VENTURA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Minutes Tuesday, September 13, 2016

Transcription

1 VENTURA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Minutes Tuesday, September 13, 2016 Call to Order The Board of Education of the met on Tuesday, September 13, 2016 in the City of Ventura, Council Chamber, and 501 Poli Street, Ventura, California. President Barbara Fitzgerald called the meeting to order at 6:00 p.m. Dr. Babb called roll and noted that all Board members present. President: Vice President: Board Member: Board Member: Board Member: Superintendent: Deputy Superintendent Asst. Supt. /Ed. Services: Asst. Supt. /Certificated HR: General Counsel: Debbie Golden Barbara Fitzgerald Velma Lomax John B. Walker Mary Haffner Dr. Michael Babb Joseph Richards, Jr. Matty Zamora Kristen Mayville Anthony Ramos Adoption of Agenda It was moved by Mrs. Lomax, seconded by Mrs. Golden and carried on a roll call vote of 5-0, the Board approved the agenda as presented. Public Comment on Closed Session Items Closed Session It was moved by Mr. Walker, seconded Mrs. Haffner and carried unanimously that the Board adjourn to closed session to discuss conference with legal counsel anticipated litigation, public employee discipline/dismissal/release, conference with labor negotiators, and pupil matters. At 7:00 p.m., President Fitzgerald called the regular meeting to order at which time student board members Courtney Corbett-Foothill Technology High School, Fabiola De La Cruz-Pacific High School, and David Perez-Ventura Adult and Continuing Education shared reading of the Vision, Mission and Governing Principals. Report of Action taken in Closed Session No action taken. Good News VACE Student David Perez shared that the Adult Education Block Grant in conjunction with the Ventura County Sheriff s Office offers inmates opportunity to earn certificates in the culinary program in preparing for job skills upon their release. The Todd Jail facility with the partnership of VACE is the first facility in California to offer online courses to inmates. Foothill Technology High School Student Courtney Corbett noted a successful first day of school that included a dance party during the student lunch time. Sophomores, juniors and seniors celebrated 4 th quarter grades with 80% participation in renaissance. Spirit week was a great success with a high percentage of student participation. Also, ASB volunteers provided support at the Academy of Technology and Arts at Saticoy elementary dance and received rave reviews. Pacific High School Fabiola Del la Cruz shared that Pacific is on their third year of project based learning. The projects include Veteran s Voices-Interviewing Veterans and preparing stories based on their

2 experiences; Cameras, Movies & Drones-Students create videos; Channel Islands-students learn the importance of island history, geologic uniqueness and past human activities and finally toys and simple machines-how toys were advertised and promoted. Dr. Babb attended most of the Back-to-School events and was very impressed with the parent attendance, staff organization and amount of information that was shared. He thanked all the sites and their staff for all they do in preparation of these events. Dr. Babb noted that the new elementary literacy program is one of many important curriculum that is taught in schools related to the standards. Principals spent the morning familiarizing with array of subject matter materials; science, technology, and social studies. Board member Lomax noted that she and students from the Robotics program at Ventura High visited students at Cabrillo Middle School. Students from Cabrillo expressed interest in starting their first Lego league team. Mrs. Lomax also proctored for Bringham Young University her first online course and had one high school student take the test related to the new freshmen Career Seminar offered at the high school. Board member Haffner also enjoyed attending the Back-to-School night events. She noted the air of excitement and participation from new and returning parents. She thanked the site principals and staff for their work, diligence and preparation to start the new school year. President Fitzgerald invited all to the October 8 Storyfest event at the Education Service Center at 9 a.m. The event is dedicated to youth literacy ages 0 to 5 and every child that attends receives a free book. President Fitzgerald dedicated a moment of silence to Nancy Bradford, former VUSD employee who passed away due to Cancer. Presentation As the president of the California Chief s Association and a forty plus year member of this community, Ventura Police Department Chief Korney spoke to the Board regarding negative impact of Proposition 64, the California Marijuana Legalization Initiative should it pass. After his formal presentation was made, he asked the Board to consider adopting a resolution to oppose the Adult Use of Marijuana which will go before the voters in November. Public Comments David Norrdin spoke before the Board regarding values and concerns with the Lesbian, Gay, Bisexual and Transgender (LGTB) community. Ed Summers third year of volunteering in the VHS Robotics class. On behalf of the students, he extended an invitation to all Board members to visit the Robotics class tomorrow night during the Back-to-School night. He noted that students are very excited to share and display their work. Correspondence - None Report on Board Appointed Committees Mrs. Lomax noted that she had the opportunity to visit the career education center located at the Camarillo airport. She was very impressed with impact that the VC Innovates grant has made to their course offerings such as; aviation center, Haas tech center; and game design. Mr. Walker attended the Ventura County School Board Executive meeting. He noted that the future Board dinner meeting will be held to include discussion on current hot topics in California. He will also be one of the instructors at the future school Board Candidate Academy geared for new Board candidate members. The California School Board Association held a Back-to-School webinar with emphasis on the 2

