 7:30 p.m. ACTION AGENDA Administrative Recommendation to Revoke Suspended Order Expulsion It was moved by Mrs. Golden, seconded by Mrs. Haffner and carried on a roll call vote of 5-0; the Board approved the administrative recommendation regarding student # Buena High School Mural It was moved by Mrs. Haffner, seconded by Mr. Walker and carried on a roll call vote of 5-0; the Board approved Buena High School s request to paint two murals. The bulldog mascot will be on both murals. One mural will have the words, Buena High School written on it. This mural will be placed on a large wall outside of the gym facing the Victoria gate. The other mural will have the words, Bulldog Nation written on it. This mural will be placed in the quad and will promote school spirit and pride. Approval of Supplementary Instructional Material It was moved by Mr. Walker, seconded by Mrs. Lomax and carried on a roll call vote of 5-0; the Board approved the high school s request for supplementary Instructional materials. Title: Environmental Science for AP, second edition Author: Andrew Friedland and Rick Relyea Publisher: W.H. Freeman and Company Copyright: 2015 Course(s) for which adopted: AP Environmental Science Grade(s): ISBN #: ISBN-13: , ISBN-10: Approval of Supplementary Instructional Material It was moved by Mrs. Lomax, seconded by Mr. Walker and carried on a roll call vote of 5-0; the Board approved the high school s request regarding supplementary instructional materials. 3

4 Title: The Lone Ranger and Tonto Fist Fight in Heaven Author: Sherman Alexie Publisher: Atlantic Monthly Press Copyright: 1993 Course(s) for which adopted: English 11 P Grade(s): 11 ISBN #: ISBN-10: , ISBN-13: CONSENT CALENDAR It was moved by Mr. Walker, seconded by Mrs. Haffner and carried on a roll call vote of 5-0; the Board approved consent items number 1 through 15 as presented. 1. Overnight, Out of the Tri-County and Ratification Fieldtrips The Board approved the ratification for students from El Camino High School s Leadership class to travel out of the tri-county to a Leadership Development Training on September 26, This event was held at Eleanor Roosevelt High School in Eastvale, Riverside County, CA. Three students and one chaperone attended. Foothill Technology High School requested permission to send students from their Girls Volleyball team to travel overnight to a Tournament to be held at Westview High School in San Diego, CA in San Diego County. The trip will take place on October 14-15, Board approved request to send 11 students and 2 chaperones to this fieldtrip. Blanche Reynolds Open Classroom requested permission to send students to travel overnight and out of the tri-county to an environmental education and community trip to be held at Morro Bay/Montano De Oro Morro Bay State Campground, Morro Bay, CA. The trip will take place on October 6-9, Board approved request to send 45 students and 47 chaperones to this fieldtrip. Foothill Technology High School requested permission to send students from their Cross Country team to travel overnight and out of the tri-county to a Cross Country Invitational Meet to be held at Woodward Park in Fresno, CA in Fresno County, CA. The trip will take place on October 7-8, Board approved request to send 24 students and 4 chaperones to this fieldtrip. Foothill Technology High School requested permission to send students from their Cross Country team to travel overnight and out of the tri-county to the CIF Prelims for Cross Country to be held at Riverside Cross Country Course in Riverside, CA in Riverside County. The trip will take place on November 11-12, Board approved request to send 24 students and 4 chaperones to this fieldtrip. Foothill Technology High School requested permission to send students from their Cross Country team to travel overnight and out of the tri-county to the CIF Finals for Cross Country to be held at Riverside Cross Country Course in Riverside, CA in Riverside County. The trip will take place on November 18-19, Board approved request to send 24 students and 4 chaperones to this fieldtrip. Foothill Technology High School requested permission to send students from their Cross Country team to travel overnight and out of the tri-county to a State Cross Country meet to be held at Woodward Park in Fresno, CA in Fresno County. The trip will take place on November 25-26, Board approved request to send 20 students and 4 chaperones to this fieldtrip. Foothill Technology High School requested permission to send students from their Speech team to travel overnight and out of the tri-county to the CSU Fullerton Speech Invitational Tournament to be held at CSU Fullerton in Fullerton, Orange County, CA. The trip will take place on October 14-16, Board approved request to send 14 students and 2 chaperones to this fieldtrip. 4