3 new rubrics for Local Control Accountability Plan and Local Control Accountability Formula. He mentioned future training opportunity on the new rubrics and importance of Prop. 55. He also noted discussion held on Prop. 51 state wide construction bond, status of every student succeeding act, teacher shortage and other relevant educational topics. Ms. Fitzgerald attended the Ventura Neighborhood for Learning (VNfL) advisory Board meeting. VNfL is funded by the Tabaco sales tax and funds directed to education children from birth to age 5. Funds are used to prepare students for school; such as kinder prep. Board of Education Minutes from the July 26, 2016 Meeting It was moved by Mr. Walker, seconded by Mrs. Lomax and carried on a roll call vote 4-0 and as a result of not attending the meeting 1/Abstention Mrs. Haffner, the Board approved the July 26, minutes as presented. CONFERENCE AGENDA Buena High School Mural The staff and students at Buena High School requested permission to paint two murals. The bulldog mascot will be on both murals. One mural will have the words, Buena High School written on it. This mural will be placed on a large wall outside of the gym facing the Victoria gate. This mural will serve as a welcoming sign for community members. The other mural will have the words, Bulldog Nation written on it. This mural will be placed in the quad and will promote school spirit and pride. Frank Davis, Buena Assistant Principal has created the murals on his computer. The project has been coordinated with the Facilities Services Department. This item will be brought back for approval at the next regularly scheduled Board of Education meeting. Request for Adoption of Supplementary Instructional Material The High Schools requested the adoption of the following supplementary instructional material. Title: Environmental Science for AP, second edition Author: Andrew Friedland and Rick Relyea Publisher: W.H. Freeman and Company Copyright: 2015 Course(s) for which adopted: AP Environmental Science Grade(s): ISBN #: ISBN-13: ISBN-10: This item will be brought back for approval at the next regularly scheduled Board of Education meeting. Request for Adoption of Supplementary Instructional Material The High Schools requested the adoption of the following supplementary instructional material. Title: The Lone Ranger and Tonto Fist Fight in Heaven Author: Sherman Alexie Publisher: Atlantic Monthly Press Copyright: 1993 Course(s) for which adopted: English 11 P Grade(s): 11 ISBN #: ISBN-10: ISBN-13: This item will be brought back for approval at the next regularly scheduled Board of Education meeting. Presentation regarding the 2016 California Assessment of Student Performance and Progress (CAASPP) Results 3

4 Dr. Rene Rickard, Director of Student Performance and Program Evaluation, presented the Ventura Unified School District s CAASPP English Language-Arts (ELA) and Mathematics Online Assessment Results for the school year. She noted that students in grades 3-8 and 11 took the summative assessments in English Language-Arts and Math which also included performance tests. The test is part of the comprehensive plan for high-quality teaching and learning to assess the high rigorous common core standards, knowledge of subject matter and analytical thinking and writing. Overall, test scores in language arts indicated a slight increase except for grade 11 which for the most part remained the same. In comparison to the County and State, VUSD exceeded. Mrs. Rickard reviewed that the math portion and indicated growth in all grade levels Unaudited Actual Financial Report (Action Requested) The Unaudited Actual Report was presented by Betsy George, Director of Budget and Finance who provided the financial status of all funds in the District from the end of the previous fiscal year. The report was prepared in accordance with Education Code Section Adult Education Fund 12 Child Development Fund 13 Cafeteria Special Revenue Fund 14 Deferred Maintenance Fund 21 Building Fund 25 Capital Facilities Fund 35 County School Facilities Fund 51 Bond Interest and Redemption Fund 73 Foundation Private-Purpose Trust Fund A Average Daily Attendance ASSET Schedule of Capital Assets CA Unaudited Actuals Certification CAT Schedule for Categorical CEA Current Expense Formula/Minimum Classroom Comp. - Actuals Debt Schedule of Long-Term Liabilities GANN Appropriations Limit Calculations ICR Indirect Cost Rate Worksheet L Lottery Report NCMOE No Child Left Behind Maintenance of Effort PCRAF Program Cost Report Schedule of Allocation Factors PCR Program Cost Report SEMA Special Education Maintenance of Effort (Actual) SEMB Special Education Maintenance of Effort (Budget) SIAA Summary of Interfund Activities Actuals It was moved by Mrs. Lomax, seconded by Mr. Walker and carried on a roll call vote of 5-0, the Board approved the unaudited actual financial report as presented. Discussion: Update on the High Schools Mr. Walker indicated that Board members received information from Mr. Joseph Richards regarding the long range plan for high school facility improvements. Continued Discussion and Approval of Changes to Board Policy (BP) and Administrative Regulation (AR) 1325, (Action Requested) It was moved by Mrs. Golden, seconded by Mrs. Haffner and carried on a roll call vote of 4-0; 1 Nay Mr. Walker; to approve the #2 version that includes the addition of interacting with community organizations or community enterprises that are found to have discriminated based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, 4

5 sex, sexual orientation, gender, gender identity or expression or genetic information complete wording found in policy. ACTION AGENDA Administrative Recommendation for Student Expulsion It was moved by Mrs. Haffner, seconded by Mr. Walker and carried on a roll call vote 5-0; the Board approved the administrative recommendation regarding Student Expulsion #16/23. Expelled Student (s) Who Did Not Meet the Terms for their Expulsion/Suspended Order and/or Expulsion Agreement It was moved by Mrs. Lomax, seconded by Mrs. Golden and carried on a roll call vote 5-0; the Board approved the administrative recommendation regarding student #16/03. E.P. Foster Science, Technology, Engineering and Mathematics (STEM) Elementary School Gold Ribbon and STEM Plaques It was moved by Mrs. Haffner, seconded by Mr. Walker and carried on a roll call vote 5-0; the Board approved the listed plaques: Plaque #1 is 48 in diameter and written on the plaque is Gold Ribbon Schools/California Department of Education. Plaque #2 is 24 in diameter and written on the plaque is Gold Ribbon Schools/California Department of Education. Plaque #3 is 24 in diameter and written on the plaque is STEM. Plaque #1 will be placed on building wall adjacent to the office. Plaques #2 and 3 will be placed on building wall facing Ventura Avenue. Administrative Recommendation to Waive Board Policy It was moved by Mrs. Golden, seconded by Mrs. Lomax and carried on a roll call vote 5-0; the Board approved the issuance of a high school diploma for students #Student # s and Administrative Recommendation to Waive Education Code 51241(c) It was moved by Mrs. Lomax, seconded by Mrs. Haffner and carried on a roll call vote 5-0; the Board approved the recommendation to waive the physical education requirement for Student who have not passed the Fitness Test (FITNESSGRAM ) in grade ten or subsequent grades. # s , , , , , , , , , , , , , , , , , , , , , , , , , , , , , and Education Code 51241(c) allows the governing board of a school district to grant a permanent exemption from courses in physical education if the student (1) is 16 years of age or older and has been enrolled in the tenth grade for one academic year or longer and (2) is not attending fewer total hours of courses and classes if he or she elects not to enroll in a physical education course. Approval of the above item is requested at this time. CONSENT CALENDAR It was moved by Mr. Walker, seconded by Mrs. Golden and carried on a roll call vote of 5-0; the Board approved consent items #1 29 as presented. 1. Overnight, Out of the Tri-County and Ratification Fieldtrips The Board approved the request for ratification from Ventura High School s Friday Night Live club to travel overnight and out of the tri-county to a Youth Summit on September 9-11, This event was held at the Anaheim Hilton in Anaheim, Orange County, CA. Seven students and two chaperones attended. 5