5 Foothill Technology High School requested permission to send students from their Speech team to travel overnight and out of the tri-county to the Stanford Invitational Speech Tournament to be held at Stanford University in Stanford, Santa Clara County, CA. The trip will take place on February 10-13, Board approved request to send 20 students and 2 chaperones to this fieldtrip. Foothill Technology High School requested permission to send students from their Speech team to travel overnight to the California State Speech Tournament to be held at Arcadia High School in Arcadia, CA. The trip will take place on April 27-30, Board approved request to send 7 students and 2 chaperones to this fieldtrip. Sheridan Way Elementary School requested permission to send students from their 5 th grade class to travel overnight to Gindling Hilltop Camp in Malibu, CA for a 5 th grade outdoor education fieldtrip May 25-26, Board approved request to send 90 students and 10 chaperones to this fieldtrip. 2. Ratification of District s Approval of Miscellaneous and Part-Time Certificated Assignments for the School Year Ratification of District s Approval of Miscellaneous and Part-Time Certificated Assignments. List attached to official minutes. 3. Ratification of District s Approval of Employment and Reemployment of Substitute Teachers for the School Year Name Credential Or Program Alvarez, Apple Emergency 30-Day Substitute Permit Campbell, Kelsey Multiple Subject Credential Dodos, Melissa Multiple Subject Credential Harrison, Jacqueline Emergency 30-Day Substitute Permit Harrison, Shelley Multiple Subject Credential Holladay, Ina Multiple Subject Credential Kuresa, Makenna Multiple Subject Credential Martinez, Karina Emergency 30-Day Substitute Permit Meyer, Sierra Single Subject Credential: Physical Education Norton, Charline Standard Elementary Credential O Neill, Kristen Multiple Subject Credential Roberts, Jennifer Emergency 30-Day Substitute Permit Romo, Aracely Emergency 30-Day Substitute Permit Royan, Michelle Emergency 30-Day Substitute Permit Salazar, Andres Emergency 30-Day Substitute Permit Solomon, Benjamin Multiple Subject Credential, Education Spec. Credential: Visual Impairments 4. Decrease in Time Base of Classified Position Classification Location Time Base Funding Family Liaison (3011) Will Rogers From: 4.00 Hrs/180 Calendar To: 3.00 Hrs/180 Calendar MSAP & Title I This position is currently vacant, therefore no action is required to issue a layoff notice. A Classified incumbent will not be affected as a result of the decrease in the position. 5. Increase in Time Base of Classified Positions Classification Location Time Base Funding Child Nutrition Asst. I (0948) Cabrillo From: 3.50 Hrs/180 Calendar To: 6.00 Hrs/180 Calendar General Child Nutrition Paraeducator (0515) Will Rogers From: 3.00 Hrs/180 Calendar To: 5.00 Hrs /180 Calendar Supplemental & District Supplemental 5

6 6. Establishment of Classified Position Classification Location Time Base Funding Paraeducator Special Ed (3398) Foothill Hrs per Week/181 Calendar* (*2 days/week) Federal Special Ed 7. Reduction in Classified Positions Based on staffing needed to best meet the needs of our students and the services provided by the District, the following positions are no longer needed for the fiscal year. Classification Location Time Base Child Nutrition Assistant I (1437) Cabrillo 2.50 Hrs/180 Calendar Paraeducator Special Ed (3382) Mound 3.50 Hrs/181 Calendar The Board of Education approved the elimination of the identified positions. These positions are currently vacant, therefore no action is required to issue a layoff notice. Because these positions are vacant, there are no classified incumbents affected as a result of the elimination of these positions. 8. Ratification of Change Order #3, C1-17 Pierpont Modular Replacement and Site Improvements The change order to GRD Construction consists of the following: 1. Rebuild rusted through marquee sign base and foundation and reinstall on site. $4, Supply and reinstall additional gutter and downspout at existing relocatable classroom. 1, Lower 4000 Series wire mold in library to 18 above floor to accommodate new computer tables Supply and install 11 long vinyl coated chain link fence and one 4 gate at Kindergarten yard. 3, Total for Change Order #3 $10, The Board ratified change order #3 in the amount of $10, for Pierpont Modular Replacement and Site Improvements, for a total contract of $579, for Contract #C Ratification of Change Order #1, C2-17 Mound Modular Replacement and Site Improvements The change order to California Electric Company consists of the following: 1. Credit for not removing and reinstalling existing hoop house. ($2,568.00) 2. Trace out existing 3 sewer line and install new clean out with 8 cast iron drain box cover. 3. Credit; Delete subpanel feeder to building 22. (567.04) 4. Install new 1 EMT conduit on roof to existing roof junction box. Existing 1, conduit was not adequately sized for new wiring. 5. Supply and install new backpack mounting plate and 34 backpack hooks at existing classroom # Supply, install and paint (2) sheet metal access covers for new AC units at 1, eve line. 7. Paint 100 ft. of fire alarm conduit to match existing conduits Credit for earthen swale to play yard not installed. (1,334.80) 9. Remove existing fire alarm inverter and return to District Backfill new play area to prepare for base and fall pad for playground 2, surfacing installed by others. 11. Add flooring underlayment to (2) new modular classrooms; required by 4, flooring manufacturer for warranty. 12. Additional fencing rental to protect new hydro-seeded grass area Total for Change Order #1 $6, The Board ratified change order #1 in the amount of $6, for Mound Modular Replacement and Site Improvements, for a total contract of $431, for Contract #C