6 The Board approved the Ratification of the Superintendent s approval for students from Ventura High School s Varsity Girls Volleyball team to travel overnight and out of the tri-county to a tournament on September 9-10, The event was held at San Luis Obispo High School in San Luis Obispo, CA. Twelve students and 2 chaperones attended. Foothill Technology High School requested permission to send students from their Boy s Water Polo team to travel overnight to a Varsity Boys Water Polo Tournament to be held at Los Altos High School in Hacienda Heights, Los Angeles County, CA. The trip will take place on September 16-17, Board approved request to send seven students and one chaperone to this fieldtrip. Foothill Technology High School requested permission to send students from their ASB class to travel out of the tri-county to the CARE Conference to be held at Eleanor Roosevelt High School in Eastvale, Riverside County, CA. The trip will take place on September 26, Board approved request to send 35 students and three chaperones to this fieldtrip. Buena High School requested permission to send students from their Cross Country team to travel overnight and out of the tri-county to the Stanford Cross Country Invitational to be held at Stanford University in Stanford, Santa Clara County, CA. The trip will take place on September 30 October 2, Board approved request to send 10 students and 4 chaperones to this fieldtrip. 2. Ratification of District s Approval of Miscellaneous and Part-Time Certificated Assignments for the School Year Ratification of District s Approval of Miscellaneous and Part-Time Certificated Assignments list attached to official minutes. 3. Ratification of District s Approval of Resignations & Retirements for Certificated Personnel Last Name First School Position Effective Reason Gutierrez Taron EP Foster Hourly Teacher Other position 4. Ratification of District s Approval of Employment and Reemployment of Substitute Teachers for the School Year Ratification of District s approval of employment and reemployment of substitute teachers for the School Year. List attached to official minutes. 5. Ratification of District s Approval of Employment and Reemployment of Certificated Personnel for the School Year Last First School Assignment Status FTE Exp Credential Cooke Jennifer Health Services School Nurse Prob Prelim. School Nurse Services Jordan Greg Elem Sites Elementary Counselor Temp Clear PPS School Counseling Stacy ATLAS Resource Temp Clear Ed Specialist- Sherman Specialist Frazier Elizabeth EP Foster Resource Specialist Mild/Moderate w/ell Temp Clear Ed Specialist Mild/Moderate w/ell Hurley Teresa ATLAS Grade 4/5 Temp Clear Multiple Subject w/ell Perez Arturo Anacapa Spanish Temp R Clear Standard Elem w/bcc 6. Ratification of District s Approval of Employment of Adult Education Teachers The Board approved the individuals listed below for Adult Education Programs. Name Assignment Credential Martz, Susan Consumer Ed Teacher SS: English, Spanish & Office Services & Related Technologies 6

7 7. Ratification of District s Approval of Variable Term Waiver for Speech - Language Credential Due to the shortage of Speech Pathologists, the district has employed the following individual: Ms. Carrie Jekogian. She has just completed the Speech & Language Program at NOVA Southeastern University in the state of Florida. Her conferral date is after our school year starts, which necessitates one more waiver to cover her assignment. Name: Credential Type: School: Class: Waving: Carrie Jekogian Speech -Language Pathology Service Credential Itinerant Speech & Language Pathologist EC Professional Preparation Program for the Speech- Language Pathology Services Credential 8. Ratification of District s Approval of Assignments Through Various Education Codes Current statutes and regulations recognize that there may be situations of a temporary nature in which a teacher with the appropriate credential is not available to the School District or the assignment is part-time and not conducive for recruitment. Senate Bill 435 has made it possible to assign staff with their permission to these areas in several ways: Education Code 44256(b) and Education Code The Board approved the individuals listed below as per the Education Code noted. Last Name Name Site Subject Ed Code Units Amegadzie Marcia BHS Social Science Butterbaugh Trisha BHS Athletics (b) n/a Davis Erynne J. Serra Physical Education (b) Decrease in Time Base of Classified Positions The Board of Education ratified the decrease in time base of the following classified positions: Classification Location Time Base Funding (1751) From: 5.25 Hrs/181 Calendar To: 5.00 Hrs/181 Calendar (1348) From: 4.75 Hrs/181 Calendar To: 4.50 Hrs/181 Calendar (1163) From: 5.25 Hrs/181 Calendar To: 5.00 Hrs/181 Calendar (0237) From: 5.25 Hrs/181 Calendar To: 4.75 Hrs/181 Calendar (0532) From: 6.75 Hrs/181 Calendar To: 6.50 Hrs/181 Calendar (0657) From: 5.50 Hrs/181 Calendar To: 4.75 Hrs/181 Calendar (0540) From: 5.00 Hrs/181 Calendar To: 4.75 Hrs/181 Calendar (0791) From: 5.50 Hrs/181 Calendar To: 4.00 Hrs/181 Calendar 7

8 (0947) From: 5.50 Hrs/181 Calendar To: 5.25 Hrs/181 Calendar (1949) From: 5.75 Hrs/181 Calendar To: 5.50 Hrs/181 Calendar (0241) From: 5.00 Hrs/181 Calendar To: 4.75 Hrs/181 Calendar (1192) From: 4.75 Hrs/181 Calendar To: 4.00 Hrs/181 Calendar (0464) From: 4.50 Hrs/181 Calendar To: 4.25 Hrs/181 Calendar Child Care Asst. (3226) VNfL Various Sites From: Hrs per Week/180 Calendar(4 days/week) To: 9.00 Hrs per Week/180 Calendar(2 days/week) Changes to positions occur annually as part of the established route bidding process that takes place at the beginning of each new school year. Positions that are eliminated or decreased do not require any action to issue layoff notices. All other positions listed are currently vacant, and no action is required to issue a layoff notice. A Classified incumbent will not be affected as a result of the decrease in the position(s). 10. Increase in Time Base of Classified Positions The Board of Education ratified the increase in time base of the following Classified positions: Classification Location Time Base Funding (0249) From: 5.50 Hrs / 181 Calendar To: 6.00 Hrs / 181 Calendar VNfL (1266) From: 4.25 Hrs / 181 Calendar To: 5.00 Hrs / 181 Calendar (1111) From: 4.25 Hrs / 181 Calendar To: 4.75 Hrs / 181 Calendar (0994) From: 4.00 Hrs / 181 Calendar To: 4.50 Hrs / 181 Calendar (3390) From: 0.00 Hrs / 0 Calendar To: 5.50 Hrs / 181 Calendar (0776) From: 5.00 Hrs / 181 Calendar To: 6.00 Hrs / 181 Calendar (0325) From: 4.00 Hrs / 181 Calendar To: 4.75 Hrs / 181 Calendar (1813) From: 4.25 Hrs / 181 Calendar To: 5.00 Hrs / 181 Calendar From: 4.25 Hrs / 181 Calendar 8

9 (0566) To: 5.00 Hrs / 181 Calendar (0770) From: 4.50 Hrs / 181 Calendar To: 4.75 Hrs / 181 Calendar (0260) From: 4.50 Hrs / 181 Calendar To: 6.25 Hrs / 181 Calendar (0384) From: 4.75 Hrs / 175 Calendar To: 5.00 Hrs / 181 Calendar (3177) From: 5.25 Hrs / 175 Calendar To: 6.50 Hrs / 181 Calendar Campus Supurvisor (2505) Cabrillo From:.75 Hr / 180 Calendar To: 1.00 Hr / 180 Calendar Site Based Child Care Asst. (2189) VNfL Various Sites From: 4.00 Hrs / 180 Calendar (4 days/week) To: 6.00 Hrs / 180 Calendar (4 days/week) VNfL Family Liaison (3006) E.P. Foster From: 0.00 Hrs / 0 Calendar To: 2.00 Hrs / 180 Calendar MSAP Ext. Funds Family Liaison (3009) ATLAS From: 0.00 Hrs / 0 Calendar To: 2.00 Hrs / 180 Calendar MSAP Ext. Funds Family Liaison (3010) S. Way From: 0.00 Hrs / 0 Calendar To: 4.00 Hrs / 180 Calendar MSAP Ext. Funds & Supp. Health Technician (0762) E.P. Foster From: 4.00 Hrs / 182 Calendar To: 4.40 Hrs / 182 Calendar Site Based Office Assistant (0385) E.P. Foster From: 2.00 Hrs / 180 Calendar To: 3.00 Hrs / 180 Calendar Title I Paraeducator (2819) VACE From: 5.00 Hrs per Week/180 Calendar (3 days/week) To: 6.00 Hrs per Week / 180 Calendar(3 days/week) ABE Paraeducator Sp. Ed (2881) Cabrillo From: Hrs per Week/181 Calendar To: Hrs per Week/181 Calendar Federal Sp. Ed 11. Establishment of Classified Positions The Board of Education approved the establishment of the following classified positions: Classification Location Time Base Funding (3397) Transportation 5.00 Hrs/181 Calendar Campus Supervisor (3396) VHS 2.00 Hrs/180 Calendar ASSETS Office Assistant (3393) VNfL 4.00 Hrs/180 Calendar VNfL Various Sites Paraeducator, Sp. Ed. (3392) Mound Hrs per Week/181 Calendar Federal Sp. Ed. 9