7 10. Renewal of Contract T1-15 Network Equipment to CDW Government LLC On March 12, 2015, award of Bid T1-15, Network Equipment, Group 1 Switches, Group 3 Uninterruptible Power Sources, and Group 4 RE Boxes/Wall Cabinets, was approved to CDW Government LLC. The contract allowed for the renewal of the award for four additional one-year periods. This renewal is for the extension of the contract date to September 30, 2017 only; all other terms and conditions of the contract will remain the same. The Board approved the renewal of Contract/Bid T1-15, Network Equipment, Group 1 Swtiches, Group 3 Uninterruptible Power Sources, and Group 4 RE Boxes/Wall Cabinets, to CDW Government LLC, to extend the contract term through September 30, Renewal of Contract T1-15 Network Equipment to MJP Technologies On March 12, 2015, award of Bid T1-15, Network Equipment, Group 2 Wireless Access Points, was approved to MJP Technologies. The contract allows for the renewal of the award for four additional one-year periods. This renewal is for the extension of the contract date to September 30, 2017 only; all other terms and conditions of the contract will remain the same. The Board approved the renewal of Contract/Bid T1-15, Network Equipment, Group 2 Wireless Access Points, to MJP Technologies, to extend the contract term through September 30, Notice of Completion for C2-17 Mound Modular Replacement and Site Improvements This contract was awarded to California Electric Company in the amount of $425, Change orders have increased this amount to $431, This contract has been completed, inspected and found satisfactory. The Board approved the filing of the Notice of Completion with the County Superintendent of Schools. 13. Notice of Completion for C5-17 Roofing at Various Sites This contract was awarded to Western States Roofing, Inc. in the amount of $232, This contract has been completed, inspected and found satisfactory. The Board approved the filing of the Notice of Completion with the County Superintendent of Schools. 14. Gifts to School District Listed below are donations made to. Donor Gift Location 31st District Agricultural Association Ventura County Fair Cash Cabrillo Maureen & Philip Basile Cash Cabrillo Matt & Kate Carr Gift card Will Rogers VNfL Channel Islands Wood Turners Woodshop Equipment Cabrillo Rudy & Terri Cobos Kindle Fire Tablet Elmhurst Michael Farrell Cash Lincoln Julius Gius Memorial (Rotary Foundation) Cash DATA Todd & Gianna Larsen Cash Cabrillo Lifetouch Cash Will Rogers Celia Mujica School supplies Will Rogers Victor & Nera Munoz Cash Cabrillo Robert & Carole Musick Cash Cabrillo Cindy Nestor Gift card Will Rogers VNfL Christoph & Christine Nettesheim Cash Cabrillo Gwendolyn Norton Computer hardware VUSD Carlos O Bryan & Maria Arizmendi Gift card Will Rogers VNfL Optimist Club of East Ventura Cash Anacapa Optimist Club of East Ventura Cash Balboa 7

8 Optimist Club of East Ventura Cash Cabrillo Optimist Club of East Ventura Cash Buena Sessa Manufacturing & Welding Cash Cabrillo Target - Take Charge of Education Cash Lincoln Ventura County Credit Union Gift card Will Rogers VNfL Ventura Downtown Lions Club Cash Anacapa 15. Ratification of Purchase Orders The Board Approved 114 purchase orders and change orders for August 31 September 13, 2016 in the amount of $322, BOARD UPDATE - None COMING EVENTS September 29 Board Candidate Forum sponsored by the League of Women Voters October 3 Rosh Hashanah-Non Student Contact Day October 6 Ventura Police Department Curbside Coffee and Chat FUTURE BOARD ITEMS Future agenda item discussion of Proposition 56 California Tobacco Tax. BOARD/SUPERINTENDENT COMMENTS Mrs. Lomax is concerned with heat wave and slow progress to address the issues. Parent concerns expressed to her have been: Backpacks that are left in the son or outside cause crayons to melt from the extreme heat, also lunches from home that are not stored in a cool place can be a health issue. Mrs. Lomax also shared that the water from the school water fountains can be extremely hot and understands that other school districts turn them off during the heat days. CLOSED SESSION ADJOURNMENT At 9:30 p.m. it was moved by Mr. Walker, seconded by Mrs. Lomax and carried on a roll call vote of 5-0 the Board adjourn the meeting to the next regular meeting to be held at 7:00 p.m. on Tuesday, October 11, APPROVED President Secretary 8