10 Paraeducator, Sp. Ed. (3394) Elmhurst Hrs per Week/181 Calendar Federal Sp. Ed. Paraeducator, Sp. Ed. (3395) VHS Hrs per Week/181 Calendar Federal Sp. Ed. 12. Reduction in Classified Positions Based on staffing needed to best meet the needs of our students and the services provided by the District, the following positions are no longer needed for the fiscal year. Classification Location Time Base (1758) Transportation Dept Hrs / 181 Calendar (2186) Transportation Dept Hrs / 181 Calendar Paraeducator Special Ed (3203) Poinsettia Hrs per Week / 181 Calendar Paraeducator Special Ed (3374) Junipero Serra Hrs per Week / 181 Calendar Changes to positions occur annually as part of the established route bidding process that takes place at the beginning of each new school year. Positions that are eliminated or decreased do not require any action to issue layoff notices. All other positions listed are currently vacant, and no action is required to issue a layoff notice. There are no classified incumbents who will be affected as a result of the elimination of these positions. 13. Classified Personnel Changes The Personnel Commission approved the list of Classified Personnel Changes at its August 17, 2016 meeting. The Board of Education approved those changes at this time Santa Clarita Community College District Agreement, Amendment #1 The District entered into an agreement with the Santa Clarita Community College District (SCCCD) to partner in activities to further SB 1070 CTE Career Pathways development. The original agreement was contingent upon SB 1070 CTE Career Pathways grant funding, which continues to be available. Consequently, the agreement continues to be in effect during the original term of June 11, 2015 through December 31, Board approved the ratification of amendment # Decision Insite, LLC Agreement The District entered into an agreement with Decision Insite, LLC for services related to residential development impact research. The term of the agreement is effective July 1, 2016 through June 30, Interface Children & Family Services Memorandum of Understanding (MOU) The District renewed the agreement with Interface Children & Family Services for coordination and facilitation of youth, family violence, and mental health services. The term of the agreement is effective September 1, 2016 through July 1, School Services of California, Inc. Agreement The District renewed the agreement with School Services of California, Inc. for services related to school finance, legislation, school budgeting and general fiscal issues. The term of the agreement is effective September 1, 2016 through August 31, Ventura County Office of Education (VCOE) Teacher on Special Assignment Agreement #C

11 The District has contracted with VCOE to provide a Teacher on Special Assignment Kelly Lara, for the VCOE. The District will invoice VCOE for the teacher s services. The term of this agreement is effective July 1, 2016 through June 30, Ratification of Change Order #1, C3-17A Asphalt at Various Sites The change order to Toro Enterprises, Inc. consists of the following: 1. Final quantity balancing credit ($1,348.55) 2. Repair existing cracked concrete at handball courts $ Hand work around existing unknown utility lines to form storm $1, drain flowline Total for Change Order #1 $1, The Board approved the ratification of change order #1 in the amount of $1, for Asphalt at Various Sites, for a total contract of $156, for Contract #C3-17A. 20. Ratification of Change Order #1, C3-17B Asphalt at Various Sites The change order to BC Rincon Construction, Inc. consists of the following: 1. Remove and replace 2 HMA around baseball Visitors bleachers and storage bin $5, Repair 33 x 4 trench with asphalt $2, Final quantities balancing credit ($3,855.28) Total for Change Order #1 $3, The Board approved the change change order #1 in the amount of $3, for Asphalt at Various Sites, for a total contract of $74, for Contract #C3-17B. 21. Ratification of Change Order #1, Sylvania Lighting Project The change order to Sylvania Lighting Solutions consists of the following: 1. Additional lighting for Ventura High School Portables $3, Total for Change Order #1 $3, The Board approved the ratification of Lighting Project, for a total contract of $1,038, Rescind Notice of Completion, and Ratification of Change Order #4, C6-17 ATLAS Plumbing Infrastructure A Notice of Completion was mistakenly brought to the Board and approved on August 23, Project C6-17 ATLAS Plumbing Infrastructure, was not complete at that time. The change order to Kiwitts General Building Contractor consists of the following: 1. Add scope to building D, not shown on documents. Provide and install $5, gas shut off and earthquake valves. Provide new bubbler to one sink and new water lines, supply tubes and angle stops to two sinks 2. Add handrails each side 30 sloped walk to achieve full ADA $7, compliance 3. Time and materials to supply water to building I boys restroom, $5, unknown site condition 4. Time and materials to supply water to building H girls restroom, $7, unknown site condition 5. Add anti-strip to asphalt to comply with updated mix design $ Additional parking lot striping; added labeled and numbered spaces $1, Install vacuum breakers on all contractor supplied hose bibs. Install new cover for bathroom #18 access panel. Install shutoff valve on 3-4 side of PRV $

12 8. Credit 2.1: Credit back for removing tie- in to portables ($585.00) 9. Credit 3: Credit for seed at front lawn areas ($310.00) Total for Change Order #4 $27, Upon recommendation, the Board rescinded the Notice of Completion approved on August 23, 2016, and ratified change order #4 in the amount of $27, for ATLAS Plumbing Infrastructure, for a total contract of $866, for Contract #C Notice of Completion for C3-17A Asphalt at Various Sites This contract was awarded to Toro Enterprises, Inc. in the amount of $155, Change orders have increased this amount to $156, This contract has been completed, inspected and found satisfactory. 24. Notice of Completion for C3-17B Asphalt at Various Sites This contract was awarded to BC Rincon Construction, Inc. in the amount of $70, Change orders have increased this amount to $74, This contract has been completed, inspected and found satisfactory. The Board approved the filing of the Notice of Completion with the County Superintendent of Schools. 25. Notice of Completion for C7-17 Shade Shelters at Various Sites This contract was awarded to Hughes General Engineering, Inc. in the amount of $91, Change orders have increased this amount to $101, This contract has been completed, inspected and found satisfactory. The Board approved the filing of the Notice of Completion with the County Superintendent of Schools. 26. Notice of Completion for Sylvania Lighting Project This contract was awarded to Sylvania Lighting Solutions in the amount of $1,034, Change orders have increased this amount to $1,038, This contract has been completed, inspected and found satisfactory. The Board approved the filing of the Notice of Completion with the County Superintendent of Schools. 27. Resolution #16-20 for Adoption of Appropriations (GANN) Limits Each year, per Government Code 7910, Chapter 1205(GANN), the Governing Body of each local jurisdiction shall, on or before September 15 th, by resolution, establish its appropriations limit for the fiscal year. The Board approved the resolution. 28. Checks for August 2016 The Board approved the ratification of checks for the month of August Ratification of Purchase Orders The Board Approved 292 purchase orders and change orders for August 10 August 30, 2016 in the amount of $$3,175, BOARD UPDATE - None COMING EVENTS September 20 - Board Candidate Forum Anacapa Middle School hosted by VUEA and VESPA. September 20 Blanche Reynolds Elementary Back-to-School event. September 21 Buena High and Montalvo Elementary Back-to School events September 22 VPD Curbside Coffee & Chat at Elmhurst Elementary 12

13 FUTURE BOARD ITEMS Mrs. Haffner suggested that Board entertain at a future meeting discussion regarding student voter registration policy. Board requested information and preparation of resolutions at future Board meeting regarding: Proposition 51 Facilities Bond Act; Proposition 55 Health Care Protection Act; Proposition 58 Education for Global Economy; and Proposition 64 California Marijuana Initiative. BOARD/SUPERINTENDENT COMMENTS (No official action will be taken) Dr. Babb noted that a governance retreat for incoming new board members beneficial and will plan for January or February. The Ventura County Office of Education also planning workshop. CLOSED SESSION - None ADJOURNMENT At 9:40 p.m. it was moved by Mrs. Lomax, seconded by Mr. Walker and carried on a roll call vote of 5-0 the Board adjourn the meeting to the next regular meeting to be held at 7:00 p.m. on Tuesday, September 27, APPROVED President Secretary 13